36C26223Q1026 0001.docx

5. PROJECT NUMBER (if applicable)

CODE

7.

ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF

PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE

OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERE

D CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendmen t, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED

STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF

CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF

SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 664-23-2-5034-0032 36C262

NCO 22

Department of Veterans Affairs 335 East Germann Road Gilbert AZ 85297 36C262

NCO 22

Department of Veterans Affairs 335 East Germann Road Gilbert AZ 85297 To all Offerors/Bidders

36C26223Q1026 05-17-2023

X X X June 5, by 4:00 pm EST.

See CONTINUATION Page X The amendment is to update the CLIN structure and to update the SOW regarding the number of Palms Fume Hood list. To update Section E.1 Addendum FAR 52.212-1 Instructions to Offerors Commercial Items.

All offerors are due NLT June 5, 2023, by 4:00 PM EST. All questions are due by May 30, 2023, by 4:00 PM EST.

Offerors shall be submitted via email to Contract Specialist, Felicia Simpson at felicia.simpson@va.gov.

CONTINUATION PAGE

A.1 PRICE/COST SCHEDULE

ITEM INFORMATION

Palms annual maintenance, inspection and certification.

Contract Period: Base POP Begin:

POP End:

PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J066 - Maintenance, Repair, and Rebuilding of Equipment - Instruments and Laboratory Equipment

EMERGENCY/REPAIR TO PASS CERTIFICATION IN ACCORDANCE WITH THE SOW

Contract Period: Base POP Begin:

POP End:

PRODUCT/SERVICE CODE: J066 - Maintenance, Repair, and Rebuilding of Equipment - Instruments and Laboratory Equipment

Palms annual maintenance, inspection and certification.

Contract Period: Option 1 POP Begin:

POP End:

PRODUCT/SERVICE CODE: J066 - Maintenance, Repair, and Rebuilding of Equipment - Instruments and Laboratory Equipment

EMERGENCY/REPAIR TO PASS CERTIFICATION IN ACCORDANCE WITH THE SOW

Contract Period: Option 1 POP Begin:

POP End:

PRODUCT/SERVICE CODE: J066 - Maintenance, Repair, and Rebuilding of Equipment - Instruments and Laboratory Equipment

Palms annual maintenance, inspection and certification.

Contract Period: Option 2 POP Begin:

POP End:

PRODUCT/SERVICE CODE: J066 - Maintenance, Repair, and Rebuilding of Equipment - Instruments and Laboratory Equipment

EMERGENCY/REPAIR TO PASS CERTIFICATION IN ACCORDANCE WITH THE SOW

Contract Period: Option 2 POP Begin:

POP End:

PRODUCT/SERVICE CODE: J066 - Maintenance, Repair, and Rebuilding of Equipment - Instruments and Laboratory Equipment

Palms annual maintenance, inspection and certification.

Contract Period: Option 3 POP Begin:

POP End:

PRODUCT/SERVICE CODE: J066 - Maintenance, Repair, and Rebuilding of Equipment - Instruments and Laboratory Equipment

EMERGENCY/REPAIR TO PASS CERTIFICATION IN ACCORDANCE WITH THE SOW

Contract Period: Option 3 POP Begin:

POP End:

PRODUCT/SERVICE CODE: J066 - Maintenance, Repair, and Rebuilding of Equipment - Instruments and Laboratory Equipment

Palms annual maintenance, inspection and certification.

Contract Period: Option 4 POP Begin:

POP End:

PRODUCT/SERVICE CODE: J066 - Maintenance, Repair, and Rebuilding of Equipment - Instruments and Laboratory Equipment

EMERGENCY/REPAIR TO PASS CERTIFICATION IN ACCORDANCE WITH THE SOW

Contract Period: Option 4 POP Begin:

POP End:

PRODUCT/SERVICE CODE: J066 - Maintenance, Repair, and Rebuilding of Equipment - Instruments and Laboratory Equipment

A.2 DELIVERY SCHEDULE

VA San Diego Healthcare System 3350 La Jolla Village Drive San Diego, CA 92161

USA

D.1 STATEMENT OF WORK

1. CONTRACT TITLE:

PALMS Fume Hood Testing and Certification for the San Diego VA Medical Center

2. PLACE OF PERFORMANCE:

All work to be performed shall be accomplished at the VA San Diego Healthcare (VASDHS) facility Research Service: Department of Veteran Affairs, 3350 La Jolla Village Drive, San Diego, CA 92161.

3. PERIOD OF PERFORMANCE:

Base Year plus four option years

4. CONTRACT TYPE:

Firm Fixed Price

5. INTRODUCTION/BACKGROUND:

VA San Diego Healthcare System (VASDHS) has a requirement to inspect and certify Biosafety cabinets, Chemical Fume Hoods and combination Biosafety & Chemical Fume Hoods on the same machine. These are located in the PALMS area on the first floor of Building 1.

