36C26126R0033_2.docx

THIS IS A NOTICE ONLY FOR SUBMISSION OF ARCHITECT-ENGINEERING QUALIFICATION PACKAGES, SF 330.

Network Contract Office 21 (NCO 21) is seeking Architectural/Engineering Firms to submit Standard Form (SF) 330s regarding the Statement of Work (SOW) attached to this request. The project is for The Veterans Affairs (VA) Palo Alto Health Care System located at 1080 Innovation Way, Sunnyvale California.

General Intent: Design requirement to facilitate a construction project to renovate approximately 21,000 GSF of existing shell space on the first floor of a 2-story building, for dry lab research and associated site improvements, to include surface parking.

The applicable North American Industry Classification System (NAICS) Code is 541330, Engineering Services, and the small business size standard is $25.5 million U.S. dollars. The Product or Service Code is C1DA.

This procurement is a 100% Service-Disabled Veteran Owned Small Business (SDVOSB) set aside under the Veterans First Contracting program as required by 38 U.S.C. Sections 8127-8128, as implemented under VA Acquisition Regulation (VAAR) 819.7. The term SDVOSB under the Veterans First Contracting program has the same meaning as service-disabled veteran-owned small business concern defined in FAR subpart 2.101, except for acquisitions authorized by 38 U.S.C. 8127 and 8128 for the Veterans First Contracting Program. These businesses must be listed as verified in the Small Business Administration (SBA) Small Business Search (SBS) database at https://search.certifications.sba.gov/ in addition to meeting the NAICS code small business size standard to be eligible for award under the Veterans First Contracting Program.

All SDVOSB firms that submit SF 330s must be listed as verified in the Small Business Administration (SBA) Small Business Search (SBS) database to be considered for this procurement. Offers from unverified SDVOSBs are considered deficient and will not be evaluated further. A firm’s status will be verified in SBS at time of receipt of the SF330, prior to conducting evaluations/interviews/discussions, and prior to award. This set aside process is in keeping with VA Implementation of the Veterans First Contracting Program, FAR Part 19, and the requirements of FAR 36.202 for acquiring Architect-Engineer Services.

This notice serves as the Governments call for Standard Form (SF) 330s from interested SDVOSB Architectural/Engineering (A/E) Firms concerns. Firms that meet the requirements described in this announcement are invited to submit one (1) electronic copy of their SF 330 package via e-mail to Jose A. Hernandez at jose.hernandez1@va.gov and Alison Weinstein at alison.weinstein@va.gov by April 24, 2026 at 8:00 AM PST. SF 330, Part I may include evidence of experience and capabilities the applicant considers relevant. Part II shall be submitted for each proposed consultant’s office involved.

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The Government will evaluate SF 330’s received in response to this notice to identify at least three (3) of the most highly qualified SDVOSB firms to perform the required services. The Government will then hold discussions/interviews with the most highly qualified SDVOSB firms based on the evaluation factors listed in this notice (see below).

Evaluation Factors The following evaluation criteria, listed in descending factor order of importance and weight, will be used for the SF330 evaluation. Sub-factors when combined represent the overall score for the factor.

Factor 1: Professional Qualifications Professional qualifications necessary for satisfactory performance of A/E services necessary to complete the type of work required for this project.

Architects must be licensed in any state of the United States of America.

Mechanical, Electrical, and Fire Protection Engineer must be licensed engineers registered in any state of the United States of America.

Structural Engineer must be licensed in any state of the United States of America.

Factor 2: Specialized Experience and Technical Competence

· Subfactor 2A - Specialized experience and technical competence in designing Air Handler Unit Projects. All lead Architects, Project Managers, Mechanical, Electrical and Fire Protection engineers must show 3 projects of similar size or scope.

· Subfactor 2B - Specific experience and qualifications of personnel proposed for assignment to this project and their record of working together as a team. All lead Architects, Project Managers, Mechanical, Electrical and Fire Protection engineers must have 5+ years’ experience in a hospital setting.

