36C26126Q0846.docx
DOCX document 23 KB Posted
- Solicitation number
- 36C26126Q0846
About this file
This is a Pre-Solicitation Notice of Intent to Sole Source for endoscope systems and related equipment and services. The Department of Veterans Affairs, Network Contracting Office 21, intends to award a sole source contract to Olympus America Inc. (large business manufacturer, located at 3500 Corporate Pkwy, Center Valley, PA 18034) for the VA Palo Alto Health Care System (VAPAHCS). The solicitation number is 36C26126Q0846, with a response deadline of June 30, 2026, at 3:00 PM Pacific Time.
VAPAHCS requires leasing and maintenance services for endoscope systems compatible with existing Olympus equipment used across multiple surgical specialties including Bariatric Surgery, Thoracic Surgery, General Surgery, Otolaryngology, and Urology in both operating room and outpatient settings. The vendor must provide completely new (not used or refurbished) scopes and systems, along with comprehensive maintenance including replacement, prioritized repair, 24-hour technical support, staff training, loaner equipment, and next-day shipping. All equipment must comply with applicable maintenance, calibration, and safety standards. The contract is classified under NAICS Code 334510 (Electromedical and Electrotherapeutic Apparatus Manufacturing) with a 1,250-employee business size standard. Vendors must be an authorized OEM, dealer, distributor, or reseller and comply with VA's Gray Market Items terms and conditions (VAAR 852.212-71 and 852.212-72). Interested parties may submit capability statements or proposals to Mohammed.Hussain2@va.gov by the response deadline; submissions must include documentation of authorization to sell the equipment and evidence of Gray Market compliance.
View the file
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
SUBJECT*
Olympus Capital Equipment Lease OR, ENT, and Urology Equipment, 36C261-26-AP-3774
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 95652-2613 |
| SOLICITATION NUMBER* |
| 36C26126Q0846 |
| RESPONSE DATE/TIME/ZONE |
| 06-30-2026 15:00 PACIFIC TIME, LOS ANGELES, USA |
| ARCHIVE |
| 60 DAYS AFTER THE RESPONSE DATE |
SET-ASIDE
| PRODUCT SERVICE CODE* |
| 6515 |
| NAICS CODE* |
| 334510 |
| PLACE OF PERFORMANCE |
| Department of Veterans Affairs |
VA Sierra Pacific Network
VA Palo Alto Health Care System
3801 Miranda Avenue
Palo Alto CA
| POSTAL CODE |
| 94304 |
COUNTRY
CONTACT INFORMATION
| CONTRACTING OFFICE ADDRESS |
| Department of Veterans Affairs |
Network Contracting Office (NCO 21)
POINT OF CONTACT*
Contracting Officer Mohammed Hussain Mohammed.Hussain2@va.gov N/A N/A N/A
ADDITIONAL INFORMATION
| AGENCY’S URL |
| https://www.va.gov/ |
| URL DESCRIPTION |
| VA website |
| AGENCY CONTACT’S EMAIL ADDRESS |
| Mohammed.Hussain2@va.gov |
| EMAIL DESCRIPTION |
PRE-SOLICITATION NOTICE OF INTENT TO SOLE SOURCE
This Notice of Intent is to inform all parties the Department of Veterans Affairs, Office of Acquisition, Logistics, and Construction (OALC), Regional Procurement Office West (RPOW), Network Contracting Office (NCO) 21 intends to award a sole source procurement for the following requirement to the large business manufacturer, Olympus America Inc., located at 3500 Corporate Pkwy, Center Valley, PA 18034.
The VA Palo Alto Health Care System (VAPAHCS), at 3801 Miranda Avenue, Palo Alto, California 94304 has a requirement for a to lease endoscope systems for multiple specialties in Surgical Service. Specialty endoscopes systems will be used in the Operating Room (OR) for surgical specialties such as Bariatric Surgery, Thoracic Surgery, General Surgery, Otolaryngology, and Urology as well as in the outpatient setting in Otolaryngology and Urology clinics.
VAPAHCS requires the leasing and maintenance of endoscopy scopes and systems that are compatible with the endoscopy systems currently used by Surgical Service providers in Bariatric Surgery, Thoracic Surgery, General Surgery, Anesthesia, Otolaryngology, and Urology. The vendor will provide the types of scopes and quantities requested by VAPAHCS and their maintenance, which will include, but not be limited to, replacement and prioritized repair of scopes, 24-hour technical support, product training for VAPAHCS staff members, provide loaner equipment as needed, and next day shipping of equipment.
The items shall be completely new, and shall not be used, refurbished, or in any other form, including substitutions. The contractor shall not add or substitute any component(s) without prior approval from the Contracting Officer.
Endoscopy equipment is also subject to maintenance, calibration, and compliance directives with safety standards. Using an unfamiliar machine may lead to inadvertent violations of these standards, potentially compromising patient safety and exposing the provider and VA to liability.
Olympus endoscopy systems are already installed and in routine use in the operating rooms and surgical clinics at VAPAHCS.
VA’s Gray Market Items terms and conditions apply pursuant to VAAR 852.212-71 Gray Market Items and VAAR 852.212-72 Gray Market and Counterfeit Items. As a result, vendor shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the items identified to be eligible for participation with this acquisition. Vendor must be able to provide the documentation that demonstrates such aforementioned authority.
The associated North America Classification Systems (NAICS) Code is 334510 (Electromedical and Electrotherapeutic Apparatus Manufacturing) and the Business Size Standard is 1,250 employees.
The solicitation for this action will be posted to beta.sam.gov and all responsible sources may submit a capability statement, proposal, or quotation, which shall be considered by the agency. After consideration, the Government will determine whether to proceed with the sole source acquisition. Please keep in mind that patient care and choice in the decision is the highest priority to the VA.
Please respond to Mohammed.Hussain2@va.gov no later than Tuesday, June 30, 2026, at 3:00 pm Pacific Standard Time. With your response, please provide evidence showing compliance with the aforementioned Gray Market clauses. Failure to provide the required information may result in a determination that your company is not a viable source.
THIS NOTICE OF INTENT IS NOT A REQUEST FOR COMPETITIVE QUOTES.
(End of Notice)
File details come from the government source that posted it. Updated .