36C26218R0411-001.docx

36C26218R0411

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

DUNS:

DUNS+4:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

36C26218R0411 03-08-2018 Monica Griffin 562-766-2232 03-27-2018

12:00 PM PDT

00262 Department of Veterans Affairs Network Contracting Office 22 4811 Airport Plaza Drive Suite 600 Long Beach CA X X 238290 $15 Million X N/A X Department of Veterans Affairs VA Loma Linda Healthcare System VA Long Beach Healthcare System VA Greater Los Angeles Healthcare System VA San Diego Healthcare System 00262 Department of Veterans Affairs Network Contracting Office 22 4811 Airport Plaza Drive Suite 600 Long Beach CA 90815

Department of Veterans Affairs Financial Services Center www.tungsten-network.com

Maintenance and Repair of Government Owned Elevators.

See Subsequent Pages.

This solicitation is set aside for Service Disabled Veteran Owned Businesses only.

X X X Monica Griffin Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

(continuation from Standard Form 1449, block 18A.)

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Monica Griffin, Contracting Officer 36C262 Department of Veterans Affairs Network Contracting Office 22 4811 Airport Plaza Drive, Suite 600 Long Beach CA 90815

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] Net 30

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

Department of Veterans Affairs Financial Services Center www.tungsten-network.com

5. ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.2 LIMITATIONS ON SUBCONTRACTING-- MONITORING AND COMPLIANCE (JUN 2011)

This solicitation includes 52.219-27 Notice of Service-Disabled Veteran-Owned Small Business set-aside. Accordingly, any contract resulting from this solicitation will include this clause. The contractor is advised in performing contract administration functions, the CO may use the services of a support contractor(s) retained by VA to assist in assessing the contractor's compliance with the limitations on subcontracting or percentage of work performance requirements specified in the clause. To that end, the support contractor(s) may require access to contractor's offices where the contractor's business records or other proprietary data are retained and to review such business records regarding the contractor's compliance with this requirement. All support contractors conducting this review on behalf of VA will be required to sign an “Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement” to ensure the contractor's business records or other proprietary data reviewed or obtained in the course of assisting the CO in assessing the contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs. Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the contractor to protect proprietary information as required by FAR 9.505-4, obtaining access to proprietary information, paragraph (b). The contractor is required to cooperate fully and make available any records as may be required to enable the CO to assess the contractor's compliance with the limitations on subcontracting or percentage of work performance requirement.

B.3 SCHEDULE OF SERVICES AND PRICES

This is a Firm Fixed Price (FFP) full maintenance service contract for Government owned Elevators located at VA Loma Linda Healthcare System (VALLHS), VA Long Beach Healthcare System (VALBHS), VA Greater Los Angeles (includes Los Angeles Ambulatory and Sepulveda Care Clinic) Healthcare System (VAGLAHS) and VA San Diego Healthcare System (VALBHS) for a base year plus the Government’s option to extend up to four (4) additional option years.

BASE YEAR: May 1, 2018 through April 30, 2019.

Item

VA Loma Linda Healthcare System

VA Long Beach Healthcare System

VA Sepulveda Ambulatory Care Clinic

VA San Diego Healthcare System

BASE YEAR TOTAL

OPTION YEAR I: May 1, 2019 through April 30, 2020.

VA Loma Linda Healthcare System

VA Long Beach Healthcare System

SCHEDULE OF SERVICES AND PRICES continued:

VA Sepulveda Ambulatory Care Clinic

VA San Diego Healthcare System

OPTION YEAR I TOTAL

OPTION YEAR II: May 1, 2021 through April 30, 2022.

VA Loma Linda Healthcare System

VA Long Beach Healthcare System

VA Sepulveda Ambulatory Care Clinic

VA San Diego Healthcare System

OPTION YEAR II TOTAL

OPTION YEAR III: May 1, 2022 through April 30, 2023.

VA Loma Linda Healthcare System

VA Long Beach Healthcare System

VA Sepulveda Ambulatory Care Clinic

VA San Diego Healthcare System

OPTION YEAR III TOTAL

OPTION YEAR IV: May 1, 2023 through April 30, 2024.

