36C26223Q0084.docx

SUBJECT*

Annual Medical Gas Inspection & Annual Master Alarm Testing

GENERAL INFORMATION

SET-ASIDE

Department of Veterans Affairs

335 East Germann Road Gilbert AZ 85297

POINT OF CONTACT*

Contract Specialist Felicia Simpson felicia.simpson@va.gov

PLACE OF PERFORMANCE

650 E. Indian School Road

Phoenix AZ

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

Sources Sought Notice Sources Sought Notice

Sources Sought Notice

This is a SOURCES SOUGHT ANNOUNCEMENT ONLY. It is neither a solicitation announcement nor a request for proposals or quotes and does not obligate the Government to award a contract. Requests for a solicitation will not receive a response. Responses to this sources sought must be in writing. The purpose of this sources sought announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified Service Disabled Veteran Owned Small Businesses, Veteran Owned Small Businesses, 8(a), HubZone and other Small Businesses interested and capable of providing the services described below. Documentation of technical expertise must be presented in sufficient detail for the Government to determine that your company possesses the necessary functional area expertise and experience to compete for this acquisition. Responses to this notice shall include the following: (a) company name (b) address (c) point of contact (d) phone, fax, and email (e) DUNS number (f) Cage Code (g) Tax ID Number (h) Type of small business, e.g. Services Disabled Veteran Owned small Business, Veteran-owned small business, 8(a), HUBZone, Women Owned Small Business, Small disadvantaged business, or Small Business HUBZone business and (i) must provide a capability statement that addresses the organizations qualifications and ability to perform as a contractor for the work described below.

The Department of Veteran Affairs, Phoenix VA Health Care System located at 650 E. Indian School Rd. Phoenix, AZ 85012 is to provide Annual Medical Gas testing and certification, and Annual Master Alarm testing.

Important information: The Government is not obligated to nor will it pay for or reimburse any costs associated with responding to this sources sought synopsis request. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued. The VA is mandated by Public Law 109-461 to consider a total set-aside for Service Disabled Veteran Owned Small Business set aside. However, if response by Service Disabled Veteran Owned Small Business firms proves inadequate, an alternate set-aside or full and open competition may be determined. No sub-contracting opportunity is anticipated. The North American Classification System (NAICS) code for this acquisition is 541990 ($16.5 Million dollars).

Notice to potential offerors: All offerors who provide goods or services to the United States Federal Government must be registered in the System for Award Management (SAM) at www.sam.gov and complete Online Representations and Certifications Application (ORCA). Additionally, all Service Disabled Veteran Owned Businesses or Veteran Owned Businesses who respond to a solicitation on this project must be registered with the Department of Veterans Affairs Center for Veterans Enterprise VetBiz Registry located at http://vip.vetbiz.gov. All interested Offerors should submit information by e-mail to felicia.simpson@va.gov All information submissions to be marked Attn: Felicia Simpson, Contract Specialist and should be received no later than 3:00 pm EST on November 7, 2022.

STATEMENT OF WORK

1. PROJECT DESCRIPTION:

To issue a (1) one year service contract with (4) one year options to provide Annual Medical Gas testing and certification, and Annual Master Alarm testing at the Phoenix VA Medical Center 650 East Indian School Road, Phoenix Arizona.

Testing and Certification of the Medical Center’s Medical Gas systems shall comply with Engineering Policy Memorandum No. FS/138-1027. This policy shall be used to schedule, monitor and document the testing and maintenance of the Medical Center’s Medical Gas systems. These systems include Oxygen, Medical Air, Vacuum, Waste Anesthesia and Nitrous Oxide.

All critical components of the piped Medical Gas system including Bulk Oxygen tanks, Medical Vacuum systems, Medical Air systems, Waste Anesthesia Vacuum system, Dental Air, Dental Vacuum, Oxygen H tank supply manifolds, Nitrous H tank supply manifolds, master alarm signal panels, area alarms, automatic pressure switches, shutoff valves, flexible connectors and outlets shall be tested, inspected and maintained in compliance with NFPA standards by the contractor.

The Prime Contractor shall have completed NFPA 99C Medical Gas Certifier training and provide current certificates of qualification.

2. PLACE OF PERFORMANCE:

Carl T. Hayden Medical Center 650 E. Indian School Road Phoenix, AZ 85012

3. TASKS:

The Contractor shall provide Annual Medical Gas testing and certification of 100% of Oxygen, Medical Air, Vacuum, Waste Anesthesia and Nitrous outlets at the Phoenix VA Medical Center (Building 1), the Community Living Center (Building 16), the Ambulatory Care Center (Building 8) and Dental Clinic (Building 29).

The Contractor on the initial Inspection and Certification visit, shall complete an accurate inventory of Medical Gas outlets of all Buildings covered by this contract and provide a current Medical Gas Campus Overview book within 30 days of the initial site visit.

The Contractor shall check flow rate at each outlet. Oxygen, Medical Air and Nitrous Oxide must deliver a minimum of 100 liters per minute (1PM). Surgical outlets must deliver a minimum of 142 lpm. Medical Vacuum outlets must provide a minimum of 85 lpm.

The Contractor shall test each outlet (except Medical Vacuum) for suspended particulate by passing a gas stream through a particulate filter at a maximum flow rate for 5 seconds. Any presence of discoloration or visible particulate matter shall be documented.

The Contractor shall test each Oxygen, Medical Air and Nitrous Oxide outlet for purity using a certified and documented meter. Oxygen and Nitrous Oxide shall be delivered at a purity level greater that 99.0%.

