36C26218Q0692-0002000.docx

FedBizOpps Amendment to a Previous Combined Solicitation

CLASSIFICATION CODE

SUBJECT

CONTRACTING OFFICE'S

ZIP-CODE

SOLICITATION NUMBER

BASE NOTICE TYPE

RESPONSE DATE (MM-DD-YYYY)

ARCHIVE

DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS

SET-ASIDE

NAICS CODE

CONTRACTING OFFICE

ADDRESS

POINT OF CONTACT

(POC Information Automatically Filled from User Profile Unless Entered)

DESCRIPTION

See Attachment

AGENCY'S URL

URL DESCRIPTION

AGENCY CONTACT'S EMAIL

ADDRESS

EMAIL DESCRIPTION

ADDRESS

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

GENERAL INFORMATION

PLACE OF PERFORMANCE

* = Required Field FedBizOpps Amendment to a Previous Combined Solicitation Rev. March 2010 This amendment to Combined Solicitation # 36C26218Q0692 is to answer questions submitted by interested contractors during the question period.

90815 36C26218Q0692 06-04-2018 N 325120 Department of Veterans Affairs Network Contracting Office 22 4811 Airport Plaza Drive Suite 600 Long Beach CA 90815 Bryan Boggs bryan.boggs2@va.gov VA Long Beach Healthcare System 5901 East 7th Street Long Beach CA 90822

USA

This amendment to the Combined Solicitation # 36C26218Q0692 is to answer questions submitted by contractors during the question period.

1. Can we identify the vendor currently performing this work:

0. The current vendor is Progressive Industries.

1. Can we identify the current contract term to include any extensions?

1. The Period of Performance of the current contract was from 6/16/2017 – 6/15/2018. An extension was exercised to extend the contract to 9/15/2018.

1. Could we identify the current contract value for the current term?

2. The current contract estimated value was $149,706.62.

1. Is there a SOW for this bid, I did not see one? To bid we must have a SOW that identifies delivery days, locations, and times, locations, POCs & contract information, emergency orders, etc. – this is a particularly important item.

3. The Statement of Work is contained in the subsequent pages.

1. Transition Time allotted (NOTE: the current vendor has to conduct a change of responsibility accountability inventory prior to the awardee taking place, as well as a Post Award Briefing between the vendor, the facility, and the Contracting Authority.

4. The transition from one contractor to the next is already accounted for and has no bearing on any offer from any contractor.

1. Can we add a CLIN for Emergency Orders, which is normally within a 24-hour period, which most often is same day delivery?

5. All offerors are instructed to add a line item with their Emergency Delivery costs. (Emergency Deliveries are orders required within 6 business hours)

Statement of Work – VA Long Beach Healthcare System

Introduction

The purpose of this Statement of Work is to outline the tasks and responsibilities in relation to the VA Long Beach Healthcare System (LB VAMC, CBOCs, and Clinics) purchase of services: delivery of medical cylinders to the VA Long Beach Hospital, associated VA CBOCs, and other VA Clinics to support patient care.

Scope

The contractor shall provide medical cylinders to VA Long Beach Hospital, associated VA CBOCs, and other VA Clinics within 48 hours of receipt of order. Contractor must be able to deliver emergency orders within 6 hours of receipt of order. Prior to leaving the VA Long Beach Hospital, associated VA CBOCs, and other VA Clinics, all ordered medical cylinders must be delivered to the correct location and all paperwork (proof of delivery) must be signed and complete. In order to track receipt, use, invoicing, and return of each cylinder, each cylinder delivered to the VA must contain a legible serial number in plain sight on top of the medical cylinder.

Delivery Schedule

Deliveries at the VA Long Beach Hospital will be to the medical cylinder cage on the loading dock between 0930 am PST and 1030 am PST. Deliveries outside of that window will not be accepted and no charges can be invoiced. All deliveries to VA CBOCs and Clinics will be smaller in size and less frequent so delivery time will be determined by the Point of Contact at the VA CBOC or VA Clinic. All Points of Contact at the VA Long Beach Hospital, VA CBOCs, and VA Clinics will be provided to the winning contractor.

Period of Performance

The Period of Performance is Monday through Friday, July 1st 2018 to June 30th 2019, excluding all weekends and federal holidays. Federal holidays are:

· New Year's Day (January 1).

· Birthday of Martin Luther King, Jr. (Third Monday in January).

· Washington's Birthday (Third Monday in February).

· Memorial Day (Last Monday in May).

· Independence Day (July 4).

· Labor Day (First Monday in September).

· Columbus Day (Second Monday in October).

· Veterans Day (November 11).

· Thanksgiving Day (Fourth Thursday in November).

· Christmas Day (December 25).

Emergency orders will be required on weekends and holidays but the contractor is required to include a cost for emergency deliveries in their offer if they intend to charge for it.

Contractor Responsibilities

The contractor will provide the VA Long Beach Healthcare System with an order form that contains a list of the medical cylinders on contract, a space for the quantity required by the end user, a space for the delivery address and location, a space for the delivery Point of Contact with cell phone number, and a space to list the Purchase Order number. The end user must be permitted to fax or email the order form. The contractor will acknowledge within 1 hour of receipt of delivery order through phone call or email. The contractor is responsible to correct any issues immediately that are covered under the contract. The contractor is responsible to communicate in advance with the VA Long Beach Healthcare System staff any unusual lead and turnaround time periods. The contractor must upload all invoices with the associated Proof of Delivery for invoices related to products delivered. A monthly invoice for Rental Charges must be accompanied by a spreadsheet that contains a list of all cylinders currently in possession of the VA Long Beach Healthcare System to include the serial number, current location (hospital, clinic), contracted price, and return date if returned.

VA Long Beach Healthcare System Responsibilities

The VA Long Beach Healthcare System will email order form to the contractor 48 hours in advance of required delivery. The VA Long Beach Healthcare System shall provide advance planning and communication on all medical cylinder required. The VA Long Beach Healthcare System staff will certify all approved invoices for deliveries of medical cylinders. The invoices must contain only contracted charges for delivered medical cylinders, contracted monthly rental costs of borrowed medical cylinders, and contracted delivery charges. The end user will not certify invoices for cylinders or rental charges without Proof of Delivery to include the cylinder’s serial number, location, price, and date of return if returned.

Security

The contractor will not require access inside the hospital as the cage for medical cylinders is located on the shipping dock outside the hospital.