36C26126Q0504_1.docx

Sources Sought Notice Sources Sought Notice

GENERAL INFORMATION

SET-ASIDE

Network Contracting Office (NCO) 21

Fresno CA 93721

POINT OF CONTACT*

Contracting Officer Mathew B. Czeshinski Mathew.Czeshinski@va.gov

PLACE OF PERFORMANCE

VA Sierra Pacific Network (VISN 21)

VA Palo Alto Healthcare System

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

Subject: Sources Sought, Insight Tec Prime Neuro System; Veterans Health Administration (VHA) VISN 21.

The purpose of this sources sought is to conduct market research to support the procurement of a Insight Tec Prime Neuro System for the VA Palo Alto Healthcare System. This notice serves to survey the market in an attempt to ascertain whether or not sources are capable of providing the requested services. This notice allows potential contractors/vendors to submit a non-binding statement of interest and documentation demonstrating their capability. The sources sought effort is intended to assess industry capabilities and develop/support the intended direction of acquisition planning. The Network Contracting Office (NCO 21) is requesting responses from qualified business concerns; the qualifying NAICS code for this effort is 339113– Surgical Appliance and Supplies Manufacturing.

This sources sought is to gain knowledge of potential qualified sources and their size classifications (Service Disabled/Veteran Owned Small Business (SDVOSB/VOSB), Hub zone, 8(a), small, small disadvantaged, woman owned small business, or large business) relative to NAICS 339113. Responses to this notice, will be used by the Government to make appropriate acquisition decisions. After review of the responses to this notice, a solicitation announcement may be published. Responses to this notice are not considered adequate responses to any corresponding solicitation announcement. All interested offerors will have to respond to the solicitation announcement in addition to responding to this notice.

Background: The Department of Veterans Affairs is seeking vendors who can provide a Insight Tec Prime Neuro System per the attached draft Salients. The vendors must demonstrate the ability to meet all requirements for this notice. See attached draft salients.

INSTRUCTIONS:

Submit a brief description, two-three (2-3) pages (including cover letter) that demonstrates how your company can provide the requested services that are required in the attached draft salients. Include past experience in providing this requirement to the VA, other Government (Federal or State) agency, or for a private facility. Please specify your availability and your address. The attached salients is a draft and is NOT finalized. If any portions seem unclear, prohibited, and/or you are unsure about the draft description of the requirement please list your comments and/or concerns in your response so they can be addressed. PLEASE INDICATE WHETHER YOU HOLD A GSA FEDERAL-SUPPLY SCHEDULE CONTRACT THAT COVERS THESE SERVICES AND, IF SO, THE CONTRACT NUMBER. Provide BUSINESS SIZE AND SOCIO-ECONOMIC STATUS; (a) Indicate whether your business is large or small (b) If small, indicate if your firm qualifies as a small, emerging business, or small disadvantages business (c) If disadvantages, specify under which disadvantaged group and if your firm is certified under Section 8(a) of the Small Business Act (d) Indicate if your firm is a certified Service-Disabled Veteran Owned Small Business (SDVOSB) or Veteran Owned Small Business (VOSB) (g) Include the DUNS number of your firm. (h) State whether your firm is registered with the System for Award Management (SAM) at http://www.sam.gov and/or the SBA registry (SBA.Gov). If not, please NOTE that any future solicitation could only be awarded to a contractor who is registered in SAM and to receive award based on VOSB or SDVOSB status you must be registered in the SBA Registry (i) provide current commercial pricing for all items listed in the attached SOW and any applicable discounts. (j) link to the respondent’s General Services Administration (GSA) schedule, or attached file of same, if applicable (k) citation of any current or past customers (i.e., within the past two (2) years) to include contract number, point of contact telephone number or e-mail address; and (l) other material relevant to establishing core competencies of the firm.

Response is due by 15:00 EST Thursday, April 2, 2026. Please submit e-mail responses to Mat Czeshinski, Contract Specialist, at email address: mathew.czeshinski@va.gov . Your response should include a STATEMENT OF CAPABLILITY, GSA SCHEDULE INFORMATION, SAM UEI#, BUSINESS SIZE, AND SOCIO-ECONOMIC STATUS information as explained above. Please place “SS RESPONSE - [YOUR FIRM NAME] – Insight Tec Prime Neuro System – VAPAHCS” in the subject line of your email. This notice is to assist the VA in determining sources only.

