36C26126R0012_2.docx

36C26126R0012

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C26126R0012 X 12-30-2025 459-26-1-893-0003

36C261-26-AP-1074

459-25-002 36C261 Department of Veterans Affairs VA Sierra Pacific Ne t work (VISN 21 VA Sierra Pacific Ne t work (VISN 21 Network Contracting Office 21 (NCO 21)

Offerors have been authorized and are to be sent by email to Jessica Newman at jessica.newman2@va.gov and Jose Hernandez at jose.hernandez1@va.gov.

Jessica Newman 808-539-1310

a. Project Number: 459-25-002, Project Title: Design-Build Service to CFA Fuel Tank Replacement NAICS Code: 236220, Commercial and Institutional Building Construction; Small Business Size Standard: $45M.

In accordance with FAR 36.204(d) -- Disclosure of the magnitude of construction projects: Between $250,000 and $500,000.

b. This is a firm-fixed price design-build construction requirement. Offeror shall furnish all design, labor, material, transportation, required engineering services, overhead, profit to design and install tieback roof anchors in Building 1 in accordance with SOW, Specifications, and drawings.

C. Place of Performance is at Honolulu VA Medical Center, Krukowski Rd, Building 110, Honolulu, HI 96819

d. Period of Performance: 365 calendar days after Notice to Proceed (NTP).

e. This contract will be awarded in accordance with FAR Part 15 - Trade-off Process (FAR 15.101-1) and FAR Part 36 - Two-Phase Design - Build Selection Procedures (FAR 36.3).

f. This procurement is a total small business (SB) set-aside. Offerors must be verified in SBA DSBS the time submission offer and prior to award.SBA DSBS Link: https://search.certifications.sba.gov/. SBA DSBS will be used as the official source for SB verifications for this solicitation until further notice from the SBA.

g. A site visit will be scheduled after Phase One of the solicitation has been completed.

h. Questions and/or request for information (RFI) must be submitted using the RFI form attached and must be submitted via email to jessica.newman2@va.gov and jose.hernandez1@va.gov.

i. To Offerors: Addendum to block 13 b) Offer Guarantee is required for phase II of the solicitation.

k. DBA Wage Determination No. HI20250001 dated 12/12/2025.

1. All offerors must sign and submit VAAR 552.219-75 with the proposal before the closing date of the solicitation.

1. All offerors must sign and submit VAAR 52.219-75 with the proposal before the closing date of the solicitation.

All documentation must be submitted electronically to jessica.newman2@va.gov and jose.hernandez1@va.gov.

X X 52.211-10 X

12:00 PM

PST

01-16-2026 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

36C261 Department of Veterans Affairs Network Contracting Office 21 (NCO 21) 711 Kapiolani Blvd Suite 200 Honolulu HI 96813 Department of Veterans Affairs FMS VA-9(101) Financial Services Center PO Box 149971 Austin TX 78714-9971 Jose Hernandez Contracting Officer

Table of Contents

STATEMENT OF WORK FOR

DESIGN BUILD SERVICES

Center for Aging (CFA)- Replace Generator Diesel Fuel Tank

PROJECT: 459-25-002

VA PACIFIC ISLANDS HEALTH CARE SYSTEM HONOLULU, HAWAI’I

Center for Aging (CFA)- Replace Generator Diesel Fuel Tank

PROJECT: 459-25-002 DESIGN BUILD SERVICES

PROJECT PURPOSE AND INTENT

1. This project shall provide comprehensive Design Build services to replace the existing generator diesel fuel storage tank and associated system components at Veterans Affairs Pacific Islands Healthcare Systems (VAPIHCS) CFA Building 110. The existing 200kW Emergency Generator provides power to critical circuits in the event of a natural disaster or power outage. During tank annular testing, a leak into the secondary wall of the fuel storage tank was identified. The existing equipment is over 25 years old, replacement of equipment is required.

2. The project is located at Krukowski Rd Building, 110, Honolulu, HI 96819. The fuel storage tank is located on the exterior of the CFA Generator House (Building 110A).

3. The scope of this project covers the land on the South-East of campus. See the attached drawings.

4. The Design Build (DB) contractor shall furnish:

a. Design: all design (AE) services, materials, supplies, equipment, investigations and project supervision, and construction period services associated with this contract. Design shall meet VA Design Guides and Design Criteria and VA Master Specifications at the technical information library TIL (www.cfm.va.gov/TIL). Design shall follow all current applicable codes, including International Building Codes (IBC), National Fire Protection Association (NFPA), Occupational Safety and Health Administration (OSHA), and VA Plumbing Design Manual and VHA Directive 1061 design standards for protection against Healthcare-Associated (HCA) Legionella Disease (LD).

b. Construction: all labor, materials, tools, equipment, testing, analysis, supervision, and administration for the 35%, 65% and 100% design for the construction phase of this contract.

