SOW 5-1-26 DRAFT Install Parking Shades.pdf

STATEMENT OF WORK (SOW)

For Design-Build Services

Project 593-26-306

Install Parking Shades & Reconfigure Lots

VA Southern Nevada Healthcare System

6900 Pecos Road, N. Las Vegas, NV 89086

1.0. PROJECT SUMMARY & INTENT

1.1. The VA Southern Nevada Healthcare System (VASNHS) campus in North Las

Vegas experiences two critical challenges impacting patient/staff safety and comfort:

1.1.1. Unsafe Pedestrian Conditions: Existing parking lots require pedestrians to navigate active driving aisles and cross the Loop Road without adequate protection. Current layouts lack sufficient dedicated walking paths, traffic-calming measures, and high-visibility crossings, creating conflict points between vehicles and pedestrians. These conditions increase the risk of accidents and impede ADA accessibility for Veterans and visitors with mobility limitations.

1.1.2. Exposure to Extreme Heat: The campus is located in a desert climate where summer temperatures routinely exceed 100°F. Veterans and staff walking from vehicles to the facility face prolonged sun exposure, elevating the risk of heat exhaustion and heat stroke, particularly for elderly and medically vulnerable populations.

1.2. This Design-Build (DB) project will deliver a comprehensive solution by using parking lot improvement documents (see Section 10.0 Reference Material) as basis of design to reduce vehicle-pedestrian conflicts, enhance accessibility, and protect Veterans and staff from extreme heat, supporting VA’s mission to provide a safe, accessible, and comfortable healthcare environment.

1.2.1. The Design Build (DB) contractor must furnish:

1.2.1.1. Design: All design Architect and Engineering (AE) services, materials, supplies, equipment, investigations and project supervision, and construction period services associated with this contract. Design must meet Veteran’s Affair (VA) Design

Guides and Design Criteria and VA Master Specifications at the Technical Information Library (TIL) (www.cfm.va.gov/TIL), including providing parking that meets VA parking requirements, physical security design guide requirements, and access requirements per VA Design guide. Design shall follow all current applicable codes, including, but not limited to, International Building Codes (IBC), National Fire Protection

Association (NFPA), and Occupational Safety and Health

Administration (OSHA).

1.2.2. Construction: All labor, materials, supervision, and administration for the complete construction of the project.

1.2.3. The Design Build Contractor must consider the site in its entirety and develop designs for parking shade canopies and reconfiguration of lots to include pedestrian walkways that fit within the site constraints.

2.0. SCOPE

The DB contractor’s AE team will design and construct shade canopies and associated parking lot improvements as follows, in accordance to VA Design Guides, Design Criteria, and VA

Master Specifications found in the TIL:

2.1. General Basis-Of-Design

The following information shall be verified by the DB contractor’s AE via provided as-builts and site investigation. Intent of information will be to match existing campus canopy appearance, proportions, and detailing as described in

Assignment 44 – Conceptual Design for Carports and 593-14R-200 – Existing

Carport Design; omit PV modules and optimize canopy dimensions & footings for shade-only loading.

2.1.1. Minimum clearance: 12 ft under all canopies.

2.1.2. Max canopy width: 27 ft per section; interior modules approx. 40 ft long;

perimeter stalls, see below.

2.1.3. Roof slope: 5° toward south for drainage.

2.1.4. Stall dimensions: 18 ft × 9 ft typical; maintain VA standard geometry and

24 ft two-way aisles.

https://vaww.aams.ecms.va.gov/AAMS_Production/DAV/dwhyyyymyy015yvy/www.cfm.va.gov/TIL

2.1.5. Lightning Protection: Ensure new shade canopies have lightning protection designed for implementation in construction.

2.1.6. Aesthetic: The aesthetic must be pre-approved by the VA Facility

Engineering Department and match existing canopy system aesthetic but optimize for shade-only loading.

2.1.7. Perimeter stalls: Use cantilevered systems with footings on one side (as opposed to centered like existing carports) to minimize impacts to loop roads and utilities; AE to confirm feasibility and propose alternatives as needed.

2.1.8. Parking Lot Reconfiguration – Infill & Pedestrian Safety:

Use Assignment 21 – Draft Schematic Design and Report, Assignment 44

– Parking Study, and ED Parking Expansion for basis-of-design. For lots that do not have detailed drawings associated, apply the same basis-of-design details for implementation into those lots.

