36C26220R0057-001.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. DUNS: DUNS+4:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 96

600-20-1-5879-0001

36C26220R0057 01-22-2020

Haig Altunian 562-766-2302 02-04-2020

15:00

00262

Department of Veterans Affairs

Network Contracting Office 22

4811 Airport Plaza Drive

Suite 600

Long Beach CA 90815

X 100

X

541614

$16.5 Million

N/A

Department of Veterans Affairs

VA Long Beach Healthcare System

5901 East 7th St.

Long Beach CA 90822-5201

00262

Department of Veterans Affairs

Network Contracting Office 22

4811 Airport Plaza Drive

Suite 600

Long Beach CA 90815

Financial Services Center www.tungsten-network.com

See CONTINUATION Page

Professional staffing services for an Interior Designer, Assistant Interior Designer, and Medical Equipment Planner to support the Engineering Department of the Department of

Veterans Affairs Long Beach Healthcare System.

See enclosed Schedule of services and price.

This requirement is set aside 100% for SDVOSB.

See CONTINUATION Page

X 1

Sandra Fusco

Branch Chief, Services 2

36C26220R0057

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 SCHEDULE OF SERVICES AND PRICE

B.3 STATEMENT OF WORK

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS (OCT

2018)

C.2 52.216-18 ORDERING (OCT 1995)

C.3 52.216-19 ORDER LIMITATIONS (OCT 1995)

C.4 52.216-22 INDEFINITE QUANTITY (OCT 1995)

C.5 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.6 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

C.7 52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE (OCT 2018)

C.8 VAAR 852.219-10 VA NOTICE OF TOTAL SERVICE-DISABLED VETERAN-OWNED

SMALL BUSINESS SET-ASIDE (JUL 2019) (DEVIATION)

C.9 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

C.10 VAAR 852.219-74 LIMITATIONS ON SUBCONTRACTING—MONITORING AND

COMPLIANCE (JUL 2018)

C.11 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.12 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL ITEMS (OCT 2019)

C.13 IT CONTRACT SECURITY

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

D.1 PRICE WORKSHEET

D.2 DEPARTMENT OF LABOR WAGE DETERMINATIONS

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS (OCT 2018)

E.2 ADDENDUM TO FAR 52.212-1 INSTRUCTIONS TO OFFERORS – COMMERCIAL

ITEMS

E.3 52.212-2 EVALUATION - COMMERCIAL ITEMS

E.4 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (AUG 2019)

E.5 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

E.6 52.216-1 TYPE OF CONTRACT (APR 1984)

E.7 52.233-2 SERVICE OF PROTEST (SEP 2006)

E.8 VAAR 852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE RESOLUTION

(OCT 2018)

E.9 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

E.10 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.11 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—COMMERCIAL

ITEMS (OCT 2018)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C262

Network Contracting Office 22

4811 Airport Plaza Drive

Suite 600

Long Beach CA 90815

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] Monthly

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

Department of Veterans Affairs www.tungsten-network.com

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the

Solicitation numbered and dated as follows:

AMENDMENT NO DATE

B.2 SCHEDULE OF SERVICES AND PRICE

This is an indefinite delivery, indefinite quantity, (IDIQ) fixed-price contract. Prices in this schedule represent an all-inclusive rate including labor, incidental costs, overhead, and insurance premium payments for applicable insurance coverage. Costs not incorporated into the contractor’s price will not be reimbursed by the Government.

The guaranteed minimum amount for this contract is $500.00. The maximum aggregate value of the orders that can be placed under this contract is $3,000,000.00. The Government does not guarantee that it will place any orders under this contract in excess of the guaranteed minimum amount.

The previous option year pricing will apply to any extension pursuant to FAR 52.217-8

The following worksheets provide estimated line item quantities. If the estimated quantity is “0,” this indicates that there is no anticipated need for this line item at this time; however, offerors are asked to provide a price in case a modification is necessary to add this line item at a later date. Only line items with estimated quantities will be used to determine total offered pricing from each offeror for each healthcare system. These quantities are estimates only and subject to change.

Base Period: March 02, 2020 through March 01, 2021

Item Number Description of Services Unit Unit Price

0001 Interior Designer HR

0002 Interior Design Assistant HR

0003 Medical Equipment Planner HR

Option Period One (1): March 02, 2021 through March 01, 2022

1001 Interior Designer HR

1002 Interior Design Assistant HR

1003 Medical Equipment Planner HR

Option Period Two (2): March 02, 2022 through March 01, 2023

2001 Interior Designer HR

2002 Interior Design Assistant HR

2003 Medical Equipment Planner HR

Option Period Three (3): March 02, 2023 through March 01, 2024

3001 Interior Designer HR

3002 Interior Design Assistant HR

3003 Medical Equipment Planner HR

Option Period Four (4): March 02, 2024 through March 01, 2025

Item Number Description of Services Unit Unit Price

4001 Interior Designer HR

4002 Interior Design Assistant HR

4003 Medical Equipment Planner HR

B.3 STATEMENT OF WORK

1. GENERAL:

The contractor shall provide professional staffing services to support the Engineering Department of