NOTES: Issuance of this notice does not constitute any obligation whatsoever on the part of the Government to procure these services, or to issue a solicitation, nor to notify respondents of the results of this notice. No solicitation documents exists at this time; however, in the event the acquisition strategy demonstrates that GSA is a viable option for procuring a solution, the RFQ shall be posted to GSA eBuy where only those firms who currently hold a GSA Schedule with the applicable SIN will be able to respond. The Department of Veterans Affairs is neither seeking quotes nor accepting unsolicited quotes, and responses to this notice cannot be accepted as offers. Any information the vendor considers proprietary should be clearly marked as such. The U.S. Government will not pay for any information or administrative costs incurred in response to this RFI.

RESPONDENTS OFFERING EQUAL ALTERNATIVES: Respondents are to include the manufacturer of their equal item, the Country of Origin, and an authorized distributor letter.

Item Information

Delivery:

Department of Veterans Affairs VA Palo Alto Healthcare System 3801 Miranda Ave.

Palo Alto, CA 94304

Salient Characteristics Brand Name Item: Insightec Exablate Neuro Imaging

1) Essential/significant physical, functional, or performance characteristics:

a) Compatibility – The system must be compatible with a GE Premier MRI 3 Tesla magnet.

b) Dimensions – The system must fit within our existing scanner room and MRI vestibule without inhibiting patient care. The MRI scanning room is 482 ft.² with approximately 60 ft.² of available use. The MRI vestibule is 327 ft.² with approximately 120 ft.² of available use.

c) Weight – N/A

d) Industry Standard – The system must be OEM or an authorized distributor.

e) Purpose – The system is intended to leverage MRI guided to deliver high intensity focused ultrasound that at specific wavelengths (620 – 720 kHz) for a specific amount of time (8 to 60 seconds duration) to destroy specific tissue in the brain. Utilized to provide high-resolution, real-time imaging to guide focused ultrasound treatments for neurological conditions such as essential tremor or Parkinson’s disease, ensuring precise targeting and treatment efficacy.

f) Governing Body or Organization – The system must be FDA approved.

2) Complete generic identification – FDA approved MRI guided high intensity focused ultrasound of the brain for the treatment of tremor in the setting of essential tremor or Parkinson’s disease.

3) Applicable model/make/catalog number – THE BASE EXABLATE PRIME NEURO SYSTEM INCLUDING MID FREQUENCY (650 KHZ) TRANSDUCER PACK MFG Part Number SYS94, NEURO HEAD FRAME SET – MFG Part Number SET400168-B

4) Manufacturer name – Insightec

5) Characteristics:

a) Provides real-time, high-resolution MRI guidance for precise targeting during neurosurgical procedures.

b) Integrates seamlessly with the General Electric Premier 3.0 Tesla platform to facilitate focused ultrasound treatments for essential tremor and Parkinson’s disease.

c) Features advanced imaging software that supports multimodal image registration, enabling accurate treatment planning and monitoring including automated steps. Real-time thermal feedback and ability to adjust parameters as needed during treatment.

d) Designed to operate with the General Electric Premier 3.0 Tesla MRI, ensuring compatibility and ease of integration into current clinical workflows.

e) Incorporates safety features such as dose monitoring and real-time feedback to optimize treatment efficacy and patient safety.

f) Supports 3D visualization and image fusion capabilities to enhance procedural accuracy.

STATEMENT OF WORK (SOW)

Insightec- Neuro System Dated: February 24, 2026

1. Background

Currently, Veterans requiring incisionless neurosurgical interventions often face limited access to advanced MR-guided focused ultrasound therapy within the VA system. This technology offers a non-invasive alternative to traditional open or minimally invasive neurosurgery, with the potential to improve patient outcomes, reduce complications, and shorten recovery times. Without approval and integration of the Neuro System, the VA may be forced to continue relying on outside facilities, which could lead to increased costs, fragmented care, and a missed opportunity to provide Veterans with state-of-the-art, in-house treatment options for conditions such as essential tremor and Parkinson’s disease.

2. Goals and Objectives

The implementation of the Neuro System aims to establish in-house capabilities for incisionless neurosurgical treatments at VAPAHCS. This initiative will enhance clinical care by providing Veterans with access to state-of-the-art, minimally invasive therapy options. This will improve Veteran access to cutting-edge neurosurgical care, reduce dependence on external providers, and promote continuous advancement in the VA’s neurological treatment capabilities.

