36C26218R0522-A00002000.docx

Amendment A00002

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE

OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

BY

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) A00002 00262 Department of Veterans Affairs Network Contracting Office 22 4811 Airport Plaza Drive Suite 600 Long Beach

CA

90815 00262 Department of Veterans Affairs Network Contracting Office 22 4811 Airport Plaza Drive Suite 600 Long Beach

CA

90815 To all Offerors/Bidders

36C26218R0522 04-30-2018

X X X May 2, 2018, 1:30PM (PST)

1. The purpose of this amendment is to provide responses to request for information (RFI) inquiries received in response to the original solicitation and to provide an updated statement of work (SOW).

2. See page 2 for questions and Government responses.

3. See pages xx to xx for updated statement of work (SOW).

4. As of the issuance of this amendment, no additional questions or RFI's will be responded to.

5. The due date for proposals has been extended to Wednesday, May 2, 2018, 1:30PM (PST).

1. Are all these systems located in 1 facility?

Government Response: No, West Los Angeles Healthcare System has multiple buildings at the main campus and other small facilities (Community-Based Outpatient Clinics (CBOC) located throughout Los Angeles county.

2. Is there a target date to which equipment must be completed?

Government Response: There is not a specific target date to which the equipment must be completed. There are various models (located in several different departments) with varying needs of repair. Not all Philips monitors are required to be repair in the same month.

3. Is the equipment in working order currently or in need of repair?

Government Response: Some monitors are currently in need of repair and while others are currently in operation. The number of monitors requiring repair, calibration and preventive maintenance will vary from month to month.

4. Would there be a need for a dedicated technician to be onsite during regular hours after preventative maintenance is completed. Or can the technician be on as a needed basis.

Government Response: Per the Joint Commission, 100% preventive maintenance on all devices is required. After completion of Preventive Maintenance, a technician will only be required on an as-needed basis.

5. Preventative maintenance requirements per Philips on patient monitoring is on a yearly basis.

Government Response: Yes, annual (with various target months) and the preventive maintenance needs to be conducted in according to the manufactures specifications and will require documentation of the results (not just pass/fail) of the calibrations and repairs performed for record keeping.

6. Are the accessories covered by the VA or the awarded contractor? For example a pulse oximeter sensor, ecg leadwires, blood pressure hose etc.?

Government Response: The contractor receiving the award will be responsible for all parts/accessories needed to return the medical device to full service status. Example – batteries, SpO2, BP cuff, BP hose, ECG lead wiring, internal antennas, temperature probes oral, power cord, power adapter, etc.

7. Was there a previous contract for the units? If so, can you please tell the terms and dollar amount of the contract?

Government Response: There was no previous contract; this is a new requirement.

STATEMENT OF WORK

Statement of Work (Amendment A00002) Preventive Maintenance and Repair of Medical Monitors VA West Los Angeles Health Care System

The Contractor shall furnish all labor, materials, supplies, equipment, transportation and supervision necessary to perform preventive maintenance and repair of medical monitors in support of the VA West Los Angeles Health Care System. The equipment is located throughout various buildings within the VA West LA campus as well as at several Community-Based Outpatient Clinics (CBOC) located throughout Los Angeles County.

1. SPECIFIC REQUIREMENTS:

a. The Contractor shall provide preventive maintenance and all repairs (as-needed) of medical monitors which shall include all labor, materials, tools, equipment, transportation, supervision and parts. (user abuse the exception).

b. The Contractor shall provide annual preventive maintenance as required by OEM guidelines; services will include testing, documentation and calibration of all units.

c. Routine maintenance and service according to manufacturer’s specifications and guidelines; the contractor will be responsible for repairing any units due to standard usage and furnish such records upon completion of repair service.

d. The technician shall have the capability to contact the manufacturer’s central emergency assistance maintenance center for diagnosis testing and technical problem assistance.

e. The Contractor shall be responsible for the pick-up of monitors in need of maintenance and/or repair services and returning monitors after being serviced on a weekly basis.

2. PARTS:

a. Only new standard parts shall be furnished by the Contractor. All parts shall be from the original manufacturer (OEM) and shall have compatibility with presently installed equipment.

b. Replaced parts are to be disposed of by the Contractor after obtaining approval from the (Contracting Officer’s Representative) COR. Parts shall be itemized as no-charge items on the Contractor’s invoice and shall be identified by part numbers listed on the manufacturer schematics or part list.

c. All replacement parts shall be ordered from manufacturer of the equipment specific operations manual.

d. The Contractor shall be responsible for all parts/accessories needed to return the monitors to full service status. This includes but is not limited to batteries, SpO2, BP cuff, BP hose, ECG lead wiring, internal antennas, temperature probes oral, power cord, power adapter, etc.

