36C26126Q0982.docx

Sources Sought Notice Sources Sought Notice

GENERAL INFORMATION

SET-ASIDE

POINT OF CONTACT*

Contracting Officer Alex Hernandez Alex.Hernandez@va.gov

PLACE OF PERFORMANCE

VA Northern California Health Care

Martinez VA Medical Center

150 Muir Road

Martinez CA

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

THIS IS NOT A SOLICITATION

FOR INFORMATION AND PLANNING PURPOSES ONLY

1. Subject: Sources Sought, VA Northern California Health Care- Martinez VA Medical Center – ENT Surgical Instruments (Pilling or Equal) This Sources Sought Notice seeks to identify qualified vendors capable of providing ENT surgical instruments equivalent to (or equal to) the Teleflex Pilling product line.

2. General Information Contracting Office:

Department of Veterans Affairs Network Contracting Office (NCO 21)

Product Service Code (PSC): 6515 – Medical & Surgical Instruments NAICS Code: 339113 – Surgical Appliance & Supplies Manufacturing (Vendors may identify alternative NAICS if more appropriate.)

Point of Contact:

Alex Hernandez, Contracting Officer Email: Alex.Hernandez@va.gov

3. Description of Requirement The Martinez VA Medical Center seeks capability responses from businesses able to supply brand‑name Pilling ENT surgical instruments or functionally‑equivalent equal products. This requirement supports replacement of existing surgical tools used in microlaryngoscopy, laser airway surgery, and ENT procedures.

Categories include:

• Laser laryngoscopes (Dedo, Ossoff‑Pilling, Karlan series)

• Light carriers, smoke evacuation tubes, jet ventilation tubes

• ENT micro forceps (Jako, Jackson, triangular micro‑forceps)

• ENT micro scissors, sickle knives

• Suction tools (phono tubes, aspirating tubes)

• ENT probes, elevators, retractors

• Sterilization cases and micro‑laryngoscopy containers These items may be supplied as brand name (Teleflex/Pilling) or equal.

VA Medical Center Martinez

LASER LARYNGOSCOPE (3 SETS)

MICRO LARYNGEAL (4SETS)

SUBTOTAL with shipping included

4. Purpose of This Notice The VA is conducting market research to:

• Determine industry capability and capacity;

• Identify potential sources, including Small Business concerns;

• Assess whether two or more qualified SDVOSBs or VOSBs are capable of performing.

• Inform the acquisition strategy.

5. Instructions to Respondents Interested vendors shall submit a non‑binding capability statement including the following:

A. Business Information (required)

• Company name

• SAM.gov UEI

• Business size/status: SDVOSB, VOSB, WOSB, EDWOSB, HUBZone, 8(a), Small, Large (As required in prior postings such as 36C26126Q0982_SOURCES SOUGHT)

• Confirm active SAM.gov registration

• If SDVOSB/VOSB, confirm certification through VetCert B. Capability & Experience

• Provide documentation demonstrating capability to supply the required ENT items

• Include prior experience with VA, DOD, or private hospital surgical instrument supply

• Provide product literature, brochures, or cross‑reference sheets for brand‑name‑or‑equal items C. GSA / Contract Information

• Indicate whether items are available under GSA/FSS/NASA SEWP/NITAAC, including contract number and expiration date

• State any open market availability D. Product Data

• Indicate whether offering Teleflex/Pilling brand name or equal substitutes

• Provide equivalency documentation (technical specifications, clinical equivalency, FDA device class if applicable) RESPONDENTS OFFERING EQUAL ALTERNATIVES: Respondents are to include the manufacturer of their equal item, the Country of Origin, and an authorized distributor letter.

E. Pricing Information

• Provide commercial pricing or discount structures (non‑binding)

6. Submission Details Deadline: Response is due by 15:30 Pacific Time Thursday, July 23, 2026.

Submission Method:

Email capability responses to:

Alex.Hernandez@va.gov Subject Line:

“Sources Sought Response – ENT Surgical Instruments (Pilling or Equal) – [Company Name]”

7. Disclaimer This Sources Sought/RFI is for market research only. It does not constitute a solicitation, does not obligate the Government, and is not a guarantee of future acquisitions. Responses will be used solely to inform the VA’s acquisition strategy. Vendors responding to this notice are not guaranteed consideration for any future solicitation.

8. Attachments None at this stage. A formal solicitation may follow.

Brand Name Item or Equal:

1) Essential/significant physical, functional, or performance characteristics. Pilling™ Branded Surgical Instruments are made from 100% German and U.S. forgings to ensure the highest quality and impeccable functionality. These instruments are fully guaranteed for the quality of material and workmanship and have been subjected to an established quality control process that consists of a comprehensive product inspection that verifies the form, fit and function of all the instruments.

2) Complete generic identification –

3) Applicable model/make/catalog number- See order

4) Manufacturer name – Teleflex/Pilling

5) Warranty - One-year parts and labor with ongoing support on all equipment.

6) Installation/Training. n/a

7) Security- Patented and HIPAA compliant patient database with merge and sync capabilities across all systems Per VAAR 811.104 and 811.105, I certify the following regarding the above information:

1. The salient characteristics listed above are essential to the Government’s requirements.

2. To my knowledge, the restrictions listed above will not limit the acquisition to an item peculiar to one manufacture.

Sources Sought Notice