· Subfactor 2C – Experience in construction period services to include professional field inspections during the construction period, review of construction submittals, support in answering requests for information during the construction period, and support construction contract changes including drafting statements of work and cost estimates.

Factor 3: Capacity to accomplish the work in the required time. Availability of all lead Architects, Project Managers, Mechanical, Electrical and Fire protection Engineer must be submitted as a percentage in the SF-330. Example: Mechanical Engineer is 40% available based on other concurrent projects (list projects).

Factor 4: Past Performance Past performance on contracts with Government agencies and private industry in terms of cost control, quality of work, and compliance with performance schedules. Must submit completed Contractor Performance Assessment Report System (CPARS) evaluations for at least three (3) but no more than five (5) projects in similar scope, size, and complexity within the past five (5) years from the date of the posting of this solicitation to sam.gov. If a CPARS is available for at least three projects, it must be submitted.

Factor 5: Location Location in the general geographical area of the project and knowledge of the locality of the project; provided, that application of this criterion leaves an appropriate number of qualified firms, given the nature and size of the project.

The Technical Evaluation Board (TEB) will prepare a report recommending three (3) firms, in order of preference, from the firms with which discussions have been conducted. The TEB shall select 3 firms, in order of preference, based on the combined SF 330 and discussion/interview score, that are considered to be the most highly qualified to perform the required services.

Selection shall be based on the evaluation factors. The selection authority shall review the recommendations of the evaluation board and shall, with the advice of appropriate technical and staff representatives, make the final selection. This final selection shall be a listing, in order of preference, of the firms considered most highly qualified to perform the work. If the firm listed as the most preferred is not the firm recommended as the most highly qualified by the evaluation board, the selection authority shall provide for the contract file a written explanation of the reason for the preference.

Negotiations shall be made with the top-rated firm. Where negotiations with the top-rated highly qualified firm are unsuccessful, the contracting officer shall terminate the negotiations and undertake negotiations with the firm next in order of preference.

If a mutually satisfactory contract cannot be negotiated, the contracting officer shall obtain a written final proposal revision from the firm and notify the firm that negotiations have been terminated. The Contracting Officer will then initiate negotiations with the next firm on the final selection list. This procedure shall be continued until a mutually satisfactory contract has been negotiated. If negotiations fail with all selected firms, the contracting officer shall refer the matter to the selection authority who, after consulting with the contracting officer as to why a contract cannot be negotiated, may direct the evaluation board to recommend additional firms.

Questions regarding this procurement should be directed, in writing, to the Contract officer via e-mail to Jose A. Hernandez at jose.hernandez1@va.gov, alternate POC: Alison Weinstein at alison.weinstein@va.gov

ARCHITECT-ENGINEER DESIGN STATEMENT OF WORK

PROJECT NO: 640-26-113

PROJECT NAME: Renovate Building 1002 at Sunnyvale PROJECT LOCATION: 1080 Innovation Way, Sunnyvale CA

PROJECT TYPE: NRM

ESTIMATED CONSTRUCTION COST: $25,000,000

PERFORMANCE PERIOD: 233 Calendar Days

1. GENERAL INTENT:

The Contractor (herein referred to as “AE”) shall provide professional Architect-Engineer (AE) services for preparation of schematics, design development and construction documents in accordance with VA Program Guide PG 18-15, Volume C, dated November 2008 for the project at the VA Palo Alto Health Care System in accordance with this design statement of work.

2. SCOPE OF WORK:

A-E Part One Services (also known as Design Phase Services) for this design project include and not limited to site visits, field investigations, studies, and user interviews to prepare drawings, specifications, and cost estimates for all facets of work and disciplines/trades to facilitate a construction project to renovate approximately 21,000 GSF of existing shell space on the first floor of a 2-story building, for dry lab research and associated site improvements, to include surface parking. Building 1002 is a two-story steel framed building construction in 1962. Projects to seismically upgrade, add elevator and lobby, building envelope improvements and roofing work were completed. The interior of the building presently exists as a shell space.

The project includes, but is not limited to:

· Dry lab research space on the first floor of a 2-story building. The 2nd floor to remain as a shell space.