The Contractor shall check the static pressure at each outlet. Oxygen, Medical Air and Nitrous Oxide must have static pressure value of between 50 and 55 psi. Medical Vacuum shall be a minimum of 12” of Hg.

The Contractor shall ensure each Medical Air outlet conforms to grade “N” standards. The Contractor shall use certified and documented equipment to check Medical Air for carbon dioxide, sulfur, nitrous fumes, carbon monoxide, oil concentration and dew point. All levels shall meet the criteria defined by CGA G7.1ANSI grade “N” air.

The Contractor shall annually inspect and test for leaks, all nonstationary booms and articulating assemblies, other than head walls utilizing flexible connectors per manufactures recommendations.

The system pressure to nonstationary booms and articulating arms shall be maintained at operating pressure until each joint has been examined for leakage by effective means of leak detection that is safe for use with Oxygen.

The Contractor shall check each outlet for leaks and visible damage.

The Contractor shall provide Annual Medical Alarm Panel testing for proper operation at (3) three locations, H117, the Graphic Room in the Boiler Plant, H107 the Maintenance Supervisor office and E100A the Operators room at the Phoenix VA Medical Center.

The Contractor shall verify set points at the Oxygen bulk tanks.

The Contractor shall inspect zone, riser, source and main lines valves for proper labeling, locking devices and visible damage annually.

The Contractor shall annually calibrate carbon dioxide and dew point meters and provide documentation of the calibration.

The Contractor shall ensure each Medical Air compressor conforms to grade “N” standards. The Contractor shall use certified and documented equipment to check Medical Air for carbon dioxide, sulfur, nitrous fumes, carbon monoxide, oil concentration and dew point. All levels shall meet the criteria defined by CGA G7.1ANSI grade “N” air.

The Contractor shall provide an Annual updated VA Medical Center Medical Gas Overview Book.

The Contractor shall provide documentation for certified and trained staff in the testing and certification of Medical Gas testing and Certification of Medical Gas Outlets certificates shall be presented to the Contracting Officer Representative prior to commencement of testing and certification.

The Contractor shall provide an electronic report within 10 working days to the Contracting Officer, the Maintenance Shop Supervisor and the Maintenance and Operations Supervisor The Contractor shall provide electronically a detailed discrepancy list with explanations and a proposed correction to each discrepancy.

The Contractor shall respond to requests for emergency services in the following manner:

A. A competent service representative shall respond and arrive at the Phoenix VA Medical Center facility within two (2) hours from the time of request for service.

B. All requests for service shall be considered emergency requests unless a statement to the contrary from the Engineering representative.

C. The Contractor shall restore the facility to full performance within 24 hours of the originating request for service.

4. GENERAL NOTES:

The Contractor shall provide notification one (2) week prior to site visit to the Engineering authority.

Testing and certification shall be accomplished by certified inspectors. Certificates shall be provided prior to the inspection process.

The contractor shall provide inspection, testing and certification cost for one (1) year and four (4) additional optional years at the Phoenix VA Medical Center.

1. Information Security and Privacy Considerations:

a. The services provided under this contract do not require the connection of vendor provided software or hardware to a VA computer or network. Therefore, no security accreditation package is required.

b. The services provided under this contract do not require direct access to VA sensitive information, through storage, transmission or exchange. Therefore the following privacy provisions are required in accordance with VHA Directive 6500 Appendix C.

c. VA Privacy Training for Personnel without Access to VA Computer Systems or VA Sensitive Information. VA TMS training course (VA20939) must be completed annually by all contract personal performing services at VA facilities two or more consecutive days. Training can be completed at https://www.tms.va.gov. Proof of training must be provided to COR upon request.

The C&A requirements do not apply, a security Accreditation Package is not required. The Contract does not involve the storage, generating transmitting or exchanging of VA sensitive information. No sensitive information will be handled by the Contractor.

No hazardous materials are expected to be encountered during this contract. If the presence of hazardous materials is suspected, the Contractor shall notify the Engineering representative immediately.

5. HOURS OF SERVICES:

Contractor shall be required to perform the services Monday through Friday, from 7:00 a.m. to 3:30 p.m. All services shall be coordinated with the Plumbing/Mechanical Shop supervisor at 602-277-5551 x 7122 (primary), COR (Maintenance & Operations Supervisor 602-277-5551 x 7106 (secondary) and the Contractor with prior notification and agreed upon by both parties. No overtime shall be required for this requirement. Overtime is not allowed or approved for this contract.

6. NATIONAL HOLIDAYS

The following Federal holidays are observed by the Federal Government: The Contractor is not required to provide services on the following National Holidays, nor shall the contractor employee be paid for those days.

7. INVOICE AND PAYMENTS

Contractor shall submit monthly invoices in the arrears electronically via the Tungsten-Network System at the end of each month, for payment of the storage containers in that billing period. Contractor shall submit original invoice electronically to:

Department of Veterans Affairs Financial Services Center http://www.tungsten-network.com (Toll-free telephone number: (877) 489-6135)

Payment shall be made monthly in the arrears upon receipt of properly prepared invoice.

The invoice MUST be itemized to include the following information. Any information listed below that is not provided on an invoice, will render that invoice incomplete and the invoice will be returned for immediate correction.

a. Dates of service.

b. Description of services.

c. Invoice number, date.

d. Contract number.

e. Obligation number Failure to comply with the above shall delay payment to the Contractor.

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