VA Loma Linda Healthcare System

VA Long Beach Healthcare System

VA Sepulveda Ambulatory Care Clinic

VA San Diego Healthcare System

OPTION YEAR IV TOTAL

VA Loma Linda

VA Long Beach

VA West Los Angeles

Sepulveda Ambulatory

Los Angeles Ambulatory

VA San Diego

AGGREGATE TOTAL FOR ALL STATIONS: _______________________________

B.4 DECRIPTION OF SERVICES/WORK STATEMENT

1. General Procedure:

The contractor shall provide full maintenance of elevators, cart elevators, dumbwaiters and wheelchair lifts (collectively equipment) for the Veterans Integrated Service Network 22 (VISN 22) locations in the Price Schedule. Full maintenance service, as defined in this Statement of Work, shall require the contractor to provide skilled trained journeyman elevator mechanics and helpers as well as required parts and supplies for regular and systematic inspection, cleaning, adjustment, and lubrication of equipment, as well as repair of equipment. The Contractor shall troubleshoot and resolve problems to restore equipment to working condition. Repair work on all breakdowns shall begin in accordance with the time requirements identified in the contract, and shall be completed in an expedient, and safe manner until equipment is returned to fully operational. All work is to be performed in accordance with normal commercial practices, and in accordance with ASME A17.1-2004: Safety Code for Elevators and Escalators.

2. Preventative Maintenance Inspections and Repair Service:

A. The contractor shall perform on-site preventive maintenance inspections (PMI) and intervening repair services for all equipment at each healthcare facility. The Resident Mechanics and helpers shall be equipped with the necessary parts, tools, data tags, materials, and any additional human resources (Repair Team) to conduct the repair in an efficient manner. The contractor shall provide additional repair crews in the event of downtime requirements. The contractor shall obtain expert assistance, such as, Motion Control, if needed to complete efficient and timely repair. Any required expert assistance is included in the contract price; contractor shall not charge extra if expert assistance is required for maintenance or repair work. The contractor shall ensure that all equipment maintained or serviced is in optimum operating condition upon completion of maintenance and repair.

B. The contractor guarantees all equipment covered in this contract shall be in working condition at the contract expiration date. The contractor shall have the option to repair within thirty (30) days after the contract expiration any conditions requiring repair that are determined by the contracting officer to be pre-existing upon contract expiration. If the contractor fails to make the required repairs with the thirty (30) day period, the VA reserves the right to make arrangements for repair with a third party and to deduct the costs of repairs from any outstanding invoices payable under this contract. In the event that there are no outstanding invoices, the contractor shall be billed for repairs required to fix any pre-existing conditions.

C. The contractor shall perform PMI that includes:

i. Inspection of the following: signal devices, pump motor, hydraulic valve, packing, control equipment, wiring, car doors, gates, interlocks, guide rails, elevator communication system and car landing.

ii. Housekeeping: examine and clean controller, remove trash, clean dust from controller and filters, lubricate and replace worn parts.

iii. Painting: The exterior of machinery and other parts of the equipment subject to rust shall be kept properly painted and presentable at all times.

iv. Electrical Wiring and Conductors: The contractor shall maintain and repair all electrical wiring conductors and wiring enclosures for the equipment from circuit breakers or main line switches in machine rooms.

v. Roof Accesses: Roof Accesses to machine rooms from buildings shall be kept closed and locked. Contractor shall not block, open or leave rooms unattended.

vi. Emergency Car Top Exits: Car top access doors shall be kept closed and locked while elevators are in service and accessible to the public.

vii. Hot-work: Contractor shall coordinate all hot-work and downtime required for maintenance with Engineering Service.

3. Contractor Submittals:

Within fifteen (15) calendar days after notification of award, the contractor shall submit to the Contracting Officer Representative (COR) at each station two (2) copies of the Preventive Maintenance Procedure (which shall be used during the PMI services of this contract) including proposed dates when PMI’s shall be accomplished. These procedures are subject to approval by each COR and are required by the Government as a condition of each facility’s Joint Commission (JC) compliance.

4. Quality Assurance Program:

A. The contractor shall develop and maintain a quality assurance program to ensure maintenance and repair services are performed in accordance with the following:

i. ASME A17.1-2004: Safety Code for Elevators and Escalators: Publication date 2004;

ii. National Electronic Code: Publication date 2017;

iii. Standard for Electrical Safety in the Workplace (NFPA 70E): Publication date: 2018;

iv. National Fire Alarm and Signaling Code (NEPA 72) Publication date: 2016

v. Life Safety Code (NEPA 101): Publication date: 2018

B. The contractor shall develop and implement procedures to identify and prevent defective services from recurring. Additionally, the contractor shall develop quality control procedures that address the equipment covered under this contract. The contractor shall submit a copy of their quality assurance program for approval to each facility COR within fifteen (15) days after contract award.

