36C26218R0778-0001000.docx

36C26218R0778

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE

OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO:

Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS

ENTERED INTO

PURSUANT TO AUTHORITY OF:

D. OTHER

BY

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 09-18-2018 00262 Department of Veterans Affairs Network Contracting Office 22 4811 Airport Plaza Drive Suite 600 Long Beach CA 90815 00262 Department of Veterans Affairs Network Contracting Office 22 4811 Airport Plaza Drive Suite 600 Long Beach CA 90815 To all Offerors/Bidders

36C26218R0778 09-1 -2018

X X X See CONTINUATION Page X Asbestos Survey for VA Long Beach Healthcare System (VALBHS)

The purpose of this amendment is to provide answers to the questions submitted from the Solicitation.

The Statement of Work and Schedule of Services and Price have also been updated.

Please see pages 4 through 7 for all updates.

Questions & Answers

RFP 36C26218R0778

1. Question- Is this a new requirement? Is there an Incumbent? Is there an old contract number and award amount? What’s the previous solicitation number?

Answer-This is a new requirement without any incumbent as these buildings have not been previously surveyed.

2. Question- What is the square footage of the buildings outlined within the scope of services? Will drawings of the buildings be provided to the contractors or is the contractor required to provide drawings?

Answer- Floor plans and drawings will not be provided. The square footage of each building being surveyed is as follows: Building 164- 75,585 sq. ft. (three floors), Building 165- 60,309 sq. ft. (two floors), Building 166- 53,086 sq. ft. (two floors), Building 167- 6,534 sq. ft. (one floor), Building 171- 15,775 sq. ft. (two floors)

3. Question- What is the estimated timeframe that is expected to complete the actual survey?

Answer- Approximately two months.

4. Question- Will building 47 be included in this survey?

Answer- Building 47 will not be included in this survey. Please See updated Schedule of Service and Price as well as updated Statement of Work.

5. Question- Are roofs and exteriors included in the survey? If so, who will be responsible for repairing the roofs? Should an estimate from a professional roofer be included in the proposal? Is there any planning for roof replacement?

Answer- No roof samples are required for this survey.

6. Question- Can the government provide any previous surveys and/or Operation and Maintenance plans for the buildings?

Answer- No previous surveys are available. This will be the first surveys for these buildings. All samples shall only be in areas not visible in patient care areas. This includes areas such as closets or engineering spaces. Any samples need to be covered with something such as caulking material and to make sure that the material is still functional.

7. Question- What does it mean by “third party air sampling shall be collected by PCM” in section 3.1, b? How do we budget this without survey results?

Answer- This is being removed. Please see updated Statement of Work.

8. Question- Section 2 scope, c), 3 indicates comparing previous asbestos survey results and reassessing the condition of asbestos. Do you have previous survey results for each building?

Answer- No previous surveys have been done for these buildings. This is being removed. Please see updated Statement of Work.

9. Question- Section 2 scope, c), 2 indicates providing analytical health risk assessment. Please confirm if this assessment should be included in the survey.

Answer- Only hazard assessment to include whether friable, damaged/significantly damaged/potential for damage and ACM material type (TSI, Surfacing, Misc) shall be included with the survey.

10. Question- Please confirm if analysis by Transmission Electron Microscopy (TEM) is required for the building survey scope as stated in Section 2. Scope.

Answer- This is being removed. Please see updated Statement of Work.

11. Question- Please confirm if asbestos abatement is required by this RFP as stated in Section 2.c Scope.

Answer- This is being removed. Please see updated Statement of Work.

12. Question- Please clarify the intent of the scope for Section 3.1b.

Answer- This is being removed. Please see updated Statement of Work.

13. Question- Please confirm the extent of air testing that is expected by Section 3.2a. Shall the air samples collected be analyzed by transmission electron microscopy?

Answer- There are no air samples required. Please see updated Statement of Work.

14. Question- Section 7. Risk Control – Please elaborate on the need for an “Infection Prevention Construction Risk Assessment”. Would this apply to all buildings? What are the expectations for inspection above ceiling in any health services or critical care facilities?

