36C26218Q0456-000.docx

36C26218Q0456 FedBizOpps Combined Synopsis/Solicitation Notice

CLASSIFICATION CODE

SUBJECT

CONTRACTING OFFICE'S

ZIP-CODE

SOLICITATION NUMBER

RESPONSE DATE (MM-DD-YYYY)

ARCHIVE

DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS

SET-ASIDE

NAICS CODE

CONTRACTING OFFICE

ADDRESS

POINT OF CONTACT

(POC Information Automatically Filled from User Profile Unless Entered)

DESCRIPTION

See Attachment

AGENCY'S URL

URL DESCRIPTION

AGENCY CONTACT'S EMAIL

ADDRESS

EMAIL DESCRIPTION

ADDRESS

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

GENERAL INFORMATION

PLACE OF PERFORMANCE

* = Required Field FedBizOpps Combined Synopsis/Solicitation Notice Rev. March 2010 This solicitation is for furniture for the VA Loma Linda Healthcare System. This solicitation is competed as a VOSB, Veteran Owned Small Business, set-aside.

90815 36C26218Q0456 03-23-2018 N 337127 Department of Veterans Affairs Network Contracting Office 22 4811 Airport Plaza Drive Suite 600 Long Beach CA 90815 Bryan Boggs bryan.boggs2@va.gov VA Loma Linda Healthcare System 11201 Benton Street

ICU

Loma Linda CA 92357

USA

This solicitation is for hospital furniture for the VA Loma Linda Healthcare System.

In accordance with 38 USC 8127(d) Veterans First Contracting Program, and VAAR 852.215-70 Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors, this solicitation is competed as a Veteran Owned Small Business set-aside.

This is a Brand Name Only solicitation. All line items must match the stock numbers requested by the end user.

The Awarded Vendor shall attend furniture meeting(s), as requested, with the VA and other contractors for coordination purposes.

Contractor shall arrange for the delivery of all required workstation power whips to the building sites 3 weeks prior to the commencement of furniture delivery and installation.

Any damage to walls, corners, doors etc. will be charged to awarded vendor.

All questions must be received by 1200 noon on Tuesday, 3/22/2018 to allow time for a response.

All offers must be received by 1200 noon on Thursday, 3/23/2018.

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

DUNS:

DUNS+4:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

605-18-2-575-0038 36C26218Q0456 03-20-2 Boggs, Bryan Bryan.boggs2@va.gov 03-23-2018

PST

00262 Department of Veterans Affairs Network Contracting Office 22 4811 Airport Plaza Drive Suite 600 Long Beach CA 90815 X X 337127 500 Employees

NET 30

X N/A X

VA LOMA LINDA HEALTHCARE SYSTEM

11201 BENTON STREET

LOMA LINDA CA 92357

00262 Department of Veterans Affairs Network Contracting Office 22 4811 Airport Plaza Drive Suite 600 Long Beach CA 90815

Department of Veterans Affairs

WWW.TUNGSTEN-NETWORK.COM

See CONTINUATION Page

SEE SUBSEQUENT PAGES FOR COMPLETE DETAILS.

See CONTINUATION Page X X Bryan Boggs Contract Specialist Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

(continuation from Standard Form 1449, block 18A.)

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C262

Network Contracting Office 22 4811 Airport Plaza Drive Suite 600 Long Beach CA 90815

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

WWW.TUNGSTEN-NETWORK.COM

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.2 LIMITATIONS ON SUBCONTRACTING-- MONITORING AND COMPLIANCE (JUN 2011)

This solicitation includes . Accordingly, any contract resulting from this solicitation will include this clause. The contractor is advised in performing contract administration functions, the CO may use the services of a support contractor(s) retained by VA to assist in assessing the contractor's compliance with the limitations on subcontracting or percentage of work performance requirements specified in the clause. To that end, the support contractor(s) may require access to contractor's offices where the contractor's business records or other proprietary data are retained and to review such business records regarding the contractor's compliance with this requirement. All support contractors conducting this review on behalf of VA will be required to sign an “Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement” to ensure the contractor's business records or other proprietary data reviewed or obtained in the course of assisting the CO in assessing the contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs. Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the contractor to protect proprietary information as required by FAR 9.505-4, obtaining access to proprietary information, paragraph (b). The contractor is required to cooperate fully and make available any records as may be required to enable the CO to assess the contractor's compliance with the limitations on subcontracting or percentage of work performance requirement.

