SOW DRAFT Design Build Trip Hazards 654-27-130 20261029.pdf

Statement of Work (SOW) 654-27-130 Eliminate Trip Hazards Facility Wide

VA Sierra Nevada Health Care System 975 Kirman Avenue, Reno, NV, 89502

Date: 10/28/2026

1. GENERAL

1.1. This project will be located at the VA Sierra Nevada Health Care System facility located at 975 Kirman Avenue, Reno, NV, 89502.

1.2. The purpose of this document is to detail a design-build project to be performed by the contractor to develop a solution to survey and remediate the flag circle, Emergency Department (ED) and Community Living Center (CLC) parking lots, sidewalks, curbs, landscaping, signage, wheel stops and several driveways in the facility that have sustained damage, eliminating trips and fall hazards.

1.3. The Design Build (DB) contractor must furnish:

1.3.1. Design: all design Architect Engineer (AE) services, equipment, materials, supplies, investigations and project supervision, and construction period services associated with this contract. Design must meet Veterans Affairs Design Guides and Design Criteria and Veterans Affairs Master Specifications at the technical information library TIL (www.cfm.va.gov/TIL). Design must follow all current applicable codes.

1.3.2. Contractor shall provide all the equipment, labor, materials, tools and supplies required for construction of the project in accordance with the drawings and specifications.

1.3.3. The Design Build contractor will be responsible for providing a complete set of construction specifications along with design drawings, engineering calculations for this project

2. SCOPE

2.1. The scope of this project is to detail a design-build project to be performed by the contractor to repave the flag circle located off Locust Street, the ED parking lot located on the corner of Locust Street and Burns Street, and the CLC parking lots off of Locust Street and Taylor Street. Project will also include a facility wide site survey to assess exterior stairways, crosswalks, damaged parking lots, wheel stops, driveways, sidewalks and curbs on VA and city of Reno property. Damage found from the site survey will be repaired as part of the project. Landscape buffers will be landscaped to meet city of reno landscaping requirements. This will include the addition of brick pavers to the west side of campus in place of asphalt that was previously located on the road verge next to the sidewalk.

2.2. The proposal shall be prepared to reflect all work required to provide a complete and functioning system.

2.3. Design-Build team to perform evaluation of existing conditions and work with the facility to determine the extent of repairs as well as the phasing of repairs to minimize disruptions to the facility.

DRAFT

2.4. Development of a complete, stamped, and signed design package including all appropriate trades to include at a minimum: architect, civil, landscape, etc.

2.5. Work performed shall be in compliance with Independent Technical Review (ITR) requirements from VA TIL specifications, including 01 45 00 Quality Control, which requires CQC Plan, DQC Plan, and that all documents must be technically reviewed by competent, independent reviewers identified in the DQC Plan. The same element that produced the product may not perform the independent technical review (ITR). AE must correct errors and deficiencies in the design documents prior to submitting them to the Government.

2.6. Designer shall prepare a set of specifications that addresses the work to be performed on this project.

2.7. A parking evaluation shall be performed during the design process to ensure parking and walkways meets the Architectural Barriers Act Accessibility Standards (ABAAS).

2.8. Parking lots and flag circle paving must conform to Standard Specifications for Public Works Construction (SSPWC) Sections 200, 201, and 203.

2.9. All proposed re-paving must match the existing grade, except in areas where water is pooling or draining poorly. In those locations, the grade shall be adjusted to ensure proper drainage to existing gutters and storm drains.

2.10. Contractor to determine best method of repaving based on existing conditions of parking lot.

2.11. Parking lots shall be restored to their existing conditions, including reapplication of pavement striping in original locations as documented in the existing layout.

2.12. Wheel stops shall be repaired, replaced, or newly installed in all designated parking spaces as required.

2.13. All parking and traffic signage shall be repaired, replaced, or newly installed as required.

2.14. Associated site furnishings and parking lot infrastructure—including bike racks, trash receptacles, benches, and signage—shall be inventoried, removed, and protected for reuse where feasible. Items deemed unsuitable for reuse shall be replaced in kind and reinstalled in their original or designated locations.

2.15. A manual emergency access control gate shall be installed in the flag circle to restrict entry by unauthorized vehicles. The flag circle is located at the intersection of Crampton Street and Locust Street (Reno, NV, 89502).

