36C26220R0037-001.pdf

VHAPM Part 813.106-1/2 SAP: Soliciting Competition & Evaluation of Quotations/Offers Page 1 of Original Date: 10/12/17 Revision 01 Date: 01/08/18

COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS

General Information

Document Type: Combined Solicitation/Synopsis

Solicitation Number: 36C26220R0037

Posted Date: December 5, 2019

Original Response Date: December 19, 2019

Current Response Date: December 19, 2019

Product or Service Code: D319

Set Aside (SDVOSB/VOSB): SDVOSB

NAICS Code: 515210

Contracting Office Address

Network Contracting Office 22 (NCO22)

4811 Airport Plaza Drive, Suite 600

Long Beach, CA., 90815

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for

Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested, and a written solicitation document will not be issued.

This solicitation is a request for proposals (RFP). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2020-1.

The associated North American Industrial Classification System (NAICS) code for this procurement is 515210, with a small business size standard of $41.5M.

The VA Greater Los Angeles Healthcare System (VAGLAHS) is seeking to purchase DirecTV

Expansion and Programming Subscription services.

All interested companies shall provide proposals for the following:

VHAPM Part 813.106-1/2 SAP: Soliciting Competition & Evaluation of Quotations/Offers Page 2 of

Original Date: 10/12/17 Revision 01 Date: 01/08/18

Services

STATEMENT OF WORK

1. BACKGROUND

The VA Greater Los Angeles Healthcare System (VAGLAHS) has identified a need for DirecTV

(DTV) High Definition (HD) digital satellite programming for TV’s located throughout the

VAGLAHS.

2. DESCRIPTION OF SERVICES

2.1. The Contractor shall provide monthly subscription for DTV programming to the participating facilities listed herein.

2.2. Install new equipment and provide new DTV subscription services to the San Gabriel, San Louis

Obispo, Sepulveda (Bldg. 22), Downtown Los Angeles offices.

2.3. The Contractor shall provide all supplies, materials, parts, equipment, labor, supervision, management, and transportation to perform all tasks as identified.

2.4. The Contractor shall provide 24/7 telephone technical support and onsite 24/7 technical support as needed.

2.5. Service shall include software updates (if applicable) needed for the general operation of the equipment.

2.6. All work is to be performed in accordance with the guidelines established by Federal, State, and local ordinances, manufacturer’s service manual, quality control manual, and with all terms and conditions, provisions, schedules and specification herein.

3. INSTALLATION OF DTV HD RECEIVERS

3.1. VA SAN GABRIEL VALLEY:

3.1.1. Objective:

The contractor shall provide parts and labor for the installation of 1 DTV H25 HD receiver.

3.1.1. Location: 7 West Foothill Blvd, Arcadia, CA., 91006

3.1.2. Parts / Labor Required:

ITEM DESCRIPTION UNIT QUANTITY

01 1 ¾”/2” non-penetrating roof mount EA 1

02 DirecTV 5 beam satellite dish, mount and braces (no LNB) EA 1

VHAPM Part 813.106-1/2 SAP: Soliciting Competition & Evaluation of Quotations/Offers Page 3 of

Original Date: 10/12/17 Revision 01 Date: 01/08/18

03 DirecTV H25 HD satellite receiver commercial EA 1

04 DirecTV H25 RF antenna dongle EA 1

05 DirecTV H25 wall mount bracket EA 1

06 DirecTV PI-21 SWM KU/KA LNB power supply EA 1

07 DirecTV SWM 5 head LNB EA 1

08 Labor JB 1

3.2. SAN LOUIS OBISPO VET CENTER:

3.2.1. Objective:

The Contractor will provide parts and labor for the installation of 1 DTV H25 HD receivers.