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

B.4 DELIVERY SCHEDULE

16.00

16.00

16.00

16.00

8.00

20.00

8.00

8.00

8.00

1.00

5.00

6.00

1.00

7.00

35.00

4.00

1.00

2.00

8.00

1.00

20.00

4.00

Page 1 of Page 1 of Page 1 of Page 1 of

B.3 STATEMENT OF WORK

3.1 Project Schedule:

3.1.1 Project Coordination Award Meeting: Within 5 business days of award notification.

3.1.2 Site Review: by Manufacturer, Furniture Dealer-Installer for field measure: Within 5 business days of award notification

3.1.3 Final Installation Drawings: Manufacturer and Furniture Dealer-Installer submittal of Installation Drawings for review and approval: Within 7 business days of receipt of award notification

3.1.4 Manufacturer provided shipping dates: Within 4 business days of selection of all colors, finishes, materials and fabrics for products purchased

3.1.5 Whips: shall be delivered to the site 3 weeks before installation of furniture begins

3.1.6 Installation of product: Coordinated with the COR. TBD.

3.1.7 Installation Inspection: Awarded Vendor shall schedule punch with Interior Designer contact 5 business days prior to installation completion. Installation inspection shall take place no more than 5 business days after installation completion

3.1.8 Acceptance of product and work by VA Interior Designer: Time to be determined. Final acceptance will not occur until all punch items have been corrected.

3.2 Product Delivery Location:

3.2.1 Product is to be shipped to the dealer or installer’s warehouse and delivered to the work space of the Client Agency’s Delivery Address

3.2.2 Prior to providing a submittal an optional site visit shall be conducted. If you wish to participate, Contact the Contracting Officer. Participating vendors will meet in the main lobby of the bldg. the VA will provide information regarding the paths of travel, size and capacity of the elevator, and size of hoist way opening and loading dock access and rules

3.2.3 Items that require special moving requirements (i.e. door enlargement, freight on top of the elevator, etc.) will be funded and coordinated by user agency

3.3 Quote Preparation:

3.3.1 Provide a complete technical submission detailing all of the requirements listed in this solicitation packet. All technical submissions must be in the following format and in the following order;

3.3.1.1 Cover Page:

3.3.1.1.1 At a minimum, the following information must be included: solicitation number, client/agency name and delivery location, name of company submitting the proposal, date, and a list of the manufacturers used in the proposal. Any additional information may be added at the bidders discretion.

3.3.1.2 Administrative:

3.3.1.2.1 Past Performance References including the name of the organization, period of performance, dollar value and contact information for the primary contact person for 3 projects that were completed for similar work within the past 3 years.

3.3.1.2.2 Complete List of Items organized by room with item quantities and Warranty Information. See Pricing Sheet for a complete list of Base Bid items and Bid Options 1 & 2 required for this project.

3.3.1.2.3 Project Delivery and Installation Schedule

3.3.1.3 Product Details:

3.3.1.3.1 Detailed Specifications for each item specified with an attached image

3.3.1.3.2 Dimensioned, detailed, drawing of each typical area (workstation, private office, and other items) as needed to best depict proposed product(s)

3.3.1.3.3 Plan view and isometric view or elevations with legend or keyed notes matching the Complete List of Items

3.3.1.4 ANSI/BIFMA:

3.3.1.4.1 Certificates of ANSI/BIFMA compliance certificates – labeled with the product(s) that it applies to

3.3.1.5 Environmental:

3.3.1.5.1 Environmental Testing Certificates– labeled with the product(s) that it applies to

3.3.1.6 Warranty:

3.3.1.6.1 Warranty Certificates– labeled with the product(s) that it applies to

3.3.1.7 Teaming:

3.3.1.7.1 Copy of teaming agreement(s) with any vendors or manufacturers

3.3.1.8 Non-Obsolescence:

3.3.1.8.1 Non-Obsolescence policies – labeled with the product(s) it applies to

3.4 Installation Plans and Sample Submittals:

3.4.1 The Awarded Vendor is required to do the following:

3.4.1.1 Prepare installation plans based on this solicitation requirement to ensure any problems and dimensional conflicts are identified and resolved prior to the start of the installation.

3.4.1.2 Verify dimensions to ensure that specified furnishings will fit in the space as shown on the plan prior to installation and advising the VA of conditions found which will not allow specified items to fit as shown on the drawings

3.4.1.3 Notify the VA Interior Designer of any data, telephone or power device and thermostat locations, which will not be accessible or usable when furniture is installed; and details of keying of locks

3.4.1.4 Any problems, which would impact installation, shall also be reported to the Contracting Officer and resolved prior to start of installation

3.4.1.5 Provide AutoCAD files of installation plan to the Interior Designer on CD Rom

3.4.1.6 Have a project coordination meeting with the Interior Designer to select the furniture finishes. When selections have been made the Awarded Vendor shall provide the Interior Designer or designated VA Representative two sets of the selections made for their records and to provide to the client agency.

3.5 Meetings:

3.5.1 The Awarded Vendor shall attend furniture meeting(s), as requested, with the VA and other contractors for coordination purposes.

