36C26223Q0403.docx

Sources Sought Notice Sources Sought Notice

GENERAL INFORMATION

SET-ASIDE

Department of Veterans Affairs NCO 22 - Gilbert Network Contracting 335 East Germann Road Gilbert AZ 85297

POINT OF CONTACT*

Contract Specialist Jessica Brooks jessica.brooks3@va.gov 480-466-7940

PLACE OF PERFORMANCE

Phoenix VA Health Care Center

650 E Indian School Rd

Phoenix AZ

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

EMAIL DESCRIPTION

This is a SOURCES SOUGHT ANNOUNCEMENT ONLY. It is neither a solicitation announcement nor a request for proposals or quotes and does not obligate the Government to award a contract. Requests for a solicitation will not receive a response. Responses to this sources sought must be in writing. The purpose of this sources sought announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified Service Disabled Veteran Owned Small Businesses, Veteran Owned Small Businesses, 8(a), HubZone and other Small Businesses interested and capable of providing the services described below. Documentation of technical expertise must be presented in sufficient detail for the Government to determine that your company possesses the necessary functional area expertise and experience to compete for this acquisition. Responses to this notice shall include the following: (a) company name (b) address (c) point of contact (d) phone, fax, and email (e) DUNS number (f) Cage Code (g) Tax ID Number (h) Type of small business, e.g. Services Disabled Veteran Owned small Business, Veteran-owned small business, 8(a), HUBZone, Women Owned Small Business, Small disadvantaged business, or Small Business HUBZone business and (i) must provide a capability statement that addresses the organizations qualifications and ability to perform as a contractor for the work described below.

The Phoenix VA Health Care System located at 650 E. Indian School Rd. Phoenix, AZ 85012 is seeking a potential qualified contractor that can provide maintenance and repair of preventive and corrective maintenance for the AcuPulse 40A and AcuPulse Duo CO2 lasers.

Important information: The Government is not obligated to nor will it pay for or reimburse any costs associated with responding to this sources sought synopsis request. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued. The VA is mandated by Public Law 109-461 to consider a total set-aside for Service Disabled Veteran Owned Small Business set aside. However, if response by Service Disabled Veteran Owned Small Business firms proves inadequate, an alternate set-aside or full and open competition may be determined. No sub-contracting opportunity is anticipated. The North American Classification System (NAICS) code for this acquisition is 811310 ($22 Million Dollars).

Notice to potential offerors: All offerors who provide goods or services to the United States Federal Government must be registered in the System for Award Management (SAM) at www.sam.gov and complete Online Representations and Certifications Application (ORCA). Additionally, all Service Disabled Veteran Owned Businesses or Veteran Owned Businesses who respond to a solicitation on this project must be registered with the Department of Veterans Affairs Center for Veterans Enterprise VetBiz Registry located at http://vip.vetbiz.gov.

All interested Offerors should submit information by e-mail: by e-mail to jessica.brooks3@va.gov.

All information submissions to be marked Attn: Jessica Brooks, Contract Specialist and should be received no later than 1:00 pm MST on February 17, 2023.

AcuPulse and AcuPulse Duo Laser Service Contract

BACKGROUND

The dental clinic uses the AcuPulse 40A CO2 laser (Serial Number: 139, EE#79645) to assist in dental surgical procedures. The ENT (Eye Nose Throat) surgeons use the AcuPulse Duo surgical CO2 laser (Serial Number: 79, EE#86571) to remove cancerous tissue from the ear, nose, and throat that require high precision. These lasers require regular preventive and occasional corrective maintenance. However, they are specialized pieces of equipment that the Agency is not trained or certified to maintain. Therefore, a service contract is needed to support the dental and surgical clinics.

SCOPE OF WORK

The contractor shall provide all labor, travel, equipment, and supplies to perform semi-annual (twice in one year) preventative maintenance and corrective maintenance services on one (1) AcuPulse Duo Surgical CO2 Laser (Serial Number: 79, EE#86571) and one (1) AcuPulse 40A CO2 Laser (Serial Number: 139, EE#79645).

The Contractor shall provide a customer service and technical support telephone number in response to equipment failure, technical issues, and inquiries. Equipment to be serviced per manufacturer specifications and recommendations. All replacement parts shall be original manufacturer parts and equipment only. Equipment must comply with NFPA99 and The Joint Commission Standard EC.02.04.01.