2.1.8.1. Incorporate protected pedestrian paths, speed tables, and/or crosswalks where canopy installation affects walkways.

VA Request: In lieu of speed tables in parking lots, implement striped pedestrian paths with speed bumps at drive inlets to enforce safe speeds. Implement this combination where feasible in all lots and determine best locations for speed bumps in relation to striped crossings. See figure below for example:

Figure 1: (Left) Shown in Assignment 21 Report; (Right) Design Intent Described in 2.1.8.2.

2.1.8.2. Implement targeted infill in feasible landscape islands, between-lot areas, and ED parking lot preserving stall/aisle standards, slopes, and positive drainage. Maintain established runoff paths and smooth grade transitions to avoid ponding.

2.1.8.3. Infill and parking stall additions should include shaded canopies.

2.1.8.4. Assess flagpole roundabout on northeast side of campus

(between lot A and B). Design reconfiguration of roundabout for better pedestrian and vehicle flow.

2.1.8.5. Ensure compliance with PG-18-10, ADA, ABAAS, and FHWA

RRFB signage standards.

2.2. Parking Lots and Coverage Targets

AE shall verify counts and layout during design survey(s):

2.2.1. Lot A: 127 uncovered stalls (84 perimeter, 43 interior).

2.2.2. Lot D: 466 uncovered stalls (117 perimeter, 349 interior).

2.2.3. Lot E: 177 uncovered stalls (101 perimeter, 76 interior).

2.2.4. Lot F: 178 uncovered stalls (63 perimeter, 115 interior).

2.3. Structural and Site Considerations

2.3.1. Design foundations and structural systems per local wind/seismic codes and VA standards; consider geotechnical recommendations for pier embedment and uplift resistance.

2.3.2. Preserve existing drainage patterns; maintain positive flow and avoid ponding; integrate gutter/downspout systems as needed.

2.3.3. Perform utility conflict analysis (i.e ground-penetrating radar, SUE Level

A/B + potholing, etc.) before footing design.

2.3.4. Use corrosion-resistant finishes and match campus color palette.

2.3.5. Accessibility and Pedestrian Safety

2.3.5.1. Provide 6 ft minimum width for secondary walkways.

2.3.5.2. Install striped crosswalks, speed tables, and LED RRFB signage at crossings per FHWA and VA guidelines.

2.3.5.3. Ensure lighting for nighttime pedestrian activity along new paths.

2.3.5.4. Include striped crossings with speed bump protection across

Loop Road on west side of campus, connecting the outer parking lots A & F to the outer loop ring (see Assignment 21 – Draft

Schematic Design and Report, pg 12-16 for more information)

2.3.5.4.1. Apply lighting notes from General Note 4 to these

crossings across the Loop Road

2.4. Deliverables and AE Responsibilities

2.4.1. Design Submittals: 35%, 65%, 95%, 100% drawings/specifications.

2.4.2. Basis-of-Design Report: Document canopy system selection and deviations from existing details.

2.4.3. Technical Reports: Geotechnical, structural calculations, drainage analysis, utility survey, parking lot reconfiguration plan.

2.4.3.1. Parking Lot Reconfiguration Plan: At minimum, should detail:

targeted infill feasibility and implementation plans/drawings;

integration of protected pedestrian paths, speed tables, Loop

Road Crossings, and striped crossings with LED RRFB signage at conflict points, flagpole roundabout; proposed construction phasing plan and schedule; and verification of no conflicts with structural considerations.

2.4.3.1.1. If certain lots are identified to be infeasible to start construction on due to ongoing structural considerations, plan should include proposed phasing for those lots after 100% construction documents are submitted and approved

2.4.4. Cost Estimates: Use VA estimating standards. Break out costs by individual parking lot and provide a prioritized list for implementing shade structures and pedestrian-safety reconfiguration. Identify infill of additional parking stalls as deduct alternates to maintain the established construction limit

2.4.5. Schedule: Phased construction to maintain parking operations, minimized to one parking lot outage at a time.

3.0. Period of Performance (PoP) & Separate Construction NTP

3.1. Overall PoP (Parallel Design & Construction)

3.1.1. Design & Preconstruction (to 65%): Target ~120 calendar days from

Design NTP, including BOD/SUE/Geotech, QCP, and 35%/65% workshops.

