Answers to RFQ 36C26222Q0263 Questions.docx

The purpose of this amendment is to:

· Answer questions to RFQ 36C26222Q0084 that have been submitted.

Answers to questions that have been submitted:

1. PWS Section 2.1.1.a - How are service calls billing to be handled by the contractor? Will the VA issue a PO each time systems need repairs? Will the VA include a specific NTE Repair CLIN to cover the cost of the fire protection system repairs?

-- Over and above repairs during the Period of Performance will be IAW the Statement of Work, para.

1.7.13 using CLINS 0015, 1015, 2015, 3015, and 4015. Normally, a modification will be awarded under the same PO number for that period of performance.

2. PWS Section 2.1.1.b - What is the number of hours for the annual Hands-on Training that needs to be provided annually?

-- 8 hours per individual, 10 individuals annually.

3. PWS Section 2.1.1.c - Where is the workstation #2 located? Is there enough room to install a new Onyx Workstation?

-- Work station #2 is located in Building 5, 2nd floor, Rm 206, and is currently installed where the replacement will go.

4. Can elevator recall and shunt trip be tested during normal working hours ? If not when can they be tested?

-- Elevator and shunt trips are tested between 6am-7am M-F or during normal hours on the weekends.

5. Can the audio/visual and Door Holder devices be tested during normal hours? If not, when can they be tested so we can have full access?

-- Live testing of audio/visual and Air Handling equipment is completed between 7am-8am M-f, Door Holder devices can be tested during normal business hours M-F

6. Will the inspections frequencies and standards be performed IAW the most current VHA/Joint Commission Guidance?

-- Inspection frequencies and standards will be required to completed to VHA’s standard agreement with TJC, inspections and documentation will be required to meet Current edition of NFPA not the edition required by TJC -See SOW.

7. PWS Section 2.3.a -c: How are service calls billing to be handled by the contractor? Will the VA issue a PO each time systems need repairs? Will the VA include a specific NTE Repair CLIN to cover the cost of the fire protection system repairs?

-- Over and above repairs during the Period of Performance will be IAW the Statement of Work, para.

1.7.13 using CLINS 0015, 1015, 2015, 3015, and 4015. Normally, a modification will be awarded under the same PO number for that period of performance.

8. When is the annual inspection due for the fire Hydrants?

-- Annual Fire Hydrant inspections are completed currently in August, all 29 hydrants are required to be tested and inspected to include water flow rates and pressures no later than August of each year.

9. The NFPA and VA requires annual testing of networked fire alarm systems to 100 percent tested at the same time. This is primarily to verify the operation of the current software and program. Can performance of the annual testing of all networked fire alarm systems be performed at the same time to verify program operation?

-- Based off the 2022 NFPA-72 (Adopted by the VA in September 2021), the current VHA/TJC clarification document, dated May 2021 and through discussions with the VHA Fire Protection Engineer, AHJ, SAVAHCS is in compliance and will continue to test the facilities fire alarm system on the facility’s established schedule that tests 100% of the devices for each Node connected to each fire alarm panel (14 panels in all).

If a software or component change takes place for a specific Node, then 10% of devices will be tested to verify correct reporting and programming. This will be completed as a separate requirement and not part of the annual inspection. The Semi-Annual testing requirement for Tampers and Flows will be completed in March and September

10. Can you provide the CaptiveAire job number off the equipment? It can found on the tag that is on the inside of the hood, or on any of the exhaust fans.

-- CaptiveAire Job Number is 3502680

11. PWS Section 2.1.1.a – Will the VA POC provide advance notification on construction projects that are affecting the fire alarm system devices being added, removed, or relocated? Does the VA have updated As-Builts, Red Line Drawings in AutoCAD for updating?

-- Part 1 Yes, the VA will provide advance notification on construction projects and devices. Part 2, Yes, the facility has As-Builts, Red Line Drawings in AutoCAD