Sources Sought Notice.pdf

This is a SOURCES SOUGHT ANNOUNCEMENT ONLY The intent of this Sources Sought Announcement is to assist in our decision-making process for services procurement. This is not a solicitation, nor request for quotes or proposals. Through the receipt of responses, this will enable a more precise type of procurement process. The Government is not obligated to nor will it pay for or reimburse any costs associated with responding to this sources sought synopsis request. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award of a contract, nor does it restrict the Government to a particular acquisition approach.

The Department of Veterans Affairs, Network Contracting Office (NCO) 21, is conducting market research to identify potential vendors with economic status of Service-Disabled Veteran-Owned, Veteran- Owned, and other Small Businesses that can provide Mobile CT Rental services per the general requirements below.Any inquiries are to be made in writing by email to the point of contact, Austin Mitts, Contracting Specialist. Responses to this notice shall be sent by email to austin.mitts@va.gov by the due date and time of 09/18/2023 by 12:00 p.m. (Pacific Time).

This is for a Base Year Plus One Option Year contract.

Background/Introduction: The Contractor shall provide a mobile actively shielded 16 slice CT Scanner at the Community Based Outpatient Clinic, Eureka, CA. This will include the transportation, set up/removal, and inspection/certification by a health physicist. The date of continuation of service will be from January 1, 2024 through December 31, 2024 plus one option year. The scanner will include supporting equipment to provide the doctors and radiologists a like system which will provide the same level of care our patients are presently receiving. Services shall be provided for the San Francisco VA Health Care System at the Eureka CBOC, in Eureka, CA. All services shall be provided in accordance with the specifications, terms and conditions contained herein.

Place of Performance:

VA Eureka Community Base Outpatient Clinic 930 W Harris Eureka CA 95503

Requirements: Equipment and Services: Contractor will provide a vendor owned portable CT scanner (minimum features seen below) in a trailer not to exceed 50’ in length including transportation to and from the location and PACS/phone/ connectivity/hook up. Trailer needs to connect successfully to already built entry ramp with specified floor height of the ramp being 45” and width of ramp doorway being 96”. Power cable 50’ extension must be available if initial power cable isn’t sufficient to reach power junction Russell Stoll connection. Possible use of a short cab should be available for maneuvering in and out of use destination due to tight parking requirements if necessary.

• Have the resources available to switch to a smaller truck (Yard Goat Semi-Trailer) to position the rental CT trailer in its final position, if necessary.

16 slice Scanner (preferred)

SYSTEM SPECIFICATIONS:

GE BRIGHTSPEED 16-Slice CT

GE Brightspeed 16 Select offers multi-detector capabilities with the convenience of compact design. The Advanced slip ring gantry design enables rapid low dose imaging.

• • Aperture: 70cm maximum SFOV

• • Rotational Speeds of 360 degrees in 0.8, 1.0.1.5, 2.0, 3.0 and 4.0 seconds

• • Gantry Tilt: Plus, or minus 30-degree tilt

• • Integrated breathing light with count down timer

• • Table: Vertical range 44.1-99.1 cm with a table capacity of 450 lb.

• • The generator allows 80, 100, 120 and 140 kvp and mA customization from 10-260/350 mA in 5 mA increments

• • Dual CT Injector

Features

-IHE - SWF

-DICOM Modality Worklist (MWM)

-DICOM Perform Procedure Step (MPPS)

-DICOM Dose reports (ALARA)

Software

Smart Prep

Smart Dose

Dose management

Hours of Coverage:

Normal hours of coverage are (Monday through Friday) from 8:00am to 4:30pm, excluding holidays.

Competency of Personnel Servicing Equipment:

A. Each respondent must have an established business, with an office and full-time staff. The staff includes a "fully qualified" FSE and a "fully qualified" FSE who will serve as the backup.

B. “Fully Qualified" is based upon training and on experience in the field. For training, the FSE(s) shall have successfully completed a formalized training program, for the equipment identified in Section B. For field experience, the FSE(s) shall have a minimum of two years of experience, with respect to scheduled and unscheduled preventive and remedial maintenance on equipment identified in Section B.

C. The FSE(s) shall be authorized by the contractor to perform the maintenance services as required. All work shall be performed by "Fully Qualified" competent FSEs. The contractor shall provide written assurance of the competency of their personnel and a list of credentials of approved FSEs for each make and model the contractor services at the VAOPC. The CO may authenticate the training requirements, request copies of training certificates or credentials from the contractor at any time for any personnel who are servicing or installing any VAOPC equipment. The CO and/or the COR specifically reserve the right to reject any of the contractor's personnel and refuse them permission to work on the VAOPC equipment.

Response Method:

The Government requests capability statements and comments from interested businesses regarding the requirements described above. Responsible sources are encouraged to submit a response to this notice with a statement of interest on company letterhead. When responding, in Subject line insert: Sources Sought Eureka CT Scan

At a minimum, the following information shall be provided:

1. Company Name;

2. Company Mailing Address;

3. Point(s) of Contact including telephone number(s) & email address(es);

4. Socio-Economic (i.e. Small/Large Business, HUBZone, Service Disabled Veteran Owned, 8(a), etc.) as it relates to NAICS Code 541990 ($19.5 Million).

5. Description of your firm’s capability in providing Mobile CT Services (Include relevant past performance/ contract number and point of contact for services provided)

6. SAM UEI Number

7. Additional information and/or comments.

8. (8.) Identify the estimate pricing for Mobile CT Rental for Department of Veterans Affairs, San Francisco Healthcare Sytem. This is not a request for quote. This is a request for pricing information for market research purposes only.

Item #

Description/Part Number*

Qty

Unit Unit Price Extended Amount

1 Mobile CT Rental - Base Year

12 MO

2 Mobile CT Rental - Option Yr 1

12 MO

As this is a service acquisition, the Small Business Administration and the Federal Acquisition Regulation have a Limitations on Subcontracting requirement. For all small businesses, to include SDVOSB and VOSB, “At least 50 percent of the cost of contract performance incurred for personnel shall be expended for employees of the concern.” See FAR 52.219-14 available in full text at https://www.acquisition.gov/far/part-52

1. Invoices will only be accepted on a monthly basis. Weekly invoices will not be accepted.

2. Please see the attached DRAFT performance work statement for further details.