3.6 Permits and Building Access:

3.6.1 The Awarded Vendor shall obtain necessary clearances (including proof of insurance, if required by the COR) or permits for all personnel. User agencies are responsible for coordinating entry and clearances for site access by vendors

3.6.2 Prior to the start of work the Awarded Vendor shall advise the COR of existing damage and conditions which are present on a marked and noted copy of the floor plan or by written memo if it occurs beyond the immediate work site.

3.7 Personnel Requirements:

3.7.1 The Awarded Vendor shall furnish all necessary supervision and labor for each day that work is scheduled. The Awarded Vendor shall utilize qualified and experienced personnel. The Awarded Vendor shall coordinate with the COR to determine the level of background check needed to admit the laborers into the building

3.7.2 The Contractor will be responsible for confining its crew and work to the designated project areas. The Contractor will also be responsible for ensuring that the installation personnel are identifiable

3.7.3 VA representatives may require the Contractor to remove any employees from the job should it be determined that the individual is either unsuitable for security reasons or otherwise unfit to work on VA controlled property

3.8 Installation:

3.8.1 Delivery and installation services include inside product delivery and coordination, unpacking, inspection of product for shipping damage, placement, set-up, assembly and leveling of product in accordance with any recommended manufacturer instructions/guidelines to conform to the requirements and drawings of this RFQ and approved installation drawings provided by the Awarded Vendor. The installation services shall include removal of all furniture product packing materials from the government work space and buildings and shall also include wipe down of handling marks, fingerprints and air borne soil from all furniture surfaces and parts prior to final review of the installed product. The Contractor shall ensure that all products and installation comply with the General Specifications in the Schedule for Office Furniture (71)

3.8.2 Power Whips and or Poles: The Awarded Vendor is not responsible for providing an electrician or providing data or telephone cabling for the furniture installation. VA will provide a licensed electrician to connect the "whips" (power/cable feeds) from the building conduit and wall box to the furniture systems. The Awarded Vendor shall provide drawings indicating locations for wall connections and the number of circuits required for each. The Contractor shall arrange for the delivery of all required workstation power whips to the building sites 3 weeks prior to the commencement of furniture delivery and installation

3.8.3 The Awarded Vendor is responsible for installing and verifying the operating use of all outlets and connections within the furniture systems from the whip and throughout the furniture systems installation. They shall notify the COR and the electrical contractor who provided the connection of the "whips" of any devices within the work stations which fail to work. This coordination shall take place prior to request for final review and acceptance of a completed area. Failure of any devices shall be cause to stop the review until the work is complete.

3.9 Installation Equipment and Materials: The Awarded Vendor shall furnish all necessary material and equipment including padding or other protective material for the interior of the building. The Awarded Vendor shall provide masonite sheets taped to the carpet in major walking paths and primary entry to the work space to be installed. All walls, corners and door frames on path of delivery must be protected. All material handling vehicles shall have rubber clad wheels. Forklifts and power walkers can only be powered electrically or by battery and no propane or gas sourced vehicles can be used

3.10 Damage Responsibility: The Contractor will be responsible for any damage to the building which occurs during delivery and installation. It is incumbent upon the successful Contractor to identify any existing damage to the building by means of a Pre-Installation and Delivery Walk-Thru, and daily submissions of checklists to the designated agency representative on site. Proper measures (protective runners, pads, etc.) shall be utilized by the Contractor to protect the building (elevators, walls, floors, etc.). Any damage to walls, corners, doors etc. will be charged to awarded vendor

3.11 Building Utilities: The Contractor’s work shall not interrupt building utility services without the prior written approval of the customer and the Construction Manager. The Contractor shall correct all minor deficiencies and make all minor adjustments as required for life safety within seventy-two (72) hours after completing the installation on each floor. The Contractor shall be responsible for all replacement costs, including communications, shipping, and installation

3.12 Cooperation with Other Vendors: The Awarded Vendor is required to cooperate with other vendors who may be performing other services during the installation, such as installations for telephones and cabling which must be run through the systems furniture. The Awarded Vendor shall notify the COR immediately of an unexpected building or construction related conditions or damage found on his product

3.13 Waste Disposal: The Contractor shall clean up and dispose of waste materials or rubbish in accordance with this paragraph and all applicable federal, state, and local regulations, standards, codes and laws. The Contractor shall make any necessary arrangements with private parties and with county officials pertaining to locations and regulations of such disposal. Any fees or charges for disposal of materials shall be the responsibility of the Contractor. The Contractor shall at all times keep the job site, including staging and storage areas used by the Contractor, free from accumulations of waste material or rubbish. This material shall be removed on a daily basis to eliminate the accumulation of debris. Prior to completion of the work, the Contractor shall remove from the vicinity of the work all shipping containers, packing, rubbish, unused materials, and other like material, belonging to the Contractor or used under the Contractor’s direction

3.14 Furniture Cleaning: The Contractor shall clean and dust furniture surfaces inside and out with a spray cleaner upon completion of installation. Use only approved nontoxic cleaners. The Contractor shall prepare the office space for occupancy and immediate (“Turn-Key” of Furniture) use

3.15 Authorized Changes: The Government is not responsible for payment for any changes during installation that are not in accordance with the approved design. If changes are required, the Contracting Officer for the delivery order must approve a modification prior to the change being implemented

3.15.1 Changes performed by the Contractor, either of his own volition or at the request of an individual other than the CO, including other VA or agency officials, is not authorized and will not be reimbursed.