3.2.1. Location: 1070 Southwood Drive, San Louis Obispo, CA., 93401

3.2.2. Parts / Labor Required:

01 1 ¾”/2” non-penetrating roof mount EA 1

02 DirecTV 5 beam satellite dish, mount and braces (no LNB) EA 1

03 DirecTV H25 HD satellite receiver commercial EA 1

04 DirecTV H25 RF antenna dongle EA 1

05 DirecTV H25 wall mount bracket EA 1

06 DirecTV PI-21 SWM KU/KA LNB power supply EA 1

3.3. VA DOWNTOWN LOS ANGELES:

3.3.1. Objective:

The Contractor will provide parts and labor for the installation of 1 DTV H25 HD receivers.

3.3.2. Location: 855 N. Vermont Street, Los Angeles, CA., 90029

3.3.3. Parts / Labor Required:

01 1 ¾”/2” non-penetrating roof mount EA 1

02 DirecTV 5 beam satellite dish, mount and braces (no LNB) EA 1

03 DirecTV H25 HD satellite receiver commercial EA 1

04 DirecTV H25 RF antenna dongle EA 1

05 DirecTV H25 wall mount bracket EA 1

06 DirecTV PI-21 SWM KU/KA LNB power supply EA 1

VHAPM Part 813.106-1/2 SAP: Soliciting Competition & Evaluation of Quotations/Offers Page 4 of

Original Date: 10/12/17

3.4. VA SEPULVEDA, BLDG 22:

3.4.1. Objective:

The Contractor will provide parts and labor for the installation of 1 DirecTV H25 HD receivers.

3.4.2. Location: 16111 Plummer Street, Bldg. 22, North Hills CA., 91343

3.4.3. Parts / Labor Required:

01 1 ¾”/2” non-penetrating roof mount EA 1

02 DirecTV 5 beam satellite dish, mount and braces (no LNB) EA 1

03 DirecTV H25 HD satellite receiver commercial EA 1

04 DirecTV H25 RF antenna dongle EA 1

05 DirecTV H25 wall mount bracket EA 1

06 DirecTV PI-21 SWM KU/KA LNB power supply EA 1

4. DTV PROGRAMMING SUBSCRIPTION:

The Contractor shall provide monthly HD quality, DTV programming subscription at the following facilities:

FACILITY ADDRESS NO. OF

RECEIVERS/DROPS

Downtown Los Angeles 855 N. Vermont Street, Los Angeles, CA., 90029 1 Receiver

Los Angeles Ambulatory

Care Center

351 E Temple Street, Los Angeles, CA., 90012 12 Receivers

San Gabriel Valley 7 West Foothill Blvd, Arcadia, CA., 91006 1 Receiver

San Louis Obispo 1070 Southwood Drive, San Louis Obispo, CA., 93401

1 Receiver

Sepulveda Bldg. 22 16111 Plummer Street, Bldg. 22, North Hills CA., 91343

1 Receiver

Sepulveda Bldg. 200 16111 Plummer Street, Bldg. 200, North Hills

CA., 91343

12 Receivers

Sepulveda Bldg. 99 16111 Plummer Street, Bldg. 99, North Hills CA., 91343

68 Drops

West Los Angeles

Campus

11301 Wilshire Boulevard, Los Angeles CA., 90073

485 Drops

5. ADDITIONAL REQUIREMENTS

5.1. The installation of hardware shall be completed within 30 days of the contract effective date.

5.2. The subscribed TV signal shall be continuous, uninterrupted, with good viewing quality.

VHAPM Part 813.106-1/2 SAP: Soliciting Competition & Evaluation of Quotations/Offers Page 5 of

Original Date: 10/12/17 Revision 01 Date: 01/08/18

5.3. The Contractor shall provide the Government, the receiver and card numbers within 30 days of contract effective date or after the completion of all equipment installation and set-up has been completed.

5.4. The Contractor shall ensure all equipment is in optimal working condition at the expiration date of the contract.

5.5. The Contractor personnel that perform changes, updates, or retrofits made on any component, system, or equipment shall log it in the station equipment manual.

5.6. The Contractor shall maintain all manufacturer’s manual necessary to perform maintenance.

6. INSPECTION

The Contractor shall connect and test all newly installed satellite receivers to ensure they are functioning properly.