· Development of a minimum of three (3) conceptual floor plans.

· Complete utility infrastructure to support the entire building.

· Surface parking improvements for occupants of first floor only.

· Site improvements to address storm drainage issues.

· Site security. Replacement of property line fencing.

· Removal of vehicle entrance gate.

· Security Surveillance TV system and Intrusion Detection System.

· Underground utilities investigation and verification. Identify and confirm locations and their conditions.

· Design of a roof access stairway from second floor for maintenance.

· Completion of existing unfinished Room A-104.

· Buildings 1043 and 1018 are not included in this project.

A-E Part Two Services (also known as Construction Period Services) for this design project include responding to construction contractor Requests For Information (RFIs) during the solicitation (solicitation support) and construction phases of the construction project; attendance at pre-bid, post-award, and commissioning kick off construction project conferences; review of construction material submittals and shop drawings; approximately 1 site visit per month during construction (both scheduled and emergent) to ensure compliance with the design drawings and specifications; preparation of site visit reports; coordination with project commissioning requirements; review of any construction project modifications for cost and technical acceptability; attendance and participation during the final acceptance inspection; preparation of the punch list; and preparation of record drawings of the completed construction project based on the construction contractor’s as-built drawings. The A-E shall prepare a submittal log to be utilized by the VA during construction period services.

The above paragraphs constitute a basic outline of the work to be accomplished, and in no way comprise all the details for design of this project. The A-E shall initiate detailed inspection of the project site to determine the needs and conditions for the design of this project. Copies of record drawings will be made available to the highest rated A-E firm. The A-E will verify the validity of the record drawings prior to the start of design work and conduct site investigations as necessary throughout the design.

The A-E shall be solely responsible for the management, including all associated labor, equipment, materials, mailing costs, and inspection, to meet the requirements of the design project. The A-E shall further provide meeting minutes for all meetings held under this design project.

3. DESIGN WITHIN FUNDING LIMITATIONS:

The design shall be prepared by the A-E to permit the award of a construction contract, using Federal Acquisition Regulation procedures for the construction of the facilities, at a cost that does not exceed the project’s estimated construction contract price of $25,000,000. The design project must comply with VAAR 836.606-71, Application of 6 percent architect-engineer fee limitation.

4. DESIGN INDEPENDENCE, FURNITURE, AND EQUIPMENT:

Designs for construction must produce a “complete and usable” facility or improvement when constructed. VA policy (VHA Office of Capital Assets Management, Engineering and Support memo Updated Construction Guidance and Expectations dated Sep 12, 2016) requires the A-E to certify that their design (including all bid alternates/bid deducts) is independent of any future construction project. In addition, the A-E must certify that it has produced a design that does not include furniture and equipment that will be procured separately. Equipment that can be part of the design includes those items to meet code requirements for building occupancy; items covered in the VA’s Master Construction Specifications (PG-18-1) Divisions 1 through 10, 13 through 26, or 28 through 48; non-IT equipment items covered by Division 27; and items covered by Division Numbers 12 31 00, 12 32 00, 12 34 00, and 12 36 00.

The A-E shall submit as part of the Final Bid Documents submittal a signed letter on company letterhead stating the design’s independence.

5. DESIGN CRITERIA:

The VA Technical Information Library (TIL) available at Technical Information Library (TIL) - Office of Construction & Facilities Management (va.gov) is managed by the VA Office of Construction & Facilities Management and is the master repository for all VA Numbered Standards for Construction to include design and construction specifications, procedures, standard details, BIM/CAD standards, equipment guides, space planning, and design guides. The documents of the TIL shall be the minimum design criteria for all VA projects performed in the construction of new facilities and the modernization, alteration, addition, or improvement of its real property. All design documents shall be developed in accordance with the VA TIL, including (but not limited to) the following listed Department of Veterans Affairs References:

OIT Infrastructure Standard for Telecommunications Spaces

Where conflicts exist between VA adopted codes and standards and the documents on the TIL, the A-E shall bring this to the attention of the VA. The resolution of the conflict shall be made by the authority having jurisdiction for VA to ensure consistency department-wide.

