36C26124Q1015 0002 Questions and Answers.pdf

5. PROJECT NUMBER (if applicable)

CODE7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODECODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 7

00261

Department of Veterans Affairs Network Contracting Office 21 VA Southern Nevada Healthcare System 6900 N. Pecos Road, Building 6 North Las Vegas NV 89086

00261

Department of Veterans Affairs Network Contracting Office 21 Southern Nevada Healthcare System 6900 N. Pecos Road, Building 6 North Las Vegas NV 89086

To all Offerors/Bidders

36C26124Q1015

08-29-2024

X x

The purpose of this amendment is to provide answers to questions received. Please see page 2 of this amendment for answers to questions received.

Questions and Answers

1. Does the VA want installation included in the quote?

Answer: Installation is not needed, these are on wheels and we can roll them right into the department.

2. Proposal Submission Format:

Could you please confirm the preferred format for submitting the proposal? Is there a specific template or structure you would like us to follow?

Answer: Quotation can be submitted as a quote on company letterhead or by filling out request for quote pages 1-7, no specific template or structure is preferred.

3. Electronic Submission Details:

Are there any specific requirements or restrictions for the electronic submission of the proposal, such as file size limits or acceptable file formats (e.g., PDF, Word)?

Answer: Accepted formats include Portable Document Format (PDF), MS Word, and Microsoft Excel. Note that there is a 20 MB file size limit per e-mail message.

4. Amendment Acknowledgment:

How should we acknowledge any amendments to the solicitation in our proposal? Is there a specific section where this should be noted?

Answer: Amendments can be acknowledged by email when sending the quote or if quote is provided by filling in the request for quote, amendments can be acknowledged on page 4.

5. Proposal Contents:

Besides the technical description, price, and past performance information, are there any additional documents or certifications required to be included with the proposal?

Answer: Please provide technical information, delivery information, pricing, business size and status, SAM Unique Entity ID, company address, and company POC information.

6. Equivalent Items:

If we propose an equivalent product to the specified TBJ models, what documentation or evidence do you require to demonstrate that it meets the salient characteristics?

Answer: We will require the technical data with spec sheet as well as drawings with proper measurements and requirements for Engineering to review and confirm that our facility electrical grid can support without having to complete a construction project.

7. Product Samples:

Are product samples required for this solicitation? If so, when and how should these samples be submitted?

Answer: No.

8. Delivery Timeline:

Could you clarify the expected delivery timeline for each item? Should we propose a timeline, or is there a specific timeframe that must be adhered to?

Answer: Please propose a timeline.

9. Shipping Instructions:

Are there any special shipping instructions, such as preferred carriers or specific packaging requirements, to ensure safe delivery to the VA Medical Center?

Answer: The facility has a loading dock, assuming due to the size and weight, these would go freight ground. We ask that they are palletized & wrapped to prevent any damage during shipping. Normally there is minor assembly required to install the pegboards on units that have the backing. Since they are separate pieces, this backing is either crated or shipped on a separate pallet.

Dock Info:

Hours of operation: Monday thru Friday 0800-1500 PST Closed Holidays

Any delivery exceptions (size of truck)? None, facility has dock

10. Invoicing and Payment Structure:

Can you confirm the invoicing process? Should invoices be submitted upon delivery and acceptance of each item, or is there a preferred invoicing schedule (e.g., Net 30)?

Answer: Invoices are submitted electronically. Vendor Electronic Invoice Submission Methods are below:

Facsimile, e-mail, and scanned documents are not acceptable forms of submission for payment requests. Electronic form means an automated system transmitting information electronically according to the accepted electronic data transmission methods below:

1.VA’s Electronic Invoice Presentment and Payment System – The FSC uses a third-party contractor, Tungsten, to transition vendors from paper to electronic invoice submission. Please go to this website: http://www.tungsten-network.com/US/en/veterans-affairs/ to begin submitting electronic invoices, free of charge.

2.A system that conforms to the X12 electronic data interchange (EDI) formats established by the Accredited Standards Center (ASC) chartered by the American National Standards Institute

(ANSI).

The X12 EDI Web site (http://www.x12.org).

Vendor e-Invoice Set-Up Information:

Please contact Tungsten at the phone number or email address listed below to begin submitting your electronic invoices to the VA Financial Services Center for payment processing, free of charge. If you have question about the e-invoicing program or Tungsten, please contact the

FSC at the phone number or email address listed below:

•Tungsten e-Invoice Setup Information: 1-877-489-6135

•Tungsten e-Invoice email: VA.Registration@Tungsten-Network.com

•FSC e-Invoice Contact Information: 1-877-353-9791

•FSC e-invoice email: vafsccshd@va.gov

11. Payment Terms:

What are the payment terms for this contract? Will payments be made upon the completion of the entire contract, upon delivery, or based on a milestone schedule?

