36C26127Q0158.docx

Sources Sought Notice Sources Sought Notice

GENERAL INFORMATION

SET-ASIDE

Network Contracting Office (NCO) 21

POINT OF CONTACT*

Contract Specialist Emily Trinh Emily.Trinh@va.gov

PLACE OF PERFORMANCE

HI

POSTAL CODE

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

Sources Sought Synopsis The purpose of this Sources Sought Synopsis is to assist in our decision-making process for a service procurement. This is not a solicitation, nor a request for quotes or proposals. Responses to this sources sought synopsis will be used by the Government to make appropriate acquisition decisions.

The Government is not obligated to nor will it pay for or reimburse any costs associated with responding to this sources sought synopsis request. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award of a contract, nor does it restrict the Government to a particular acquisition approach.

The Department of Veterans Affairs, Network Contracting Office (NCO) 21, is conducting market research to identify potential vendors with economic status of Service-Disabled Veteran-Owned, Veteran-Owned, and other Small Businesses that can provide the general requirements below.

GENERAL REQUIREMENTS

Contractor shall provide services for bio-hazardous, infectious waste, and chemotherapy waste collection, removal and disposal services at the Veterans Affairs Medical Center Honolulu, Center for Long-Term Care (CLC) in Honolulu, and Community Based Outpatient Clinics in Kauai, Kailua-Kona, Hilo, Windward, Maui, Akaka hereinafter referred to as VA Pacific Islands Healthcare System (VAPIHCS).

Place of Performance:

Honolulu, HI 96819

Honolulu, HI 96819

Honolulu, HI 96819

Kapolei, HI 96707

Kapolei, HI 96707 (Building 34 & Building 35)

Lihue HI 96766

Kailua Kona, HI 96740

Hilo, HI 96720

Kahului, HI 96732

Kaneohe, HI 96744

Period of Performance: The intended period of performance will be for 5 years, which may approximately begin around January 14, 2027.

RESPONSE METHOD

Responsible vendors are encouraged to submit a response to this sources sought synopsis.

Any inquiries are to be made in writing to the point of contact, Emily Trinh, Contract Specialist.

Responses shall be sent to the below email by the specified due date and time.

· Email: Emily.Trinh@va.gov

· Response Due Date: November 16, 2026 4:00PM PST

· Email Subject Line: SAM – VAPIHCS Biohazard and Infectious Waste Disposal In response to this sources sought synopsis, please complete the information below.

1. Company Information Company Name

Company Address

Point of Contact Name

Phone Number

Email Address

Unique Entity Identifier (UEI)

☐ Small Business ☐ Emerging Small Business ☐ Small Disadvantaged Business ☐ Certified under Section 8(a) of the Small Business Act ☐ HubZone ☐ Woman Owned ☐ Certified Service-Disabled Veteran Owned Small in veterans.certify.sba.gov ☐ Certified Veteran Owned Small Business in veterans.certify.sba.gov ☐ Large Business ☐ Other:____________

2. Provide the company’s experience performing bio-hazardous, infectious waste, and chemotherapy waste collection, removal and disposal services in Hawaii.

3. Submit permit/license to perform the required service in the state of Hawaii.

4. What are standard/customary practices for providing biohazard/infectious waste disposal services.

5. Identify the estimate pricing for the below requirement. This is NOT a request for quote. This is a request for pricing information for market research purposes only.

Below is the data provided for vendors to provide market research pricing information for each location.

5.1. Does the performance work statement contain sufficient information to provide estimate pricing? If not, what information is needed to ensure companies can accurately price the services.

6. To meet the requirement, does the company plan on subcontracting? If yes, please indicate what actions the company will perform as the prime vendor and what actions the subcontractor will perform.

☐ No, our company plans to self-perform.

☐ Yes, our companies will utilize subcontractor.

Prime Vendor Responsibilities

Subcontractor Responsibilities

7. Additional comments regarding performance work statement, industry practices, etc.

Before responding, please carefully read and consider the following:

1. As this is a service acquisition, the Small Business Administration and the Federal Acquisition Regulation have a Limitations on Subcontracting requirement. For all small businesses, to include SDVOSB and VOSB, “At least 50 percent of the cost of contract performance incurred for personnel shall be expended for employees of the concern.” See FAR 52.219-14 available in full text at https://www.acquisition.gov/far/part-52

2. The Service Contract Act will apply.

3. Invoices will only be accepted on a monthly basis. Weekly invoices will not be accepted.

4. All vendors who provide goods or services to the United States Federal Government must be registered in the System for Award Management at www.sam.gov.

5. Please see the attached DRAFT performance work statement for further details.

DISCLAIMER

This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. In accordance with RFO 15.101(c), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.

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