PROJECT OBJECTIVES

1. The Design Build Contractor shall provide a fully functional Emergency generator system by replacing the existing fuel storage tank, fuel monitoring system and other associated system components.

2. The Design Build Contractor shall design build to VA specifications and standards listed within and reference this SOW. VA will provide the DIV 1 specifications for the project, and these will be provided to the contractor for their review.

3. The Design Build Contractor shall coordinate with existing and ongoing construction projects.

4. Full traffic control shall be required where needed for any road disturbances shall be the responsibility of the contractor. A plan shall be provided by the contractor for approval by VA.

5. Any road access involving a delivery interrupting traffic on or off campus shall include traffic control.

6. The Design Build Contractor shall remove and reconnect all existing utilities per concept and existing drawings available.

7. Weekend work will be required for all main road closures that need to occur.

8. The Design Build Contractor shall provide all security and offset fencing and fall protection. Security includes providing security cameras and connections to an existing point of connection.

9. All permits required to be obtained by the contractor and paid for by the contractor, city encroachment permits, connection fees, and inspections, etc.

PROJECT SCOPE

1. The Contractor shall provide all necessary labor, materials, supplies, tools, equipment, and transportation required to perform the repairs to VA Pacific Islands Healthcare System (VA PIHCS) – CFA Emergency Generator Fuel Storage Tank and associated piping and components captured in this Scope of Work. All repairs must be performed to industry standards, federal and state requirements, and requirements specified in this Statement of Work. In the event of a conflict between industry standards and requirements specified in this Statement of Work, the Contractor is to adopt the more stringent of the two requirements. All material/components installed by this contract are to be per manufacturer recommendation. Material/components installed by this contract are to fit into spaces currently allocated to existing equipment. Requests to increase component footprint are to be submitted to the Contracting Officer’s Representative (COR) in writing for review and approval/rejection. Work shall result in minimal operational disruption to the VA. References 1-3 provided are the original Fuel Storage System Submittal,

2. drawings, and potential replacement tank details. Contractor shall field verify all existing components to be replaced by this project to ensure components to be replaced match or exceed existing. Component details in this Statement of Work should not be construed as actual field conditions.

3. Replace CFA generator diesel fuel storage system. Contactor shall perform the following:

a. Replace one (1) 1,000-gallon generator fuel storage tank and all existing equipment including the existing fuel leak detection system and accessories installed on and in the tank. Match or exceed existing for tank and all features, associated equipment, and accessories while meeting seismic restraint requirements and requirements set forth in contract documents. Where matching existing would result in noncompliance with specifications set forth in this document, Contractor shall exceed existing to meet more stringent requirements. All newly installed tank and components must be intended for use with diesel fuel and shall be installed per manufacturer recommendations. All newly installed tanks and components shall be fully functional upon completion of this project. Provide and install new tank supports, anchor plates, seismic restraints, and anchor bolts meeting seismic requirements for the project site and secure the tank to the existing concrete slab. Contractor shall provide seismic restraint systems, shop drawings, design calculations, and certifications prepared by a professional structural engineer licensed in the State of Hawaii showing that seismic restraints meet all contract requirements and VA Handbook H18-8 Seismic Design Requirements. Contractor shall provide (and install where applicable) all required seismic restraints, Certificate(s) of Compliance, and required documentation to meet Special Seismic Certification (SSC) per American Society of Civil Engineers (ASCE) 7 as required. Existing fuel storage tank access ladder and platform shall remain in place/be reused. Existing fuel storage tank details, features, and equipment/accessories are as follows: Manufacturer: Trusco Tank Inc.

i. Model: Supervault FLR-D-1000

ii. Features:

1. 4-hour fire rated

2. Double Wall

3. 6” thick concrete insulated

4. UL 2085 rated

5. SwRI 93-01 and UFC 79-7 compliant

6. Integral Spill Containment Pan with lockable hinged cover

iii. Equipment/Accessory:

1. Fuel Leak Detection System

2. Level gage

3. Vent riser

4. Anti-Siphon valve and associated piping and connections

5. Tank suction pipe with double poppet valve with mesh screen

6. Emergency vent

7. Fill cap with adapter

8. Float operated high level shutoff valve

9. Fuel return 3.2.1.3.10. Tank level sensor

b. Replace all diesel fuel piping, valves, connections, and associated components connecting the diesel fuel storage tank to the existing day tank piping bell reducer fitting located inside of the generator house. Existing day tank shall remain in place/be reused. Match existing diameter of all piping, valves, and connections. Replace packing, insulation, waterproofing material, hardware, and sealant penetrating the generator house wall supporting the fuel storage tank piping penetration. Replacement piping shall be double-walled, intended for diesel generator fuel supply applications and capable of withstanding high temperature and pressure applications. Piping must be capable of extended exposure to direct sunlight. In the event that pipe material selected is steel, provide cathodic protection meeting industry standards and manufacturer recommendations. Reuse existing low point sump. Replace all existing components, piping, and liquid sensor installed within the existing sump. All newly installed tanks and components must be intended for use with diesel fuel and shall be installed per manufacturer’s recommendations. All newly installed tanks and components shall be fully functional upon completion of this project.

c. Provide, set up, and connect a 1,000-gallon temporary fuel storage tank for the duration of replacement tank installation work until the replacement tank, piping, and all associated equipment and components have been installed, successfully tested, and determined fully operational by the COR. Temporary tank and piping shall be double-walled. Contractor shall determine best location to connect temporary tank piping to the existing day tank, best location to store the temporary tank, and

d. coordinate with the COR for approval of both locations. Contractor shall test temporary tank, piping, and connections for leaks. Following leak testing, contractor shall transfer diesel fuel from existing tank to temporary tank. Fill the temporary tank to 80% capacity. Dispose of any excess fuel in accordance with Federal and State requirements. Contractors shall provide temporary barricades for the protection of the temporary tank.

e. The maximum allowable generator downtime for switching between the main and temporary tanks is 4 hours. During downtime, the contractor shall support any Interim Life Safety Measures (ILSM) enacted by the Station.

f. The contractor will be allocated 2-3 parking stalls on the east end adjacent to the generator building for the temporary tank and is allowed to block the sidewalk at this location. The contractor must provide a ramp to protect piping crossing the sidewalk.

g. Test all equipment, components, and piping installed by this project for air and fuel leaks and perform corrections as required. Test all existing components, and piping interfacing with newly installed equipment, components, and piping of this contract for air and fuel leaks and perform corrections as required. Test all equipment, components, and piping that have been installed and/or affected by work of this contract for normal operation.

h. Upon successful operational testing of newly installed replacement fuel storage tank, equipment, and piping, perform diesel fuel cleaning and transfer cleaned diesel fuel from temporary tank to the newly installed replacement tank. Fill the new tank to 80%. Dispose of any excess fuel in accordance with Federal and State requirements.

4. Certifications: see Section 11 - Contractor Responsibilities.

5. Provide an Activity Hazard Analysis (AHA) with any potential hazards that may occur.

6. Contractor should keep area free and clear of debris with patient safety in mind. Contractor should acquire a dumpster to dispose of debris if applicable. Contractors shall not dispose of any debris in a government owned dumpster. Debris shall be disposed of offsite.

7. Existing CFA Fuel Storage Tank Location and Photos

Figure 1: Existing CFA Generator House & Fuel Storage Tank

Figure 2: Existing CFA Fuel Storage Tank and Access Ladder & Platform

Figure 3: Portion of Existing CFA Fuel Storage Tank Piping

Figure 4: Existing CFA Fuel Low Point Sump

Figure 5: Existing CFA Fuel Day Tank

Figure 6: Existing CFA Day Tank Piping Bell Reducer Fitting.

a. All construction work is to be done during normal hours, 7:30AM to 4:00PM. Any work that creates noise loud enough to impact patient operations, disturb patients or staff is to be accomplished after working hours. No work shall be done during the weekend. If work is needed during the weekend contractor must get approvals from the Contracting Officer or the Contracting Officer Representative. Weekend work will need coordination with the facility. No work shall be performed during federal holidays. Federal holidays are as follows: New Years, Martin Luther Day, Presidents Day, Memorial Day, Juneteenth, Fourth of July, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day.

b. Contractors shall minimize parking and traffic impacts to the campus and shall be responsible for providing and installing temporary traffic warning signs and directional signs and coordinating temporary traffic changes and posting of signs with the COR and the VA police.

c. NEPA and environmental documentation required for this project shall be developed and managed by the Design Build Contractor, and the Contractor shall be responsible for coordinating with local and state authorities and paying all fees.

d. All utilities and telecom outages shall be conducted after normal operation hours. Submit outage plan notice 21 days in advance of the anticipated outage date, for all modifications to utility systems affected including electrical, plumbing, lighting etc.

e. Any state permitting, and monitoring required for this project shall be developed and managed by the Design Build Contractor, and the Contractor shall be responsible for coordinating with local and state authorities and paying all fees.

f. See additional AE Design requirements below in Design Requirements. The scope of AE services shall include the following:

i. All site visit schedule and notify COR in advance. Preliminary site investigation of the planned project location and temporary trailer site location.

ii. Development of a complete stamped and signed design package including all appropriate trades which, at a minimum, should include architect, civil, structural, mechanical, electrical and plumbing for the project.