5. Additional Specifications:

The contractor shall ensure cleaning, lubrication, adjustment and preventive maintenance to maintain proper operation of equipment. The Contractor shall provide maintenance and repair of equipment in accordance with manufacturer’s recommendations. The contractor shall provide the following services for equipment per week:

A. Contact the COR to report/receive indication of malfunctions. Mechanics rounds shall be coordinated with the COR.

B. Inspection each elevator, dumbwaiter, wheelchair lift, and cart lift for proper operation shall include:

1. Landing accuracy.

2. Power door operation, including proximity safety edges, mechanical safety edges, and photo electric eyes.

3. Emergency stop, switch and bell.

4. Ride each elevator, checking for unusual noises, vibration, or faulty operation (leveling and stopping).

5. Assist the Healthcare Facility with testing medical emergency circuit operation in each elevator. Location of testing shall be altered to periodically test all landings.

6. Inspect machine rooms and equipment.

7. Notify the COR of operational status of equipment. Report equipment removed from service, reason for outage, anticipated downtime and repair action to restore service.

8. Inspect all lamps contained in illuminated hall, call stations, car control panels, position indicators, main and auxiliary power key switch panels, medical emergency circuits, directional arrows and any other lamps pertaining to the operation of the elevators, digital directional arrows (LED) and position indicators and replace burned out lamps.

9. Confirm proper operation of emergency intercoms located in each elevator by contacting station PBX operator. Malfunctioning intercoms shall be immediately reported to the COR for repair. Elevator shall be removed from operation until repairs are completed.

10. Inspect elevator, cart lift, wheel chair lift, and dumbwaiter hoist ways. Car top lights and hoist way lights shall be checked, and burned out lamps replaced with Government furnished lamps. Inspect door self-closing, gibs, and pickup rollers.

C. Monthly

The contractor shall provide the following services per elevator, cart lifts, dumbwaiter and wheelchair lift each month:

1. Measure oil levels in tank and refill to full level.

2. Examine and correct valves, pump, tank, and lines for excessive leakage.

3. Examine piston and piston packing gland for excessive weepage and tighten or replace packing to correct.

4. Inspect piston for signs of leakage or rust.

5. Examine pit return line and confirm weepage return to main tank.

6. Inspect cab emergency lights. Contact the COR immediately to report inoperative parts.

7. Clean photo electric eye lens and confirm proper operation of photocell retraction circuit.

8. Inspect Janus Chromaline operation and correct adjustments.

9. Inspect safety edge device for proper retraction.

10. Inspect and lubricate governor tension weight sheave, and deflector sheaves located in secondary.

11. Inspect controllers. Examine contacts for excessive arcing. Examine solid-state circuit boards for signs of overheating. Examine wiring harnesses for wear or damage and check alignment of moving parts.

D. Quarterly

The contractor shall provide the following services per elevator, cart lifts, dumbwaiter and wheelchair lift each quarter:

1. Inspect tension and wear of car door operator belts, and door operators.

2. Inspect retiring cam device, chains and fastenings.

3. Check adjustment of guide shoes and guide rail rollers.

4. Inspect and apply light film of oil on selector drive tape or chain.

5. Inspect, test and clean new landing system devices.

6. Inspect main line fuses for deterioration/overheating. If deficiencies are found notify COR.

7. Inspect car and counterweight roller guides for excessive wear or flattening.

8. Inspect worms and gears for backlash, leaks and check oil level and refill as required.

9. Observe machine and motor oil ring operation.

E. Semi-Annually

The contractor shall provide the following services per elevator, cart lifts, dumbwaiter and wheelchair lift semi-annually:

1. Manually clean controller. Thoroughly examine relays, adjust contacts for wear. Inspect alignment of switches. Examine printed circuit boards. Inspect resistance tubes.

2. Inspect and test all solid-state components and devices.

3. Inspect and lubricate door operator shaft bearing alignment and for proper operation and make all appropriate adjustments.