2.16. Damaged sidewalks are to be repaired or replaced in accordance with City of Reno standard details.

2.17. Damaged curbs are to be repaired or replaced and repainted. Chipped or faded paint is to be redone in accordance with SSPWC within the City of Reno right-of-way and in accordance with the VA Master Construction Specifications on the VA campus.

2.18. All exterior stairways shall have high-contrast, anti-slip nosing markings applied at each step. Stair treads with deteriorated, chipped, or worn markings shall be repainted.

2.19. The landscape buffers will be landscaped to add infrastructure for trees including irrigation trenches, water lines and appropriate spacing for root growth. Pavers will be placed in place of previous asphalt.

2.20. Landscape buffers are to be landscaped in accordance with City of Reno landscape requirements

2.21. Pedestrian crosswalk markings shall be applied to asphalt driveways that connect two sidewalk segments, in accordance with City of Reno standard details.

2.22. Asphalt transitions into sidewalk ramp slopes are to be ground such that there is a seamless transition around these walking paths. There shall be no severe gaps or lips in transition from road to sidewalk.

2.23. The contractor shall coordinate with the VA to develop an acceptable Infection Control Risk Assessment based on the work outlined in the reference documents. A preliminary preconstruction risk assessment (PCRA) has been provided for bidding purposes. The final PCRA will be developed prior to the start of construction work.

2.24. Visits are required per appropriate phase of the project. This includes Investigative Services, Design Development and CPS. This may also include services not specified but necessary to successful completion of project.

3. SCHEDULE

3.1. Design period of performance is 150 calendar days after issuance of Design Notice to Proceed.

3.2. Construction period of performance is 180 calendar days after issuance of separate Construction Notice to proceed. Please notify the VA after receipt of the required equipment to perform work. VA will provide Construction Notice to Proceed for mobilization after notification.

3.3. Work is to be performed during normal business hours unless otherwise noted by the COR or CO. Normal business hours are defined as Monday through Friday 0730-1600 hours (Pacific Time) except on Federal Holidays, https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/.

Action Calendar Days After…

Kick Off Mtg & Preliminary Site Review

20 Notice to Proceed

35% Design Submittal & Meeting 25 Kick Off Meeting 35% VA Comments to AE 10 35% Design Submittal & Mtg 65% Design Submittal & Mtg 35 35% VA Comments 65% VA Comments to AE 10 65% Design Submittal & Mtg 95% Design Submittal & Mtg 25 65% VA Comments to AE 100% VA Comments to AE 10 100% Design Submittal & Mtg 100% Bid Documents Submittal 15 100% VA Comments to AE Design Phase 150

DRAFT

https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/ https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/

Construction Phase 180

TOTAL 330

4. DESIGN REQUIREMENTS

4.1. VA design instructions, guide specifications and reference material are available at the VA

Office of Facilities Management website http://www.cfm.va.gov/TIL/. This design shall substantially meet all VA requirements.

4.2. Utilize AE Submission Instructions, Volume C as detailed at VA website http://www.cfm.va.gov/cfm/contract/ae/aesubmin.doc unless otherwise changed by this

SOW.

4.3. Site Design Data. The AE shall perform field reconnaissance, surveys, and site investigations required to obtain engineering information and design data for the accomplishment of the contract documents per this Statement of Work.

5. DESIGN DELIVERABLES

5.1. Contractor shall provide a complete and detailed AE VA 6298 fee proposal, form provided with solicitation, for completing all field investigation, design analysis, construction drawings, specifications, construction period services, inspections, testing, and other services required under this Statement of Work.

5.2. A construction schedule indicating phasing and durations must be included at each submission. The schedule must include critical site visit milestones for the AE (and consultants).

5.3. Submittal register at the CD submittal which clearly identifies submittal approval levels (Construction Contractor or VA) and submittals requiring VA input (finishes etc.). The AE must provide a final submittal register with the 100% Bid Documents submittal.

5.4. Provide meeting minutes for every meeting within two days of the end of the meeting.

5.5. Drawings and Specifications. The items specified below may not include all required deliverables: Provide other required deliverables as required in the VA’s Technical Information Library.

5.6. Hard Copy: Specifications must be single spaced, double sided, 3-hole (3/8th inch holes) punch, in a notebook. Drawings must be on 24-lb bond paper, bound unless otherwise noted. Drawing size: full size 42x30, half size 22x16.

