OPPORTUNITIES DESCRIPTION.docx
DOCX document 22 KB Posted
- Solicitation number
- 36C26126Q0775-2
About this file
This is a Sources Sought Announcement for mortuary services to support the VA Palo Alto Health Care System. The Department of Veterans Affairs Network Contracting Office (NCO 21) is gathering contractor information to facilitate procurement strategy development for funeral and mortuary services for indigent veterans. The NAICS code is 812210 (Funeral Homes and Funeral Services) with a size standard of $12.5 million. The RFQ number is 36C26126Q0775-2.
Interested contractors must submit capability statements by email to john.waldrip@va.gov by 10:00 AM PST on November 6, 2026. Required information includes company socioeconomic status (with SBA registration confirmation if applicable), legal name and SAM Unique Entity ID, primary point of contact, capabilities statement with certifications, relevant experience, similar past projects, subcontracting plans (with specific attention to the 50 percent personnel cost threshold for small businesses under FAR 52.219-14 and FAR 52.219-27), GSA contract numbers if applicable, and a completed informational price estimate. The services consist of two primary task categories: (1) Body Preparation, including pre-embalming, cremation or interment preparation, processing, dressing, make-up, casketing, hair care, post-autopsy care, refrigeration, reconstruction, and restorative artwork; and (2) Transport and Storage, including storing, loading, and transporting remains from VA facilities to funeral homes and from funeral homes to national or VA grant-funded state veterans cemeteries. Pricing is listed at $24 per unit for each service category across four cost estimates. All contractors must maintain current SAM registration. This announcement is preliminary and non-binding; no solicitation is currently available, and no contract will be awarded directly from this sources sought notice.
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THIS IS A SOURCES SOUGHT ANNOUNCEMENT ONLY.
No Solicitation is currently available.
All information contained in this Sources Sought Announcement is preliminary, as well as subject to modification, and is in no way binding on the Government. The Government will not pay for any information submitted in response to this request. The information requested will be used solely within the Department of Veterans Affairs to facilitate decision making and will not be disclosed outside of the Government. The determination of a procurement strategy, based upon the comments submitted in response to this Sources Sought Announcement, is solely within the discretion of the Government.
The applicable North American Industry Classification System (NAICS) Code is 812210 – Funeral Homes and Funeral Services and the NAICS Size Standard is $12.5 million The Department of Veterans Affairs (VA) Network Contracting Office (NCO 21) is soliciting information for contractors that mortuary services in accordance with the Performance Work Statement (PWS) for the VA Palo Alto Health Care System (VAPAHCS). A description of services is in the attached PWS (draft).
Brief Description of Services See attached Performance Work Statement (DRAFT).
Capability Statement All interested contractors must respond by email to john.waldrip@va.gov before 10:00AM PST on 11/06/2026.
Please answer the following questions when responding:
1. What is your company’s Socioeconomic Status? (ex: small business, large business, SDVOSB, etc.)
a. If SDVOSB or VOSB, are you registered with the Small Business Administration?
Veteran Small Business Certification (sba.gov)
2. Provide Company’s legal name along with Unique Entity ID (SAM) number.
3. Primary point of contact, including phone number and e-mail address.
4. Capabilities Statement/ Evidence/ Certifications which demonstrates that your company possesses the ability to perform the services required in the Statement of Work.
5. Describe experience in providing services as described in the attached Statement of Work.
6. List other Projects (Government and Commercial) that are similar in scope and size. Please include contract number (if for Federal Government).
7. As this is a service acquisition, the Small Business Administration and the Federal Acquisition Regulation have a Limitations on Subcontracting requirement. For all small businesses, to include SDVOSB and VOSB, “At least 50 percent of the cost of contract performance incurred for personnel shall be expended for employees of the concern.” See FAR 52.219-14 and FAR 52.219-27 available in full text at https://www.acquisition.gov/far/html/52_217_221.html
7a. Of the service actions listed above, which one(s) will your company perform as the prime contractor using its own personnel without subcontracting?