4. Inspect door gibs for wear and missing firetabs.

5. Inspect door upthrust adjustment.

6. Inspect and clean contacts and switches in hall stations car and operating panels.

7. Inspect, lubricate and adjust door clutch mechanism pick-up rollers.

8. Add Gal mac and all new components on the Renova door operations.

9. Disassemble, clean, and lubricate car top fans.

10. Inspect hitches and slack cable switch of selector drives units (Dumbwaiters).

11. Inspect, clean, and lubricate hoisting ropes, grooves, hitches, and equalize cable tension.

12. Clean and apply light film of oil on tape, cable/chain including leveling devices and door zone tapes.

F. Annually

The contractor shall provide the following services per elevator, cart lifts, dumbwaiter and wheelchair lift annually:

1. Motor bearing maintenance. (See motor manufacturer’s instruction).

2. Examine fuses in controller fuse blocks. Confirm proper capacity against manufacturer’s specification.

3. Inspect door closing force, which must not exceed seven (7) foot pounds.

4. Inspect door speeds in feet per minute.

5. Inspect door reading cable tension.

6. Inspect, lubricate, and adjust limit switches.

7. Examine traveling cable for wear and damage.

8. Inspect junction box cable at hoist way and car terminations.

9. Clean machine brake plunger using lubricant recommended by manufacturer.

10. Lubricate machine sheave shaft roller bearings.

11. Inspect and clean all oil level.

12. Remove relief plug and grease (Ball bearing type).

13. Inspect controller overload settings and operations.

14. Inspect damping motor, speed regulator (pilot generator). Examine brushes and lubricate commutator bearings.

15. Examine and inspect guide rails, clips, bolts and brackets for rust.

7. Safety Inspection/Testing:

A. This contract includes performance of periodic inspections and tests required by the safety code for elevators, dumbwaiters, wheelchair lifts and cart lifts. The contractor shall conduct tests at intervals no longer than six (6) months and shall include monthly, quarterly, semi-annual, annual and five (5) year tests of electric elevators, hydraulic elevators, and dumbwaiters. The Resident Mechanic shall be equipped with the necessary tools, data tags, materials, and any additional human resources (Repair Team) to conduct the tests in an efficient manner. The contractor shall be present during inspections by the Elevator Inspector and shall be notified at least two (2) weeks in advance of scheduled test dates by the COR.

B. Journeyman Elevator Mechanic shall operate elevator during inspection, complete safety code (ASME A17.1-2004) testing under the direction of the third-party contract elevator inspector, and complete routine and periodic testing called for in the inspection contract under the direction of the Elevator Inspector. The contractor shall provide metal weights for five (5) year safety and load tests. In the event of a difference of opinion arise between the elevator maintenance contractor and the elevator inspection contractor regarding services, repair, replacement of machinery and parts maintained under the terms and provisions of the statement of work, the written report of inspection submitted by the elevator inspection contractor shall govern.

C. The contractor shall submit a plan of correction to the Contracting Officer and COR no later than ten (10) calendar days after receipt of an inspection report. All required repairs resulting from the inspection shall be completed within thirty (30) calendar days after receipt of the inspection report.

D. The following services shall be performed by the contractor in intervals specified in the American National Safety Standard Code for Elevator and Dumbwaiters Manual. The Contractor shall supply all equipment necessary for all tests. Tests include the following:

1. Car safety and rated load.

2. Buffer acceptance test.

3. Load and speed test.

4. Plunger return test.

5. Emergency light, telephone.

E. In addition to Letter B above, one (1) additional journeyman shall be provided by the contractor for the VA Long Beach Healthcare System (VALBHS) during the entire inspection process to assist in the testing process as deemed appropriate by the COR.

8. Parts/Equipment:

A. The contractor shall furnish only new standard replacement parts which shall be of similar technology and appropriate for use in a healthcare facility and meet the original equipment manufacturer specifications (on non-proprietary parts).

B. Replacement parts incorporated into repair become the property of the Government. Replaced parts are to be disposed of by the contractor after obtaining approval from the COR.

C. Parts replaced shall be itemized as monthly no-charge items on the contractor’s invoice and shall be identified by part number listed on the manufacturer’s schematics or parts list.

D. The contractor shall stock and maintain the following supply and parts inventory at each site:

1. LUBRICANTS/SOLVENTS:

(a) Adequate supply of all types of gear oils, greases, light oils, specialty lubricants, and other lubricants as needed to maintain the equipment in top condition without delay.