3.1.2. Construction (separate NTP; parallel start): Target ~320–340 calendar days from Construction NTP (issued after VA acceptance of 65%).

3.1.3. Final Design (95%/100% IFC): Complete by ~Design NTP + 210 days, supporting early fabrication/field work.

3.1.4. Closeout: ~45 calendar days for as-builts, O&M, warranties, etc.

3.1.5. Total PoP (Design NTP → Final Acceptance): ~515–555 calendar days (~17–18.5 months), to be confirmed at 35% based on AE findings, utility conditions, and hospital operations.

3.2. Separate Construction NTP Provision

3.2.1. VA may issue a separate Notice to Proceed (NTP) for construction upon acceptance of the 65% design and associated investigative reports—

BOD, SUE Level A/B with potholing, Geotechnical Report— ensuring the parking lot reconfiguration plan will not be drastically affected by structural considerations.

3.2.1.1. Early construction NTP is contingent on validated reports and

65% acceptance. If utility conflicts, geotechnical findings, or

ADA/drainage constraints remain unresolved, early NTP shall be deferred to avoid foundation redesigns, utility strikes, ADA non-conformance, or schedule/cost impacts.

4.0. DESIGN & CONSTRUCTION COORDINATION

4.1. Meetings (Minimum Requirements)

Meeting Purpose Participants

(Minimum) Timing/Frequency

Kick-Off Confirm scope, BOD

Outline, Schedule, roles, risks

VA PM/COR

AE PM/Leads

DB/GC PM

Design NTP + 7 Days

35% Review Workshop

Mobilization plan, safety/QC; traffic & pedestrian control

VA PM/COR

AE PM/Leads

DB/GC PM

At 35% Submittal

Meeting Purpose Participants (Minimum)

Timing/Frequency

65% Review Workshop

Validate canopy typologies, footing concepts, drainage & paths

VA PM/COR

AE PM/Leads

DB/GC PM

Key Subs

At 35% Submittal

100%/ Pre- Construction

Finalize utilities, structural, drainage, accessibility layouts

Mobilization plan

VA PM/COR

AE PM/Leads

DB/GC PM

At 100% Submittal

Weekly Design Progress

Status, look-ahead, RFIs, changes

VA PM/COR

VA Contracting

AE PM/Leads

DB/GC PM

Weekly During

Design

Weekly Construction Progress

Status, look-ahead, RFIs, changes, safety

VA PM/COR

VA Contracting

AE PM/Leads

DB/GC PM

Superintendent

Weekly During

Construction

Pre-Installation Verify layout, clearances, pier locations, utilities

DB Structural

AE Structural

VA PM/COR

Per Design Phase

Substantial Completion Meeting

Punch-list; turnover planning

VA PM/COR

VA Contracting

AE PM

DB/GC PM

At Substantial

Completion

Final Closeout Meeting

Punch-list close, As-builts, O&M Training

Plan, Warranty

Acceptance

VA PM/COR

VA Contracting

AE PM

DB/GC PM

Before Final

Acceptance

4.2. Investigative Site Visits (Minimum Requirements)

Visit Purpose/Tasks Minimum Frequency

Topographic & Layout

Verification

Confirm stall counts, aisle widths, island dimensions, curb lines, ADA/ABAAS routes

2 visits (pre-BOD & pre-65%)

Utilities SUE/Potholing

Coordination

Witness test pits in planned pier zones; map conflicts/avoidance

2 visits (pre-BOD & pre-65%)

Geotechnical Coordination Coordinate borings; verify soils vs. design assumptions, validate drainage inlets & flow paths, identify low spots/ponding risks

As Needed; minimum 1 visit pre-65%

5.0. SUBMISSION REQUIREMENTS FOR DELIVERABLES

5.1. The Contractor shall furnish the required documents in accordance with the

Submittal Table below.

5.2. All deliverables submitted as PDF files shall be searchable and contain a bookmarked Table of Contents linked to respective sections, title pages, etc.

Drawings in PDF shall have bookmarks for each drawing page within a table of contents to allow quick navigation to individual drawing sheets. Drawings in DWG shall be drawn in AutoCAD 2025 or earlier.

5.3. All digital files shall be submitted via a File Transfer Protocol (FTP) website, such as Procore, Submittal Exchange, etc. Submittal title pages or labels shall contain at minimum the following; Project Name, Client Name (VA Southern Nevada

Health Care System), Contract Number, Project Number, Submittal phase, Name of Contractor/Designer, Submittal Date.