Veterans Affairs Long Beach Healthcare System at Long Beach, California. The professional staff contractors shall work with the Planning Section Activation Team, reporting to the Chief of Planning in support of medical center major construction projects. The professional staff contractors shall be responsible for independently planning and carrying out the assigned tasks to meet the objectives of the Service. The contractor shall take into consideration the work environment such as the space, people, function and design. The contractor shall provide all personnel, training, protective gear, and supervision necessary unless addressed in this Statement of Work (SOW).

2. PARTICIPATING VA HEALTHCARE CENTERS

VA Long Beach Healthcare System

5901 East 7th St.

Long Beach, CA 90822-5201

3. GENERAL REQUIREMENTS

3.1. The contractor shall provide Professional Staffing Services for all positions listed in section 1 of the SOW. The Government shall only be obligated to make payment for services rendered.

Hours of work may be flexible, both full time and part time as determined by the VA. Overtime shall not be authorized under any circumstances. Any holiday pay that may be entitled to the personnel shall be the sole responsibility of the contractor and shall not be billed nor reimbursed by the Government.

3.2. Contracted employees shall not perform inherently governmental functions as defined in the

Office of Federal Procurement Policy (OFPP) Letter 92-1, Inherently Governmental Functions and FAR 7.5, Inherently Governmental Functions. It should also be understood that no

Government employee shall be supervising any contract employee and no contract employee shall be supervising any Government employee under this contract. The contractor shall represent themselves as a contracted employee when engaged in official communications regarding Government related program matters.

3.3. INTERVIEW AND APPROVAL OF PROSPECTIVE PERSONNEL: The VA shall have the right to interview all prospective personnel and shall have the right to accept or reject any or all contractor personnel based on the required qualifications for each position. Offerors shall submit at least one resume for each position (Interior Designer, Assistant Interior Designer, and Medical

Equipment Planner) The Government shall interview proposed candidates prior to making award.

4. SCOPE / DUTIES AND RESPONSIBILITIES

The identified labor categories outline in section 1 shall meet the following duties and responsibilities:

4.1. INTERIOR DESIGNER:

4.1.1. PURPOSE: The Interior Designer shall work with the Engineering Service, Planning

Section as an Interior Designer under the Interior Design Section. Under the responsibility of the VA Supervisory, Interior Designer shall develop deadlines, overall objectives, resources available and tasks necessary to complete the work. The Interior Designer shall be responsible for independently planning and carrying out the assigned tasks to meet the objectives of the Interior Design Section, including overseeing and assisting with major project activations, moves, space planning, budgeting, preparing packages for furniture, finishes and equipment purchases, management of delivery and installation. The completed work shall be reviewed by the Supervisory Interior Designer for effectiveness in meeting all requirements.

4.1.2. DUTIES AND RESPONSIBILITIES:

4.1.2.1. INTERIOR DESIGN SERVICES: The Interior Designer shall be relied upon to independently create and execute appropriate design services for varied spaces with including offices, conference rooms, patient care exam rooms, patient treatment rooms, waiting rooms, entry lobbies, break rooms, café, break rooms, support rooms including Housekeeping Aid Closets, storage and stock rooms throughout all the major construction projects. Performs technical, administrative or professional work involving managing, administering, operating or supporting services and programs related to the operation and safety of Federal facilities. Engages in activities related to the management and/or administration of facilities. Designs building interior design environments to promote employee productivity, health and welfare, and/or health and welfare of the public. Responsibilities and tasks shall be assigned and directed by the

VA Supervisory Interior Designer.

4.1.2.2. The Interior Designer shall be highly proficient in preparing detailed AutoCad designs, plans, sketches, perspectives, color schemes and any visual aids for proposed design presentations. This involves analyzing architectural drawings and developing

AutoCad Furniture, Fixture & Equipment (FF&E) plan layers, which have provided for systems and components of building codes, major equipment, materials, placeholder furnishings and traffic patterns. The Contractor shall interpret, and review provided architectural plans for concurrence to the VA’s Technical Information

Library (TIL), standards and specifications as used for the basis of current construction and procurement package development.

4.1.2.3. The Interior Designer shall produce procurement packages following VA contracting procurement standards including Statement of Work (SOW), technical specifications, attachments, documentation, drawings, independent government cost estimates, bid sheets and budgets to procure products, services and installation plans and schedules necessary to activate the major construction projects. This includes;

financial management related to the procurement of FF&E items, communicating with the awarded vendor & activations team regarding the status of each package, coordinating delivery & installation schedules. The Contractor shall be responsible for creating and maintaining collateral; SOW, specification writing, Independent

Government Estimates (IGCE), schedules, financial control log, scaled drawings and market research related to procurement package creation, maintenance & tracking using Microsoft Office Suite & AutoCAD software.