(b) A minimum of thirty (30) gallons of hydraulic fluid for use in the facility’s oil hydraulic units.

(c) Adequate supply of all needed cleaning solvents and spray solvents to maintain the equipment in optimum operating condition.

2. COMMERCIAL PARTS/EQUIPMENT:

(a) FUSES: A minimum of ten (10) of each type of fuse used on the solid state and relay logic controls, motion controllers, door operators, and other elevator equipment.

(b) BELTS: A minimum of two (2) of each type of door operator and pump unit belts used on the facilities elevators.

(c) HARDWARE: A supply of miscellaneous nuts, bolts, and other small hardware to maintain the elevators without delay.

(d) SIGNAL LAMPS: A supply of signal lamps of each type used by the facilities elevators.

(e) GENERATORS: A supply of generators and hoist motor brushes for each type of equipment located on the facility.

3. DOOR RELATED PARTS:

(a) HANGERS/ROLLERS: A minimum of four (4) of each type of door hangers/rollers assemblies used on the facilities equipment, including all parts associate with new door package such as clutch assembly.

(b) DOOR LOCK CONTACTS: A minimum of two (2) contact kits for both G.A.L. and MAC (MOLINE) door lock contact kits, include all components for the Renova/AMD door package.

(c) GATE SWITCH CONTACTS: A minimum of four (4) set of each type of gate switch contacts used on the facilities elevators. Door Lock switch contacts minimum of four (4) sets for new Renova door package.

(d) A spool of 1/8” cable for repair of door relating assemblies.

(e) One (1) complete safety edge assembly for G.A.L. and MAC door equipment. One (1) complete Janus P-40 solid-state door detector assemblies for the VA Greater Los Angeles Health Care Facility (2 Janus P-40 solid-state door detector assemblies shall remain on the contractor premises and always for other sites).

4. PICK UP ROLLERS: A minimum of twelve (12) of each type of pick up roller used on the facilities elevators (Including all parts for the Renova new door -a package twelve (12).

(a) Gibs: An adequate supply of each size of door gib to maintain the facilities elevators. One (1) spare MAC 104 door control board complete. An adequate supply of solid-state door control boards and components as needed to maintain the facilities elevators.

(b) Spirators: A minimum of three (3) spring- loaded door spirators.

5. HOISTWAY EQUIPMENT: A minimum of three (3) of each type of counterweight and car guide rollers used on the facilities elevators, including Elsco rollers. An adequate supply of magnetic and optical leveling inductors and switches needed to maintain the elevators, including magnets and door zone also the leveling sensors.

6. SIGNAL FIXTURE EQUIPMENT:

(a) A supply of pushbuttons, stop switches, contacts, contact blocks, and other components for each type of pushbutton used by the facilities elevators.

(b) A minimum of two (2) spare emergency service key cylinders for hospital emergency key switches.

(c) A supply of hall lantern and passing gongs for the various types of signal fixtures. One (1) spare telephone, including the thirty (30) volt solid state/digital PI boards.

7. CONTROL EQUIPMENT:

(a) A supply of the following control parts for each type of control located at the facility.

(b) Contacts, contact arms, relay coils, residual shields, shunts, and other components associated with mechanical relays, including all fuses, tracs diodes and resistors to repair new drive equipment such as Magnetek A/C diodes and D/C diodes.

(c) Control resistors.

(d) Control timers and capacitors (both mechanical and solid state).

(e) Plastic encapsulated relays and reverse phase relays.

(f) Tachometer/parts, Including encoders and speed sensors and solid state control boards.

9. Pre-scheduling:

The contractor shall pre-schedule in writing all repairs requiring more than four (4) hours downtime and get pre-approved by the COR.

10. Reporting/Documentation:

A. For services to be performed during normal working hours, the contractor shall report upon arrival to the VA facility (see place of performance Item #14) and check-in with the Engineering Department.

B. The contractor shall notify the COR of all projected downtime and estimated time for repairs.

C. After the work is completed, the contractor shall submit in writing to the respective VA Healthcare System Facility COR a complete report of service rendered. As a minimum, the field service ticket shall contain the following:

1. Full names of employee(s) performing work.

2. Date work performed.

3. Actual time work started.

4. Actual time work ended.

5. Building number.

6. Elevator, dumbwaiter, wheel chair lift and cart lift serviced.

7. Nature of work and status of action taken.

8. Replacement parts installed or ordered.

D. For repairs or services required during other than normal working hours, the contractor’s service technician shall report upon arrival to the Engineering Department prior to performing repairs. After completing repairs, the service technician shall complete a field service ticket of services rendered and leave it with the Engineering Department designee. Both the check-in and check-out procedures defined above are mandatory and shall be strictly enforced.

