Amendment Path Lab Courier 36C26126Q0075 0001.pdf

5. PROJECT NUMBER (if applicable)

CODE7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODECODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 6

0001 01-30-2026

00261

Department of Veterans Affairs Network Contracting Office 21

00261

Department of Veterans Affairs Network Contracting Office 21

To all Offerors/Bidders

36C26126Q0075

X

X X x 1

The purpose of Amendment (0001) is to address the following:

1.) Respond to Questions received from vendors.

2.) Provide the updated Performance Work Statement.

No other portion of the RFQ is changed. Offerors are reminded that all Amendments must be acknowledged in their quote submission.

James Postell Contracting Officer

Questions & Answers RFQ 36C26126Q0075

Pathology Laboratory Courier Services

1. Estimated daily and weekly pickup volumes from each originating location (Chico, Yuba City, Sonora, Modesto, Stockton, Martinez, and Yountville).

See IGCE for estimated pickups.

Weekly pickups (once every Friday evening and *evenings prior to mid-week holidays- Tuesday thru Thursday*).

-If the federal holiday lands on either Tuesday, Wednesday, or Thursday, pick up the day before the holiday and again on Friday.

-If the federal holiday is on Friday, pick up on Thursday only. (VA clinics are closed on weekends and federal holidays).

-If the federal holiday is on Monday, do no pickup on Sunday. (VA clinics are closed on weekends and federal holidays).

1. Chico to Mather– pickup once a week on Friday at 1600

2. Yuba City to Mather - pickup once a week on Friday at 1600

3. Sonora to Mather - pickup once a week on Friday at 1600

4. Modesto to Mather - pickup once a week on Friday at 1600

5. Martinez to Mather - pickup once a week on Saturday at 0930-1000 (Martinez medical center is open for pickup on weekends)

6. Martinez to Mather - Sundays and after hours on a as needed basis (will inform ahead of pickup schedule if needed).

7. Weekdays pick up the from Sonora (1400) then pick up at the Modesto OPC (1500) then pick up at the Stockton OPC (1600) and drop off at Mather (1730) excluding holidays and weekends.

8. Yountville to Mather - pickup once a week on Friday at 1700

2. Expected pickup windows, cutoff times, and required delivery timelines to the VA Sacramento Medical Center Laboratory.

Pick-ups are scheduled for specific times, and we expect the courier to arrive within a 5-minute window of the designated pick-up time (plus or minus 5 minutes). This guideline is important because if the courier arrives too early, the packages may not yet be ready for collection. Conversely, if the courier arrives late, the laboratory may be closed, as most pick-up locations close between 4:10 PM and 4:30 PM.

3. Requirements for temperature control, monitoring, and documentation during specimen transport.

Items to be picked up will be primarily Laboratory specimens, i.e. body fluids (blood, urine, and stool), will be prepackaged in biohazard bags with absorbent material. VANCHCS clinics will provide locking containers to ensure specimens remain at correct temperatures (room temperature, refrigerated, or frozen) during transport.

All specimens must be transported in accordance with all Department of Transportation and OSHA Codes of Federal Regulations (CFR) 49 and 29.

4. Any specific vehicle configuration, containment, or biohazard handling standards beyond those outlined in the RFQ.

Contractor’s couriers transporting lab specimens must be trained in “Universal Precautions” in the handling of biohazard materials (specimens). Training must include the use of procedures in case of biohazard spills and accidents.

The Contractor shall ensure the confidentiality of all patient information being transported and will be held liable in the event of breach of confidentiality. The Contractor shall comply with the provisions of the Federal Privacy Act of 1974 (Public Law 93-579).

5. Dispatch and communication expectations, including after-hours or emergency contact requirements.

The contractor must be a licensed courier company with a valid state license and liability insurance. All couriers responsible for transporting specimens under this contract must be bonded and equipped with cellular phones and pagers for effective communication. Any delays or instances of no-shows for pick-ups must be reported to the laboratory supervisor at the respective site. Furthermore, any delays in the delivery of specimens should be reported to the Mather Laboratory at (916) 843-5373.

Contractor is responsible for ensuring they have someone available at the times needed for pickup and delivery.

Contractor shall provide a phone number to call a dispatch or similar number for issues or delays in pickups, deliveries, or other issues.

Performance metrics or service-level standards the VA considers most critical for successful contract performance. Pickup timeliness and invoicing. See QASP

6. I had one clarification question regarding the Friday evening pickup requirements. The pricing schedule lists multiple Friday evening routes (e.g., Chico 1600, Sonora 1600, Modesto 1600, Yuba City 1620, and Yountville 1700) with quantities that appear to reflect weekly frequency. Can you please confirm whether these Friday evening pickups are required to be performed on the same Friday each week (i.e., all of the listed Friday evening pickups occurring on the same day), or whether they occur based on demand/workload (with the stated times representing the required pickup time when that specific route is needed)?

Pickups occur once a week on Fridays from the designated sites, right before they close the lab at 4 PM (1600). The items are then dropped off at the Mather Lab in Sacramento. The Mather Lab is open on Saturdays and will run tests on the items picked up from those locations the day before (Friday).