5.7. Electronic Files (AutoCAD, PDF, Word, etc.). Must be provided in an editable format.

Electronic filenames must include both the drawing and specification number and the drawing and specification name in the order.

5.8. 35% Design Submission: Hard copy: 3 full-size set of drawings, 3 half-size, specifications (table of contents indicating intended spec sections.), and construction schedule.

Electronic: One CD containing separate files for each drawing in AutoCAD and PDF;

construction schedule; specs in Microsoft Word.

5.9. 65% Design Submission: Hard Copy: 3 full-size set of drawings, 3 half-size, specifications (table of contents indicating intended spec sections), construction schedule. Electronic:

One CD containing separate files for each drawing and rendering (in AutoCAD and PDF), construction schedule, specs in both MS Word and PDF, VA Criteria Deviation Log, etc.

5.10. 100% Design Submission: Hard copy: 3 full-size set of drawings, 3 half size, specifications; construction schedule. Electronic: Electronic: One CD containing separate files for each drawing and rendering (in AutoCAD and PDF), construction schedule, specs in both MS Word and PDF, VA Criteria Deviation Log, design calculations, etc.

5.11. 100% Final Documents: Hard copy: 3 full-size sets of drawings (one loose), 5 half size set of drawings; 3 sets of specifications; construction schedule; design calculations.

Electronic: one CD containing: separate files for each drawing in AutoCAD and PDF; one fully bookmarked PDF file containing all the drawings; one Word file containing all the specification sections; a Word file for each specification section; one PDF file containing all the specification sections; a PDF file for each specification section, submittal log; VA Criteria Deviation Log, construction schedule; design calculations.

5.12. Record Drawings: Hardcopy: One set full-size 24-lb bond paper. Electronic copy:

two CDs each containing: each drawing to be a separate file, both in DWG and PDF (the DWG format must be unprotected to permit future editing); and one fully bookmarked PDF file containing all the drawings.

5.13. All structural, civil and electrical engineering calculations and documents are to be signed and stamped by a practitioner licensed to practice in Nevada.

6. CONSTRUCTION SUPPORT SERVICES

6.1. The DB AE shall perform field reconnaissance, surveys, and site investigations required to obtain engineering information and design data for the accomplishment of the contract documents. Specific site visit milestones be identified in the construction schedule – textual trip reports are required within two days following the visit. In addition to scheduled visits (weekly production meetings and specific construction schedule milestones) unscheduled visits, Submittal and Shop Drawing Reviews. The Design Build Architect Engineer shall perform submittal reviews and provide recommendations for the range of acceptance to rejection. Unless otherwise agreed, Department of Veteran Affairs determines the outcome of submittals.

6.2. The DB AE shall perform submittal and shop drawing reviews and provide recommendations for the range of acceptance to rejection. Unless otherwise agreed, the VA will determine final outcome of submittals.

6.3. Project Meeting Participation. AE shall attend weekly project meetings. Meetings will be held via Microsoft Teams.

6.4. Provide site inspection visits as requested by the Contracting Officer or COR and provide immediate on-site comments. Forward formal inspection reports to the COR no later than seven (7) calendar days after the site visit.

6.5. Review and prepare response to construction contractor RFIs within seven (7) calendar days from receipt. VA shall be included in all RFI and submittal reviews and responses.

6.6. Construction period services include, but not limited to submittal review, Request for Information to review and responses, weekly construction meeting, once a month visit entire construction period service. Reviews and emergency phone or on-site responses as issues arise.

7. Quality Assurance/Quality Control (QA/QC)

7.1. The Design Build Contractor shall hire as part of its team a competent contractor to develop, execute, and demonstrate that all documents and submittals, including project plans, constructability reviews at 35%, 65%, and 100% and specifications, are in compliance with Independent Technical Review (ITR) requirements from VA TIL specifications, including 01 45 00 Quality Control, which requires CQC Plan, DQC Plan, and that all documents must be technically reviewed by competent, independent reviewers identified in the DQC Plan. The same element that produced the product may not perform the independent technical review (ITR). AE must provide ITR review to VA and correct errors and deficiencies in submittals and design documents, prior to submitting them to the Government. The requirements include:

7.1.1. Provide an outline of the actions that Architect Engineer Firm take during the design process.

7.1.2. 15 days after Receipt of the Notice to Proceed: Submit a detailed Quality Assurance and Quality Control Plan describing each step to be taken during the development of the various phases of design. Each step should have an appropriate space where a senior member of the firm can initial and date when the action has been completed.