11. Service Calls:

Contractor’s shall provide in the spaces below; name, location, and telephone number of where service calls are to be placed:

Name:

Telephone Number:

Email Address:

Additionally, the telephone number of two (2) responsible officials of the Contractor shall be entered below:

Name:

Telephone Number:

Email Address:

Name:

Telephone Number:

Email Address:

The contractor shall respond to calls for requests for service and shall ensure that one of these officials is available to respond to calls seven (7) days a week, twenty-four (24) hours a day, including weekends and national holidays.

12. Emergency Calls:

The contractor shall provide emergency service calls twenty-four (24) hours per day, seven (7) days per week by telephone or otherwise noted from the COR or his/her designee in the event of a shutdown on any emergency arising between scheduled service calls. The service person shall respond (by telephone call to the COR) and be on site and ready to commence repairs within one (1) hour following placement of a call for service. The service person shall, upon arrival, notify the COR or designee (after hours) of his/her presence on station. The Government shall determine whether emergency call back service is necessary and/or if delay in arrival time is acceptable and such determination shall be final and binding upon parties. Resident mechanics shall respond immediately to calls for entrapment during working hours.

Methods of communication between the contractor staff and the Government shall be exchanged and does not require pre-approval from the Contracting Officer.

Emergency call backs as described above shall be limited as specified by each facility:

FACILITY

No. of Emergency Call Backs Per Period of Performance

FACILITY

No. of Emergency Call Backs Per Period of Performance

VA Long Beach Healthcare System

VA Los Angeles Ambulatory Care Clinic

VA Sepulveda Ambulatory Care Center

VA Loma Linda Healthcare System

13. Place of Performance/Check in Location:

VA West Los Angeles Healthcare System 11301 Wilshire Blvd.

Los Angeles, CA 90073 BLDG 500, Rm 0436A

VA Long Beach Healthcare System 5901 East Seventh Street Long Beach, CA 90822 Bldg-5C, Room-E120.

VA Los Angeles Ambulatory Care Clinic 351 East Temple Street Los Angeles, CA 90012 Main Lobby

VA San Diego Healthcare System 3350 La Jolla Village Drive San Diego, CA 92161 Engineering

VA Sepulveda Ambulatory Care Center 16111 Plummer Street North Hills, CA 91343 Main Lobby

VA Loma Linda Healthcare System 11201 Benton Street Loma Linda, CA 92357 Building 1 Main hospital 2nd floor MD-05A

14. Contractor Point of Contact for Contract Administration:

Contractor shall provide a point of contact for all contract administration.

Name:

Title:

Telephone Number:

Email Address:

15. Contractor Personnel:

A. PERSONNEL ACCEPTENCE: The Government reserves the right to accept or reject the contractor’s staff for the rendering of services. In the event the Government determines that a contractor staff member may no longer perform services under the contract, the contractor shall immediately remove and replace the staff member with another staff member that meets the qualifications required under the contract. The cost of removing and replacing staff members shall be borne solely by the contractor and there shall be no additional cost charged to the Government. The contractor is not relieved of any of its duties under this contract wile securing the services of a replacement staff member. Complaints concerning a contractor’s personnel performance or conduct shall be dealt with by the Contractor, and COR with the final decision regarding whether replacement is necessary being made by the Contracting Officer.

B. PERSONNEL ASSIGNMENTS: It is the responsibility of the Contractor to determine and assign the appropriate quantity and type of personnel to complete repairs, upgrades, modifications and/or maintenance, however, the Government reserves the right to accept or reject the personnel. The contractor shall also specify and outline the duties of the mechanic and helper (i.e., who replaces motors, pumps, units, and packing).

C. Approval of the contractor’s personnel shall be contingent upon the contractor’s ability to provide a permanent and satisfactory maintenance service branch, which shall render services within one (1) hour of receipt of notification of required service.

16. Personnel Qualifications:

A. Resident Mechanics shall have technical qualifications of at least five (5) years (post apprenticeship) of successful experience, trained supervisory experience, and are appropriately certified.