4.1.2.4. The Interior Designer shall maintain the Interior Design Resource Library that includes drawings, plans, specification procurement documents, project correspondence, and project binders relating to various design and construction projects. Interior Designer shall also assist in the management of all orders for activation, including; furnishings, accessories, art, signage, equipment, office supplies environmental management supplies. Installation oversight tasks shall also be assigned during the installation phase. Performs other administrative duties as assigned; such as; administering day-in the-life scenarios, move plans, creating schedules and attending project meetings.

4.1.2.5. The Interior Designer shall be responsible for reviewing wayfinding signage plans, furniture and artwork installation plans and directing installation crews in their work without being supervised. Responsible for identifying and creating a punch list for installed items and working with furniture dealers, installers and other involved parties to coordinate completion of punch list items.

4.1.2.6. Follows basic working knowledge of Architectural Barriers Act Accessibility

Standard (ABAAS), VA Barrier Free Design Guide, VA Technical Information

Library (TIL), International Code Council (ICC), Occupational Safety & Health

Administration (OSHA) and National Fire Protection Agency (NFPA).

4.1.3. COMMUNICATION: Routinely coordinates activities with such services

(Stakeholders) as Contracting, Logistics, Environmental Management Service (EMS), Office of Information Technology (OI&T), Material Management, end users and

Engineering. The Contractor shall be responsible for creating and maintaining an activation project schedule and reporting the information to the activations team. Schedules and assists with overseeing of product vendor installations requiring coordination with other activation installations. The Contractor shall meet with key stakeholders involved in processes relative to transition planning. The Contractor will help the department/group assess current operations, define new operations, record and assist with gaining medical facility approval of business practices on new conditions in the space, equipment, staffing, and operations. The Contractor shall identify recommended changes and advise the activations team of the recommended changes, gaps and overlaps. The contractor shall identify departmental adjacencies; staff, patient, and visitor flow; patient transport; on-stage

vs. off-stage (e.g. lobby, elevators corridors); logistical support (e.g. linen, supplies waste, deliveries); ancillary support; infection control; and security final move-in planning and training for staff end users. Collaborative meetings with end users and stakeholders will be facilitated by the Contractor to complete the transition & move-in phases of the major project.

4.1.4. QUALIFCATIONS AND EXPERIENCE

4.1.4.1. Must be familiar with Patient Centered Care culture in healthcare.

4.1.4.2. Ability to review and interpret blueprints and specifications.

4.1.4.3. Skilled in free form drawing and drawing to scale when on a job site measuring for a project.

4.1.4.4. Preferred certifications such as National Council for Interior Design Qualification, Project Management Certification, Evidenced Based Design Accreditation and

Certification and/or Leadership in Energy and Environmental Design.

4.1.4.5. Expertise with recommendations for the selection, specification, procurement, and placement of furnishings.

4.1.4.6. AutoCAD, Microsoft Office Suite (Excel, Word, PowerPoint & Outlook) is required.

4.1.4.7. Microsoft Project & Revit are beneficial, but not required. Must be able to communicate effectively both in writing and verbally with a variety of contractors, management officials, vendors, Contract Officers and Long Beach staff.

4.2. INTERIOR DESIGN ASSISTANT:

4.2.1. PURPOSE: The professional staff serves as an Interior Design Assistant who works with the Engineering Service, Planning Section as an Interior Design Assistant under the

Interior Design Section. Under the responsibility of the VA Supervisory Interior Designer, shall develop deadlines, overall objectives, resources available and tasks necessary to complete the work. The Interior Design Assistant shall be responsible for independently planning and carrying out the assigned tasks to meet the objectives of the Interior Design

Section, including overseeing and assisting with major project activations, moves, space planning, budgeting, preparing packages for furniture, finishes and equipment purchases, management of delivery and installation. The completed work shall be reviewed by the

Supervisory Interior Designer in terms of effectiveness in meeting all requirements.

4.2.2. DUTIES AND RESPONSIBILITIES

4.2.2.1. INTERIOR DESIGN SERVICES: The Interior Design Assistant shall be relied upon to assist the contracted Interior Designer and VA Interior Designer to create and execute appropriate design services for varied spaces with including offices, conference rooms, patient care exam rooms, patient treatment rooms, waiting rooms, entry lobbies, break rooms, café, break rooms, support rooms including Housekeeping

Aid Closets, storage and stock rooms. throughout all the major construction projects. Performs technical, administrative or professional work involving managing, administering, operating or supporting services and programs related to the operation and safety of Federal facilities. Designs building interior design environments to promote employee productivity, health and welfare, and/or health and welfare of the public. Responsibilities and tasks shall be assigned and directed by the VA

Supervisory Interior Designer.