7. PARTS

7.1. Only standard new or like-new parts shall be furnished by the Contractor. All parts shall be of current manufacture and shall have versatility with presently installed equipment. All major components and parts furnished shall carry the manufacturer’s standard commercial warranty.

7.2. All newly installed parts shall become property of the Government. Replaced parts are to be disposed by the Contractor after approval of COR.

7.3. Defective parts are to be replaced at no cost to the Government. Operating, consumables, and worn supplies are not included in this contract.

7.4. The Contractor shall provide replacement parts within three (3) business days of notification from COR or CO.

7.5. The participating healthcare facility shall not furnish parts, service manuals, and/or test equipment for the performance of this contract. It is the responsibility of the Contractor to bring the appropriate equipment and/or supplies necessary to complete the work as required.

8. QUALIFICATION

8.1. The Contractor shall be an authorized DTV dealer and be able to provide documentation. Such documentation can include signed letter, agreement/contract between the Contractor and DTV.

8.2. Personnel performing maintenance and repair services must be fully qualified, competent Field

Service Engineers (FSE) who has been trained to perform work on the specific equipment in accordance with the original manufacturer’s procedures.

VHAPM Part 813.106-1/2 SAP: Soliciting Competition & Evaluation of Quotations/Offers Page 6 of

Original Date: 10/12/17

9. HOURS OF OPERATION

Normal operating hours are as follows:

Station Hours

VA San Gabriel Valley 8:00 am – 4:00 pm PST

VA San Louis Obispo 9:00 am – 5:00 pm PST

Downtown and Los Angeles Ambulatory Care

Center

7:00 am – 4:00 pm PST

VA Sepulveda 8:00 am – 5:00 pm PST

West Los Angeles Campus 7:00 am – 4:30 pm PST

All times are Monday – Friday. Holidays may affect hours of operation.

10. OVERTIME AND HOLIDAY PAY

10.1. Any overtime and/or holiday pay that may be entitled to the Contractor’s employees shall be the sole responsibility of the Contractor and shall not be billed to nor reimbursed by the

Government.

10.2. The Contractor shall bill and be paid for actual services provided by Contractor personnel. Contractor will not be paid for “availability” or “on-call” services unless otherwise provided herein.

11. TRAVEL

All travel related expenses shall be included in the Contractors pricing.

12. CHECK-IN / CHECK-OUT PROCEDURES

12.1. For services to be performed at the WLA and Sepulveda Campus, the Contractor shall contact the COR or Engineering Department prior to start of work.

12.2. For services to be performed at the San Gabriel Valley, San Louis Obispo, Downtown

Los Angeles, and LAACC facilities, the Contractor shall check in with the front desk and speak with the Manager on Duty prior to start of work.

12.3. Prior to leaving the facility, the Contractor shall check out with the personnel they checked-in with.

13. SMOKING

Smoking is prohibited on VA property, items to include: cigarettes, cigars, pipes, any other combustion of tobacco, or non-Federal Drug Administration (FDA) approved electronic nicotine delivery systems (ENDS), electronic/e-cigarettes, vape pens, or e-cigars.

VHAPM Part 813.106-1/2 SAP: Soliciting Competition & Evaluation of Quotations/Offers Page 7 of

Original Date: 10/12/17

14. PARKING

It is the responsibility of the Contractor personnel to park in designated parking areas. The Contractor shall make alternate arrangements for its personnel to park off-site if motor vehicles are required to access those facilities. Parking information is available from the VA Police & Security Service

Office. The VA shall not invalidate or make reimbursement for parking violations of the Contractor’s personnel under any circumstances. The Contractor assumes full responsibility for any parking violations.