5.4. Provide hard copies of all submittals per the Submittal Table below.

5.5. All files, layers, naming conventions and standards should follow the VA BIM &

CAD Standards described on PG-18-13 of the TIL.

5.6. The Construction Contractor or assigned Architect-Engineer (A-E) shall develop

As-built drawings based on record drawings from construction.

5.7. All submittals via FTP website shall be zipped for archive at Substantial

Completion and sent to the VA for record.

DELIVERABLE

SUBMISSION

TIMING

(Relative to NTP or Design

Milestone)

HARD

COPIES TO

VA

PAPER SIZE

DIGITAL FILE

FORMATS

Basis of Design (BOD) report)

NTP + 35 Days

(Initial Concept)

0 Letter (8 ½ x 11 inch) PDF

Utility Survey Report

With BOD report 0 Letter PDF

Geotechnical Report

With BOD report 0 Letter PDF

Quality Control Plan

NTP + 45 Days 0 Letter PDF

35% Design Submittal

NTP + 60 Days 2

(Drawings, 1 Narrative)

Drawings: Arch E1 &

Half-Size

Narrative: Letter

PDF (all), DWG

(drawings)

65% Design Submittal

NTP + 120 Days 2

(Drawings, 1 Narrative)

Drawings: Arch E1 &

Half-Size

Narrative: Letter

PDF (all), DWG

(drawings)

95% Design Submittal

NTP + 180 Days 2

(Drawings, 1 Narrative)

Drawings: Arch E1 &

Half-Size

Narrative: Letter

PDF (all), DWG

(drawings)

100 % Construction Documents

NTP + 210 Days 2

(Drawings, 1 Narrative)

Drawings: Arch E1 &

Half-Size

Narrative: Letter

PDF (all), DWG

(drawings)

Construction Schedule

With

65%/95%/100%

Submittal

0 Letter PDF

Structural Calculations

With

65%/95%/100%

Submittal

0 Letter PDF

DELIVERABLE

SUBMISSION

TIMING

(Relative to NTP or Design

Milestone)

HARD

COPIES TO

VA

PAPER SIZE

DIGITAL FILE

FORMATS

Drainage Analysis

With

65%/95%/100%

Submittal

0 Letter PDF

Parking Lot Reconfiguration Plan

At 35%;

updated at 65%/95%/100%

(must be substantially complete/approv ed at 65%)

0 Letter PDF

As-Builts Drawings

30 Days after

Substantial

Completion

2 Arch E1 & Half-Size PDF, DWG

O&M Manuals

30 Days after

Substantial

Completion

1 Letter PDF

Warranty Documentation

30 Days after

Substantial

Completion

1 Letter PDF

6.0. HOURS OF OPERATION AND PHASING

6.1. Normal duty hours are 8:00 AM – 4:30 PM, Monday through Friday, excluding standard Federal Holidays. Federal Holidays can be obtained on OPM’s website

(www.opm.gov). All work shall be coordinated and scheduled through the COR.

6.2. All work carried out for this contract shall maintain hospital operations; phase work to keep maximum parking availability.

6.2.1. Sequence lot closures in short, managed segments with clear detours and temporary, accessible routes.

7.0. COST & SCHEDULE

7.1. Develop and update cost estimates and schedules in accordance with VA standards, following the Cost Estimating Manual found in the VA TIL

(www.cfm.va.gov/TIL).

7.1.1. Break out costs by individual parking lot and provide a prioritized list for implementing shade structures and pedestrian-safety reconfiguration.

Identify infill of additional parking stalls and/or lots as deduct alternates to maintain the established construction limit

8.0. CONSTRUCTION PERIOD SERVICES

8.1. RFI Response Time: 14 calendar days from receipt by AE and 14 calendar days from receipt by VA (individually); if the construction timeline is impacted, responses shall be expedited earlier to avoid delay.

8.2. Submittal Review: 14 calendar days by AE and 14 calendar days by VA

(individually) per submittal, unless schedule impacts require earlier action.

8.3. Field Clarifications/Directives: Provide written field clarifications within 14 calendar days unless safety/operations require immediate direction; coordinate through COR.

8.4. Shop Drawing Reviews: Meet the 14-day standard; prioritize canopy steel, foundations, traffic/pedestrian control, and drainage submittals to support phasing.