4.2.2.2. The Interior Design Assistant shall be highly proficient in preparing detailed

AutoCad designs, plans, sketches, perspectives, color schemes and any visual aids for proposed design presentations. This involves analyzing architectural drawings and developing AutoCad Furniture, Fixture & Equipment (FF&E) plan layers, which have provided for systems and components of building codes, major equipment, materials, placeholder furnishings and traffic patterns. The Contractor shall interpret and review provided architectural plans for concurrence to the VA’s Technical Information

Library (TIL), standards and specifications as used for the basis of current construction and procurement package development.

4.2.2.3. The Interior Design Assistant produces procurement packages following VA contracting procurement standards including Statement of Work (SOW), technical specifications, attachments, documentation, drawings, independent government cost estimates, bid sheets and budgets to procure products, services and installation plans and schedules necessary to activate the major construction projects. This includes;

financial management related to the procurement of FF&E items, communicating with the awarded vendor & activations team regarding the status of each package, coordinating delivery & installation schedules. The Contractor shall be responsible for creating and maintaining collateral; SOW, specification writing, Independent

Government Estimates (IGCE), schedules, financial control log, scaled drawings and market research related to procurement package creation, maintenance & tracking using Microsoft Office Suite & AutoCAD software.

4.2.2.4. The Interior Design Assistant shall maintain in good order the Interior Design

Resource Library that includes drawings, plans, specification procurement documents, project correspondence, and project binders relating to various design and construction projects. Interior Design Assistant shall also assist in the management of all orders for activation, including; furnishings, accessories, art, signage, equipment, office supplies environmental management supplies. Installation oversight tasks shall also be assigned during the installation phase. Performs other administrative duties as assigned; such as; administering day-in the-life scenarios, move plans, creating schedules and attending project meetings.

4.2.2.5. The Interior Design Assistant shall be responsible for reviewing wayfinding signage plans, furniture and artwork installation plans and directing installation crews in their work without being supervised. Responsible for identifying and creating a punch list for installed items and working with furniture dealers, installers and other involved parties to coordinate completion of punch list items.

4.2.2.6. Follows basic working knowledge of Architectural Barriers Act Accessibility

Standard (ABAAS), VA Barrier Free Design Guide, VA Technical Information

Library (TIL), International Code Council (ICC), Occupational Safety & Health

Administration (OSHA) and National Fire Protection Agency (NFPA).

4.2.3. COMMUNICATION: Routinely coordinates activities with such services

(Stakeholders) as Contracting, Logistics, Environmental Management Service (EMS), Office of Information Technology (OI&T), Material Management, end users and

Engineering. The Contractor shall be responsible for assisting with the creating and maintaining an activation project schedule and reporting the information to the activations team. Schedules and assists with overseeing of product vendor installations requiring coordination with other activation installations. The Contractor shall meet with key stakeholders involved in processes relative to transition planning. The Contractor shall help the department/group assess current operations, define new operations, record and assist with gaining medical facility approval of business practices on new conditions in the space, equipment, staffing, and operations. The Contractor shall assist with identifying recommended changes and advise the activations team of the recommended changes, gaps and overlaps. The contractor shall identify departmental adjacencies; staff, patient, and visitor flow; patient transport; on-stage vs. off-stage (e.g. lobby, elevators corridors);

logistical support (e.g. linen, supplies waste, deliveries); ancillary support; infection control; and security final move-in planning and training for staff end users. Collaborative meetings with end users and stakeholders shall be facilitated by the Contracted Interior

Designer and the VA Interior Designer to complete the transition & move-in phases of the major project, the Interior Design Assistant shall be responsible for meeting notes and design collateral related to the meeting outcome.

4.2.4. QUALIFCATIONS AND EXPERIENCE

4.2.4.1. Must be familiar with Patient Centered Care culture in healthcare.

4.2.4.2. Ability to review and interpret blueprints and specifications.

4.2.4.3. Skilled in free form drawing and drawing to scale when on a job site measuring for a project.

4.2.4.4. Preferred certifications such as National Council for Interior Design Qualification, Project Management Certification, Evidenced Based Design Accreditation and

Certification and/or Leadership in Energy and Environmental Design.

4.2.4.5. Expertise with recommendations for the selection, specification, procurement, and placement of furnishings.

4.2.4.6. AutoCAD, Microsoft Office Suite (Excel, Word, PowerPoint & Outlook) is required. Microsoft Project & Revit are beneficial, but not required.

4.2.4.7. Must be able to communicate effectively both in writing and verbally with a variety of contractors, management officials, vendors, Contracting Officers and Long

Beach staff.