3.15.2 In the event additional parts are required, a modification to the delivery order must be obtained from the CO prior to ordering.

3.16 Inspection and Acceptance:

3.16.1 The Awarded Vendor shall notify the VA representative and the client agency contact person at least five days in advance of the time when the installation will be completed so an inspection may be scheduled

3.16.2 The Awarded Vendor representatives for final inspection and acceptance of the product and related work shall include furniture dealer’s account manager, installation team supervisor and one laborer. A list of incomplete or unacceptable items shall by prepared by VA and provided within 24 hours after the inspection

3.16.3 Items listed which are unsafe or unusable, shall be corrected immediate. All other items shall be repaired within (10) ten working days of the inspection. The Awarded Vendor shall notify the VA CO when all items have been delivered, are complete and/or accepted

3.16.4 Final acceptance of the project will be determined by the VA COR

3.17 Roles and Responsibilities:

3.17.1 Role and Responsibilities of Government: The Contracting Officer (CO) has overall responsibility for the administration of the delivery order. He/she alone, without delegation is authorized to take action on behalf of the Government to amend, modify or deviate from the contract terms, conditions, requirements, etc. Responsibilities may be delegated to other representatives.

3.17.2 The Contracting Officer Representative (COR) responsibilities include:

3.16.1 Determining the adequacy of performance with the terms and conditions of the contract in consultation with tenant agency personnel

3.16.2 Advising the CO of any factors, which may cause delay in performance of the work

3.16.3 Requesting modifications to the contract when required

3.16.4 Recommend approval to Contracting Officer for requests for payment

3.16.5 Provide coordination with the client agency and access and use to the building for the Awarded Vendor.

Salient Characteristics / Furniture Specifications

Intensive Care Unit Phase II Furniture Activation Loma Linda, California

1. General

Tenant Improvement construction project found on the main campus of the Loma Linda Veterans Administration Medical Center. Spaces include private inpatient rooms, offices, waiting areas, a conference room, locker rooms and breakroom.

2. Warranty Requirements

All non-seating manufacturers must offer a lifetime warranty that product is free from defects in materials and workmanship (Includes shipping, parts and labor for the repair or replacement of defective items.)

· Lifetime warranty exception: Metal Paint colorfastness 4-year warranty.

· Lifetime warranty exception: Performance Table Top Laminate one-year (1) warranty. All other Laminate surfaces ten-year (10) warranty.

· Height adjustable mechanisms exception: Five-year (5) warranty.

· Height adjustable table exception: Twelve-year (12), 24/7 warranty.

· Accessories exception: Fifteen-year (15), 24/7 warranty.

· Light fixture exception: Five-year (5), no warranty on lamp.

All Seating 12-year warranty, with factory repair or replacement of defective seating, free of charge.

· Casters and glides exception: Minimum of 5-year warranty.

· Fabric – vinyl exception: Minimum of 3-year warranty with normal use.

· Height adjustable mechanisms exception: Five-year (5) warranty.

3. Testing, Technical Specification and Code Requirement

1. Must meet or exceed all current ANSI/BIFMA standards for structural quality.

2. All Seating must be tested and warranted for users 300 lbs. or greater. Additional requirements may be required per line item and shall be called out in Salient Specifications.

3. All Seating must follow the ergonomic guidelines established in BIFMA G1-2013.

4. Provide documented proof that packaged product underwent shipping vibration and shock testing to ensure product received at site is undamaged.

4. Environmental Features

a. Shall be constructed free of environmentally hazardous materials such as PVC, CFC, solvent-based adhesives, heavy metals (chrome, lead and mercury) and benzene.

b. Paint is VOC-free powder coat type.

c. Wood products are to be FSC certified.

d. Must be constructed free of environmentally hazardous processes such as those that product VOC’s and deplete ozone.

e. All items must be able to achieve a minimum of 35% recycled content capability.

f. All furniture items must be able to achieve a minimum of 94% recyclable capability.

g. PVC-free edge banding shall be standard on laminated wood tops to avoid potential long-term human and environmental impacts that have been associated with the manufacture and future disposal of PVC.

h. Product shall have certification of environmentally intelligent product design from a third party, such as MBDC Cradle-to-Cradle™ Certification, California CHPS 1350 Indoor Air Quality, etc.

i. In lieu of disposing furniture in a landfill at the end of its useful life, the manufacturer provides opportunities for the VA to either recycle or refurbish used furniture for repurposing, extending the useful life.

