36C26219R0051-000.docx

FedBizOpps Sources Sought Notice

CLASSIFICATION CODE

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SOLICITATION NUMBER

RESPONSE DATE (MM-DD-YYYY)

ARCHIVE

DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS

SET-ASIDE

NAICS CODE

CONTRACTING OFFICE

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ADDITIONAL INFORMATION

GENERAL INFORMATION

PLACE OF PERFORMANCE

* = Required Field FedBizOpps Sources Sought Notice Rev. March 2010 J Service Agreement for Volcano Ultransound Imager s5ie VA Greater Los Angeles Healthcare System 90815 36C26219R0051 02-26-2019 N 811219 Department of Veterans Affairs Network Contracting Office 22 4811 Airport Plaza Drive Suite 600 Long Beach CA 90815 Jet Flores, Contract Specialist VA Greater Los Angeles Healthcare System 11301 Wilshire Blvd.

Los Angeles, CA 90073 jet.flores@va.gov jet.flores@va.gov The Veterans Administration, SAOW Network Contracting Office (NCO) 22 is issuing this sources sought synopsis as a means of conducting market research to identify parties having an interest in and the resources to provide Preventative Maintenance services and as-needed service and repairs required for Government-Owned Volcano Ultrasound Imager, Model S5ie located at the VA Greater Los Angeles Healthcare System (VAGLAHS), 11301 Wilshire Blvd., Los Angeles, CA 90073. The results of this market research will contribute to determining the method of procurement. The applicable North American Industry Classification System (NAICS) code assigned to this procurement is 811219. The Government is anticipating a single award contract with a base year and four (4) 1-year option periods. The base year period of performance is anticipated to begin on or about May 15, 2019. A draft copy of the statement of work is provided with this notification.

THERE IS NO SOLICITATION AT THIS TIME. This request for capability information does not constitute a request for quote; submission of any information in response to this market survey is purely voluntary; the government assumes no financial responsibility for any costs incurred.

If your organization has the potential capacity to perform these contract services, please provide the following information: 1) Organization name, address, email address, Web site address, telephone number, and size and type of ownership for the organization; and 2) Tailored capability statements addressing the particulars of this effort, with appropriate documentation supporting claims of organizational and staff capability. If significant subcontracting or teaming is anticipated in order to deliver technical capability, organizations should address the administrative and management structure of such arrangements. In addition, contractors who respond to this sources sought notice shall provide specific documentation/information that it has provided preventative maintenance and repair services for the specific brand and model ultrasound imager identified in this notice and the draft statement of work. Acceptable documentation for example would be a copy of a contract or PO identifying the specific equipment and services performed and/or a letter from Volcano Corporation identifying your firm as an authorized 3rd party service provider.

The government will evaluate market information to ascertain potential market capacity to 1) provide services consistent in scope and scale with those described in this notice and otherwise anticipated; 2) secure and apply the full range of corporate financial, human capital, and technical resources required to successfully perform similar requirements; 3) implement a successful project management plan that includes: compliance with tight program schedules; cost containment; meeting and tracking performance; hiring and retention of key personnel and risk mitigation; and 4) provide services under a performance based service acquisition contract.

BASED ON THE RESPONSES TO THIS SOURCES SOUGHT NOTICE/MARKET RESEARCH, THIS REQUIREMENT MAY BE SET-ASIDE FOR SERVICE DISABLED VETERAN OWNED SMALL BUSINESS (SDVOSB), VETERAN OWNED SMALL BUSINESS (VOSB), SMALL BUSINESS OR PROCURED THROUGH FULL AND OPEN COMPETITION. Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions.

Submission Instructions: Interested parties who consider themselves qualified to perform the above-listed services are invited to submit a response to this Sources Sought Notice by February 26, 2:00PM (PST). All responses under this Sources Sought Notice must be emailed to jet.flores@va.gov.