The VA is mandated to follow the most stringent and current rules, codes, standards, & etc. when economically feasible; therefore, the AE firm shall also review all applicable VA, Federal, State, County, City, Industry design guides, codes, standards, regulations and policies. Life safety requirements are designed fully to adhere to NFPA 101 requirements per the applicable chapters based on the project’s occupancy classification.

A. Programming and evaluation of potential programmatic alternatives: The AE shall develop and confirm the program requirements and develop a design for the required functions to meet the Project requirements. The AE shall perform a detailed investigation and provide a detailed cost estimate to determine the financial feasibility of completing the project within budget and on schedule.

B. Site and building design analysis: Identify and/or establish Project property security requirements for Life Safety, landscaping, utility access and connections for telecommunications, vehicular ingress-egress requirements, ADA/accessibility, other site improvements, and any other site/building issues.

C. Building program: The project program shall incorporate an open office environment for dry lab research purposes.

D. Utility Infrastructure: Analyze the site and building utilities beyond electrical and natural gas utilities and design an efficient, cost-effective and centralized utility infrastructure to enable the building to connect to local utilities. Fire and Domestic water lines are currently serving our site, but an easement with the adjacent property owner will be necessary to maintain that supply to our project. A/E shall address other relative utilities for the site and establish adequate utility infrastructure based on user’s MEP requirements, current code, life safety- fire protection, and VA requirements. Determine and establish new utility easements, if so required.

E. Local reviews and approvals: VA as a federal department is legally exempt in obtaining local approvals. VA, however, does have a policy that we want to be ‘good neighbors’ and the A E shall coordinate with the City of Sunnyvale, other local agencies and utility companies as needed.

F. Civil / Geotechnical: The AE shall confirm property lines, easements, setbacks, and existing utilities, as well as design new utilities and associated connections to create a functional site in coordination with building 1002.

G. Landscaping: AE shall provide a minimal landscape design that will complement the interior courtyard and the area between the west/south exterior of the building and the property fence.

H. Architectural: Field verification of building elevations, building locations and architectural dimensions may be required. Existing drawings provided by the VA or others may only provide approximate locations and dimensions. Architect shall provide a complete building design fully coordinated with all trades. The Architectural design shall implement as needed appropriate design style, colors, finishes, building materials and construction practices.

I. Interior Design: AE shall provide the interior finish design and submit colors, materials, finish boards, which shall be approved by the VA. AE will work closely with VA Interior Designers to establish interior design scheme and will consult with interior designers to account for all furniture (i.e., size and infrastructure requirements) in its design of the Project, even though VA will purchase and install such furniture. The Interior Design scheme shall be initially submitted to the VA during the DD phase and fully developed in the CD phase.

J. Signage and Way-Finding: A/E shall provide a signage and way-finding design, submit design and color schemes that follow the most current VA signage guide available on line at the VA Technical Information Library listed in this paragraph. A/E shall consult with VA interior designer during the DD phase and at the final developed CD phases of the project to insure compliance with VA standards. Obtain design criteria and copies of the complete VA Design Guides, Design Manuals, & other resources from the VA Facilities Management Technical Information Library at web site/page: http://www.cfm.va.gov/TIL/.

K. Plumbing: Evaluation of existing site plumbing systems, to include domestic hot and cold water, sewage systems, and drain systems is required. Design shall include all required plumbing for the new structure and any required modifications, additions and/or possible relocations of the existing plumbing systems at the adjacent structures to design a complete and functional new plumbing system for the project and future needs.

L. HVAC (Heating, Ventilating & Air Conditioning): Design shall include all equipment, materials and components for a new HVAC system for the project. If applicable, the AE may evaluate the existing HVAC at the adjacent lobby structure for incorporation of a completely efficient system for the project and future expansion. Environmental controls shall be evaluated and maintained to ensure adequate temperature/humidity levels.