4.3. MEDICAL EQUIPMENT PLANNER

4.3.1. The Medical Equipment Planner works with the Engineering Service, Planning Section as a Medical Equipment Planner under the Interior Design Section. Under the responsibility of the VA Supervisory Interior Designer, shall develop deadlines, overall objectives, resources available and tasks necessary to complete the work. The Medical

Equipment Planner shall be responsible for independently planning and carrying out the assigned tasks to meet the objectives of the Interior Design Section activation responsibilities, including overseeing and assisting with major project activations, equipment planning, specifying, budgeting, preparing solicitation packages for equipment purchases, management of delivery and installation. The completed work shall be reviewed by the Supervisory Interior Designer in terms of effectiveness in meeting all requirements.

4.3.2. DUTIES AND RESPONSIBILITIES

4.3.2.1. EQUIPMENT PLANNING SERVICES: The Medical Equipment Planner shall be relied upon to independently create and execute appropriate equipment planning services for varied spaces with including conference rooms, patient care exam rooms, patient treatment rooms, waiting rooms, entry lobbies, break rooms, café, break rooms, support rooms including clean and soiled utility rooms, medication rooms, storage and stock rooms. throughout all the major construction projects. Performs technical, administrative or professional work involving managing, administering, operating or supporting services and programs related to the operation and safety of Federal facilities.

4.3.2.2. The Medical Equipment Planner shall be highly proficient analyzing architectural drawings, equipment schedules, electrical and data plans and identifying overlaps and gaps between the proposed equipment and the designed space. Must be capable performing existing equipment inventory audits, conducting value cost analysis and comparative equipment studies of existing inventory and provide a reuse analysis report making recommendations based on the VA guidelines for reuse. Experienced with the integration of medical equipment and the associated infrastructure technology, including the exchange of information between disparate systems such as audiovisual, security, and acoustics, and information technology infrastructure and information technology systems. The Medical Equipment Planner must be able to coordinate, plan, document and schedule moving existing equipment in conjunction with the procurement and installation of new equipment.

4.3.2.3. The contractor administers and oversees medical equipment planning, including budgets, standards and specifications for all VALBHS major construction projects.

The Contractor reviews the information created by the preplanning Contractor and the activation Contractor to ensure information provided is complete, accurate, coordinated with the architectural drawings, and installation plan. Full technical responsibility shall be mandated in achieving functional and accurate production work for major equipment acquisition and activation. Contractor is conversant with procedures, practices and nomenclature of related professional fields required to effectively coordinate and consult with representatives of such fields as electrical, low voltage, architecture, mechanical and structural engineering. The Contractor shall provide technical expertise to coworkers and coordinates with engineers, architects, and other designers to ensure compliance with VA regulations and facility design criteria. Acts as a technical representative for equipment specification matters and ensures the facility standards are met.

4.3.2.4. Maintains functional knowledge of relevant safety codes and standards of regulatory bodies including The Joint Commission (TJC), National Fire Protection

Association (NFPA), Food and Drug Administration (FDA), Nuclear Regulatory

Commission (NRC), Association for the Advancement of Medical Instrumentation

(AAMI). The Contractor must interpret, and review provided architectural plans for concurrence to the VA’s Technical Information Library (TIL), standards and equipment specifications as used for the basis of current construction.

4.3.2.5. The Medical Equipment Planner shall be responsible for producing procurement packages following VA/GSA contracting procurement standards including Statement of Work (SOW), technical specifications, attachments, documentation, drawings, independent government cost estimates, bid sheets and budgets to procure products and services. The Contractor shall be responsible for maintaining and tracking procurement packages. This includes; financial management related to the procurement of equipment and accessory items, communicating with the awarded vendor & activations team regarding the status of each package, coordinating delivery

& installation schedules. The Contractor shall be responsible for creating and maintaining collateral; SOW, specification writing, Independent Government

Estimates (IGCE), schedules, financial control log, scaled drawings and market research related to procurement package creation, maintenance & tracking using

Microsoft Office Suite.

4.3.2.6. The Medical Equipment Planner shall maintain the digital resource library that includes drawings, plans, specification procurement documents, project correspondence, and project binders relating to major project equipment planning.

4.3.2.7. Provides training and education as appropriate to medical technology end users and clinical staff as part of the move-in and coordinates with VA Biomedical

Department and Logistics to ensure products are documented into the Equipment

Information Library, tagged for use by the electrical department and properly documented for future equipment inventory.

4.3.2.8. COMMUNICATION: The Contractor provides technical expertise to coworkers and routinely coordinates with engineers, architects, and activation team members to ensure compliance with VA regulations and facility design criteria. Acts as a technical representative for equipment specification matters and ensures the facility standards are met. The Medical Equipment Planner works with the activations team, stakeholders (including Facilities Management Service (FMS), Office of Information

Technology (OIT), Patient Safety, Sterile Processing Service (SPS), Logistics, Contracting, Informatics, Environmental Management Service (EMS), Biomedical

Technicians and Biomedical Equipment Support Specialists) and end users when developing medical equipment standards and plans. Identifies equipment and design conflicts during the design process to avoid costly construction delays. Provides accurate and sufficient information for project teams during the design, implementation and installation process. Provides knowledgeable responses to client's questions when medical equipment issues arise.