Construction period services include, but are not limited to submittal review, RFI review and responses, weekly construction site visits, and reviews and emergency phone or on-site responses as issues arise.

QUALITY ASSURANCE/QUALITY CONTROL (QA/QC):

a. Establish and maintain an effective quality control (QC) system. that complies with the FAR Clause 52.246.12 titled “Inspection of Construction”. QC consists of plans, procedures, and organization necessary to produce an end product which complies with the Contract requirements. The QC system covers all construction operations, both onsite and offsite, and be keyed to the proposed design and construction sequence. The project superintendent will be held responsible for the quality of work and is subject to removal by the Contracting Office or Authorized designee for non-compliance with the quality requirements specified in the Contract. In this context the highest-level manager responsible for the overall construction activities at the site, including quality and production, is the project superintendent. The project superintendent maintains a physical presence at the site at all times and is responsible for all construction and related activities at the site,except as otherwise acceptable to the Contracting Officer. Submit a Contractor Quality Control (CQC) Plan no later than 15 days after receipt of Notice to Proceed (NTP) proposed to implement the requirements of the FAR Clause 52.246.12 titled “Inspection of Construction”. The Government will consider an Interim CQC Plan for the first 15 days of operation, which must be accepted within 5 business days of NTP. Construction will be permitted to begin only after acceptance of the CQC Plan or acceptance of an Interim plan applicable to the particular feature of work to be started. Work outside of the accepted Interim CQC Plan will not be permitted until acceptance of a CQC Plan or another Interim CQC Plan containing the additional work scope is accepted.

i. Content of the CQC Plan: Include, as a minimum, the following to cover all construction operations, including work by subcontractors, designers of record consultants, architects/engineers (A/E), fabricators, suppliers, and purchasing agents:

1. A description of the QC organization, including a chart showing lines of authority.

2. The name, qualifications (in resume format) duties, responsibilities, and authorities of each person assigned a CQC function.

3. Procedures for scheduling, reviewing, certifying, and managing submittals including those of subcontractors, consultants, A/E’s offsite fabricators, suppliers and purchasing agents.

ii. Acceptance of Plan: Acceptance of the Contractor’s plan is required prior to the start of construction. The Government reserves the right to require the Contractor to make changes in the CQC Plan and operations including removal of personnel as necessary, to obtain the quality specified.

iii. Notification of Changes: After acceptance of the CQC Plan, notify the Contracting Officer or Authorized designee in writing of any proposed change. Proposed changes are subject to acceptance by the Government prior to implementation by the Contractor.

b. QC Manager (QCM): Identify as QC Manager an individual within the onsite work organization that is responsible for overall management of quality control and has the authority to act in all CQC matters for the Contractor. The QC Manager is required to be a graduate engineer, graduate architect, or a graduate of construction management, with a minimum of 5 years of QC Manager experience on a project with similar scope to this Contract. This QC manager is to be on the site at all times during construction and is employed by the Prime Contractor. Identify in the plan an alternate to serve in the event of the QC Manager’s absence. The requirements for the alternate are the same as the CQC System Manager. Submit to the Government an appointment letter signed by an authorized official of the firm which describes the responsibilities and delegates sufficient authorities to adequately perform the functions of the QC Manager, including authority to stop work which is not in compliance with the Contract. Along with the letter, furnish the QC Manager’s resume, certifications/qualifications, previous similar projects worked on. Should the QC Manager fail to perform their duties satisfactory, the Government reserves the right to require the Contractor to remove and replace personnel as necessary, at no additional cost to the Government. A copy of the letter to the QC Manager signed by an authorized official of the firm which describes the responsibilities and delegates sufficient authorities to adequately perform the functions of the QC Manager, including authority to stop work which is not in compliance with the Contract shall be submitted to the COR. Letters of direction to all other various quality control representatives outlining duties, authorities, and responsibilities will be issued by the QC Manager. Furnish copies of these letters to the Contracting Officer or Authorized designee.

c. Due to the size of this project, the SSHO, Project Superintendent, and Quality Control Manager responsibilities may be performed by a single Prime Contractor employee.

d. NOTIFICATION OF NONCOMPLIANCE: The Contracting Officer or Authorized designee will notify the Contractor of any detected noncompliance with the foregoing requirements. The Contractor should take immediate corrective action after receipt of such notice. Such notice, when delivered to the Contractor at the work site, will be deemed sufficient for the purpose of notification. If the Contractor fails or refuses to comply promptly, the Contracting Officer can issue an order stopping all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to such stop orders will be made the subject of claim for extension of time or for excess costs or damages by the Contractor.