M. Electrical: Evaluation of existing electrical systems is required. Design modifications, additions and possible relocation of any existing electrical infrastructure, equipment, or components may be required. The AE firm shall perform and provide all photometrics, lighting calculations, computations and sizing calculations for electrical loads anticipated and any altered existing loads. Design shall comply with the most recent version of the National Electric Code (NEC) at the time of the Kick-off meeting. The local utility company (e.g., PG&E) shall also be informed by AE as required of additional loads to the existing electrical system that could alter the present equipment feeding this facility. New or repurposed HVAC systems, and specified lighting, receptacles and equipment are not required to be on emergency power per VA requirements for a non-mission-critical facility.

N. Fire – Life Safety Systems: Design for the entire building shall include fire alarm, fire sprinkler, smoke detector, fire extinguisher and all other fire and life safety items required per NFPA 101 to produce a fire and life safety system. Evaluation of new adjacent Lobby system shall be required for system integration.

O. Data, Phone, Security Systems, & Cabling Infrastructure: AE will complete an evaluation of existing systems and design any modifications, additions and/or possible relocations of the existing infrastructure required for this Project. AE shall design a complete and useable data, phone, security systems, & cabling Infrastructure to form a complete and integrated system.

P. Equipment: All permanent equipment, appliances, and/or fixtures supporting the building operations and specific functions shall be incorporated in the AE design and specified accordingly for contractor or owner furnished and contractor installed, or if installed by the owner. Appliances supporting kitchen/break rooms shall be included in AE design for the contractor to provide and install.

Q. Certified Independent Third-Party (CITP) Safety Review: The design drawings and specifications are reviewed typically at the 65%, 95% and 100% stage for compliance with applicable national and local codes and standards to include a NFPA Fire / Life Safety review by a qualified, licensed independent CITP consultant, who will be hired and paid directly by the VA. AE shall modify construction document based on the comments from the CITP review.

R. Whole building commissioning: AE will design the Project based on the VA’s whole building commissioning requirements and shall work closely with a third-party consultant to coordinate such effort. The third-party consultant will be hired and paid directly by the VA.

S. Additional Documentation: The AE shall provide other documentation (i.e., calculations, reports, recommendations, etc.) as appropriate to support the design effort and to keep the Government fully informed of all issues or potential problems. Provide computations and sizing calculations for new loads anticipated, altered loads and existing loads for electrical, plumbing, sanitary, and structural designs. For computerized calculations, submit complete and clear documentation of computer programs, interpretation of input/output, and description of program procedures. Provide an investigation and explanation of code requirements incorporated into the design.

T. Accuracy of Facility Provided Data: Design the project by using site measurements and verifying site conditions. At the final submission, the AE shall furnish a marked‑up set of VA provided "As‑Built" drawings for each discipline showing deviations, if any, between actual site conditions and the drawings. The AE shall not rely solely on "As-Built" drawings.

U. Specifications: The AE will provide specifications that will fully and accurately describe the work to be performed. Technical specifications will be developed by editing current VA specifications. The AE firm may obtain a copy of the complete VA Construction Specifications from the VA Facilities Management Technical Information Library at web site/page: http://www.cfm.va.gov/TIL/. Submit specifications for review with tracked changes to clearly show what has been edited from the original VA specification. Do not change the font or formatting of the VA Master Specifications. The AE shall provide the final typed specifications in both Microsoft Word and PDF formats. In general, the specifications shall be written as a performance specification and shall not have any reference to proprietary products (nor the term of any “”brand name’ or equal”); however the specification may list specific products only if it is a sole source product being utilized by the VA, e.g., Siemens Building Automation System.

6. INDEPENDENT LIFE SAFETY REVIEW:

The A-E shall incorporate any comments from the VA 3rd party life safety review.

8. ENVIRONMENTAL PROTECTION:

The A-E shall assist the VA with completion of a National Environmental Policy Act (NEPA) assessment as required by the VAMC. If the NEPA assessment results in potential environmental impacts, the A-E shall be responsible for completing any auxiliary documentation required per PG-18-17, NEPA Interim Guidance for Projects located on the TIL (Environmental Program Office - Office of Construction & Facilities Management (va.gov)). Additional requirements may include, but are not limited to, Environmental Assessment, Environmental Impact Statement, and Record of Decision. The NEPA analysis and concluding documentation must be completed by the Final Bid Documents submittal.