6. CONTRACTOR QUALIFICATIONS:

The Contractor and the individuals performing testing and certification shall have the following training and experience with:

a. NSF/ANSI 49

b. ANSI Z9.14

c. AHSRAE standards

d. NEBB (National Environment Balancing Bureau) – Cleanroom Performance Testing

e. CETA Registered Cleanroom Professional for Sterile Compounding Facilities

f. NSF Standard 49 (National Sanitation Foundation) – Class II Biological Safety Cabinets

g. American Board of Industrial Hygiene CIH (Certified Industrial Hygienist)

h. Copy of current accreditations must be submitted with your proposal.

The Work is to be performed in accordance with the following standards:

i. American Society for Heating, Refrigeration and Air-conditioning Engineers (ASHRAE) 110-2016 Standard 110-2016 -- Method of Testing Performance of Laboratory Fume Hoods to ensure that Face velocities of 0.4 m/sec to 0.6 m/sec (80 ft/min to 120 ft/min) generally provide containment if the hood location requirements and laboratory ventilation criteria of this standard are met.

ii. National Sanitation Foundation (NSF) Standard 49 for the testing and certification of class II biological safety cabinets.

iii. The U.S. Pharmacopeia’s (USP 800) General Chapter, Pharmaceutical Compounding Sterile-Preparations establishes the minimum standards required for a facility to perform high quality compounded sterile preparations (CSPs) and hazardous drug sampling.

iv. Controlled Environment Testing Association (CETA), which provides work practices and guidelines for industry professionals working with equipment such as cleanrooms, laminar flow devices, fume hoods, biological safety cabinets, isolation rooms and other controlled environments.

The C&A requirements do not apply. A Security Accreditation Package is not required. Contract personnel will not have access to VA information technology systems or sensitive information. Contract personnel will be escorted by VASDHCS staff when on premises.

7. CONTRACTOR REQUIREMENTS:

This section including sub-sections shall set forth specific requirements to be performed by the contractor.

7.1 The contractor shall provide management, personnel, supervision, equipment, and supplies for semi-annual inspection, and certification to the rooms and equipment (in table on the next page) with varied sizes and manufacturers:

VA San Diego Location

i. Three (3) Biological & Chemical Cabinets

ii. Six (6) Biosafety Cabinets

iii. Nine (9) Chemical Fume Hoods

7.2 The certification will ensure Biosafety cabinets, Chemical Fume Hoods and combination Biosafety & Chemical Fume Hoods on the same machine are within certification parameters per manufacturer design requirements, ASHRAE, NSF, Cal OSHA, ANSI, and CDC guidelines.

LOCATION SUMMARY of PALMS FUME HOODS

7.3 Contractor is required to test and certify Biosafety cabinets, Chemical Fume Hoods and combination Biosafety & Chemical Fume Hoods on the same machine, every 6 months (December and June).

7.4 Contractor shall schedule work and provide written documentation of service(s) performed, cost, and certification procedures. The Contractor shall advise the VA of any cost beyond the scope of this statement of work.

8. CONTRACTOR ACCESS/HOURS/COR:

Normal hours of operation are Monday through Friday from 7:30 AM to 4:00 PM Pacific Standard Time. All work is expected to be generally performed during normal hours of coverage unless requested or approved by the Contract Officer Representative (COR) (or his/her designee).

Before commencement of work, the Contractor shall confer with the VA COR and Contracting Office to agree on a sequence of procedures for means of access to premises and building. All work performed, to include delivery of materials and equipment, shall be made with minimal interference to Government operations and personnel.

Work inspections will take place at the PALMS location on the first floor of Bldg. 1.

Work performed outside the normal hours of coverage must be approved by the COR or his/her designee.

All time shall be approved in advance by the COR. All 5-days for approval of any alternate working hours needed.

9. IDENTIFICATION, PARKING, AND SAFETY:

Identification The vendor's employees shall wear visible identification at all times while on VASDMC premises. Contractor employees shall report to VA Police upon entry to the VASDMC facility to get a visitor badge. Contractor employees are required to be escorted by the COR or designee’s office once on campus prior to commencement of work. During emergencies contractor personnel shall check in with VASDMC Police if the VASDMC COR or designee is not available.

Parking It is the responsibility of the contract personnel to park in the appropriate designated parking areas. Parking information is available from VA Police & Security Service Office. The Contractor assumes full responsibility for any parking violations.

Safety All personnel employed by the Contractor in the performance of this contract, or any representative of the Contractor entering on VASDMC shall comply with applicable Federal, State, and VA safety and fire regulations and codes, which are in effect during the performance period of the contract.