CRITICAL PATH METHOD PHASING MEETINGS

a. The Design Build Contractor shall meet with VAMC’s COR to discuss and outline phasing requirements for the project. These phasing requirements shall describe the general sequence of the project work, estimated project duration, and what Government constraints will exist thatwill influence the Contractor's approach to the construction project. The Contractor shall be responsible for recording the phasing requirements. Parking impacts, pedestrian traffic, and OHV traffic should all be considered; the station cannot suffer construction impacts that unduly inhibit patient flow, or the site traffic flow.

b. Submit a phasing narrative and phasing plans (on reduced size plans) within two weeks after each phasing meeting to the VAMC COR. VA will review these submission(s) and return comments to the contractor within two weeks of receipt. The contractor will then use this information in preparing their schematic, design development, and construction document submissions.

c. Contractor Operations and Storage Area (COSA) requests are required to be submitted by the contractor to promote the most efficient use of limited land resources, see attachment 18.6.

SCHEDULE FOR DESIGN BUILD:

a. The contractor shall commence and complete all specified work in the Period of Performance below.

b. The contractor shall provide the COR with a schedule of work within seven (7) business days of receiving the final signed copy of the Notice to Proceed. The schedule is subject to approval by the government. The schedule shall detail all project activities, including milestone dates and critical paths. The contractor shall update the schedule in the event of modifications. The schedule shall be updated and submitted monthly to the COR. Contractor shall also provide a 3-week look ahead project schedule weekly to the COR by Close of Business (COB) on Mondays. No work is allowed until the project schedule is approved by the COR.

c. Business hours are from 7:30 AM to 4:00 PM Monday through Friday. No work is to be scheduled outside of business hours, on weekends or federal holidays unless approved by the COR. Access to the CFA Generator House shall be coordinated with the COR. A minimum of three (3) days will be required for coordination. If the contractor desires to work at nighttime or during other unscheduled times, the contractor must receive permission from the COR.

Mtg

100% Final Documents Submittal

Mobilization

Project Construction Completed and Operational.

Final Documents

Operational.

All design review meetings to be held virtually or at the VAPIHCS E-Wing facility.

DESIGN REQUIREMENT

a. VA design instructions, guide specifications and reference material are available at the VA Office of Facilities Management website http://www.cfm.va.gov/TIL/. This design shall substantially meet all VA requirements.

b. Utilize AE Submission Instructions, Volume C as detailed at VA website http://www.cfm.va.gov/cfm/contract/ae/aesubmin.doc unless otherwise changed by this SOW.

c. Site Design Data. The AE shall perform field reconnaissance, surveys, and site investigations required to obtain engineering information and design data for the accomplishment of the contract documents per this Statement of Work.

d. FACILITY FUEL OIL SYSTEMS. Fuel supply and return piping, valves, and fitting are to comply with the criteria listed below or with industry standards if deemed to be more stringent.

i. Steel Pipe and Fittings:

1. Piping: Steel, seamless or electric resistance welded (ERW), ASTM A53/A53M Grade B or ASTM A106/A106M Grade B, Schedule 40. Aboveground piping shall be painted.

2. Joints: Socket or butt-welded. Threaded joints are prohibited except at valves, unions and tank connections.

3. Fittings:

a. Butt-welded joints: Steel, ASTM A234/A234M, Grade B, ASME B16.9, same schedule as adjoining pipe.

b. Socket-welded joints: Forged steel, ASME B16.11, 13,790 kPa (2000 psig) class.

4. Unions: Malleable iron, 2070 kPa (300 psig) class.

5. Companion flanges: Flanges and bolting, ASME B16.5.

6. Welding flanges: Weld neck, ASME B16.5, forged steel ASTM A105/A105M, 1034 kPa (150 psig).

ii. Glass Fiber Reinforced Plastic (FRP) Pipe and Fittings:

1. Conform to UL 971 and ASTM D2996 using a filament-winding process and epoxy or vinyl ester resins.

2. Design pipe, fittings and joining system for required fuel service, 65 degrees C (150 degrees F), 1034 kPa (150 psig) pressure, 68 kPa (20 inches Hg) vacuum.