9. PHYSICAL SECURITY:

The A-E must include a certified physical security specialist. The specialists must be involved with the design, beginning with the concept phase, and the qualifications must be submitted to the COR for review and approval prior to the concept/basis of design phase. The specialists shall meet the specific requirements listed in the VA Physical Security and Resiliency Design Manual (PSRDM), located on the TIL (https://www.cfm.va.gov/til/dManual.asp#PSR). The A-E shall ensure that all applicable aspects of the VA PSRDM are incorporated into the design and shall prepare a written report acknowledging compliance as required by the VAMC. The A-E must inform the COR of any physical security items that will be difficult to achieve during the concept/basis of design phase and assist the VA with waiver requests as necessary.

11. SUBMITTAL REQUIREMENTS:

Design submittals shall follow the requirements of Program Guide, PG-18-15, Volume C, A-E Submission Instructions for Minor and NRM Construction Program dated November 2008. Submittal documents shall be prominently marked “For Official Use Only (FOUO)” if they contain qualifying data as defined in VHA Memorandum 2019-11-13 Sensitive Infrastructure Data Classification - For Official Use Only (FOUO).

The A-E shall deliver design submittal documents that follow the iterative phase breakdown for design work in PG-18-15 and as additionally specified below. Specific requirements for each discipline/work product listed under each phase can be found in PG-18-15. It is expected for the phase of design that each of the checked items in the SD/DD/CD columns will be completed for the submittal. The A-E shall attend a review meeting following each design submittal as indicated under the Project Schedule section of this Statement of Work. Each new submittal will incorporate all VA comments from the previous submittal.

The following submittals will be required for this project:

· Quality Assurance/Quality Control (QA/QC) Plan

· Basis of Design (BD) - In addition to the requirements in PG-18-15, a Basis of Design is required. Basis of Design is a narrative presentation of facts, sufficiently complete, to demonstrate that the project concept is fully understood, and that subsequent design details and their ultimate presentation in the final drawings and specifications will be based on sound architectural and engineering decisions.

· Conceptual Alternatives – 3 Conceptual floor plans

· Schematic Design (SD) - 35%

· Design Development (DD) - 65%

· Construction Documents (CD) - 95%

· Final Bid Documents (Bid) - 100%

12. DRAWING FORMAT: All drawings shall adhere to VA project software requirements for [Building Information Modeling (BIM) and Computer Aided Design (CAD)] available at http://www.cfm.va.gov/til/projReq.asp. BIM software shall be Revit 2019 or the latest version available.

The A-E shall provide a computer 3D model and prepare various 3D renderings to present to VA throughout the design phase to adequately represent architectural, mechanical/electrical/plumbing (MEP), site conditions, and other items in the design to aide with facility visualization and contractor coordination.

VA Palo Alto Health Care System Renovate Building 1002 at Sunnyvale 01/28/2026

The project BIM model minimum requirements shall be developed to include the systems described below as they would be built and the processes of installing them, and to reflect record drawing conditions. The deliverable model at the SD, DD, and CD design phases shall be developed to include as many of (but not limited to) the systems described below as are necessary and appropriate at that design phase.

· Architectural/Interior Design

· Square Footage/Volume

· Room Names and Numbers

· Architectural Schedules

· Architectural Specialties and Woodwork

· Doors

· Windows

· Louvers

· Roof

· Floors

· Ceilings

· Vertical Circulation

· Walls/Curtain Wall Sizes, Shapes, & Material Data

· General Signage

· Schedules

· Furniture

· Equipment

· Structural

· Foundations

· Shafts and Pits

· Mechanical

· HVAC

· Plumbing

· Electrical/Telecommunications

· Power and Lighting

· Steam Distribution

· Other Engineering Data as Required

· Exterior Building Information

· Nurse Call System

· Asbestos/Hazardous Material Info

· Security System Information (Access Control, Security Cameras, Panic Alarms, Overhead Paging)