5. Certifications

a. Furniture must be certified to meet the emissions requirements of the California DPH Standard Practice for the Testing of Volatile Organic Emissions from Various Sources-2004 (CA Section 01350) and ANSI/BIFMA X7.1 Standard for Formaldehyde and TVOC Emissions of Low-emitting Office Furniture Systems and Seating using either the open plan or private office exposure scenarios defined in ANSI/BIFMA M7.1 Standard Test Method for Determining VOC Emissions from Office Furniture Systems, Components, and Seating. Testing must be conducted in accordance with ANSI/BIFMA M7.1. Certification must be provided by an organization independent of the manufacturer as well as from the testing laboratory, in accordance with the requirements of ISO/IEC Guide 65 General requirements for bodies operating product certification systems.

b. Seating must meet at a minimum Level 2 certification to ANSI/BIFMA e3 standard.

c. All other product must meet at a minimum Level 1 certification to ANSI/BIFMA e3 standard.

d. Furniture bid must meet one of the following certification standards: 1. SCS Indoor Advantage™ and Indoor Advantage™ Gold or GREENSGUARD Gold Certification.

e. Manufacturer must give preference to wood vendors who provide wood products from certified forests. Forest certification programs focus on ensuring that forests are managed so that harvesting doesn’t exceed the growth rate of the trees. Certification also ensures that the use of pesticides is minimized and that soil and water quality is maintained or enhanced by forest management activities.

f. Preference may be given to manufacturing within 500 miles or by providing shipping documentation supporting rail or over water transportation to installation site, provided all other salient specifications are met 100%. For purposes of this procurement only, LEED certification level is Silver. Fulfilling this point requirement MAY or may not be required. Please indicate how each of your line items may meet this requirement.

g. Seating must meet California Technical Bulletin 133: Flammability Test Procedure for Seating Furniture for Use in Public Occupancies (CTB 133). Testing certification documentation must be presented upon request.

6. Keying

a. All new locked storage units must be keyed alike in each work station and/or office and differently from work station/office to work station/office.

b. Provide 2 master keys to the client agency POC for each core number.

7. Finish Colors

a. Metal components shall match Herman Miller “Metallic Silver” or EQUAL for design consistency per Loma Linda facility’s master improvement plan. By adhering to master plan, maximized flexibility is achieved supporting life-cycle sustainable points for meeting LEED Silver requirements.

b. Laminate Worksurfaces shall match Formica Amber Maple 7012-58 or EQUAL for design consistency per Loma Linda facility’s master improvement plan. By adhering to master plan, maximized flexibility is achieved supporting life-cycle sustainable points for meeting LEED Silver requirements.

c. Worksurface PVC-free plastic edge band is applied to the entire perimeter of the top to prevent any out gassing from exposed particleboard. Edging to match Formica Amber Maple 7012-58 (or EQUAL) grain pattern and color.

d. Fabrics and chair finishes shall be called out according to specific upholstery unit. All public seating must be bleach cleanable.

e. VA Designer will allow for slight, nominal variances ONLY. Designer must approve submittals for color variations from match or EQUAL prior to bid acceptance.

8. Required Features per Item (for quantities, see the Pricing Sheet)

Family Sofa/Sleeper and Task Table:

For purposes of this procurement the Basis of Design is: IOA Cama Family Chaise Sleeper #110 or EQUAL with Surface Materials and required options including:

· Fire Retardant CTB 117 Ultracell polyfoam and fiber

· Upholstery grade D, color TBD

· Rear solid surface sill ‘glacier white’ includes power and data ports

· Heavy duty central locking casters

· Weight capacity of 1000lbs

· Seated Position Dimensions: W - 89", D - 34", H - 31", SW - 76", SD - 20", SH - 18", AH - 31"

· Sleep Position Dimensions: W - 89", D - 44", H - 31", SW - 76", SD - 30", SH - 18", AH - 31" *Refer to Drawing attachment for details/locations

1. Back construction

a. 1 3/8” of polyurethane foam covers a contoured steel frame

2. Seat construction

a. Garaged seat extends into sleeper and locks the seat depth

b. Ultracell polyfoam dual layers

3. Arm construction

a. Armrest frames are wrapped with high grade polyurethane foam and slipcovered

b. Arms are continuous to the back

4. Casters

a. 200lb load rating for swivel locking casters

b. Central locking caster mechanism is required

5. Upholstery detail

a. Available with contrasting fabric locations; back, seat, and arms

6. Recessed Shelf

a. 4.5” rear shelf with flush mounted spill resistant power and data outlets

Bedside Table:

For purposes of this procurement the Basis of Design is: Stance Gibraltar Series or EQUAL with Surface Materials and required options including:

· Door/Drawer Style - Laminate w/curved pull

· Laminate – TBD

· Special w/open area below drawer.