3. Provide an integral resin-rich liner, 0.5 mm (0.020 inches) minimum thickness to enhance the corrosion resistance. Outer layer shall include ultra- violet inhibitors. Joining adhesives shall be designed for the furnished pipe and shall be supplied by the pipe manufacturer.

4. Plastic piping is allowed in underground use only.

iii. Check Valves - Fuel Pump Suction.

1. Pipe Sizes 50 mm (2 inches) and under: Rated for 1375 kPa (200 psig) water-oil-gas, swing-type, threaded ends, ASTM B62 bronze body. Provide union adjacent to valve.

iv. Pipe Sizes 65 mm (2-1/2 inches) and above: Rated for 1380 kPa (200 psig) water-oil-gas, swing-type, 861 kPa (125 pounds) ASME flanged ends, ASTM A126 class B cast iron body.

v. Foot Valves - Fuel Pump Suction: Double poppet, lapped-in metal-to-metal seats, double-guided stems, 20 mesh inlet screen, same size as fuel suction piping. Foot valve shall be removable to above grade through the tank manhole enclosure or through extractor fitting.

vi. Extractor Fittings: Arranged to permit removal of foot valves, overfill prevention valves, and other devices that are located below grade. Access point shall be through a cast iron fill box-type manhole located at grade. Provide extractor wrench.

vii. Overfill Prevention Valve: Aluminum automatic valve designed for underground or aboveground tanks, as applicable. Removable through the extractor fitting on underground tanks. Locate valve near the top of the tank in the fill pipe. On underground tanks with gravity fill, provide two stage automatic float-operated valve. First stage operation at 92 percent tank capacity shall reduce flow to 0.3 L/s (5 gpm) or less. Second stage operation shall stop flowing completely when tank is no more than 95 percent full. On aboveground tanks, or tanks pressure- filled, provide single stage valve, rated for fill flow and pressure, which stops flow completely at 95 percent of tank capacity. Valves shall include method for draining oil trapped above the valve into the tank.

e. SEISMIC RESTRAINT REQUIREMENTS FOR NON-STRUCTURAL COMPONENTS

i. Provide seismic restraints in accordance with the requirements of the contract documents, VA Handbook H18- 8: Seismic Design Requirements and this section in order to maintain the integrity of non-structural components and equipment of the building so that they remain safe and functional in case of seismic events. Fuel tank and associated equipment to be replaced in this contract are categorized as non-structural components and require seismic restraints. Manufacturers’ seismic restraint drawings must be validated by a structural engineer licensed in the State of Hawaii.

ii. The design of seismic restraints of non-structural components to resist seismic load shall be based on Seismic Design parameters indicated below in accordance with VA H-18-8 in conjunction with ASCE 7, as specified in H-18-8 Section 4.0, for existing building retrofit projects. Specific requirements for Critical and Essential facilities are covered in Section 4.0 of H-18- 8, including applying Ip = 1.5 for all nonstructural components in Critical facilities. Center For Aging (Bldg. 110) is categorized as an Essential facility.

iii. Quality Control pertaining to Seismic Restraint Requirements for Non-Structural Components:

iv. Shop-Drawing Preparation: Non-structural seismic restraint systems shop drawings and delegated design calculations shall be prepared by a professional structural engineer with a minimum of 5 years’ experience in the design and detailing of seismic force restraints. The professional structural engineer shall be registered in the state where the project is located.

1. Coordination: Do not install seismic restraints until seismic restraint submittals are approved by the COR.

2. Seismic Certification: In structures assigned to Seismic Design Category C, D, E, or F, permanent equipment and components are to have Special Seismic Certification in accordance with requirements of section 13.2.2 of ASCE 7, including those required in existing buildings within Section 13.7.1.3.3,

v. 13.7.7.3.3 and 13.7.8.3.3 of ASCE 41, except for equipment and components that are considered inherently rugged as listed in Section 4.2.2 of VA H18-8 and shall comply with section 13.2.6 of ASCE 7.