The Contractor shall provide a phone response time of 30 minutes and an on-site response time of 2 days.

The Contractor to provide option to obtain additional Lumenis-owned handpiece as backup for IPL/ Light-sheer devices for the life of the contract and will be returned to contractor upon expiration of the contract.

The Contractor should also provide loaner equipment for extended repair scenarios.

The Contractor shall notify the Agency his/her intent to come on-site before arrival.

The Contractor shall check-in with the Biomedical Engineering department upon arrival on station. The Biomedical Engineering department is in Building 1, Room 1163.

The Contractor shall verify that the equipment that was serviced is fully functional before checking out.

The Contractor shall deliver a hard copy or electronic copy of a Field Service Report that delineates the service performed and confirms quality assurance tests results to Agency.

PERFORMANCE MONITORING

The Agency will oversee work done by the contractor and accept the quality of work as appropriate.

PLACE OF PERFORMANCE

Phoenix VA Health Care System 650 E. Indian School Road Phoenix, AZ 85012

PERIOD OF PERFORMANCE

DELIVERY SCHEDULE

Preventative Maintenance- Semi-Annually Corrective Maintenance- As needed COR will monitor the frequency of the required service.

SCHEDULE AND TIME

The contractor shall provide coverage Monday- Friday, 8am-5pm MST. The contractor is not required to provide service on and will not receive payment for the following U.S. Government Holidays:

If equipment is needing to be serviced on a federal holiday, the Contractor should provide services the following business day or a date that is mutually agreeable with the COR.

AUTHORIZED SERVICES

Only those services specified within are authorized under this contract. Before permitting any service or repairs of a non-contract nature, the Contracting Officer must be advised of the reasons for this additional work. The Contractor is cautioned that only the Contracting Officer or his/her designee may authorize additional service or repairs that are outside of the scope of this contract and that reimbursement shall not be made unless prior authorization is obtained.

SMOKING POLICY

Smoking is not permitted within or around the VA facility grounds.

PARKING

It is the responsibility of the Contractor’s personnel to park in the appropriate designated parking areas. Parking information is available from the VA Police and Security Service. The VA facilities will not invalidate or make reimbursement for parking violations of the Contractor’s personnel under any circumstances.

VHA Supplemental Contract Requirements for Combatting COVID-19

1. Contractor employees who work in or travel to VHA locations must comply with the following:

a. Documentation requirements:

1) If fully vaccinated, contractors shall show proof of vaccination.

i. NOTE: Acceptable proof of vaccination includes a signed record of immunization from a health care provider or pharmacy, a copy of the COVID-19 Vaccination Record Card (CDC Form MLS-319813_r, published on September 3, 2020), or a copy of medical records documenting the vaccination.

2) If unvaccinated, contractors shall show negative COVID-19 test results dated within three calendar days prior to desired entry date. Test must be approved by the Food and Drug Administration (FDA) for emergency use or full approval. This includes tests available by a doctor’s order or an FDA approved over-the-counter test that includes an affiliated telehealth service.

3) Documentation cited in this section shall be digitally or physically maintained on each contractor employee while in a VA facility and is subject to inspection prior to entry to VA facilities and after entry for spot inspections by Contracting Officer Representatives (CORs) or other hospital personnel.

4) Documentation will not be collected by the VA; contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

2. Contractor employees are subject to daily screening for COVID-19 and may be denied entry to VA facilities if they fail to pass screening protocols. As part of the screening process contractors may be asked screening questions found on the COVID-19 Screening Tool. Check regularly for updates.

a. Contractor employees who work away from VA locations, but who will have direct contact with VA patients shall self-screen utilizing the COVID-19 Screening Tool, in advance, each day that they will have direct patient contact and in accordance with their person or persons who coordinate COVID-19 workplace safety efforts at covered contractor workplaces. Contractors must adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

3. Contractor must immediately notify their COR or Contracting Officer if contract performance is jeopardized due to contractor employees being denied entry into VA Facilities.

4. For indefinite delivery contracts: Contractor agrees to comply with VHA Supplemental Contract Requirements for any task or delivery orders issued prior to this modification when performance has already commenced.

Sources Sought Notice