15. INVOICING & PAYMENT

15.1. The Contractor shall submit in arrears a properly completed itemized invoice in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Request. The two

(2) options available are:

• Tungsten e-Invoice Setup Information: 1-877-489-6135 o Tungsten e-Invoice email: VA.Registration@tungsten-Network.com

• FSC e-Invoice Contact Information: 1-877-353-9791 o FSC e-Invoice email: vafsccshd@va.gov

15.2. No advance payment shall be authorized. Payment shall be made monthly for services provided during the billing month in arrears in accordance with FAR 52.212-4, para (i). Upon submission of a properly prepared invoice for prices stipulated in this contract for services delivered and accepted in accordance with the terms and conditions of the contracts, less any deductions stipulated in this contract. Payment of invoices may be delayed if the appropriate invoices as specified in the contract are not completed and submitted as required.

The period of performance will be for a base year and four (4) one (1)-year option period which shall begin January 1, 2020.

The contractor shall deliver line item(s) within 30 days after effective date of contract:

ITEM

NUMBER

STATION LOCATION

0001 VA San Gabriel Valley 7 West Foothill Blvd, Arcadia, CA., 91006

VA San Louis Obispo Vet

Center 1070 Southwood Drive, San Louis Obispo, CA., 93401

0003 VA Downtown Los Angeles 855 N. Vermont Street, Los Angeles, CA., 90029

0004 VA Sepulveda Bldg. 22 16111 Plummer Street, Bldg. 22, North Hills CA., 91343

Place of Performance

The contractor shall deliver monthly programming subscription to the facilities listed below beginning on the effective date of the contract.

mailto:VA.Registration@tungsten-Network.com mailto:vafsccshd@va.gov

VHAPM Part 813.106-1/2 SAP: Soliciting Competition & Evaluation of Quotations/Offers Page 8 of

Original Date: 10/12/17

FACILITY ADDRESS

Downtown Los Angeles 855 N. Vermont Street, Los Angeles, CA., 90029

Los Angeles Ambulatory Care Center 351 E Temple Street, Los Angeles, CA., 90012

San Gabriel Valley 7 West Foothill Blvd, Arcadia, CA., 91006

San Louis Obispo 1070 Southwood Drive, San Louis Obispo, CA., 93401

Sepulveda Bldg. 22 16111 Plummer Street, Bldg. 22, North Hills CA., 91343

Sepulveda Bldg. 200 16111 Plummer Street, Bldg. 200, North Hills CA., 91343

Sepulveda Bldg. 99 16111 Plummer Street, Bldg. 99, North Hills CA., 91343

West Los Angeles Campus 11301 Wilshire Blvd., Los Angeles, CA., 90073

Award shall be made to the offeror whose proposal, conforming to the solicitation, offers the lowest price, whose offered price does not exceed the amount of funding available for the procurement, and whose offered price is found to be reasonable. Price alone is the sole evaluation factor. The government will evaluate information based on the following evaluation criteria: The lowest-priced offer will be identified. The lowest-priced offer will be evaluated to determine if the offered price exceeds the amount of funding available for the procurement. If the offered price does not exceed the amount of funding available for the procurement, the offered price will be evaluated to determine if it is reasonable. If the offered price is found to be reasonable, the offeror who submitted this offer will be identified as the “successful offeror.”

The contracting officer will then determine if the successful offeror is responsible using the general standards of responsibility and the special standards of responsibility applicable to this procurement. If contract award cannot be made to the successful offeror, the contracting officer will evaluate the next lowest-priced offer following the procedures described above. This process will continue until a contract award can be made, or the contracting officer determines that no contract award can be made. The contracting officer may find all offers not acceptable and cancel the solicitation if the lowest-price offer exceeds the amount of funding available for the procurement. The contract officer may likewise find an offer under evaluation, as well as all remaining offers, not acceptable and cancel the solicitation if the offer currently under evaluation exceeds the amount of funding available for the procurement. The Government intends to evaluate offers and award a contract without discussions with offerors. However, the

Government reserves the right to conduct discussions at any time if determined by the contracting officer to be in the Government’s interest.

