36C26127Q0002.docx

Sources Sought Notice Sources Sought Notice

GENERAL INFORMATION

SET-ASIDE

Network Contracting Office 21

POINT OF CONTACT*

Contracting Officer Edward Hunter edward.hunter@va.gov

PLACE OF PERFORMANCE

San Francisco Health Care System

4150 Clement St.

San Francisco CA

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

Statement of Work (SOW) for Sources Sought Notice Dental Laboratory Prostheses Supplies and Related Services VA San Francisco Health Care System & South Santa Rosa VA Clinic

1. Background

The Department of Veterans Affairs (VA) San Francisco Health Care System (4150 Clement St, San Francisco, CA) and the South Santa Rosa VA Clinic (2285 Challenger Way, Santa Rosa, CA) require full‑service dental laboratory support for fixed, removable, and implant prosthodontics. Services include fabrication, repair, relines, custom shading, implant prostheses, and digital dentistry workflows (including photogrammetry).

2. Purpose of This Notice

This Sources Sought is issued to identify qualified, capable, and interested vendors. Responses will assist the Government in determining the appropriate acquisition strategy. This is not a solicitation.

3. Minimum Essential Requirements

Interested vendors must demonstrate capability to provide:

A. Full‑service dental laboratory fabrication, including:

· Complete and partial dentures (conventional and digital)

· Fixed prosthodontics (PFM, zirconia, lithium disilicate, metal-based restorations)

· Implant-supported prostheses (abutments, overdentures, all-on-X)

· Removable partial denture frameworks

· Diagnostic wax-ups (digital or conventional)

· Occlusal guards and related appliances

· Photogrammetry and digital scan integration for implant workflows

B. Geographic Proximity

Laboratory must be within 60 miles of both VA facilities to support:

· Same‑day repairs, relines, and adjustments

· In‑person custom shade matching

· In‑person lab support during complex or urgent implant procedures

· Resident education visits and tours

C. In‑House Fabrication & No Subcontracting

· All work must be performed in-house within the continental United States.

· No subcontracting, no trans‑shipment, and no outsourcing to other laboratories.

D. Courier Pickup & Delivery Requirements

· Daily, in‑person courier service (non-subcontracted) between both VA facilities.

· Same‑day pickup for orders placed before 4:00 PM PST.

· Temperature-controlled transport for impressions, wax-ups, and prostheses.

E. Turnaround Times (Anticipated)

Vendors must indicate whether they can meet the following typical ranges:

· Same Day: repairs, relines, tooth additions, framework repairs

· 2–3 Days: trays, poured impressions, casts, night guards

· 5 Days: complete/partial denture steps, gold restorations, surgical guides

· 7 Days: partial denture frameworks, zirconia or PFM restorations

· 10–15 Days: multi-unit bridges, implant restorations, full-arch prostheses

F. Quality, Materials, and Standards

Vendors must be able to:

· Use dental materials equivalent to or exceeding ISO, ANSI/ADA, and FDA standards

· Meet VA and Joint Commission standards

· Provide noble or high‑noble alloys for metal prostheses

· Maintain a formal Quality Control Plan

G. Digital Dentistry Requirements

Vendor must support:

· CAD/CAM workflows

· STL file acceptance

· Carbon or equivalent 3D printing

· Photogrammetry-driven full arch implant workflows

· Virtual treatment planning using intraoral scans merged with CBCT datasets

H. Personnel Qualifications

· At least three Certified Dental Technicians (CDTs) must be employed.

· Staff must be trained in both conventional and digital prosthodontics.

· Vendor must provide on-site or in-lab educational opportunities for VA residents.

I. Regulatory Compliance

Vendor must comply with:

· HIPAA requirements

· OSHA requirements

· FDA Quality System / Good Manufacturing Practice rules

J. Past Performance Requirements

Vendors must supply up to three references for similar dental laboratory services within the past three years, including:

· Contract number

· Point of contact

· Email and phone number

· Brief description of work performed

4. Place of Performance

All fabrication must be performed at the contractor’s inspected and approved facility.

5. No-Cost Requirements

Vendor shall provide, at no added cost:

· Facility tours

· Case consultation

· Training/education for residents

· Remakes due to contractor error

6. Information Requested from Vendors

Interested vendors must submit the following:

· Company name, address, and UEI

· Business size and socio-economic category (SDVOSB, VOSB, WOSB, etc.)

· Capability statement showing ability to meet the minimum essential requirements

· Description of in-house capabilities and digital technologies

· Past performance information (up to three references)

· GSA/FSS contract number, if applicable

7. Disclaimer

This notice is for market research only and does not obligate the Government to issue a solicitation or award. The Government will not reimburse costs associated with responding. Responses will be used to assess availability and capability of qualified vendors.

Sources Sought Notice