Answer- Only one “ICRA” form needed for all buildings total. We will provide this form and the Contractor will just fill out the information. Our infection control will sign off on the sheet before work starts.

B.3 SCHEDULE OF SERVICES AND PRICE

This is firm-fixed-price contract. Prices in this schedule represent an all-inclusive rate including labor, parts, incidental costs, overhead, insurance premium payments for applicable insurance coverage. Costs not incorporated into the contractor’s price will not be reimbursed by the Government.

BASE YEAR-One (1) year

Buildings 164, 165, 166, 167, & 171

TOTAL

B.4 STATEMENT OF WORK

1. Background

The Veterans Affairs Long Beach Healthcare System (VALBHS) requires a comprehensive asbestos survey. There are a set of specific procedures and practices applied to the physical identification and analysis of asbestos presence and condition and general procedures to properly maintain non-friable and friable asbestons containing materials (ACM) left in place at VALBHS. Services shall be provided in accordance with applicable EPA, OSHA, NIOSH, SCAQMD, and NESHAP policy. Asbestos surveys are required for both exterior and interior Buildings 164, 165, 166, 167 and 171 on the VALBHS campus located at 5901 E. 7th Street, Long Beach, CA 90822.

2. Scope

a) The Contractor shall provide a comprehensive asbestos survey for the VALBHS. The Contractor shall perform work that is primarily asbestos containing material (PACM), asbestos construction containing material (ACCM), and asbestos containing material (ACM) related in nature. Services shall include physical field investigations, bulk sampling composition and, analytical data results, and identified locations of asbestos.

b) The Contractor shall provide a professional Certified Asbestos Consultant (CAC) to oversee this project and a Certified Site Surveillance Technician (CSST) who shall develop and establish risk assessment measures for those locations identified to have related PACM, ACCM and ACM. Results shall be measured and provided from a federal monitored program by the National Institute of Standards and Technology Accreditation Program (NVLAP). Data and analytical results shall be provided by and accredited laboratory, NVLAP Asbestos Bulk Sample Analysis- PLM and NVLAP Airborne Asbestos Analysis.

There are two primary objectives of this survey to support the Operations Maintenance Program:

1. Monitor, identify and sample the PACM, ACCM and ACM presence or absence throughout the specified buildings;

2. Provide analytical health risk assessment and establish a survey measurement to determine the classification related to the asbestos condition and procedure and determining abatement best practice

3. Specific Tasks

3.1 Task 1-Asbestos Survey Services

a) The Contractor shall provide a comprehensive written asbestos survey related to health risk assessment services performed by a Certified Asbestos Consultant (CAC) or a Certified Site Surveillance Technician (CSST). Work shall include bulk sample and an analytical result followed by and introductory and summary report, related to PACM, ACCM and ACM findings. All bulk sampling and analysis shall be conducted by a laboratory utilizing Polarized Light Microscope (PLM).

b) The Contractor shall be familiar and experienced with the application of encapsulation asbestos containing materials, construction specifications and the VALBHS procedures and policies that will be presented at the time of award by the COR.

c) The Contractor shall provide all survey written reports both electronically and hard copies. The Contractor shall provide all equipment essential to fulfill all tasks required by this contract, furnish progress reports electronically and in hard copy of the work required by building number, location, i.e. floor and room material(s) sample/collected in completion of the identifying project and as requested by the COR. The Contractor shall be responsible for reporting asbestos related issues which pose as potential hazard to asbestos exposure.

3.2 Task 2-Inspections/Sampling

NIOSH 7400 is a method performed for bulk sampling of asbestos fibers in bulk material. These fibers if disturbed can be released airborne through Polarizing Light Microscopy (PLM). This method is used to determine the percentage of asbestos in a bulk material presumed to have asbestos. Locations of bulk samples shall be selected by a CAC, CSST, persons educated on asbestos who have been specially trained in but limited to walls, ceilings and floors. The COR or Safety Office shall immediately be notified verbally, electronically and in writing when results from the bulk sample(s) analytical results are above percentage requiring abatement action.