7b. With respect to the service actions listed above, which action(s) do you intend on subcontracting or using other than your company’s own personnel?
7c. Of those services that will be performed, approximately what percentage will be paid to the subcontractor(s)?
8. GSA Contract Number, if applicable.
Fill out the attached informational price estimate
| 01 |
| Body Preparation**: Section 4.0. Tasks include preparation for cremation or interment services; Pre-embalming services; Preparation of the remains: Processing remains; and other body preparation, such as, dressing, make-up, casketing, hair care, post-autopsy care, refrigeration, reconstruction, and restorative artwork. |
| $ |
| 24 |
| $ |
| 0002 |
| Transport and Storage**: Section 5.0. Tasks include storing, loading, and transporting casketed or cremated remains from VA or VA authorized care facility to Funeral Home and from Funeral Home to the National or VA grant-funded State Veterans Cemetery. |
| $ |
| 24 |
| $ |
| 1001 |
| Body Preparation**: Section 4.0. Tasks include preparation for cremation or interment services; Pre-embalming services; Preparation of the remains: Processing remains; and other body preparation, such as, dressing, make-up, casketing, hair care, post-autopsy care, refrigeration, reconstruction, and restorative artwork. |
| $ |
| 24 |
| $ |
| 1002 |
| Transport and Storage**: Section 5.0. Tasks include storing, loading, and transporting casketed or cremated remains from VA or VA authorized care facility to Funeral Home and from Funeral Home to the National or VA grant-funded State Veterans Cemetery. |
| $ |
| 24 |
| $ |
| 2001 |
| Body Preparation**: Section 4.0. Tasks include preparation for cremation or interment services; Pre-embalming services; Preparation of the remains: Processing remains; and other body preparation, such as, dressing, make-up, casketing, hair care, post-autopsy care, refrigeration, reconstruction, and restorative artwork. |
| $ |
| 24 |
| $ |
| 2002 |
| Transport and Storage**: Section 5.0. Tasks include storing, loading, and transporting casketed or cremated remains from VA or VA authorized care facility to Funeral Home and from Funeral Home to the National or VA grant-funded State Veterans Cemetery. |
| $ |
| 24 |
| $ |
| 3001 |
| Body Preparation**: Section 4.0. Tasks include preparation for cremation or interment services; Pre-embalming services; Preparation of the remains: Processing remains; and other body preparation, such as, dressing, make-up, casketing, hair care, post-autopsy care, refrigeration, reconstruction, and restorative artwork. |
| $ |
| 24 |
| $ |
| 3002 |
| Transport and Storage**: Section 5.0. Tasks include storing, loading, and transporting casketed or cremated remains from VA or VA authorized care facility to Funeral Home and from Funeral Home to the National or VA grant-funded State Veterans Cemetery. |
| $ |
| 24 |
| $ |
| 4001 |
| Body Preparation**: Section 4.0. Tasks include preparation for cremation or interment services; Pre-embalming services; Preparation of the remains: Processing remains; and other body preparation, such as, dressing, make-up, casketing, hair care, post-autopsy care, refrigeration, reconstruction, and restorative artwork. |
| $ |
| 24 |
| $ |
| 4002 |
| Transport and Storage**: Section 5.0. Tasks include storing, loading, and transporting casketed or cremated remains from VA or VA authorized care facility to Funeral Home and from Funeral Home to the National or VA grant-funded State Veterans Cemetery. |
| $ |
| 24 |
| $ |
*Failure to provide the information requested above (items 1-9) will be considered non-responsive and will not be considered a viable source.
RFQ number 36C26126Q0775-2 has been assigned and should be referenced on all correspondence regarding this announcement.
The Government will use this information when determining its business type decision.
This synopsis is not to be construed as a commitment by the Government and no contract will be awarded as a direct result of this Sources Sought announcement.
Notes: Contractors must have a current registration in the System for Award Management (SAM) at https://sam.gov/SAM/ To become a Certified VOSB or SDVOSB, visit https://veterans.certify.sba.gov/.
File details come from the government source that posted it. Updated .