36C26126Q0477.docx

Sources Sought Notice Sources Sought Notice

GENERAL INFORMATION

SET-ASIDE

Network Contracting Office (NCO) 21

POINT OF CONTACT*

Contracting Officer Mohammed Hussain Mohammed.Hussain2@va.gov 916-923-4534

PLACE OF PERFORMANCE

VA Sierra Pacific Network (VISN 21)

VA Palo Alto Health Care Sytem

3801 Miranda Avenue

Palo Alto CA

ADDITIONAL INFORMATION

DESCRIPTION

This is a Sources Sought Notice only. The Department of Veterans Affairs (VA) Network Contracting Office (NCO) 21 is performing market research to determine if there are any vendors, including Large Businesses, Small Businesses, Service-Disabled Veteran Owned, Veteran Owned, Women Owned, and other Small Businesses, that can provide the Leica Arveo 8 Digital Visualization Microscope for Neurosurgery and the Leica M530 OHX – Premium Optical Surgical Microscope, or equal products. Vendors are also requested to provide information about any Federal Supply Schedule (FSS), National Acquisition Center (NAC), or Strategic Acquisition Center (SAC) contracts they may have for these products.

Responses to this Sources Sought Notice will be utilized for market research purposes. The requirement entails providing the Leica Arveo 8 Digital Visualization Microscope for Neurosurgery, as well as the Leica M530 OHX – Premium Optical Surgical Microscope for Neurosurgery, to the Veterans Affairs Medical Center in Palo Alto. This information will assist the Department of Veterans Affairs (VA) Network Contracting Office (NCO) 21 in identifying potential vendors capable of fulfilling this requirement.

There is no solicitation document available at this time. The applicable NAICS code for this requirement is 339112, with a Small Business size standard of 1,000 employees.

Please ensure that your registration in the System for Award Management (SAM) (www.sam.gov) reflects this NAICS code if you are interested in this requirement. If you are responding as a Service-Disabled Veteran-Owned Small Business (SDVOSB) or Veteran-Owned Small Business (VOSB) vendor, you must be verified in the Small Business Administration’s (SBA’s) Small Business Search (SBS) database (https://search.certifications.sba.gov/) and your verification must indicate this NAICS code.

Only firms that are both interested and capable should send their information, capability statements, and any questions by email to Mohammed.hussain2@va.gov no later than 15:00 PM Pacific Standard Time, March 25, 2026.

If interested, please provide the following information:

Name of Company Point of Contact Name, phone number, and email address SAMS Unique Entity ID Number Socio-economic status such as Service-Disabled Veteran Owned Small Business, VOSB, Women-Owned Small Business, etc. should be included. SDVOSB/VOSB status and NAICS will be verified using VIP.

Capability statement(s) Authorized Distributor Memo on Manufacturers letterhead Indicate if there is any other relevant information

DISCLAIMER

This Sources Sought notice is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this request that is marked proprietary will be handled accordingly. The Government will not compensate an offeror for providing information in response to this source sought. Furthermore, the Government reserves the right to cancel this requirement at its discretion. This is simply a source sought notice.

See attached draft Salient Characteristics

Brand Name or Equal Worksheet ("Salient Characteristics") Brand Name Item: Leica

1) Essential / Significant Physical, Functional, or Performance Characteristics

a) Compatibility Must be compatible with existing operating room infrastructure at VA Palo Alto Health Care System. Must integrate with existing image-guided surgery (IGS) / navigation systems used in Neurosurgery and ENT. Must be compatible with standard OR sterile draping systems. Must support integration of external video sources and surgical navigation inputs.

b) Mounting Configuration / Dimensions System must be floor stand-mounted configuration compatible with existing OR layout and space constraints. Wall-mounted or ceiling-mounted configurations are not required. Must provide sufficient overhead reach and working distance to accommodate cranial and head & neck surgical positioning.

c) Weight System must be compatible with standard OR floor load specifications. Weight must not exceed safe operating limits for floor stand-mounted configuration.

d) Industry Standard Must meet applicable IEC electrical safety standards for medical equipment. Must meet VA biomedical engineering safety and inspection standards. Must have manufacturer-supported service lifecycle and parts availability. Must include high-resolution optical visualization suitable for microsurgical procedures, adjustable magnification and working distance appropriate for cranial and ENT surgery, illumination system appropriate for deep cavity surgical visualization, fluorescence imaging capability suitable for tumor and vascular visualization (Neurosurgery), and digital imaging capability for intraoperative documentation.

e) Purpose This equipment will be utilized for direct patient care within the Surgical Service at the VA Palo Alto Health Care System. The microscopes will support neurosurgical cranial and spine procedures and advanced ENT/head and neck procedures requiring operative magnification and illumination.

f) Governing Body or Organization Not Required.

2) Complete Generic Identification Floor stand-mounted surgical microscope system with optical and/or digital visualization capability, fluorescence imaging capability, ergonomic positioning system, and integrated illumination designed for neurosurgical and otolaryngologic microsurgical procedures.

3) Applicable Model / Make / Catalog Number Leica ARveo 8x Hybrid Surgical Microscope Leica M530 OHX with ULT530 Surgical Microscope

4) Manufacturer Name Leica Microsystems See attached document: Tech Specs Leica Microscopes.

Sources Sought Notice