· Half shelf (solid surface) above top.

1. Casegood structural construction:

a. Structure shall be made of 45lb Medium Density Fiberboard.

b. All products parts and components provided shall be consistent in color and finish appearance when assembled as a unit.

2. Laminate: Laminate to be 0.050” thick, high pressure laminate shall be bonded to the core with a PVA adhesive in a cold press or hot press process to prevent separation of the laminate from the core.

a. Worksurface, Door and Drawer Fronts: Shall be high pressure laminate from the manufacturers’ standard line.

b. Chassis: End panels, back panels, side panels, shall be either low pressure or high pressure laminate (whichever is manufacturers’ standard) on all exterior and visible and secondary/visible surfaces.

c. Backs shall be ¾” thick, have matching finish, ventilated for air flow

3. Trim:

a. Trim profile shall be applied to all exposed edges/ends of the surfaces abutting other surfaces.

b. Trim finish shall be manufacturers’ standard line matching the body of the furniture.

4. Drawers:

a. Powder-coated steel drawer sides.

b. Drawer interiors: Shall be either low pressure or high pressure laminate (whichever is manufacturers’ standard) on all exterior and visible and secondary/visible surfaces

5. Shelves:

a. All shelves must have holes at 1 ¼” intervals to allow for adjustable height pins and must include an anti-tip shelf support.

b. Shelves shall support book loads of 50 pounds per square foot with deflection in excess of 1/16 inch, or shelves shall support book loads of a minimum 40 pounds per square foot with deflection in excess of 3/16”.

c. Drawer interiors: Shall be either low pressure or high pressure laminate (whichever is manufacturers’ standard) on all exterior and visible and secondary/visible surfaces

6. Hardware:

a. All hardware shall be corrosion proof and from manufacturers’ standard finish line.

b. All drawer and door pulls shall be ADA/ABAAS compliant and from manufacturer’s standard line.

c. No magnetic touch closures.

d. Aluminum leg providing space to clean underneath the cabinet.

Overbed Table:

For purposes of this procurement the Basis of Design is: Stance Transcend Overbed Table with H Base and Hide-Away Vanity or EQUAL with Surface Materials and required options including:

· Hide away vanity

· Thermofoil top color: TBD

· Powdercoat base: TBD

1. Height Adjustment Mechanism: Gas Cylinder mechanism

2. Height Range: 29.5” - 44.5”, infinite positioning

3. Weight Capacity: 100lb

4. Top

a. Size: 18” x 32” x 3/4” thick

b. Construction: Seamless thermofoil laminate over 3/4” engineered MDF, surface recessed for spill containment

5. Column Construction:

a. Anodized aluminum extrusion with internal gas cylinder mechanism

6. Base Construction:

a. 14-gauge steel base overlaid with molded high-impact ABS shroud.

Adjustable Height Work Tables:

For purposes of this procurement the Basis of Design is: Grandstands V3 model with Linak electrical/mechanical system or EQUAL with Surface Materials and required options including:

· Trapezoidal shape, 77.5”w x 24”d

· Silver Metallic paint finish on bases

· Plastic Laminate color Formica Amber Maple

· Single surface with square edge and heavy stiffener.

· Electric height adjustment range 22.5-48".

Work Surfaces:

1. Construction:

a. Grade M2 or M3 particleboard or a 45lb Class MD medium density fiberboard core.

b. Interior core thickness: 13/16” – 1¼” thick.

c. Laminate to be 0.050” thick, high pressure laminate

d. Underside must have a backer material

e. Laminates shall be bonded to the core with a PVA adhesive in a cold press or hot press process to prevent separation of the laminate from the core.

f. Modesty panel shall be 18” in height and finished with plastic laminate to match the work surface top.

g. Curved/contoured 90 degree intersecting inner corner to accommodate corner mounted keyboard trays

2. Edge:

a. 3mm edge band on front

b. 1mm edge band on sides and back

c. Wire management offset, scallops or grommets are acceptable (Grommet inside diameter shall have a minimum of 2.6” for connector/plug.)

3. Support:

a. Panels, brackets or legs shall be provided. These shall not obstruct the ADA/ABAAS required knee and toe clearances for accessibility.

b. Unsupported work surfaces 47” or longer in length shall have a metal reinforcement channel below the work surface to minimize deflection.