STATEMENT OF WORK

1. DESCRIPTION OF WORK:

Provide all necessary labor, material, tools and equipment necessary to provide hardware and software maintenance and support for the equipment defined herein located at the VA Greater Los Angeles Healthcare System location Bldg. 500 room 4414 Catheterization Laboratory Department (hereinafter Cath. Lab)

EQUIPMENT IDENTIFICATION/SERVICE:

Volcano Ultrasound Imager Model# s5ie S/N 06802445001

EE# 130093

Location: Bldg. 500 room 4414, Cath. Lab

1. PERFORMANCE/SPECIFIC REQUIREMENTS:

1. Provide one (1) on-site Preventive Maintenance Inspections (hereinafter PMI) in a twelve (12) month period. The PMI will include but not limited to the furnishing of necessary labor, material, tools, parts required to provide inspection, adjustments, effect repairs, cleaning, calibrations, lubrication, testing for operating efficiency, disassembly, and replacement of worn or defective parts of Government owned s5ie Volcano Ultrasound System (hereinafter s5i) located at VA Greater Los Angeles Healthcare System (hereinafter Government). The PMI shall be performed within six (6) months of start of contract and requires the contractor to schedule a minimum of three (3) days in advance with Contracting Officer’s Technical Representative (hereinafter COR) or delegated personnel. PMI shall be performed in accordance with manufacturer’s specifications and recommendations.

1. The contractor shall maintain and operate a telephone and email support desk that is available between the hours of 6:00 AM – 5:00 PM PST during normal business days of Monday through Friday. The telephone and email support desk shall be maintained by certified Volcano Engineers. The telephone response time after the initial call, shall be one (1) hour.

1. If required, on-site repair services shall be within two (2) business days after contractor has scheduled a repair services with the COR or delegated personnel. Contractor shall perform the services between the normal business hours of 8:00 AM - 5:00 PM PST.

1. Performance verification is required at the conclusion of every preventive maintenance and emergency repair. This verification procedure may include performance testing for accuracy and precision of the instrument. If any procedure are performed that would in any way effect the calibration status of the instrument the results of performance testing must conform to the establish performance criteria for the instrument.

1. CONTRACTOR SUBMITTALS:

Within 15 calendar days after award date, the Contractor shall furnish two (2) copies of its Preventive Maintenance Procedure which will be used during the PMI services of this contract. These procedures are required are by the Government as a condition of the facility’s Joint Commission requirements. These copies must be received before any invoices can be certified for payment.

1. PARTS, LABOR, and TRAVEL:

All parts, labor, and travel shall the responsibility of the contractor and inclusive of the term of contract. Furthermore, replacement parts used shall be OEM only and new or reconditioned equal to new.

1. REPORTING:

For services to be performed during normal working hours, the contractor shall report upon arrival to the Biomedical Engineering Department Bldg. 500 room 0261 at the Medical Center. In addition to signing in, contractor personnel shall identify himself to the COR or delegated personnel before proceeding to the job site. This check in is mandatory. After the work is completed, the contractor is to submit in writing, a complete report of service rendered to the Biomedical Engineering Dept. At a minimum, this report must contain a detailed description of any service performed and any recommendations necessary to meet regulations.

1. COMPETENCY OF PERSONNEL SERVICING EQUIPMENT:

Contractor’s field service engineer shall be a certified Volcano Engineer, no exceptions.

1. CONFORMANCE STANDARDS:

All work shall be performed and equipment shall function in conformance with all Governments’ safety standards, manufacturer’s/industry standards, the latest published edition of NFPA-99, FDA, OSHA, JC, and other applicable national standards.

1. CHANGES:

The contractor is advised only the Contracting Officer, acting within the scope of the contract has the authority to make changes which may affect the contract terms and conditions, quality, quantity, price, and/or delivery. It is highly recommended and advised that the contractor contract the Contracting Officer for approval in the event there are changes prior to proceeding. No other individual, i.e. COR, has the authority to authorize, change, and/or bind on behalf of the Government.

1. FEDERAL HOLIDAYS:

Work to be accomplished during normal work hours, excluding Federal Holidays or any other holiday declared by the President of the United States as a national holiday. Whenever a scheduled pick-up falls on a federal holiday, the Contractor shall consult with the COTR to determine if a deviation from the work schedule is necessary. Listed below are the legal Government holidays.

When a holiday falls on a Sunday, the following Monday will be observed as the legal holiday. When a holiday falls on a Saturday. The proceeding Friday is observed as the legal holiday by U.S. Government agencies.

1. IDENTIFICATION, PARKING, SMOKING, AND VA REGULATIONS:

The contractor’s personnel shall wear visible identification at all times while on the premises of Government grounds. It is the responsibility of the contractor to park in the appropriate designated parking areas. Information on parking is available from the VA Police Section. The Government will not invalidate or make reimbursement for parking violations of the Contractor under any conditions. Smoking is prohibited inside any buildings on Government grounds. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court.