P07 SOW Bike Lockers 4-5-2023.docx

STATEMENT OF WORK

1. GENERAL SCOPE

The Veterans Health Administration (VHA) has a requirement for Bicycle Lockers for The Long Beach VA Medical Center.

This requirement will be providing SCS, Whole Health and Engineering with Bicycle storage options.

The contractor shall provide all materials, and transportation/ delivery to satisfy the needs of the ordering activity.

1. PERFORMANCE REQUIREMENTS

The contractor shall provide and be responsible for the technical assistance, development, and generation for final specifications.

Delivery 5901 E. 7th Street, Building 149 receiving warehouse, Long Beach, CA 90822 and Period of Performance is 90 days after receipt of order. DROP SHIP ONLY.

Duty hours will be between 7:30 am and 2:00 pm weekdays. The Government recognized US holidays are: New Year’s Day, Martin Luther King, Jr. Day, Presidents Day, Memorial Day, Juneteenth Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day and Christmas Day. If the holiday falls on Sunday, it is observed on Monday.

The contractor shall:

1. Provide and be responsible for the technical assistance, development, and generation for final specifications.

1. Provide the specified product that will meet the requirement and satisfy the salient characteristics identified in this SOW.

1. Coordinate all products to order, ship, and deliver new furniture from the manufacturer until final acceptance by the VA Point of Contact (POC).

1. Coordinate product delivery per instructions noted in Section 8: Delivery& Schedule.

1. Provide the VA POC with tracking information when it is available to vendor. Call to schedule delivery. Two (2) weeks advance notice is needed to assure manpower is available to receive items.

1. Provide maintenance manuals for all products specified, if applicable.

1. VENDOR RESPONSIBILITIES

2. Upon contract award, preparation of order:

0. Delivery shall be coordinated with the VA POC.

2. Order delivery will be monitored by:

1. The vendor shall track manufacturing schedule and notify VA POC with updates of estimated completion date by email, if applicable.

1. All orders shall be delivered Free On-Board (FOB) destination to the delivery address listed.

1. The vendor shall contact VA POC minimum 14 days in advance to schedule delivery.

1. In the event there is a delay in delivery, Vendor must notify the VA POC immediately in writing via email.

4. GENERAL SPECIFICATIONS/SALIENT CHARACTERISTICS

4.1. Series 300, Double Bike, Padlock locking system bike locker Salient Characteristics: To include minimum of the following specifications:

4.1.1. Style- Double Bike

4.1.2. Lock Option- Padlock Locking System - Padlocks Not Included

4.1.3. Color- Gray

(Image provided for guidance)

· 2 doors, two bikes- interior divider wall between bike compartments

· Product shall come fully assembled, no on-site assembly required

· Lockers should be made out of Molded fiberglass reinforced plastic composite

· Smooth door frame and stippled Color

· Tensile Strength: Minimum of 15,000 psi.

· Locker shall be one piece with no external or internal frame and no seams or joints on tops or side walls.

· Material shall withstand minimum 300 lb/sqft on roof and 200 lb/sqft on walls/doors.

· Roof should be crowned for water run-off and all corners shall have a smooth radiused finish

· Allows for solvent graffiti removal

· Resistant to impact and UV damage

· Lockable- Padlock handle to accommodate Padlock or U-lock

· Bottom edge shall be a minimum of 1” above ground level.

· Metal lockers are not acceptable due to the impacts of weathering and rusting.

Dimensions :

· Length : between 72”-76”

· Height : between 46”-50”

· Width : between 40”-44”

1. QUANTITIES

The quantities of each item are listed as noted below. Awarded vendor shall include purchase order number on all shipping labels to include contents.

1. OTHER REQUIRED DOCUMENTATION/EVALUATION CRITERIA

1. Complete manufacturer’s product specifications

1. Warranty literature

1. PRODUCT

2. All finished surfaces shall be free of scratches, mars, dents, or blemishes, and withstand staining, and exhibit to flaking, cracking, or loss or adhesion.

2. See Section 4 for technical requirement of products. Basis of Design may be used, but are provided for layout and aesthetic purposes only and does not indicate a preferred manufacturer by the VA.

1. DESIGN CONTRACT TASKS/REQUIREMENTS

3. The product must not be placed into production without clearance from the VA POC.

3. The vendor shall track manufacturing schedule and notify VA Interior Designer with updates of estimated completion date by email.

3. The contractor shall provide 30 days free storage. [30 days standard]

3. The Government maintains the option to modify the normal work week, days, and hours, as necessary for the accomplishment of VHA mission.

1. DELIVERY & SCHEDULE

4. All furniture shall be tagged with the contract number and purchase order / obligation (PO) number – this number will be found on Page 1, block 20 of the award document.

4. Vendor must not leave delivery trucks unattended and must be removed from the dock or other- directed area after unloading.

4. Vendor shall contact the VA POC at least 14 business days prior to shipping to ensure that the building is ready to receive product.

4. Vendor shall provide the VA POC with scheduled date and time that the delivery truck will be arriving a minimum 24 hours in advance.

4. Vendor must coordinate for freight company and/or truck driver to contact VA POC at least 30 minutes prior to scheduled delivery.

4. Vendor shall place all orders, track orders, schedule deliveries and coordinate trucks with the manufacturer for manufacturing and delivery according to VA project schedule.

4. In the event there is a delay in delivery, the vendor shall notify the assigned VA POC immediately in writing via email.

4. Vendor shall ensure that the driver of the delivery vehicle has copies of the Bill Of Materials/ delivery orders/ Packing Slips and shall not attempt to deliver any items before the scheduled delivery date.

4. The contractor shall call the VA POC to schedule delivery two (2) weeks before intended delivery date.

1. INSPECTION AND ACCEPTANCE

5. Vendor must provide a Bill of Materials with subtotals and tagged per CLIN.

5. Vendor must provide cut sheets with product detail for each line item marked on shipment.

5. Products will only be accepted if they are determined to be of acceptable quality and working order, as determined by the VA POC.

5. The VA POC can perform inspection of the work performed without the presence of the contractor and determine whether the work performed is within standards expressed in this scope of work.

1. WARRANTY

All items offered must provide a standard warranty that product is free from defects in materials and workmanship (Includes shipping, parts and labor for the repair or replacement of defective items.) Must meet MTR specifications, typically 10 years minimum.

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