Amendment 1 36C26123Q1032 0001.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 9

0001 10-11-2023 640-24-1-344-0003 None

612MCP

Department of Veterans Affairs

Network Contracting Office (NCO) 21 3237 Peacekeeper Way, Bldg 200 Suite 204 McClellan Park CA 95652

612MCP

Department of Veterans Affairs

Network Contracting Office (NCO) 21 3237 Peacekeeper Way, Bldg 200 Suite 204 McClellan CA 95652

To all Offerors/Bidders 36C26123Q1032

08-08-2023 X

X

X 1

The purpose of this amendment is to change the Requisition Number on the solicitation from 640-23-4-344-0130 to 640-24-1-344-0003 located in block 1 of the 1449. This amendment also updates Addendum to FAR Provision 52.212-1, VAAR 852.273-73, and the price schedule. The changes are highlighted below. Additionally, this amendment extends the due date for this solicitation to November 2, 2023, at 10:00 am PST. All questions must be submitted to Timothy.smith9de3@va.gov by October 18, 2023, at 10:00 am PST.

All other terms and conditions remain unchanged.

Tim Smith Contracting Officer mailto:Timothy.smith9de3@va.gov

ADDENDUM TO 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS

SUBMISSION INSTRUCTIONS

(a) General Instructions

(1) Electronic Submissions: Contractors must email their quote to Timothy.smith9de3@va.gov. Include the solicitation number in the Subject line. Any attachments must be readable using Microsoft Office or Adobe PDF. The size of the email is limited to 5 megabytes (MB) but multiple emails are allowable. Quotes must be submitted electronically and will not be accepted through fax or postal mail.

(2) Follow the quote preparation instructions as given in the solicitation and prepare your response and supporting documents. Contractors must be registered in the System for Award Management (SAM) and have a Contractor’s Unique Entity ID (SAM) number. All questions regarding this solicitation should be emailed to timothy.smith9de3@va.gov as stated within the SF1449. Verbal inquiries or questions will not be addressed or accepted.

NOTE: For purposes of computer and administrative efficiencies, it is required that each “Volume” is its own pdf document: Volume One – Technical, Volume Two – Past Performance, Volume Three – SDVOSB/VOSB Status, Volume Four – Price. Email messages exceeding 5 MB may not be delivered. Please number all pages of the quote.

(b) Selection Process

(1) Evaluations will be conducted under the procedures of FAR Part 13.

(2) In accordance with FAR 13.106-2(b)(3), the quotes will undergo a comparative evaluation to determine which vendor provides the best offer to the government in terms of technical capability and past performance, while also providing a competitive price. The Government reserves the right to consider quotes that offer more than the minimum in selecting the proposal that provides the best offer to the Government. Therefore, it is at the Governments discretion to consider other than the lowest priced offer for award.

(3) The Government intends to establish a contract without exchanges with contractors.

Consequently, Contractors are highly encouraged to offer their best technical and pricing quote in their initial submissions. However, the Government reserves the right to discuss submissions with any or all contractors submitting a technical and price quote, if it is determined advantageous to the Government to do so. This statement is not to be construed to mean that the Government is obligated to conduct exchanges. A Contractor may be eliminated from consideration for award without further exchanges if its technical and/or pricing quote/information is not among those Contractors considered most advantageous to the Government.

(c) Quote Package Contents

(1) Standard Form (SF) 1449 shall be submitted fully completed. The contractor shall acknowledge all amendments to the solicitation that may be issued. Prospective Offerors are required to submit as part of their quote package:

mailto:timothy.smith9de3@va.gov

Volume 1 -Technical Submission

An offeror will be evaluated to the extent to which it provides the technical capability in the following 3 factors:

1. Experience:

a) Describe experience in providing housing and supportive services to homeless veteran. If services were not provided to homeless veterans describe experience in providing housing and supportive services to homeless individuals.

b) Provide plan to address bed bug and infection control.

c) Describe your nursing coverage after hours and during weekends.

d) Provide plan to manage Veterans who have higher level of needs than the general population which may include medical and cognitive impairments.

e) Provide plan to implement a harm reduction based environment while delivering services outlined in the Performance Work Statement.

f) Provide plan to manage/arrange transportation for Veterans with a higher level of needs such as cognitive, mobility, substance use, and psychiatric issues.

2. Key Personnel:

a) Identify each person functioning as “Key Personnel” under this contract and provide a description of the services to be provided by such person.

Key Personnel are described in section 6.1.6 of the Performance Work Statement (PWS). Key Personnel include the case manager, case manager supervisor, and manager for nights and weekends. If Key Personnel are not currently on staff, vendor will provide a letter of commitment with candidate’s signature and date or recruiting/staffing plan to include estimated timeline when key personnel will begin performing services in accordance with the PWS.

b) Provide a resume summarizing relevant skills and experience of Key Personnel.

3. Facility Information:

a) Provide facility address and state if your company owns or leases the facility.

b) Provide layout, photos of facility and bed capacity of facility.

c) Does your facility provide housing to females? What is the bed capacity for females?