3.3 Task 3-Laboratory Testing Services

Bulk sampling performed by the Contractor shall require laboratory testing and analysis by a federal monitored program such as the National Institute of Standards and Technology which provides a third-party accreditation to laboratories in the United States. Data and analytical results shall be provided by the accredited laboratory. Asbestos Bulk Sample Analysis – Polarized Light Microscopy, Phot Contrast Microscopy (PCM), Airborne Asbestos Analysis and Transmission Electronic Microscopy (TEM) point counting are acceptable analytical techniques. All laboratories used must be approved by the American Industrial Hygiene Association (AIHA) and on their list of accredited laboratories, http://apps.aiha.org/qms_aiha/public/pages/reports/publicScopeView.aspx?ProgramCode=40&Version=2

3.4 Task 4-Reporting

The Contractor shall notify the COR upon arriving on site and reporting to the Veterans Affairs Police Station to obtain ID badge. The Contractors’ sponsor is the COR.

3.5 Task 5-Emergency Service

The Contractor shall have pre-arranged emergency medical services for its employees.

3.6 Deliverables

a) Upon request, the Contractor shall submit in writing in the requested format/medium, a complete report of service rendered and furnish progress reports as required for a specific project to the COR. It is required that an asbestos survey is completed for each building, that a report is submitted to the COR for review. As a minimum, this report shall be in an electronic database by locations, i.e. Bld. Number and room number containing a detailed description of any service performed and recommendations essential to meet the regulations and photos depicting the areas sampled or area of concern. Report format shall be discussed with and approved by the COR. The intent is immediate accessibility and retrieval of asbestos information.

b) The Contractor shall provide the COR with a detailed plan for bulk sample collection and analysis for monitoring and a summary report of the final inspection and analytical testing for each building area in Excel Format. The plan shall include a legal document, i.e. Chain of Custody including the location for sample and the name of person taking samples.

c) Final reports, hard copies (one binder for each building) and electronic, shall be submitted no later than two weeks after completion of the survey. Results and reports are considered Government property and the Awarded Contractor shall not be released or disseminate without written authorization from the VA.

NOTE: PAYMENT OF INVOICES MAY BE DELAYED IF THE APPROPRIATE REPORTS ARE NOT COMPLETED PROPERLY AND SUBMITTED TO THE COR AS REQUIRED.

4. Performance Monitoring-Routine Inspections by Facilities Personnel

a) The Contractor shall update all staff changes through the performance of the contract. The COR reserves the right to reject any of the Contractor’s personnel and refuse them permission to work if they are determined not to be qualified or documentation has not been submitted and approval given for the technician to provide the needed services.

b) No substitutions of contractor personnel shall be made without prior approval of the COR. Any approved substitution shall be made at no increase in contract price.

5. Government Furnished Equipment (GFE)/Government Furnished Information(GFI)

VA Long Beach Healthcare System design data, standard details, master guide specifications, and other information as available and relevant, shall be furnished to the contractor in the performance of this contract.

6. Other Pertinent Information or Special Considerations

6.1 Areas of Consideration

The Contractor Site shall have the capability to respond to an emergent concern within a 24 hour notification.

6.2 Qualifications/Certifications of Personnel

a) Have at a minimum three (3) years of work experience with asbestos compliance, monitoring, bulk sampling and health risk assessments.

b) Have OSHA and EPA training pertaining that meets OSHA 29 CFR 1910 and CCR Health and Safety.

c) All asbestos consultant Contractor personnel performing services under this contract shall provide professional health and safety services relating to asbestos containing material, which comprises 100 square feet or more of service area as defined in Title 8 California Code of Regulations.

d) Asbestos Consultants must maintain current accreditation as an Asbestos Building Inspector, Asbestos Project Supervisor, Project Designer and Management Planner appropriate to the level required for the task. As required by state law, contractor’s personnel performing as an asbestos consultant on this contract shall have and provide proof of the following: California OSHA certification as an Asbestos Consultant and Site Surveillance Technician.

7. Risk Control

Submit an (ICRA). “Infection Prevention Construction Risk Assessment” permits.

8. Place of Performance.

Veterans Affairs Long Beach Healthcare System 5901 E. 7th Street Long Beach, CA 90822

9. Period of Performance.

The period of performance shall be for (1) year.

36C26218R0778

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