3. CERTIFICATION REQUIREMENTS:

a. The Contractor shall provide Philips certified factory trained technicians to accomplish the tasks in the Statement of Work. Factory trained maintenance technician shall be proficient in cleaning and repairing equipment including mechanical, electrical and all troubleshooting.

b. The Contractor’s staff shall include a “fully qualified” field service engineer (FSE) and a “fully qualified” FSE who will serve as the backup.

PERSONNEL POLICY:

The parties agree that the contract personnel working under this contract shall not be considered VA employees for any purpose and shall be considered employees of the contractor. The Contractor shall be responsible providing:

· Worker’s compensation;

· Professional liability insurance;

· Health examination;

· Income tax withholding, and

· Social security payments.

4. CONTRACTOR SUBMITTALS:

The Contractor shall furnish two (2) copies of the Preventive Maintenance Manual within fifteen (15) calendar days after award.

5. REPORTING:

a. For services to be performed during normal and after hours working hours, the Contractor shall report upon arrival to the Biomedical Engineering Department Bldg. 500 Room 0261. Contractor personnel shall identify himself or herself to the COR before proceeding to the job site. This check-in is mandatory.

b. The technician shall submit a service report in writing of services rendered and include any recommendations to ensure the equipment is maintained in optimum operating condition.

c. As a minimum, this report shall contain a detailed description and the following:

· Reference Contract # and assigned Obligation number for the period.

· Date and total hours of service

· Parts installed (Part # s and price)

· Safety Check

· Performance data

· Service comments or remarks

d. Contractor shall track all repairs, part orders and recommend repairs needed for equipment. Contractor shall provide the COR a monthly report detailing all maintenance and repairs. Contractor shall meet in person with the COR to review all reports and provide recommended repairs and identify any suggested upgrades and safety specifications. Copies of the reports shall be provided to the COR for repair history and documentation of record keeping.

6. CONFORMANCE STANDARDS:

All work shall be performed and equipment shall function in conformance with all VA safety standards, manufacturer’s/industry standards, the latest published edition of NFPA-99, FDA, OSHA, JC, and other applicable national standards.

7. AUTHORIZED SERVICES, CHANGES AND PERSONNEL:

The Contractor is advised that only the Contracting Officer (CO), acting within the scope of the contract has the authority to make changes which affect the contract in terms of quality, quantity, price or delivery.

In the event the Contractor effects any such change at the direction of any person other than the CO, the change shall be considered to have been made without authority and no adjustment shall be made in the contract price to cover any increase in costs incurred as a result thereof.

8. POINT of CONTACT:

The Contractor shall provide a point of contact for all contract administration.

Name:

Title:

Address:

City, State, Zip:

Phone No.:

Email:

9. GUARANTEE:

Contractor guarantees all equipment covered in this contract shall be in optimum working condition throughout the contract performance period.

10. SMOKING POLICY:

Smoking is not permitted within or around the VA except in designated areas.

11. BADGES AND PARKING:

a. All Contractor personnel are also required to wear Vendor ID Badges noting Contractor Name, Personal Name, and Photo of Contractor personnel.

b. It is the responsibility of the Contractor’s personnel to park in the appropriate designated parking areas. Parking information is available from the individual VA Healthcare System Police Station. VA shall not validate or make reimbursement for parking violations of the Contractor's personnel under any circumstance.

12. HOURS/NATIONAL HOLIDAYS:

The contractor shall perform the services as specified herein Monday through Friday except for National Holidays (see below) between the hours of 7:00 a.m. – 3:30 p.m.

Any holiday pay that may be entitled to the Contractor’s employees shall be the sole responsibility of the Contractor and shall not be billed to nor reimbursed by the Government.

The Contractor is not required to provide services on the following holidays unless otherwise directed:

13. INVOICING:

More information on the VA Financial Services Center is available at http://www.fsc.va.gov/einvoice.asp.

Vendor e-Invoice Set-Up Information:

Please contact Tungsten at the phone number or email address listed below to begin submitting your electronic invoices to the VA Financial Services Center for payment processing, free of charge. If you have question about the e-invoicing program or Tungsten, please contact the FSC at the phone number or email address listed below:

• Tungsten e-Invoice Setup Information: 1-877-489-6135

• Tungsten e-Invoice email: VA.Registration@Tungsten-Network.com

• FSC e-Invoice Contact Information: 1-877-353-9791

• FSC e-invoice email: vafsccshd@va.gov