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

1. FAR 52.212-1, “Instructions to Offerors–Commercial Items” (OCT 2018)

2. FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items”

(OCT 2018)

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance http://acquisition.gov/comp/far/index.html https://www.sam.gov/portal

VHAPM Part 813.106-1/2 SAP: Soliciting Competition & Evaluation of Quotations/Offers Page 9 of

Original Date: 10/12/17 Revision 01 Date: 01/08/18 with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items.” If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

• FAR 52.212-4, “Contract Terms and Conditions–Commercial Items” (OCT 2018)

Addenda to 52.212-4:

52.217-8, “Option to Extend Services” (NOV 1999)

52.217-9, “Option to Extend the Term of the Contract” (MAR 2000)

52.219-14, “Limitations on Subcontracting” (Deviation 2019-01)

Supplemental Insurance Requirements

852.203-70, “Commercial Advertising” (MAY 2018)

852.2019-10, “VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside”

(JUL 2019)(Deviation)

852.219-74, “Limitations on Subcontracting – Monitoring and Compliance” (JUL 2018)

852.232-72, “Electronic Submission of Payment Requests” (NOV 2018)

852.246-71, “Rejected Goods” (OCT 2018)

852.247-71, “Delivery Locations” (OCT 2018)

852.247-73, “Packing for Domestic Shipment” (OCT 2018)

852.270-1, “Representatives of Contracting Officers” (JAN 2008)

52.252-2, “Clauses Incorporated by Reference” (FEB 1998)

52.203-17, “Contractor Employee Whistleblower rights and Requirements to Inform Employee of Whistleblower Rights” (APR 2014)

52.204-4, Printed or Copied Double-Sided on Post Consumer Fiber Content Paper” (MAY 2011)

52.204-13, “System for Award Management Maintenance” (OCT 2018)

52.204-18, “Commercial and Government Entity Code Maintenance” (JUL 2016)

52.228-5, “Insurance – Work on a Government Installation” (JAN 1997)

52.232-40, “Providing Accelerated Payments to Small Business Subcontractors” (DEC 2013)

• FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or

Executive Orders” (OCT 2019)

The following subparagraphs of FAR 52.212-5 are applicable:

Subparagraph (b)(1), (4), (6), (8), (9), (16), (21), (22), (25), (27), (28), (29), (30), (31), (32), (33), (34), (42), (46), (49), and (55).

Subparagraph (c)(1) and (7)

52.212-1, “Instructions to Offerors – Commercial Items” (OCT 2018)

52.204-24, “Representation Regarding Certain Telecommunications and Video Surveillance

Services or Equipment” (AUG 2019)

52.209-7, “Information Regarding Responsibility Matters” (OCT 2018)

52.233-2, “Service Protest” (SEP 2006)

852.233-70, “Protest Content/Alternative Dispute Resolution” (OCT 2018)

852.233-71, “Alternate Protest Procedure” (OCT 2018)

VHAPM Part 813.106-1/2 SAP: Soliciting Competition & Evaluation of Quotations/Offers Page 10 of

Original Date: 10/12/17 Revision 01 Date: 01/08/18

52.252-1, “Solicitation Provisions Incorporated by Reference” (FEB 1998)

52.204-7, “System for Award Management” (OCT 2018)

52.204-16, “Commercial and Government Entity code” (JUL 2016)

52.212-2, “Evaluation – Commercial Items” (OCT 2014)

52.212-3, “Offeror Representations and Certifications – Commercial Items” (OCT 2018)

All offerors shall submit the following:

Completed and signed solicitation document with pricing – 1 copy

Proof of authorized DirecTV dealer documentation – 1 copy

All offers shall be sent to the Contract Specialist (CS), Allan Dela Cruz at allan.delacruz@va.gov.

This is an open-market combined synopsis/solicitation for services as defined herein. The government intends to award a contract as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all proposals must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Offeror shall list exception(s) and rationale for the exception(s).

Submission shall be received not later than December 19, 2019, 10:00am PST to CS Allan Dela

Cruz at allan.delacruz@va.gov. Only offers submitted via email will be accepted. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the CS, Allan Dela Cruz, allan.delacruz@va.gov.

Point of Contact

Allan Dela Cruz, 562-766-2309, allan.delacruz@va.gov mailto:allan.delacruz@va.gov