In the event of a mid-week holiday (for example, if the holiday falls on a Tuesday), the courier must pick up specimens at 4 PM on Monday and again at 4 PM on Friday, resulting in two pickups that week. All labs are closed on federal holidays, and if items are not picked up the day before, the specimens will pass their test life and will need to be drawn from the patient again. If the holiday occurs on a Monday, there will be no pickup since the clinics are closed on weekends, except for VA Martinez.

Only VA Martinez is picked up on Saturdays once a week. Occasionally, if a Sunday pickup is needed, we will inform the vendor; however, there have only been 1 or 2 Sunday pickups at Martinez in the past two years.

8.Clarification of the correct schedule; the PWS reflects the correct schedule, the Price/Cost Schedule has been updated to reflect the correct schedule.

The Performance Work Statement (PWS) lists the weekday route as:

Sonora OPC pickup at 1400 Modesto OPC pickup at 1500 Stockton OPC pickup at 1600 Drop-off at VA Sacramento Medical Center (Mather) at 1730

9. Who is the current vendor? Freedom of information Act (FOIA) request is required in order to release this information.

10. On Page 14, Yountville, Veterans Home of California is highlighted. Is this the only location that needs services? No, this is a newly added location to be serviced.

11. Do you have record of the number of pick-ups for each location, 2024 and 2025? Unfortunately, a FOIA request will be required to release this information as well.

Performance Work Statement

Courier Services

VA Northern California Health Care System (VANCHCS) Pathology and Laboratory Medicine Service (P&LMS)

Contractor shall provide courier services of laboratory specimens or other items as needed from multiple P&LMS locations in VANCHCS to the VA Sacramento Medical Center Laboratory – see list below.

Chico OPC Laboratory 1601 Concord Ave, Chico, CA 95928

Yuba City OPC Laboratory 425 Plumas Boulevard Yuba City, CA 95991

Sonora OPC Laboratory 13663 Mono Way Sonora, CA 95370

Modesto OPC Laboratory 1225 Oakdale Rd.

Modesto, CA 95355

Stockton OPC Laboratory 6505 S. Manthey Road French Camp, CA 95231

Martinez OPC Laboratory (Building 19 second floor, room B230)) 150 Muir Rd.

Martinez, CA 94553

VA Sacramento Medical Center (Mather) (Building 650 room, 1D510) 10535 Hospital Way Mather, CA 95655

Yountville, Veterans Home of California 260 California Dr.

Yountville, CA 94599

General Contractor Requirement:

Schedule of pick up and deliveries is as follows – see IGCE for volume for base and option years.

Weekdays pick up the from Sonora OPC (1400) then pick up at the Modesto OPC (1500) then pick up at the Stockton OPC (1600) and drop off at Mather (1730) excluding holidays

Weekly pick up from Martinez OPC to Mather – Saturday 0930-1000

Weekly pick up from Yountville, Veterans Home of Ca to Mather Laboratory (Friday evenings -1700)

Pick up from Martinez OPC to Mather – (Sundays and after hours on a as needed basis)

Pick up from Chico VA OPC to VA Sacramento Medical Center Laboratory (Friday evenings and *evenings prior to mid-week holidays* (Tuesday through Friday) - 1600)

Pick up from Sonora VA OPC to VA Sacramento Medical Center Laboratory (Friday evenings and *evenings prior to mid-week holidays* (Tuesday through Friday) - 1600)

Pick up from Modesto VA OPC to VA Sacramento Medical Center Laboratory (Friday evenings and *evenings prior to mid-week holidays* (Tuesday through Friday) - 1600)

Pick up from Yuba City VA OPC to VA Sacramento Medical Center Laboratory (Friday evenings and *evenings prior to mid-week holidays* (Tuesday through Friday) - 1620)

*Evenings prior to mid-week holidays* : For mid-week holidays, if the federal holiday is on a weekday between Tuesday and Friday, pick up the day before. If the federal holiday is on a Monday, there is no pickup on Sunday.

Items to be picked up will be primarily Laboratory specimens, i.e. body fluids (blood, urine and stool), will be prepackaged in biohazard bags with absorbent material. VANCHCS will provide locking containers to ensure specimens remain at correct temperatures (room temperature, refrigerated, or frozen) during transport.

All specimens must be transported in accordance with all Department of Transportation and OSHA Codes of Federal Regulations (CFR) 49 and 29.

Contractor’s couriers transporting lab specimens must be trained in “Universal Precautions” in the handling of biohazard materials (specimens). Training must include the use of procedures in case of biohazard spills and accidents.

The Contractor shall ensure the confidentiality of all patient information being transported and will be held liable in the event of breach of confidentiality. The Contractor shall comply with the provisions of the Federal Privacy Act of 1974 (Public Law 93-579).

Contractor must be a courier company with a state license and carry liability insurance. All couriers transporting specimens under this contract must be bonded and carry cellular phones and pagers for communication purposes. Any delays in the delivery of specimens are to be reported to the Mather Laboratory at (916) 843-5373.

Contractor is responsible for ensuring they have someone available at the times needed for pickup and delivery.

Contractor shall provide a phone number to call a dispatch or similar number for issues or delays in pickups, deliveries, or other issues.