Contractor shall perform work in strict accordance with existing relevant, accredited standards and codes to minimize the possibility of injury to personnel, or damage to Government equipment. Every effort shall be made to safeguard human life and property.

Contractor shall comply with all applicable Federal, State, and local requirements regarding workers’ health and safety. The requirements include, but are not limited to, those found in Federal and State Occupational Safety and Health Act (OSHA) statutes and regulations, such as applicable provisions of Title 29, Code of Federal Regulations (CFR), Parts 1910 and 1926, NFPA 70E, Article 130.7 29 CFR 1910.132(d)(1)(iii), 29CFR1910.137.

Contractor shall provide all necessary tools, and Personal Protective Equipment (PPE) to perform the work safely, effectively, and timely.

10. SMOKING POLICY:

Smoking is not permitted within the VA Healthcare System facilities campus.

11. NORMAL WORKING HOURS:

Contractor will shall be performing services between the hours of 7:30 AM through 4:00 PM Monday through Friday, with exceptions to National Holidays.

12. OVERTIME AND NATIONAL HOLIDAYS:

Any overtime or holiday pay that may be entitled to the Contractor’s employees shall be the sole responsibility of the Contractor and shall not be billed to nor reimbursed by the Government. The Contractor is not required to provide service on the following U.S. Government holidays, nor shall the Contractor be paid for these days:

13. INVOICE AND PAYMENTS:

Contractor shall submit monthly invoices in the arrears electronically via the Tungsten-Network System at the end of each month, for payment of the storage containers in that billing period. Contractor shall submit original invoice electronically to:

Department of Veterans Affairs Financial Services Center http://www.tungsten-network.com (Toll-free telephone number: (877) 489-6135) Payment shall be made monthly in the arrears upon receipt of properly prepared invoice.

The invoice MUST be itemized to include the following information. Any information listed below that is not provided on an invoice, will render that invoice incomplete and the invoice will be returned for immediate correction.

a. Dates of service.

b. Description of services.

c. Invoice number, date.

d. Contract number.

e. Obligation number

Failure to comply with the above shall delay payment to the Contractor.

E.1 ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS

INSTRUCTIONS TO OFFERORS:

Offerors are notified that VA Form 10091, FMS Vendor File Request Form and W-9, Request for Taxpayer Identification Number and Certification (see SECTION D for attached documents) shall be faxed or emailed https://www.cep.fsc.va.gov directly to the VA Financial Service Center in Austin, Texas and be submitted with their quote. Failure to include this information can eliminate the offeror from award consideration or considerably delay the award.

How to Access CEP Access the CEP using this link: https://www.cep.fsc.va.gov The new Customer Engagement Portal meets AccessVA Security Protocol that requires Two-Factor Authentication/Verification (2-FA) for all users. AccessVA has partnered with ID.ME to provide the required 2-FA for all non-government users. Please register a new Customer Engagement Portal (CEP) user account. Once ID.Me has completed the 2-FS, you will be redirected to Customer Engagement Portal (CEP) us the 10091 webform link found on the welcome page.

Each quotation submitted in hard copy format shall include one copy of the quote. If an alternative quote is submitted, the Contractor shall submit one copy of the alternative quotation.

IAW FAR 13.106-2(b)(3), a Comparative Evaluation will be performed to evaluate all quotes.

Evaluation Approach. The Government will evaluate quotations using the comparative evaluation process outlined in FAR 13.106-2 (b) (3), where quotations will be compared to one another to determine which provides the best benefit to the Government. The Government reserves the right to consider a quotation other than the lowest price that provides additional benefit(s). Quotations may exceed minimum requirements of the solicitation. The Government reserves the right to select a quotation that provides benefit to the Government that exceeds the minimum requirements of the solicitation but is not required to do so. Each response must meet the minimum requirements of the solicitation.

Required Submittals: In order to evaluate the vendor’s experience and qualifications, the following documentation shall be submitted with their quote:

1. File #1: General Information/Technical:

The Contractor and the individuals performing testing and certification shall have the following training and experience with:

a. NSF/ANSI 49

b. ANSI Z9.14

c. AHSRAE standards

d. NEBB (National Environment Balancing Bureau) – Cleanroom Performance Testing

e. CETA Registered Cleanroom Professional for Sterile Compounding Facilities

f. NSF Standard 49 (National Sanitation Foundation) – Class II Biological Safety Cabinets

g. American Board of Industrial Hygiene CIH (Certified Industrial Hygienist)

h. Copy of current accreditations must be submitted with your proposal.

File #2: Price/Cost Schedule:

The offeror shall submit their pricing within the schedule, Section B, of the SF 1449. The offeror shall properly complete the solicitation document (SF 1449) along with any amendments (SF 30), if any are issued. Complete Blocks 12, 17a (please include Unique Entity Identifier (UEI), 30a, 30b, and 30c of the Standard Form SF1449.