· Life Safety Information (Fire Extinguishers, Wall Ratings, Door Ratings, Fire Protection/Alarms)

· Departmental Ownership (By Common Name, Capital Asset Inventory Department Definition, and Strategic Capital Investment Program Department Definition)

13. SUBMITTAL FORMATS:

Submittals shall be provided in electronic and hard copy formats as listed below. Portable Document Format (.pdf), Microsoft Office Suite formats (.doc, .xls, and .ppt), Microsoft Project (.mpp), and Autodesk Revit Project (.rvt) files are acceptable. The A-E must establish a submittal exchange service or SharePoint site to provide all electronic copies of required submittals. The A-E must ensure the submittal exchange service is accessible by VA personnel. Submittals shall additionally be compliant with Section 508 of the Rehabilitation Act (29 U.S.C. '794 d). The AE shall be responsible for providing:

Meeting/Conference Agendas and Minutes Agendas and other required documents for all status update meetings will be provided to the Post-Award CO/CS and COR a minimum of 24 hours in advance of the meeting. At the initial status update meeting, the frequency of subsequent status update meetings will be established and mutually agreed to by the contractor, VA station personnel, and the Post-Award CO/CS.

Meeting minutes for all formal meetings and conferences held with the VA, shall be submitted within seven calendar days of the meeting or conference. All documents in any of the electronic formats listed above. All meeting minutes, records of conversations, VA directions and pertinent e-mail correspondences shall be included in the design narratives, submitted at each phase of the design.

Construction Cost Estimates Construction cost estimates shall comply with the VA Cost Estimating Requirements for Veterans Affairs Facilities dated August 1, 2022, located on the TIL (http://www.cfm.va.gov/cost/index.asp). All estimates in any of the electronic formats listed above.

Quality Assurance/Quality Control (QA/QC) Plan

· All documents in any of the electronic formats listed above.

Basis of Design (BD)

· All documents in any of the electronic formats listed above.

· Two half-size paper bond sets of drawings to VA Concept Design

· All documents in any of the electronic formats listed above.

Schematic Design (SD)

· All documents in any of the electronic formats listed above.

· One paper bond set of specifications to VA

· One paper bond set of investigation reports, design calculations, space planning data, and cost estimate to VA Design Development (DD), and Construction Documents (CD)

· All documents in any of the electronic formats listed above.

· Memo annotating what was not upgraded and corresponding justifications.

· One full-size paper bond set of drawings to VA

· Two half-size paper bond sets of drawings to VA

· Two paper bond sets of specifications to VA

· Two paper bond sets of investigation reports, design calculations, space planning data, construction schedule, construction statement of work (SOW), and cost estimate to VA Final Bid Documents (Bid)

· PDF files of drawings, specifications, and any miscellaneous design analysis documents, such as submittal log and physical security compliance report

· Certified memo annotating what areas/times were not upgraded and the corresponding justifications

· Certified memo that the A-E design is independent of future projects and includes all equipment required for the project to be activated/fully functional

· Word files of specifications

· Revit and AutoCAD files of drawings

· One full-size paper bond set of drawings to VA

· Two half-size paper bond sets of drawings to VA

· Two paper bond sets of specifications to VA

· One paper bond set of investigation reports, design calculations, space planning data, construction schedule, construction SOW, and cost estimate to VA

14. OPTION ITEM REQUIREMENTS:

Solicitation Support Services Pre-bid site visit to include meeting and project walk around. This is the meeting where contractors are invited to the job site to visually inspect the construction site to accurately develop a construction bid package.

Answer any technical questions/requests for information (RFIs) received from contractors over the duration of the solicitation, including questions asked during the site visit. Questions from contractors may come at multiple times and cover several questions over the course of the solicitation period. Technical question responses will be provided to the Contracting Officer who will distribute the information via amendment to the solicitation.

Answers to RFIs will be required from the A-E within five calendar days of the date the questions are sent to the A-E from either the project COR or CO. An alternate response period may be submitted for review, however, unless approved by the CO and COR, the A-E is required to comply with the five-calendar-day requirement.

