36C26126Q0193.docx

SUBJECT*

VA San Francisco Health Care System HemoSonics Quantra Supplies and Service

GENERAL INFORMATION

SET-ASIDE

Network Contracting Office (NCO 21)

POINT OF CONTACT*

Contracting Officer Mohammed Hussain Mohammed.Hussain2@va.gov N/A N/A N/A

PLACE OF PERFORMANCE

San Francisco VA Health Care System

4150 Clement Street

San Francisco CA

ADDITIONAL INFORMATION

DESCRIPTION

The VHA Network Contracting Office 21, on behalf of VA San Francisco Health Care System, is conducting this Sources Sought to identify contractors who possess the capabilities to provide the following to determine source availability, capability and adequacy:

Service - This plan covers recommended preventative maintenance (see above), all labor, all travel, expenses, and all parts, for an unlimited number of on-demand service visits and telephone support calls around the clock. ON SITE COVERAGE IS 7:00 AM TO 7PM, 7 DAYS A WEEK. Service provided should be the “Full-Service Agreement” as provided by the vendor.

a. Supply items:

More information is available in the Statement of Work (SOW) attached.

The cartridge and kit is for HemoSonics Quantra Analyzer (SN:00525) which is VA owned.

As permitted by FAR Part 10, this is a market research tool being utilized for informational and planning purposes. Your responses will assist the Government in developing its acquisition strategy for a possible Request for Quote (RFQ), to be issued at a future date, and in determining if any type of small business set-aside is possible for this procurement and if full and open competitive procedures should be utilized. If full and open competition is ultimately utilized, responses to this synopsis will be used to aid in establishing small business subcontracting goals.

This notice shall not be construed as an RFQ or as any commitment or obligation on the part of the Government to issue a solicitation. The Government does not intend to award a contract based on this request, so quotes will not be considered. No reimbursement will be made for any costs associated with providing information in response to this synopsis or with any follow-up information requests.

Response is strictly voluntary - it is not mandatory to submit a response to this notice to participate in any formal RFQ process that may take place in the future. However, it should be noted that information gathered through this notice may significantly influence VA’s acquisition strategy for this procurement. All interested parties will be required to respond separately to any solicitations posted from this Sources Sought notice.

Qualified firms shall submit the following:

1. A statement of interest on company letterhead demonstrating the firm’s qualifications to perform the defined work. Responses must be complete and sufficiently detailed to address the specific information. The documentation shall address, at a minimum, the following:

· Business Name and Address:

· Business SAM UEI Number:

· POC Name, email address and contact number:

· Business size and Socioeconomic Category (To be considered as an SDVOSB or VOSB for Market Research purposes, respondents must complete the attached VAAR Clause 852.219-78 (VA NOTICE OF LIMITATIONS ON SUBCONTRACTING – CERTIFICATE OF COMPLIANCE FOR SUPPLIES AND PRODUCTS (SEP 2021) (DEVIATION).

· Ability to meet the Governments’ requirements: Government is willing to review all responses from vendors proposing equipment equal to the above-mentioned equipment. Please provide any product information / capability statements.

Email response by 15:00 PST November 28, 2025, to mohammed.hussain2@va.gov

Sources Sought Notice Sources Sought Notice

Sources Sought Notice

Point-of-Care Hemostasis Analyzer (Thromboelastogram – TEG)

STATEMENT OF WORK

II. Purpose:

The purpose of this request for contract is to establish a one-year base period with four (4) one-year option periods contract for the supply provision and service of Point-of-Care hemostasis analyzer (TEG). The equipment is VA owned and currently is use at the SFVAHCS – Anesthesia Dept.

III. Equipment, Service and Supply Requirement:

a. Equipment

SN: HS-00525

b. Service - This plan covers recommended preventative maintenance (see above), all labor, all travel, expenses, and all parts for an unlimited number of on-demand service visits and telephone support calls around the clock. ON SITE COVERAGE IS 7:00 AM TO 7PM, 7 DAYS A WEEK. Service provided should be the “Full-Service Agreement” as provided by the vendor.

c. Supply items:

IV. Delivery to:

San Francisco VA Healthcare System, Laboratory Medicine Service, Point-of-Care Section (Room 2B 103, building 200), 4150 Clement Street, San Francisco, CA 94121 Att: Amanda Douglas

V. Period of Performance:

VI. Invoicing:

The contractor shall send a proper invoice to Tungsten Network. Facsimile, e-mail, and scanned documents are not acceptable forms of submission for payment requests. Electronic form means an automated system transmitting information electronically according to the accepted electronic data transmission methods below: VA’s Electronic Invoice Presentment and Payment System – The FSC uses a third-party contractor, Tungsten Network, to transition vendors from paper to electronic invoice submission. Please go to this website: http://www.tungsten-network.com/customer-campaigns/veteransaffairs-us/ to begin submitting electronic invoices, free of charge.

VII. Point of Contact:

POC: Mohammed Hussain, Contracting Officer, Mohammed.Hussain2@va.gov

Based upon a review of the PWS/SOW as presented, the contractor will not have access to VA sensitive information or PII/PHI to fulfill the terms of the contract. A BAA will not be required.

RECORDS MANAGEMENT OBLIGATIONS

A. Applicability This clause applies to all Contractors whose employees create, work with, or otherwise handle Federal records, as defined in Section B, regardless of the medium in which the record exists.

B. Definitions “Federal record” as defined in 44 U.S.C. § 3301, includes all recorded information, regardless of form or characteristics, made or received by a Federal agency under Federal law or in connection with the transaction of public business and preserved or appropriate for preservation by that agency or its legitimate successor as evidence of the organization, functions, policies, decisions, procedures, operations, or other activities of the United States Government or because of the informational value of data in them.

The term Federal record:

1. includes VHA records.

1. does not include personal materials.

1. applies to records created, received, or maintained by Contractors pursuant to their VHA contract.

1. may include deliverables and documentation associated with deliverables.

C. Requirements

1. Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

1. In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.

1. In accordance with 36 CFR 1222.32, the Contractor shall maintain all records created for Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.

1. VHA and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of VHA or destroyed except in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage, or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, the Contractor must report to VHA. The agency must report promptly to NARA in accordance with 36 CFR 1230.

1. The Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records, or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the [contract vehicle]. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records, and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government’s behalf, without the express written permission of the Head of the Contracting Activity. When information, data, documentary material, records, and/or equipment is no longer required, it shall be returned to VHA control, or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand-carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the [contract vehicle]. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4).

1. The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material, and/or records generated under, or relating to, contracts. The Contractor (and any sub-contractor) is required to abide by Government and VHA guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.

1. The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with VHA policy.

1. The Contractor shall not create or maintain any records containing any non-public VHA information that is not specifically tied to or authorized by the contract.

1. The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act.

1. The VHA owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S. Government for which VHA shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227-20.

1. Training. All Contractor employees assigned to this contract who create, work with or otherwise handle records are required to take VHA-provided records management training. The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training.

[Note: To the extent an agency requires contractors to complete records management training, the agency must provide the training to the contractor.] D. Flow down of requirements to subcontractors

1. The Contractor shall incorporate the substance of this clause, its terms, and requirements including this paragraph, in all subcontracts under this [contract vehicle], and require written subcontractor acknowledgment of same.

1. Violation by a subcontractor of any provision set forth in this clause will be attributed to the Contractor.