4. Electronics:

a. Minimum distributed load (including worksurface) shall not be less than 175 lbs.

b. 3 Stage with impact detection

c. Motors must be UL approved, with low voltage motors, synchronized to each leg to maintain a level worksurface.

d. Motor must be able to run from one-watt of reserved standby power.

e. Motors must be fully enclosed in housing for safety.

f. A DC power supply with 3-prong grounded 9’ long power cord for 110V power source shall be provided.

g. Service parts must be guaranteed available for a minimum of 12 years after first order entry date.

h. 5 year warranty on parts, 3 years labor

5. Leg support:

a. Overall height shall be electronic motor-assisted with infinite increments within the range of 22.5” H and 48”H. (Top of worksurface to floor)

b. Height adjustment speed shall be at least 1.5” per second.

c. Push button actuator shall be mounted under the worksurface and shall feature intuitive controls with memory-preset capability. User must hold the buttons continuously to engage operation for safety.

d. Preferences given to least stretcher bar structure or connector bar (See ACCESSORIES – Adjustable Keyboard Tray) to best accommodate mounting of 3rd party articulating keyboard trays with least possible interference. Surface must meet Distributed Functional Load ANSI/BIFMA weight load requirements without sagging.

e. VA supplied double desktop monitors, large desktop CPU, lamp, telephone, clamping hardware, and minor accessories such as pencil sharpeners stapler, etc. plus daily working paper loads shall be added to overall weight load factors for testing purposes.

f. All electronic motor cords shall be secured appropriately not to be caught or interfere with working clearances.

g. Leg support structure must not conflict with edge clamp-mounted accessories for monitors, lamps and modesty screens.

Task Chairs:

For purposes of this procurement the Basis of Design is: Sit On It Amplify or EQUAL with Surface Materials and required options including:

· Highback w/enhanced synchro control and higher cylinder height.

· Frame - Fog w/silver frame

· Base – Silver

· Adj. Seat Depth – Included

· Casters - Hard Surface

· Fabric - Grade 5 Vinyl TBD

1. Frame: Steel construction

2. Arms: 4D adjustable arms

3. Base: 5-Star Metal Base, silver metallic

4. Casters: Shall be non-marking; Shall be hard for carpet or soft for hard floor as called out in specification

5. Swivel: 360 degrees

6. Height Adjustment: pneumatic cylinder; Must be adjustable up to 4”

7. Back: Height adjustable, vinyl upholstery, fully enclosed plastic back

8. Tilt: Tilt must have lock or stop.

9. Recline Angle: Shall have adjustment of 15degrees or more, shall fall between 90degrees to 120 degrees from horizontal.

10. Seat Base: Plywood or Plastic are acceptable; Cardboard is not acceptable

11. Upholstered seat: waterfall seat with molded foam cushion

12. Fabric: Manufacturer’s standard mid-grade 100,000+ double rub vinyl.

Dual Monitor Arm:

For purposes of this procurement the Basis of Design is: Grandstands ProERGO Flex2 Series or EQUAL with Surface Materials and required options including:

· Standard Silver color

1. Supports: Two 8 – 20 lbs. monitors

2. 20″Vertical Height Range (Full Range of motion)

3. Max Monitor Width: 32” (w/ some loss of reach)

4. 27.5” front to back distance

5. Collapsible: Down to 4″

6. Tilt range: 160° (+70°/-90°)

7. Pivot: 180° (+/-90°)

8. Rotation: 360° (portrait to landscape)

9. Provide one starter Base Clamp mount for 1 Monitor Arm.

10. Monitor arm to have a Fixed Straight Link and a Dynamic Link.

11. Standard VESA Plate to support VA supplied Monitors.

Keyboard Trays

For purposes of this procurement the Basis of Design is: Grandstands Easy Lift or EQUAL with Surface Materials and required options including:

· Grandstands EasyLift TL Trackless Keyboard Arm & Zip Board mouse glide locking system

A. Lightweight, ultra-thin profile as weight is limited when installed on electric up/down worksurface.

B. Tilt Adjustment range: 0 – 15 degrees negative tilt only.

C. Lift and self-lock no levers or locks.

D. In/out slide, with standard 20” – 22” under mount track. (*Provided up/down table does not have conflict with a stretcher bar structure or connector bar.)

E. Platform minimum of 10” x 19”.

F. 8”– 9” Diameter Clip on mouse platform with multiple angle adjustments for right and left hand users.

G. 19” Gel wrist pad.

H. 30%-recycled content (21% post-consumer, 9% pre-consumer); 99% recyclable.

I. Comes complete with both right and left mouse pads. “Integral”

On Call Room Bed with Headboard, Nightstand and Desk

For purposes of this procurement the Basis of Design is: Adden Furniture Easton Collection or EQUAL with Surface Materials and required options including:

· Twin Platform with headboard

· Nightstand

· Desk

· Mattress deck to be plastic laminate, exposed particle board or similar is not acceptable.

· Shaker style doors and drawer fronts

· Dovetail drawer construction

· Heavy duty construction for frequent use

Mobile shelving

For purposes of this procurement the Basis of Design is: Metro Shelving Super Erecta Mobile Units or EQUAL with Surface Materials and required options including:

· 2 swivel and 2 brake casters

· 5 shelves

· Chrome

· Finishes/Materials: Type 304 Stainless Steel, Metroseal 3 epoxy coated, Chrome

· Weight Capacity: up to 800lb. (363kg) evenly distributed per shelf.