B. At any time during the contract performance the contractor shall be required to submit qualification documentation for Resident Mechanics, Mechanic Helpers and back-up mechanics (in the event that mechanics are changed) and obtain approval, in writing, by the Contracting Officer or COR prior to commencement of any work.

C. The contractor shall ensure that Resident Mechanics and Mechanic Helpers performing work under this contract are certified by the State of California to perform maintenance and repair of elevator equipment.

D. For all mechanics performing work under this contract, the contractor shall provide a certificate of completion indicating they have successfully passed an examination of a nationally recognized training program for VTE (National Elevator Industry Education Program (NEIEP) or equivalent), or a certificate of completion of a registered apprenticeship program.

17. Work Schedule:

A. Resident Mechanics, and mechanic helpers shall be on site eight (8) hours per day, five (5) days per week, Monday through Friday, unless otherwise specified, not including holidays and in accordance with the matrix below:

VA West Los Angeles Healthcare System 1 Full-time Mechanics: 6:00 AM -2:30 PM 1 Full-time Mechanics: 8:00 AM -4:30 PM Monday through Friday

VA Long Beach Healthcare System 1 Full-time Mechanic: 7:30AM- 4:00 PM 1 Full-time Helper: 7:30AM- 4:00 PM Monday through Friday

VA Los Angeles Ambulatory Care Clinic 1 Full-time Mechanic: 8:00AM – 4:30 PM Monday through Friday Fluctuates between Sepulveda

VA San Diego Healthcare System 1 Full-time Mechanic 7:00 AM - 3:30 PM Monday through Friday

VA Sepulveda Ambulatory Care Center 1 Full-time Mechanic 8:00AM – 4:30 PM Monday through Friday Fluctuates between Los Angeles Ambulatory Care Clinic

VA Loma Linda Healthcare System 1 Full-time Mechanic: 7:30am- 4:00 PM Monday through Friday

B. The contractor is not required to provide service on national holidays, except for emergency services.

18. Applicable Deductions

In the event the mechanic or helper fails to work, and the contractor fails to send a substitute, the contractor shall credit the invoice for that month in an amount equal to the salary, plus overhead and profit, for the individuals assigned to work the missing hours for the number of hours missed. Failure to provide similarly qualified substitutes may be grounds for termination in accordance with 52.212-4(m), Contract Terms and Conditions – Commercial Items, Termination for Cause.

19. Changes:

a. The Contractor is advised that only the Contracting Officer has the authority to make changes which affect the contract in terms of quality, quantity, price or delivery.

b. In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change shall be considered to have been made without authority and no adjustment shall be made in the contract price to cover any increase in costs incurred as a result thereof.

20. Parts:

The Government reserves the right to request the manufacturer’s invoices for parts. The contractor shall comply with this request within seven (7) calendar days, unless a request is made to and granted by the COR or Contracting Officer.

21. Access to Technical Support:

In order to limit/reduce the downtime of the equipment, at no additional cost to the Government the Contractor’s mechanic shall have direct unlimited access to manufacturer’s technical support for the equipment. Each healthcare facility’s assigned mechanic shall have direct unlimited access to manufacturer’s technical support throughout the life of the contract. This requirement shall apply to any additional equipment that may be added to this contract by modification.

22. Keys:

Under no circumstances are Contractor’s personnel to remove keys from VA premises, other than the Resident Mechanic. In the event that the Contractor’s personnel misplace keys, contactor agrees to reimburse the Government for the cost of replacement of the keys and the cost of rekeying of any locks in the Government’s sole discretion, the Government determines that it is necessary to rekey the locks.

23. Badges and Parking:

A. All contractor personnel shall wear identification (I. D.) badges issued by the VA Healthcare Facility’s Police Station during the entire time they are on the VISN 22 Healthcare Facility’s grounds.

B. It is the responsibility of the contractor’s personnel to park in the appropriate designated parking areas. Parking information is available from each healthcare facility police station. VISN 22 Healthcare Facilities shall not validate or make reimbursement for parking violations of the contractor's personnel under any circumstance.

24. Overtime Rate:

The contract price includes all of the services described in the Statement of Work. The Contractor shall not invoice, nor be paid for any additional costs the contractor incurs associated with overtime or holiday or weekend emergency call back services under this contract.