Volume 2 - Past performance

Past Performance: Contractor Performance Assessment Reporting System (CPARS) will be reviewed to determine if the previous work was recent (within the past 3 years) and relevant (similar size and type of work). Past performance information will also be reviewed to determine the overall trend in the ratings of quality for previous contracts.

Additionally, Federal Awardee Performance and Integrity Information System (FAPIIS) will be reviewed to determine if the contractor has had any adverse actions associated with federal contracts and grants.

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Volume 3 – SDVOSB/VOSB Status

This factor will be used to assess the Offeror's status as a service disabled veteran-owned small business (SDVOSB) or veteran-owned small business (VOSB) concern, or the Offeror's proposed use of eligible SDVOSB/VOSB concerns as subcontractors. In accordance with VAAR 852.215-70 Eligible and certified service-disabled veteran-owned small businesses offerors will receive full credit, and offerors qualifying as veteran-owned small businesses will receive partial credit for the certified Service-Disabled Veteran-Owned and Veteran-Owned Small Business Status evaluation factor. Non- Veteran offerors proposing to use certified SDVOSBs or VOSBs as subcontractors will receive some consideration under this evaluation factor.

The Government will rate more favorable quotes that receive “full credit”. The Government will rate less favorable quotes that receive “no credit”. To receive credit as an SDVOSB/VOSB concern, Offerors must:

a) provide a statement claiming credit as an SDVOSB/VOSB concern, as appropriate;

b) provide a statement certifying that the Offeror meets the size standard to be classified as a “small business” for the NAICS code assigned to this procurement;

c) provide the Offeror's full legal name as that name appears in the Offeror's registration in the U.S. Small Business Administration Veteran Small Business Certification (VetCert) database; and

d) be registered and listed as “Verified” as an SDVOSB/VOSB concern in the VetCert database (available at https://veterans.certify.sba.gov/) on the date offers are due.

To receive consideration for proposed use of eligible SDVOSB/VOSB subcontractor(s), the proposed subcontractor(s) must be registered and listed as “Verified” in the VetCert database (available at https://veterans.certify.sba.gov/) on the date offers are due and must meet the size standard to be classified as a “small business” for the NAICS code assigned to this procurement. To receive credit for proposed use of eligible SDVOSB/VOSB subcontractor(s), Offerors must submit the following information with their quote:

a) The Offeror must provide a statement claiming credit for use of an eligible SDVOSB/VOSB subcontractor;

b) The Offeror must provide the following information regarding its proposed SDVOSB/VOSB subcontractor(s):

i. the subcontractor's full legal name as that name appears in the subcontractor's registration in the VetCert database;

ii. a statement certifying that the proposed subcontractor(s) meets the size standard to be classified as a “small business” for the NAICS code assigned to this procurement;

iii. a narrative that describes the specific tasks each SDVOSB/VOSB subcontractor will perform;

iv. a statement of the estimated dollar value of the subcontract that will be awarded to each SDVOSB/VOSB subcontractor;

v. for each SDVOSB/VOSB subcontract claimed, the Offeror must provide a letter of intent signed by an authorized representative of the SDVOSB/VOSB subcontractor and signed by the Offeror committing the SDVOSB/VOSB subcontractor to perform the work described in (b)(iii) above and committing the Offeror to subcontract with the SDVOSB/VOSB concern to perform that work if the Offeror is awarded a contract under this procurement. The letter must specify the specific tasks the subcontractor will perform, the period of performance for the subcontract, and the approximate dollar value of the subcontract.

The information requested above is required for the Government to evaluate quotes for the SDVOSB/VOSB Status evaluation factor. General statements claiming that an Offeror will use eligible SDVOSB/VOSB subcontractors to perform work under this procurement that do not include the information required above are not acceptable.

FAILURE TO SUBMIT THE INFORMATION REQUIRED ABOVE, INCLUDING THE

SMALL BUSINESS CERTIFICATIONS AND THE LETTER OF INTENT SIGNED BY

BOTH PARTIES, MAY BE VIEWED BY THE GOVERNMENT AS EVIDENCE THAT

THE OFFEROR SHOULD RECEIVE NO CREDIT WHEN EVALUATING QUOTES FOR

THE SDVOSB/VOSB STATUS EVALUATION FACTOR.

Volume 4 - Price

The pricing information will be stated within the Cost Price Schedule of the solicitation.

This pricing will consist of the contractor’s overall price to provide these services.

VAAR 852.273-73 EVALUATION—HEALTH-CARE RESOURCES (NOV 2021)

The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

The quotes will undergo a comparative evaluation to determine which vendor provides the best value to the government in terms of technical submission, past performance, while also providing a competitive price.

1. Technical Factors:

• Experience: The Government will review experience to assess capability to perform the required service. Experience providing services to homeless veterans will be rated more favorable. The Government will rate more favorably quotes which instill confidence for successful Veteran Care for Factors 1 b) – f).