· Quick, tool free adjustment at 1-inch (25mm) intervals.

· Quick corner release for easy repositioning of shelves

· Posts include a double-groove visual guide feature, have circular grooves at 1" (25mm) increments and are numbered at 2" (51mm) intervals to easily identify proper shelf locations.

Training Tables

For purposes of this procurement the Basis of Design is: SurfaceWorks Medley Tilt Top Nesting Table or EQUAL with Surface Materials and required options including:

· Training Tables w/ flip C type bases and casters 60” x 24”

· No modesty panel

1. Construction:

a. Grade M2 or M3 particleboard or a 45lb Class MD medium density fiberboard core.

b. Interior core thickness: 13/16” – 1¼” thick.

c. Laminate to be 0.050” thick, high pressure laminate

d. Underside must have a backer material

e. Laminates shall be bonded to the core with a PVA adhesive in a cold press or hot press process to prevent separation of the laminate from the core.

2. Edge:

a. 3mm edge band on all sides

3. Support:

a. Fixed ‘C’ baselegs, powder coated silver metallic finish

a. 2” casters in silver metallic finish with foot release lever located at the base of the wheel.

Customized Media Cabinet

For purposes of this procurement the Basis of Design is: Surfaceworks Media Cabinet RPS.MC.CUST.EB or EQUAL with Surface Materials and required options including:

Dim ensions :72"W x 15"D x 73.5"OH Cabinet 29"H Descr iption : Custom Rapport Media

Credenza w/ 3 Locking Doors & Pulls (Hardware Option

#6).

Cabinet wall dividers with inside notched corner for wire management.

Prev. SO 927527,now modified) Custom Back Panel. No wire access panel.

Cutout behind TV and opening in the back panel to the cabinet below.

Two cut outs in top for grommet and crestron product.

(1) Custom Cutout on top of cabinet Crestron

C2N-FTB-D

(1) 2.5" Grommet Cutout Centered 1" apart from the Crestron Cutout in top

(2) Round Factory

Installed Grommet with cover, Black (1 behind each cabinet). Exact positioning TBD.

(1) Round Field Installed

Grommet with cover, Black (For TV)

(2) Ventilation Grill with wire pass through in back panel (2 outside doors) Entire Unit in Group 1 Laminate: 153 Sugar Maple EXCEPT for Panel Front: Satin Stainless W-4830.18 Panel Front: Satin Stainless W-4830.18 EdgeColor:

Matching Media Credenza MUST be on the FLOOR and anchored on the wall.

Installers are responsible for properly securing credenza to the wall TV will mount to the back panel.

Supplied with Standard Rapport Wire

Management Panel Final Drawing Required for End-User

Sign Off *Refer to Drawing attachment for details /locations

Nesting Chairs

For purposes of this procurement the Basis of Design is: National Office Furniture Jiminy or EQUAL with Surface Materials and required options including:

· Training Nesting Chairs with arms and casters

1. Frame:

a. Legs are made of 1" x 5⁄8" thick steel for strength and durability.

b. Cross members are constructed of 5⁄8" x 14-gauge thick steel.

c. Leg is joined to cross member bar with metal inert gas (MIG) welds.

d. Flexible back mechanism and frame connectors are die-cast polished aluminum.

2. Construction:

a. 1 5⁄8" of high grade polyurethane foam:

b. Contoured, injection molded nylon seat panel with an inner polyethylene seat support

c. Contoured, injection mold glass filled nylon

d. Flexible back mechanism allows 9 degrees of recline

a. Mesh back must have 100,000 double rubs I. Seat height must be 18” – 18-1/2” high.

II. Inside seat width must be a minimum of 20” and overall width not to exceed 25”.

III. Arm height between 26” and 27”.

IV. Nested dimension 31”, plus 10” for each additional nested chair

3. Arms:

a. ABS plastic arm cap attached to a glass filled nylon arm support

b. Arms adjust 2" forward to backward

4. Glides

a. Durable hard black nylon glides

b. Back static legs with small glide rollers for ease of mobility when nesting

5. Seat

a. Flip seat for nesting

b. Fully upholstered seat with enclosed plastic seat base

Lounge Furniture:

For purposes of this procurement the Basis of Design is: First Office Coact or EQUAL with Surface Materials and required options including:

· Meets CAL 133

1. Back construction

a. 1 3/8” of polypropylene foam covers a steel frame

2. Seat construction

a. Equally spaced sinuous springs are covered with a polypropylene cover material

3. Arm construction

a. Upholstered arm assemblies are made of plywood

4. Upholstery detail

b. Available with contrasting fabric locations; back, seat, and arms

SECTION C - CONTRACT CLAUSES

C.1 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS—COMMERCIAL ITEMS (JAN 2018)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017)…