25. National holidays observed by the Federal Government:

If a holiday falls on Sunday, the following Monday will be observed as the National Holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a National Holiday by U.S. Government agencies. Also, included would be any day specifically declared by the President of the United States as a National Holiday.

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SECTION C - CONTRACT CLAUSES

C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/

(End of Clause)

52.203-17

CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS AND REQUIREMENT TO INFORM EMPLOYEES OF WHISTLEBLOWER RIGHTS

APR 2014

C.2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within thirty (30) days.

(End of Clause)

C.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within thirty (30) days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least thirty (30) days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five years.

(End of Clause)

C.4 52.219-27 NOTICE OF SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESS SET-ASIDE (NOV 2011)

(a) Definition. "Service-disabled veteran-owned small business concern"—

(1) Means a small business concern—

(i) Not less than 51 percent of which is owned by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans; and

(ii) The management and daily business operations of which are controlled by one or more service-disabled veterans or, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran.

(2) "Service-disabled veteran" means a veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16).

(b) Applicability. This clause applies only to—

(1) Contracts that have been set aside or reserved for service-disabled veteran-owned small business concerns;

(2) Part or parts of a multiple-award contract that have been set aside for service-disabled veteran-owned small business concerns; and

(3) Orders set aside for service-disabled veteran-owned small business concerns under multiple-award contracts as described in 8.405-5 and 16.505(b)(2)(i)(F).

(c) General.

(1) Offers are solicited only from service-disabled veteran-owned small business concerns. Offers received from concerns that are not service-disabled veteran-owned small business concerns shall not be considered.

(2) Any award resulting from this solicitation will be made to a service-disabled veteran-owned small business concern.

(d) Agreement. A service-disabled veteran-owned small business concern agrees that in the performance of the contract, in the case of a contract for—

(1) Services (except construction), at least 50 percent of the cost of personnel for contract performance will be spent for employees of the concern or employees of other service-disabled veteran-owned small business concerns;

(2) Supplies (other than acquisition from a nonmanufacturer of the supplies), at least 50 percent of the cost of manufacturing, excluding the cost of materials, will be performed by the concern or other service-disabled veteran-owned small business concerns;

(3) General construction, at least 15 percent of the cost of the contract performance incurred for personnel will be spent on the concern's employees or the employees of other service-disabled veteran-owned small business concerns; or

(4) Construction by special trade contractors, at least 25 percent of the cost of the contract performance incurred for personnel will be spent on the concern's employees or the employees of other service-disabled veteran-owned small business concerns.

(e) A joint venture may be considered a service-disabled veteran owned small business concern if—

(1) At least one member of the joint venture is a service-disabled veteran-owned small business concern, and makes the following representations: That it is a service-disabled veteran-owned small business concern, and that it is a small business concern under the North American Industry Classification Systems (NAICS) code assigned to the procurement;

(2) Each other concern is small under the size standard corresponding to the NAICS code assigned to the procurement; and

(3) The joint venture meets the requirements of paragraph 7 of the explanation of Affiliates in 19.101 of the Federal Acquisition Regulation.

(4) The joint venture meets the requirements of 13 CFR 125.15(b)

(f) Any service-disabled veteran-owned small business concern (nonmanufacturer) must meet the requirements in 19.102(f) of the Federal Acquisition Regulation to receive a benefit under this program.

(End of Clause)

C.5 52.232-19 AVAILABILITY OF FUNDS FOR THE NEXT FISCAL YEAR (APR 1984)

Funds are not presently available for performance under this contract beyond September 30. The Government's obligation for performance of this contract beyond that date is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise for performance under this contract beyond September 30, until funds are made available to the Contracting Officer for performance and until the Contractor receives notice of availability, to be confirmed in writing by the Contracting Officer.

(End of Clause)

C.6 VAAR 852.203-70 COMMERCIAL ADVERTISING (JAN 2008)

The bidder or offeror agrees that if a contract is awarded to him/her, as a result of this solicitation, he/she will not advertise the award of the contract in his/her commercial advertising in such a manner as to state or imply that the Department of Veterans Affairs endorses a product, project or commercial line of endeavor.

(End of Clause) C.7 VAAR 852.203-71 DISPLAY OF DEPARTMENT OF VETERAN AFFAIRS HOTLINE POSTER (DEC 1992)

(a) Except as provided in paragraph (c) below, the Contractor shall display prominently, in common work areas within business segments…