4.3.2.9. QUALIFICATIONS AND EXPERIENCE

4.3.2.9.1. Maintains knowledge of the state of the art in medical technology, including scientific advances, network protocols, and vendor changes.

4.3.2.9.2. Must have the ability to write equipment specifications and statement of work for procurement of medical equipment.

4.3.2.9.3. Must have the ability to review and interpret blueprints and specifications.

4.3.2.9.4. The Contractor is responsible for creating and maintaining collateral;

maintenance & tracking using Microsoft Office Suite (Excel, Word, PowerPoint

& Outlook).

4.3.2.9.5. AutoCAD and MS Project are preferred, but not required.

4.3.2.9.6. Must be able to communicate effectively both in writing and verbally with a variety of contractors, management officials, vendors, Contracting

Officers and Long Beach staff.

5. KEY PERSONNEL

All proposed personnel are considered key personnel. As such, any change in personnel shall be subject to prior Government approval. The contractor shall minimize the effect and impact to the organization by strategically managing contractor personnel turnover to the greatest extent possible.

6. HUMAN RESOURCE MANAGEMENT

6.1. Contractor Identification. Contractor employees shall clearly identify themselves as

“Contractors” at all times, in all communications and representations. This shall include when in the workplace, at meetings, in conversations, telecommunications, mail, electronic mail (e-mail), and faxes, whether with Government personnel, other Contractor personnel, or with the public.

6.2. Personnel Maintenance. Maintain minimal personnel turnover throughout the life of the contract. Ensure continuation of services during prolonged personnel absences due to sickness, leave, and voluntary or involuntary termination from employment such that impact to the

Government is minimal. Once a Contractor knows that an employee is leaving and will no longer support the contract, the Contractor shall provide written documentation to the CO and

Contracting Officer’s Representative (COR) within three (3) business days of the employee advising the Contractor of his/her intent to leave. This written notification shall include the date and time the position will be vacant, the reason the employee will no longer work on the task, anticipated replacement date, and what management corrective action shall be taken to ensure task mission completion.

6.3. Vacancies. Any position vacancies shall not exceed fourteen (14) calendar days unless directed or approved, in writing, by the CO.

6.4. Replacement/Substitution. Prior to replacing/substituting key personnel performing on this contract, the Contractor shall provide a sufficiently detailed Qualification Summary/Resume of proposed personnel for Government approval/verification of education and experience requirements.

6.5. Removal of Personnel at Government Request. The Government may request removal

(permanent or temporary) of contract personnel for security, safety or health reasons, upon discovery of fraudulent resume documentation, or when Contractor personnel behave in an unprofessional manner that would be considered unacceptable by a reasonable person. The

Contractor shall provide a sufficiently detailed qualification summary/resume of proposed personnel for Government coordination prior to replacing/substituting personnel under these circumstances.

6.6. The Government reserves the right to refuse acceptance of contract personnel whose personal or professional conduct jeopardizes patient care or interferes with the regular and ordinary operation of the facility. Breaches of conduct include intoxication or debilitation resulting from drug use, theft, patient abuse, dereliction or negligence in performing directed tasks, or other abuse, or other conduct resulting in formal complaints by patients or other staff members to designated Government Representatives. Standards for conduct shall mirror those prescribed by current Federal Personnel Regulations.

7. CONFLICT OF INTEREST

The Contractor shall not employ any person who is an employee of the United States Government if the employment of that person would create a conflict of interest. The Contractor shall not employ any person who is an employee of the Department of Veterans Affairs, unless such person seeks and receives approval in accordance with the Department of Veterans Affairs regulations. Nor shall the

Contractor employ any person who, as a member, would create a conflict of interest or the appearance of a conflict of interest, particularly with regard to influencing the contract agreement negotiations or terms of the contract. In any such case, Department of Veterans Affairs shall review the matter and give its approval in accordance with agency ethics rules.

8. IDENTIFICATION BADGE

An identification (ID) badge shall be issued by the VA to all professional staff members providing services. The appropriate ID badge shall be worn at all times while on Government facility grounds, clearly displayed on the outermost garment (i.e. coat, jacket, sweater, shirt, blouse, lab coat).

9. GOVERNMENT TRAINING AND ORIENTATION

The VA shall provide a briefing to familiarize contract personnel with the policies and procedures on the first scheduled duty day or within a period acceptable to the VA. The Contractor shall ensure that all contract personnel attend and participate in VA or any other mandatory training to include VA

Privacy, VA Cyber Security, Diversity, Total Quality Improvement, Annual Fire Safety and Infection

Control.