• Key Personnel: Resumes of key personnel will be reviewed to ensure they possess experience in providing the required services. Vendors with experienced key personnel on staff or with signed letters of commitment will be rated more favorable.

• Facility Information: Vendors who provide specifics of facility layout, photos, currently own or lease facility, and able to accommodate the number of homeless veterans for this requirement will be rated more favorably. Physical location, appearance, and operational condition of the facility will be taken into consideration.

2. Past Performance: The Government is assessing the degree of confidence of a successful contract performance.

3. SDVOSB/VOSB Status: This factor will be used to assess the Offeror's status as a service disabled veteran-owned small business (SDVOSB) or veteran-owned small business (VOSB) concern, or the Offeror's proposed use of eligible SDVOSB/VOSB concerns as subcontractors. The Government will rate more favorable quotes that receive “full credit”.

The Government will rate less favorable quotes that receive “no credit”.

4. Pricing: The quote should contain the vendor’s best terms from a price standpoint. The Government will evaluate quotes for award purposes by adding the total price for all contract line items, including options, for a total price utilizing the line items at the beginning of this RFQ. Pricing shall be submitted error free. Do not change or add line items in the Price Schedule. Doing so may have your quote be deemed unresponsive and not considered for evaluation.

Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

For the purposes of the award of this Contract, the Government intends to evaluate the option to extend services, provided under FAR 52.217-8, as follows: The evaluation will consider the possibility that the option can be exercised at any time, and can be exercised in increments of one to six months, but for no more than a total of six months during the life of the contract. The evaluation will assume that the prices for any option exercised under FAR 52.217-8 will be at the same rates as those in effect under the contract at the time the option is exercised. The evaluation will therefore assume that the addition of the price or prices of any possible extension or extensions under FAR 52.217-8 to the total price for the basic requirement and the total price for the priced options has the same effect on the total price of all proposals relative to each other, and will not affect the ranking of proposals based on price, unless, after reviewing the proposals, the Government determines that there is a basis for finding otherwise. This evaluation will not obligate the Government to exercise any option under FAR 52.217-8.

A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

B.2 PRICE/COST SCHEDULE

The guaranteed minimum award amount for this contract is $1,000.00. The maximum aggregate value of orders that can be placed under this contract is $4,200,000.00. The Government does not guarantee that it will place any orders under this contract more than the guaranteed minimum award amount.

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1,098.00 DY __________________ __________________

Provide 3 beds per day to Homeless Geriatric Veterans on a per diem basis in accordance with the Performance Work Statement *San Mateo and Santa Clara Counties* (3 Beds x 366 Day = 1,098) Contract Period: Ordering Period 1 POP Begin: 12-01-2023 POP End: 11-30-2024 PRINCIPAL NAICS CODE: 624221 - Temporary Shelters PRODUCT/SERVICE CODE: G099 - Social - Other

MANUFACTURER PART NUMBER (MPN): N/A

1001 1,095.00 DY __________________ __________________

Provide 3 beds per day to Homeless Veterans on a per diem basis in accordance with the Performance Work Statement *San Mateo and Santa Clara Counties* (3 Beds x 365 Day = 1,095) Contract Period: Ordering Period 2 POP Begin: 12-01-2024 POP End: 11-30-2025 PRINCIPAL NAICS CODE: 624221 - Temporary Shelters PRODUCT/SERVICE CODE: G099 - Social - Other

MANUFACTURER PART NUMBER (MPN): N/A

2001 1,095.00 DY __________________ __________________

Provide 3 beds per day to Homeless Veterans on a per diem basis in accordance with the Performance Work Statement *San Mateo and Santa Clara Counties* (3 Beds x 365 Day = 1,095) Contract Period: Ordering Period 3 POP Begin: 12-01-2025 POP End: 11-30-2026 PRINCIPAL NAICS CODE: 624221 - Temporary Shelters PRODUCT/SERVICE CODE: G099 - Social - Other

MANUFACTURER PART NUMBER (MPN): N/A

3001 1,095.00 DY __________________ __________________

Provide 3 beds per day to Homeless Veterans on a per diem basis in accordance with the Performance Work Statement *San Mateo and Santa Clara Counties* (3 Beds x 365 Day = 1,095) Contract Period: Ordering Period 4 POP Begin: 12-01-2026 POP End: 11-30-2027

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PRINCIPAL NAICS CODE: 624221 - Temporary Shelters PRODUCT/SERVICE CODE: G099 - Social - Other

MANUFACTURER PART NUMBER (MPN): N/A

4001 1,098.00 DY __________________ __________________

Provide 3 beds per day to Homeless Geriatric Veterans on a per diem basis in accordance with the Performance Work Statement *San Mateo and Santa Clara Counties* (3 Beds x 366 Day = 1,098) Contract Period: Ordering Period 5 POP Begin: 12-01-2027 POP End: 11-30-2028 PRINCIPAL NAICS CODE: 624221 - Temporary Shelters PRODUCT/SERVICE CODE: G099 - Social - Other

MANUFACTURER PART NUMBER (MPN): N/A

GRAND TOTAL __________________

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