Throughout the solicitation period, the A-E shall provide addenda as necessary if required to revise specs and drawings.

In response to any technical questions and/or addenda issued during the solicitation period, the A-E shall provide any final revisions to the 100% FC CD as part of the construction contract. These documents shall be labeled Final Construction.

Construction Period Services (CPS) Requests for Information (RFI) Requests for Information shall be answered within 7 calendar days of submittal to the A-E.

Submittal Reviews Submittal reviews shall be completed within 15 calendar days of submittal to the A-E.

Site Visit Reports Site visit reports shall be submitted within seven calendar days of the visit. All documents in any of the electronic formats listed above.

Modification/Change Order Requests Modification requests shall be submitted within seven calendar days of submittal to the A-E. This includes the review of the contractor’s change order/modification proposal for construction change orders, as well as the formulation of an IGCE for the modification, as requested. The A-E's reply regarding their review of cost proposals and their recommendations shall include an independent breakdown of costs in detail, quantities, and unit prices and shall cover both additions and deductions of labor, materials, and equipment. The A-E shall also supply cost estimates as requested by the COR for Requests for Proposals for anticipated changes. All documents in any of the electronic formats listed above. Note: If major modification, VA will provide additional time and document format guidance.

Punch List Punch list shall be submitted within seven calendar days of the final acceptance inspection. All documents in any of the electronic formats listed above.

Record Drawings Record drawings shall be delivered to the VA within 30 calendar days after VA acceptance of the construction project. Autodesk Revit Project (.rvt) format and AutoCAD (.dwg) format.

Third-Party Commissioning The VA will provide the Commissioning Agent in accordance with the reference document, OCFM Whole Building Commissioning Process Manual located on the TIL (https://www.cfm.va.gov/til/spclRqmts.asp#Cx). The Commissioning Agent shall be involved in all phases of the project, including both design and construction. It is anticipated that the Commissioning Agent will participate in the following: design reviews, owner’s requirements updates, design phase commissioning planning (facilitate), commissioning specification reviews (facilitate), construction project meetings, construction observation visits, equipment startup and testing, Testing Adjusting and Balancing (TAB) verification, and project commissioning (facilitate in coordination with General Contractor).

15. PROJECT SCHEDULE/PERIOD OF PERFORMANCE:

The A-E shall perform Part One Services/Design Phase work according to the schedule shown below. The A-E is also responsible for following Specification Section 01 32 16.01, Architectural and Engineering CPM Schedules. If a due date on the timeline below falls on a Holiday or Weekend, the submittal shall be due the following business day. The remaining timeline will not be shifted to accommodate Holidays or Weekends.

The 233 calendar days listed for Total Part One Services in the project schedule may fluctuate based on when 95% CD Submittal meets all VA guidelines and acceptance is issued. If 95% CD Submittal is not accepted due to insufficient design requirements throughout the design period and additional time is deemed necessary, it is the responsibility of the A-E firm to cover all costs associated with such delays.

Solicitation Support Services (Option Line Item) shall be performed for the length of time between the time the option is exercised and award of the construction project. Construction Period Services (Option Line Items) shall be performed for the length of time between the time the option(s) are exercised and acceptance of Construction Completion.

16. Site Plan and Floor Plans: FOR REFERENCE ONLY.

CONCEPTUAL FLOOR PLAN LEVEL 1

17. SOW ATTACHMENTS:

The following documents are attached to this SOW for reference:

· Specification Section 01 32 16.01 Architectural and Engineering CPM Schedules (SOW Attachment 01)

· Sunnyvale Research Center Feasibility Study (SOW Attachment 02)

· Programming and Conceptual Design November 2013 (SOW Attachment 03)

· Sensitive Infrastructure Data Classification Memo - FOUO (SOW Attachment 04)

· 640-16-121 Fire Protection project drawings (SOW Attachment 05)

· 640-379 New Office and Labs project drawings(SOW Attachment 06)

· Geo-technical Report (SOW Attachment 07)

· Existing Conditions Photos (SOW Attachment 08)

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