File #3: Past Performance

a. No Price information shall be included in the technical proposal (File #2).

b. Past Performance:

Provide evidence of satisfactory past performance within the last (5) five years from the date of issuance of this RFQ for (2) two projects of a similar scope to that described by the Performance Work Statement associated with this solicitation. Include in the past performance contact information, including e-mail address(es), for the provided examples.

File #4: Other Requirements:

The offeror shall submit the required information listed below as part of their quote:

a. Verification of submitted VA Form 10091

b. Confirmation of W-9 faxed to Austin, TX.

c. FMS Vendor File Update Form Options:

The Government will evaluate quotations for award purposes by adding the total price for all options to the total price for the basic requirement. This includes options under FAR 52.217-8, Option to Extend Services. The Government intends to evaluate the option to extend services under FAR 52.217-8 as follows: The evaluation will consider the possibility that the option can be exercised at any time and can be exercised in increments of one to six months, but not for more than a total of six months during the life of the contract. The evaluation will assume that the prices for any option exercised under FAR 52.217-8 will be those rates in effect under the contract each time an option is exercised under this clause. The evaluation will therefore assume that the addition of the price or prices of any possible extension or extensions under FAR 52.217-8 to the total price for the basic requirement and the total price for the priced options has the same effect on the total price of all quotes relative to each other, and will not affect the ranking of quotes based on price, unless, after reviewing the quotes, the Government determines that there is a basis for finding otherwise. This evaluation will not obligate the Government to exercise any option under FAR 52.217-8.

Quotes submitted by email shall be sent to felicia.simpson@va.gov and will be accepted by the Government at the time the email is delivered to the Government email server. Quotes must also be in PDF, and compatible with Microsoft Office Software to be accepted. The Contractor submitting a quote is responsible for ensuring that the contract specialist has received the quote before the deadline for receipt of quotes, and the government will not be responsible for delays or failures or either the contractor’s email system or the Government’s email system. Facsimile offers will not be accepted.

System for Award Management: IAW FAR 52.212-4 (t) Contractors submitting quotes are encouraged to go to the SAM database at https://www.sam.gov/portal/public/SAM and start the registration process as soon as possible to avoid possible delays should the contractor be selected as a prospective awardee. After initial registration, the contractor is required to update registration data as changes occur and must re-register annually to ensure all data remains current. Noncompliance with this requirement will preclude the exercising of any option periods that may be included herein and will be cause for termination of the contract at such time noncompliance is discovered. Refer to cited Clause for more details.

GENERAL INSTRUCTIONS FOR QUOTATION SUBMISSION

Format of Quotation: In order to be considered for selection, the Contractor must submit a complete response to this solicitation using the sequence and format instructions provided. Quotes shall be clear and concise, logically assembled (with all pages appropriately numbered) and indexed and cross-indexed to applicable parts of the Statement of Work (SOW) or Request for Quotation, as appropriate. To reduce quote size, the Contractor submitting a quote shall confine submission to essential matters sufficient to define the quotation and provide an adequate basis for evaluation. The Quotation shall not contain classified data. NO ZIPPED FILES are permitted The Contractor submitting a quote may be asked to clarify certain aspects of their quotation. Communication conducted to resolve minor or clerical errors will not be constituted as discussions. Although the government intends to award the contract without discussions with respective Contractors, the government reserves the right to conduct discussions if deemed in its best interest.

Submittal Instructions: The Contractor’s quotation must be labeled with the Contractor’s name and business address of the firm, the solicitation number 36C25821Q1026_1, and point of contact to include name, telephone, and email address. The Government is not responsible for identifying inconsistencies between the two and may rely on either version at its discretion.

All interested Offerors should submit information by e-mail to felicia.simpson@va.gov. All e-mails must have as the subject line “RFQ# 36C25821Q1026_1, - Palm Fume Hood ”. All information submissions must be received no later than 4:00 pm EST on June 5, 2023.

The Contractor is advised that all submissions and related materials become the property of the U.S. Government and will not be returned. Quotations, if accepted by the Government, will form binding parts of the contract that results from this solicitation. Therefore, care must be taken to properly address the requirements set forth in this RFQ.

Questions: All questions must be submitted by email to felicia.simpson@va.gov no later than 2PM (EST) on May 30, 2023. The Government reserves the right to not answer questions not meeting this timeline if doing so would result in an amendment requiring and extension of the solicitation and the extension would not be in the best interest of the Government. All responses to questions will be provided on the spot or posted on Federal Business Opportunities no later than June 1, 2023.

Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following provisions are incorporated into 52.212-1 as an addendum to this solicitation:

PALM FUME HOODS

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