1. Submittals pertaining to Seismic Restraint Requirements for Non-Structural Components: Submit a complete and coordinated set of bracing and signed and sealed anchorage drawings and calculations for all non-structural elements requiring seismic restraint by the delegated professional structural engineer for review prior to installation including:

a. Description, layout, and location of all items to be anchored or braced with anchorage or brace points noted and dimensioned.

b. Details of all anchorage and bracing at large scale with all members, parts brackets shown, together with all connections, bolts, welds etc. clearly identified and specified. Details shall be coordinated with all project conditions and trades prior to shop drawing submission for review.

c. Complete calculations including but not limited to seismic design criteria, computer model input and output, seismic design forces and capacities, design tables and information used for all proprietary design elements such as post installed anchors, stamped and signed by a professional structural engineer.

f. Contractor shall meet all USAG SPCC Aboveground Storage Tank requirements, refer to section 18.5.

DESIGN DELIVERABLES

a. Construction Schedule. A construction schedule indicating phasing, durations, and critical site visit milestones for the AE (and consultants).

b. VA Criteria Deviation Log. VA criteria must be strictly followed unless approved otherwise by the Contracting Officer. Any approved deviations must be maintained in a Deviation Log.

c. Submittal Register identifying every submittal required by the drawings and specifications.

d. Drawings and Specifications. The items specified below may not include all required deliverables. Provide other required deliverables as required in the VA’s Technical Information Library.

e.

f. Submittals

i. Hard Copy: Specifications shall be single spaced, double sided, 3-hole (3/8th inch holes) punch, in a notebook. Drawings shall be on 24-lb bond paper, bound unless otherwise noted. Drawing size: full size 42x30, half size 22x16.

ii. Electronic Files (AutoCAD, PDF, Word, etc.). Must be provided in editable format. Electronic filenames shall include both the drawing/spec number and the drawing/spec name in the order (ex:

iii. 35% Design Submission: Hard copy: one full-size set of drawings, one half-size, specifications (table of contents indicating intended spec sections.), and construction schedule. Electronic: containing separate files for each drawing in AutoCAD and PDF; construction schedule; specs in MS Word.

iv. 65% Design Submission: Hard Copy: one full-size set of drawings, one half-size, specifications (table of contents indicating intended spec sections), construction schedule. Electronic: containing separate files for each drawing and rendering (in AutoCAD and PDF), construction schedule, specs in both MS Word and PDF, VA Criteria Deviation Log, etc.

v. 100% Design Submission: Hard copy: one full-size set of drawings, one half size, specifications.construction schedule. Electronic: containing separate files for each drawing and rendering (in AutoCAD and PDF), construction schedule, specs in both MS Word and PDF, VA Criteria Deviation Log, design calculations, etc.

vi. 100% Final Documents: Hard copy: three full-size sets of drawings (one loose), five half size sets of drawings; three sets of specifications; construction schedule; design calculations. Electronic: containing separate files for each drawing in AutoCAD and PDF; one fully bookmarked PDF file containing all the drawings; one Word file containing all the specification sections; a Word file for each specification section; one PDF file containing all the specification sections; a PDF file for each specification section, submittal log; VA Criteria Deviation Log, construction schedule; design calculations.

vii. Record Drawings: Hardcopy: One set full-size 24- lb bond paper. Electronic copy: two CDs each containing: each drawing to be a separate file, both in DWG and PDF (the DWG format must be unprotected to permit future editing); and one fully bookmarked PDF file containing all the drawings.

SUBMITTALS:

a. VA approval of a submittal does not relieve the Contractor of the responsibility for any error which may exist. The Contractor is responsible for fully complying with all contract requirements and the satisfactory construction of all work, including the need to check, confirm, and coordinate the work of all subcontractors for the project. Non-compliant material incorporated in the work will be removed and replaced at the Contractor’s expense.

b. Submittals are to be submitted, reviewed, and approved by the government prior to the acquisition of all material/components or equipment to be replace and or installed in this contract. This includes but is not limited to fuel pumps and motors, manually hand pump, fuel filter/water separator assembly, replacement fuel piping, isolation valves, check valves, and solenoid valves.

c. Collect required data for each specific material, product, unit of work, or system into a single submittal. Prominently mark choices, options, and portions applicable to the submittal.

d. COR may require specific tests after work has been installed or completed which could require contractors to repair test area at no additional cost to contract.

e. The VA approval of submittals is not to be construed as a complete check, and indicates only that the general method of construction, materials, detailing, and other information are satisfactory.

f. The contractor will be responsible to furnish submittals in accordance with the project design and intent. All materials, equipment, and components to be installed in this project shall be submitted for VA approval. The contractor shall submit shop drawings, schedules, manufacturer's literature and product data, certificates, and warranties in electronic format to the VA. Additionally, submittals listed below are required. Submittals in list below marked with a “G” designation require VA approval. Submittals not having a “G” designation shall be submitted for information only.