3. Specific Tasks.

3.1 Contractor Responsibilities

1. Contractor will provide service to support the installation of the items purchased.

2. Contractor will provide clinical application training.

3. Contractor will provide technical support and software updates as necessary.

3.2 Palo Alto VAMC Responsibilities

1. Palo Alto VAMC to select an on-site Project Leader.

2. Palo Alto VAMC to work with Insightec for installation and testing of server.

3. Palo Alto VAMC to provide Contractor member on site access to work with VAMC team and conduct operational support if needed.

4. Contractor Qualifications. There are no contractor requirements for this contract.

5. Performance Monitoring. The VAPAHCS Radiology Subject Matter Expert (SME) will evaluate the services required and monitor the performance of this contract to ensure compliance with the terms and conditions of the contract. The Contracting Officer Representative (COR) will work with the SME to ensure the contract is not breached and all terms are adhered to.

6. Security Requirements The C&A requirements do not apply, and that a Security Accreditation Package is not required. At no time will the vendor be in contact or have access to VA sensitive information. VA sensitive information procedures will be followed per VA Handbook 6500.6.

7. Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI).

Specific to stated “specific tasks” identified in number 5 above, Insightec will provide the support and training needed for the Palo Alto VAMC to initially set up and utilize the items purchased. The Palo Alto VAMC will utilize the solution as part of their daily protocols and document the results.

8. Other Pertinent Information or Special Considerations.

a. Identification of Possible Follow-on Work.

No identifiable follow up work in determining the best overall approach for the contract.

b. Identification of Potential Conflicts of Interest (COI).

There is no potential COI that exists prior to the execution of this contract.

c. Identification of Non-Disclosure Requirements.

The company does not need non-disclosure agreements. They will not be working with sensitive and/or proprietary information.

d. Packaging, Packing and Shipping Instructions.

There are no shipments that have contract-unique requirements that are out of the ordinary.

e. Inspection and Acceptance Criteria.

The COR is responsible for certifying that the work done under the contract is performed to time and standard specifications.

9. Risk Control The company will ensure a clean delivery of product and will not have risk control pertaining to safety, patient issues, infection control and other areas required to be addressed in your functional area.

10. Place of Performance The work will be performed at the VA Palo Alto Health Care System at 3801 Miranda Ave, Palo Alto, CA 94304-1290.

11. Period of Performance. One year starting from the contract award date.

12. Delivery Schedule The contractor must be able to provide support, materials, and training on the MagView software as part of this contract.

13. Invoice / Payment: The Contractor shall submit the invoice at the completion of services to the POC/COR prior to submitting it to OB10 for verification. OB10 shall forward the Contractor’s invoice directly to DFAS Austin (also known as the Finance Service Center) for payment. All invoices shall include the Contract number, Purchase Order number, Order Date, Period of Performance, and Description of Services. The invoices shall provide significant detail to enable reconciliation.

14. OB10 electronic registration. VA entered a relationship with OB10, a global provider of electronic invoicing. With OB10, all Contractors will be able to securely submit invoices directly from their existing billing systems. Contractors can easily submit invoices electronically through OB10.

By submitting invoices electronically through OB10, the Contractor will experience prompt payment with reduced exceptions. Your participation is required in order to continue providing products or services to the VA in compliance with the Improper Payments Elimination and Recovery Act of 2010 (IPERA) and Mandate AN97. The rule mandating electronic invoice submission was published on Nov 27, 2012, and has an effective date of Dec 27, 2012. Mandate AN97 can be located on the Federal Registry at the link provided: https://federalregister.gov/a/2012-28612 .

15. “How-to register with OB10” instructions will be provided to the vendor if needed.

Vendor e-Invoice Set-Up Information: Contact OB10 at the phone number or email address listed below to begin submitting your electronic invoices to the VA Financial Services Center for payment processing, free of charge. If you have question about the e-invoicing program or OB10, contact the FSC at the phone number or email address listed below:

OB10 e-Invoice Setup Information: 1-877-489-6135 OB10 e-Invoice email: VA.Registration@ob10.com FSC e-Invoice Contact Information: 1-877-353-9791 FSC e-invoice email: vafsccshd@va.gov

Sources Sought Notice