Answer: Payment terms are NET 30 after delivery and government acceptance of entire contract.

12. Warranty and Support:

What are the warranty requirements for the products? Do you require extended warranty or service agreements, and how should these be documented in the proposal?

Answer: Standard commercial warranty applies. Extended warranty and service agreements not required.

13. OEM Authorization:

If we are not the Original Equipment Manufacturer (OEM), what specific documentation do you require to prove that we are an authorized dealer or reseller?

Answer: Please provide authorized dealer or reseller letter if not Original Equipment Manufacturer (OEM).

14. Gray Market and Counterfeit Items:

How do you define gray market and counterfeit items for this contract, and what specific steps should be taken to ensure compliance with these requirements?

Answer: As noted in VAAR 852.212-71 GRAY MARKET AND COUNTERFEIT ITEMS (FEB 2023), “ No used, refurbished, or remanufactured supplies or equipment/parts shall be provided.

This procurement is for new Original Equipment Manufacturer (OEM) items only. No gray market items shall be provided. Gray market items are OEM goods intentionally or unintentionally sold outside an authorized sales territory or sold by non-authorized dealers in an authorized sales territory. No counterfeit supplies or equipment/ parts shall be provided.

Counterfeit items include unlawful or unauthorized reproductions, substitutions, or alterations that have been mismarked, misidentified, or otherwise misrepresented to be an authentic, unmodified item from the original manufacturer, or a source with the express written authority of the original manufacturer or current design activity, including an authorized aftermarket manufacturer. Unlawful or unauthorized substitutions include used items represented as new, or the false identification of grade, serial number, lot number, date code, or performance characteristics. Vendor shall be an OEM, authorized dealer, authorized distributor, or authorized reseller for the proposed equipment/system, verified by an authorization letter or other documents from the OEM. All software licensing, warranty and service associated with the equipment/system shall be in accordance with the OEM terms and conditions.

15. Evaluation Process:

Can you provide more details on the evaluation process, specifically how technical acceptability and price will be weighted? Are there any additional factors that might influence the award decision?

Answer: As noted in the addendum 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021), “ In accordance with FAR 13.106-2(b)(3), the quotes will undergo a comparative evaluation to determine which vendor provides the best value to the Government in terms of the information provided in response to the non-priced factors while also providing a competitive price. Moreover, the Government is not assigning weight to the factors or listing them in any order.

16. Product Types and Numbers

1. Load Master Table:

Model: TBJ MODEL 35-60-PPT-NB-AH-M

Description: Prep & Pack Table

Key Features:

T304 stainless steel

Heliarc welded construction

Push-button height adjustment from 35” to 46”

24” x 24” LED lighted inspection area with dimmer control

60" long x 35" wide overall dimensions

2. Wrap Table:

Model: TBJ MODEL 35-72-PPT-NB-AH-M

Description: Prep & Pack Table

Key Features:

T304 stainless steel

Heliarc welded construction

Push-button height adjustment from 35” to 46”

24” x 24” LED lighted inspection area with dimmer control

72" long x 35" wide overall dimensions

3. Prep Table:

Model: TBJ MODEL 35-78-PPT-NB-AH-M

Description: Prep & Pack Table

Key Features:

T304 stainless steel

Heliarc welded construction

Push-button height adjustment from 35” to 46”

24” x 24” LED lighted inspection area with dimmer control

78" long x 35" wide overall dimensions

4. Prep Table with Backing:

Model: TBJ MODEL 35-72-AH-M PPT

Description: Prep & Pack Table with Backing

Key Features:

T304 stainless steel

Heliarc welded construction

Push-button height adjustment from 35” to 46”

24” x 24” LED lighted inspection area with dimmer control

Perforated pegboard back panel for accessory hanging

Overhead light canopy with LED lighting

72" long x 35" wide overall dimensions

Clarification on Item Quantities

Could you please confirm if the request for each of the items listed (e.g., "1 each") is accurate, or if additional quantities are expected?

Answer:

For CLIN 0001 a quantity of 1 Unit is required.

For CLIN 0002 a quantity of 1 Unit is required.

For CLIN 0003 a quantity of 2 Units is required.

For CLIN 0004 a quantity of 1 Unit is required.