i. Accident Prevention Plan (APP); G

ii. Notification and Reports

iii. Mishap Reports

iv. Near-Miss Reports

v. Load Handling Equipment Inspection Reports

vi. Standard Lift Plan; G

vii. Critical Lift Plan; G

viii. Activity Hazard Analysis (AHA); G

ix. Confined Space Entry Permit

x. Hot Work Permit

xi. Radiography Operation Planning Work Sheet; G

xii. Crane Operators/Riggers Certifications; G

xiii. Welder Certifications; G

xiv. Certificate of Compliance

xv. Mobile Cranes Inspection Certificate

xvi. License Certificates

xvii. Machinery & Mechanized Equipment Certification Form

xviii. Quality Control Management (QCM) Plan; G

xix. SSHO Plan; G

xx. Safety Plan; G

xxi. Traffic Control and Laydown Plan; G

xxii. Baseline Schedule; G

xxiii. Schedule of Values; G

xxiv. Fuel System Shop Drawings; G

xxv. Fuel System Seismic Restraint Shop Drawings; G

xxvi. Material Product Data Sheets

xxvii. Warranty Letters xxviii. Definitions and associated submittal descriptions and requirements of terms included in this section are provided in VA Master Construction Specification Section 01 35 26 dated 05-01-24 available on the VA TIL (https://www.cfm.va.gov/TIL/spec.asp#01). Contractor is responsible to conform with the definitions and associated submittal descriptions and requirements provided in VA Master Construction Specification Section 01 35 26 dated 05-01-24. For any terms included in this section that are not defined or described in Specification Section 01

xxix. 35 26, Contractor shall coordinate with the COR for minimum submission requirements.

g. RFIs and Change Orders: During construction, the contractor may submit requests for additional information concerning the contract documents or other aspects of the project; Requests for Information (RFIs) must be submitted in writing. RFIs must include, at a minimum, a description of or background information for the issue in question and a complete impact assessment of any recommended changes. The COR will review, evaluate, and respond as required. Any proposed changes to the scope or deviations from the contract documents may be submitted to the COR for review and discussion. Any such changes to the contract or scope of the project must first be approved by the contracting officer in writing before implementation.

h. Notify the Contracting Officer in writing, and document unforeseen conditions discovered during construction. Contractors shall develop and provide alternate solutions to resolve issues arising from the unforeseen condition. Provide proposed solutions and recommendations to COR. These may include site pictures, field inspection reports, design solutions, expert third party review and/or supplemental instruction.

i. CONSTRUCTION ADMINISTRATION

i. Schedule of Values: The contractor shall provide a schedule of values, along with the project schedule, which is aligned with the various activities of work. This schedule of values, if approved, may be used by the COR as a basis for evaluating progress performance and payments. Schedule of Values shall be broken into details to be aligned with overall project schedule. Schedule of values shall have 10% of overall project cost designated for punch walk and project close out.

ii. Observation and Site Visits: The COR and/or designated representatives may require access to the job site in order to monitor, observe, and review all aspects of the project to ensure compliance with the construction documents and other regulatory requirements.

iii. Project Meetings and Inspections: The contractor shall be required to attend or provide a designated representative for coordinated field observation inspections for progress evaluations and reports, and other site visits as needed, including punch list or pre- final and final inspections. Such inspections may occur on a monthly basis, or more frequently as needed. The Contracting Officer or other designated representatives may inspect all aspects of the project in order to complete written progress reports, including the performance of work activities in the project schedule or schedule of values, and verification of the contractor’s compliance with applicable safety, infection control, or interim life safety requirements. Contractor shall facilitate a Quality Control meeting and is responsible for providing meeting minutes and agenda for each meeting.

CONSTRUCTION SUPPORT SERVICES

The AE shall perform field reconnaissance, surveys, and site investigations required to obtain engineering information and design data for the accomplishment of the contract documents. Specific site visit milestones will be identified in the construction schedule – textual trip reports are required within two days following the visit. In addition to scheduled visits (weekly production meetings and specific construction schedule milestones) unscheduled visits, Submittal and Shop Drawing Reviews. The DB A-E shall perform submittal reviews and provide recommendations for the range of acceptance to rejection. Unless otherwise agreed, the VA will determine final outcome of submittals.

Production Meeting participation. Weekly production meetings will be held at the job site or virtually. If the A/E is within a 60-mile radius of the jobsite, then face to face attendance is required by the A/E, otherwise, phone attendance is acceptable.

Project record drawings - The DB contractor will maintain a set of construction documents (field as-built drawings) to record actual construction changes during the construction process as required by the RFP specifications.