10. HHS/OIG REQUIREMENTS

To ensure that the individuals providing services under this contract have not engaged in fraud or abuse regarding Sections 1128 and 1128A of the Social Security Act regarding federal health care programs, the Contractor shall be required to check the Health and Human Services - Office of

Inspector General (HHS/OIG), List of Excluded Individuals/Entities on the OIG Website

(www.hhs.gov/oig) for each person providing services under the resulting purchase agreement.

Further, the Contractor shall be required to certify in its proposal that all persons listed in the

Contractor’s proposal have been compared against the OIG list and are NOT listed. During the performance of the resulting contract, the Contractor shall be prohibited from using any individual or business listed on the List of Excluded Individuals/Entities.

11. EVIDENCE OF INSURANCE COVERAGE

http://www.hhs.gov/oig

The Contractor shall furnish certification to the Contracting Officer that the coverage required

(General and Professional Liability as well as Workers Compensation) has been obtained and such policy shall state, “This policy may not be changed or cancelled without written notice to the VA

Contracting Officer.” Said policy must bear an appropriate “loss payable clause’’ to the United States as its interest may appear. Such evidence of insurance shall not be waived.

12. CONTRACTOR PERSONNEL POLICY

12.1. The Contractor shall assume full responsibility for the protection of its personnel furnishing services under the resulting purchase agreement. To carry out this responsibility, the Contractor shall provide the following to the personnel:

12.1.1. Worker’s compensation

12.1.2. Professional liability insurance

12.1.3. Health examinations

12.1.4. Income tax withholdings

12.1.5. Social Security withholdings

12.2. Payment for any leave, including sick leave or vacation time shall be considered the sole responsibility of the Contractor. The Contractor shall comply with all existing local, state, federal and/or union laws, regulations relevant to fringe benefits, and premium pay for their employees. Such personnel shall not be considered VALBHS employees for any purpose and shall be considered employees of the Contractor. There is no employer-employee relationship between the VA and the Contractor or the Contractor’s employee(s).

13. OVERTIME AND HOLIDAY PAY

Any overtime and/or holiday pay that may be entitled to the Contractor’s employees shall be the sole responsibility of the Contractor.

14. NATIONAL HOLIDAYS OBSERVED BY THE GOVERNMENT

New Year’s Day January 1st

Martin Luther King’s Birthday Third Monday in January

President’s Day Third Monday in February

Memorial Day Last Monday in May

Independence Day July 4th

Labor Day First Monday in September

Columbus Day Second Monday in October

Veteran’s Day November 11th

Thanksgiving Day Fourth Thursday in November

Christmas Day December 25th

If a holiday falls on Sunday, the following Monday shall be observed as the National Holiday.

When a holiday falls on a Saturday, the preceding Friday is observed as a National Holiday by

U.S. Government agencies. Also included would be any day specifically declared by the

President of the United States.

15. TARDINESS / NO SHOWS

The VALBHS on a case-by-case basis may approve tardiness in excess of one (1) hour. However, payment to the contractor shall only be for actual hours worked. Unacceptable patterns of tardiness or no shows shall be reported to the Contractor through the COR and may result in a poor performance rating of the Contractor. Unless otherwise specified by the VALBHS, after one (1) hour of tardiness, Contractor personnel will be considered a no show. The Contractor shall be responsible for providing a replacement for personnel within two (2) hours of receiving notification from the VA of a no show.

16. TIME KEEPING

The VALBHS has established and shall maintain a record keeping system for verification of actual hours worked by Contractor personnel each day. Contractor personnel must be present at the assigned

VALBHS facility and performing services as required herein. Contract personnel shall sign in and out at the designated areas as a method for accounting for hours worked.

17. GOVERNMENT ORIENTATION AND TRAINING

The VA shall provide a briefing to familiarize the Contractor’s personnel on the policies and procedures on the first scheduled duty day or within a period acceptable to the VA. The Contractor shall ensure that all the Contractor’s personnel attend, participate and complete all VA mandatory training that is required to include, VA Handbook 6500.6 Appendix C Paragraph 9.

18. VA HANDBOOK 6500.6 APPENDIX C PARAGRAPH 9 – TRAINING

18.1. All Contractor employees and sub-Contractor employees requiring access to VA information and VA information systems shall complete the following before being granted access to VA information and its systems:

18.1.1. Sign and acknowledge (either manually or electronically) understanding of and responsibilities for compliance with the Contractor Rules of Behavior, Appendix E, relating to access to VA information and information systems.

18.1.2. Successfully complete the VA Cyber Security Awareness and Rules of Behavior training and annually complete required security training.

18.1.3. Successfully complete the appropriate VA privacy training and annually complete required privacy training.

18.1.4. Successfully complete any additional cyber security or privacy training, as required for

VA personnel with equivalent information system access as defined by the VA program office.