7.1.3. 100% Submittal: Submit the completed QA/QC Plan along with the latest marked-up documents (plans, specifications, etc.) necessary to ensure that a thorough review and coordination have been completed.

8. CONSTRUCTION PERFORMANCE

8.1. See schedule above for expected project timeline.

8.2. Project Record Drawings. The DB contractor will maintain a set of construction documents

(field as-built drawings) to record actual construction changes during the construction process as required by VA TIL specifications. The project record drawings will be available for review by the COR at all times.

8.3. The contractor and subcontractors are permitted to perform work that doesn’t affect facility operation during normal business hours but any work that would require a utility outage or closure of space must be requested in writing 21 days in advance so that the VA may coordinate with affected local staff and local services may have sufficient time for preparation of closures or outages. This includes traffic diversions of vehicles, pedestrians and patients.

8.4. Work to be performed using a phasing plan to ensure minimal closure of parking spaces.

8.5. Work in areas that cause disruption to normal operations may require off-tour hours or weekend work.

8.6. Contractors and subcontractors are responsible for all permits and fees required by City of Reno, Washoe County, State of Nevada and/or other local agencies. Some expected permits include Encroachment/Excavation Permit as well as an Urban Forestry Permit. See Chapters 6.11, 8.32 and 12.08 of the Reno Municipal Code for more detail. See https://www.reno.gov/government/departments/public-works/permits.php for permit application info. Note: This is not a comprehensive list of permits required.

8.7. All additions and rework must comply with Nevada State Historic Preservation Office (NSHPO) Requirements as stated in Chapter 383 of the Nevada Revised Statutes (NRS).

9. References

9.1. VA TIL Divisions: 01, 02, 03, 10, 31, 32, as well as VA Barrier Free Design Standard. See https://vatilms.va.gov/vatilms/catalog for more info.

9.2. Nevada Revised Statutes: Title 33, Chapter 383: Historic Preservation and Archeology. See https://www.leg.state.nv.us/nrs/ for more info.

9.3. Washoe County Public Works Construction Specifications “Orange Book.” See https://rtcwashoe.com/construction-projects/orange-book/ for more info.

9.4. City of Reno Standard Details. See https://www.reno.gov/government/departments/public-works/engineering-standards/construction-standard-details.php for more info.

9.5. Current NDOT Standard Specifications, Standard Plans, and Design Guides. See https://www.dot.nv.gov/doing-business/contractors-construction/contract-services/standard-specifications-and-plans for more info.

9.6. Washoe County Development Code (Chapter 110). See

https://www.washoecounty.gov/csd/planning_and_development/resources/dev-code/index.php for more info.

9.7. City of Reno Municipal Codes

https://library.municode.com/nv/reno/codes/administrative_code

9.8. City of Reno Parks and Recreation Urban Forestry contact info.

https://www.reno.gov/parks-and-recreation/parks-facilities/urban-forestry/index.php

9.9. Site plans, provided, with highlighted areas are under consideration for work with some close-up images of the highlighted areas provided. These are examples of areas with a damage ranging from 1 inch cracking to major delamination expected to be addressed. See also File Photos and Images Design Build 654-27-130, provided.

END OF STATEMENT OF WORK

https://www.reno.gov/government/departments/public-works/permits.php https://vatilms.va.gov/vatilms/catalog https://www.leg.state.nv.us/nrs/ https://rtcwashoe.com/construction-projects/orange-book/ https://www.reno.gov/government/departments/public-works/engineering-standards/construction-standard-details.php https://www.reno.gov/government/departments/public-works/engineering-standards/construction-standard-details.php https://www.dot.nv.gov/doing-business/contractors-construction/contract-services/standard-specifications-and-plans https://www.dot.nv.gov/doing-business/contractors-construction/contract-services/standard-specifications-and-plans https://www.washoecounty.gov/csd/planning_and_development/resources/dev-code/index.php https://www.washoecounty.gov/csd/planning_and_development/resources/dev-code/index.php https://library.municode.com/nv/reno/codes/administrative_code https://www.reno.gov/parks-and-recreation/parks-facilities/urban-forestry/index.php