8.5. Change Order Pricing/Time Impact Analyses: Provide within 14 calendar days of request unless otherwise negotiated for critical path items.

8.6. AE shall provide responses in less time within reason if the contract time of 14 days would cause a delay or other impact to the contract

9.0. ABBREVIATIONS

ABAAS – Architectural Barriers Act Accessibility Standard ADA – Americans with Disabilities Act AE – Architect/Engineer BOD – Basis of Design CM – Construction Manager COR – Contracting Officer’s Representative DB – Design–Build FHWA – Federal Highway Administration GC – General Contractor IBC – International Building Code https://vaww.aams.ecms.va.gov/AAMS_Production/DAV/dwhyyyymyy015yvy/www.cfm.va.gov/TIL

IFC – Issued for Construction LED – Light Emitting Diode MUTCD – Manual on Uniform Traffic Control Devices NTP – Notice to Proceed O&M – Operations and Maintenance OPM – Office of Personnel Management PG-18-10 – VA Design Manual Series (Site, Parking, Signage, etc.)

PoP – Period of Performance RFI – Request for Information RRFB – Rectangular Rapid Flashing Beacon SUE – Subsurface Utility Engineering VA – Department of Veterans Affairs VASNHS – VA Southern Nevada Healthcare System

10.0. REFERENCE MATERIAL (VA-PROVIDED)

REFERENCE DOCUMENT NAME

Assignment 21 – Draft Schematic Design and Report.PDF

Assignment 44 – Conceptual Desing for Carports.PDF

Assignment 44 – Parking Study.PDF

593-14R-200 – Existing Carport Design.PDF

ED Parking Expansion.PDF

11.0. VA SECURITY REQUIREMENTS FOR CONTRACTORS

All contractor’s and subcontractor’s personnel shall be subject to VA Directive 0735, Homeland

Security Presidential Directive 12 (HSPD-12) Program, Federal laws, regulations, standards, and VA Handbooks regulating VA personnel regarding information and information system security.

a. Non-Personal Identity Verification (PIV) Card requests shall be submitted to

VA COR (Contracting Officer Representative) by the contractor. Request submission is the contractor’s responsibility to properly fill out the documents identified below. These documents will become a package for submission of

Non-PIV Card application:

1. VA Fingerprinting form

2. Declaration for Federal Employment (OF306), if there are any questions that were answered “yes” on item 9-13 on this form, fill out the appropriate addendum and include in the package.

3. Authorization For Release of Information (VA Form 0710)

4. Self-Certification of Continuous Service

5. Contractor Background Investigation Request

b. Non-PIV Card process may take 30-45 days, depending on the contractor’s personnel background check, Special Agreement Check (SAC). SAC is an automated records check conducted by the Federal Bureau of Investigation in collaboration with the Office of Personnel Management (OPM).

c. Non-PIV Card Applicant is subject to National Agency Check with written

Inquiries (NACI) conducted by OPM. This investigation covers a period of 5 years and a review of current records in the OPM Security Investigation Index (SII), DOD Defense Central Investigations Index (DCII), FBI name check, and FBI fingerprint check as well as written inquiries from previous employers and references on the application for employment. It is used for Non-sensitive or Low

Risk positions in VA.

d. Once all documents are complete and properly filled out, hand carry and submit to VA COR. Do not send completed forms through email due to Personal

Identifiable Information.

e. VA COR will then provide all documents to Engineering Service’s VA PIV

Sponsor/Manager to initiate the Non-PIV process.

f. PIV Sponsor/Manager will notify each applicant when to proceed for fingerprinting appointment.

g. Each applicant shall be fingerprinted at VA Southern Nevada Healthcare

System’s PIV Office, located on the first floor in Building 6 (Administration

Building), 6900 N. Pecos Road, N. Las Vegas, NV 89086. Each applicant shall sign in at the Security Desk.

h. VA COR or PIV Sponsor/Manager will provide status of each applicant’s Non-PIV

Card.

i. Non-PIV Card is critical for the construction start date, as the contractor’s personnel without Non-PIV Card may result with a restricted, limited, or no access to the job site. See attached blank forms/documents that is required for submission of Non-PIV Card application for each of contractors/sub-contractors

Contractor shall not require access to the VA internal trusted network for this scope. The certification and accreditation (C&A) requirements do not apply, and a Security Accreditation

Package is not required.

– END OF STATEMENT OF WORK –