18.2. The Contractor shall provide to the Contracting Officer and/or the COR a copy of the training certificates and certification of signing the Contractor Rules of Behavior for each applicable employee within 1 week of the initiation of the contract and annually thereafter, as required.

18.3. Failure to complete the mandatory annual training and sign the Rules of Behavior annually, within the timeframe, is grounds for suspension or termination of all physical or electronic access privileges and removal from work on the contract until such time as the training and certifications are complete.

18.4. Contractor employees shall be required to complete a background investigation prior to being allowed to work at any VA facility.

19. CONTRACTING OFFICERS REPRESENTATIVE (COR)

The Contractor shall not accept any instructions issued by any other person(s) other than the Contracting

Officer or his/her delegated representative acting within the limits of his/her authority.

20. CONTRACTOR POINTS OF CONTACT

The Contractor shall designate one (1) employee as the Point of Contact (POC) responsible for administrative matters in the performance of services under this contract. The POC shall have full authority to act for Contractor on all matters relating to the daily performance of this contract. An alternate may be designated, but the Contractor shall notify the Contracting Officer and COR in writing those times when the alternate shall act as the POC.

The Contractor shall provide the name and telephone number of the person designated as Point of Contact and Alternate on the space below:

Point of Contact, Name: ____________________________________________

Telephone Number: ____________________________________________

E-mail Address: ____________________________________________

Alternate Point of Contact, Name: ____________________________________________

Telephone Number: ____________________________________________

E-mail Address: ____________________________________________

The POC shall be available by telephone Monday through Friday, between 8:00 a.m. and 4:30 p.m.

including National Holidays.

* The parties agree that the Contractor’s personnel including POC performing under this contract shall not be considered VA employees for any purpose. They all shall be considered employees of the

Contractor.

21. CONTRACTOR PERSONNEL

The Contractor is responsible for providing fully knowledgeable, trained staff that is competent to meet the requirements of this contract and fulfill all obligations of this contract.

Name: LeAna Clark

Section: Engineering Services

Address: 5901 E. 7th Street, Long Beach, CA 90822-5201

Phone Number: (562) 826-5729

Fax Number:

E-Mail Address: LeAna.Clark@va.gov

All Contractor personnel assigned to the performance of this contract shall be required to sign in and sign out each day that the services are provided. The sign in/out sheet shall be provided by the COR on a weekly basis.

All Contractor personnel assigned to the performance of this contract shall adhere to VALBHS Policy 05-

07 – Employee Image and Appearance Policy. A copy can be obtained from the COR.

Eating areas for Contractor personnel are permitted in designated areas only.

Government telephones shall not be used for personal reasons.

The Contractor shall ensure that they have sufficient backup employees in case the PACS Manager that is assigned to this contract calls in sick, on vacation and/or is not available on any specific day that the contractor employee is scheduled to work.

All tasks accomplished by the Contractor personnel shall be performed to preclude damage or defacement of Government-owned furnishings, fixtures, equipment and facilities. The Contractor shall be responsible for repair or replacement of Government-owned items or facilities to previous condition, if determined to be at fault by the COR.

The Contractor shall ensure that the employees assigned shall be cognizant of sexual harassment, drug-free workplace and other appropriate federal employment requirements.

22. SECURITY BACKGROUND CHECKS

The Contractor shall certify that their employees working under this contract have had Security

Background Checks initiated prior to working at the VALBHS.

Contractor Security Requirements. Failure of a Contractor whose personnel or Subcontractor personnel have access to patient information and/or VA information systems to comply with the contractor personnel security requirements detailed in the "CONTRACTOR PERSONNEL

SECURITY REQUIREMENTS" Addendum to this document may result in termination of the contract for default.

IT C&A REQUIREMENTS

The C&A requirements do not apply; therefore, a Security Accreditation Package is not required.

CONTRACTOR PERSONNEL SECURITY REQUIREMENTS

Background Investigation. The level of background investigation commensurate with the required level of access is National Agency Check Investigation (NACI) (current cost: $198.00).

a. Position Sensitivity - The position sensitivity for selected position(s) contract under this has been designated as follows:

POSITION TITLE: Assessed Risk Level:

Interior Designer NACI

Assistant Interior Designer NACI

Medical Equipment Planner NACI

b. The contractor is encouraged to have all contractor personnel performing services in positions identified within this contract as requiring personal investigation to immediately download the background investigation packet from the website designated below upon notification of contract award.

c. It is imperative for the contractor to provide to the Contracting Officer, within two business days following notification of contract award, a listing of all contractor personnel performing services in positions identified within this contract as requiring personal investigation for the process to commence. This list shall be submitted using the spreadsheet to initiate the background investigations, which shall be provided to the contractor at time of award and shall include the following information:

Employee position/title

Employee name (last, first, middle (if none indicate "NMN"))

Social…