36C26123Q0636_1.docx

36C26123Q0636

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE

DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a.

PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE

ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26.

TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212

-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNAT

URE OF OFFEROR/CONTRACTOR

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

36C26123Q0636 05-03-2023 Rachael Becker

(916) 923-4972 05-12-2023 12:00

PDT

612MCP

Department of Veterans Affairs VA Sierra Pacific Network (VISN 21) VA Northern California HealthCare System 5342 Dudley Blvd, Bldg 209 McClellan CA 95652-2609 X X 562112 $41.5 Million N/A X *** See Performance Work Statement (PWS)

612MCP

Department of Veterans Affairs VA Northern California HealthCare System 3230 Peacekeeper Way, Bldg. 209 McClellan CA 95652-1012

Department of Veterans Affairs FMS VA-9(101) Financial Services Center PO Box 149971 Austin TX 78714-9971 See CONTINUATION Page Request for hazardous waste disposal services for VA San Francisco Health Care Systems facilities.

Contract performance will be for the base year and four (4) one-year options as follows:

Base year: June 1, 2023, to May 31, 2023 Option year 1: June 1, 2024, to May 31, 2025 Option year 2: June 1, 2025, to May 31, 2026 Option year 3: June 1, 2026, to May 31, 2027 Option year 4: June 1, 2027, to May 31, 2028 Wage Determination(s): Section D, Attachments 1-4 See CONTINUATION Page *** See Accounting and Appropriation X X Rachael Becker Contracting Officer Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C261 Department of Veterans Affairs VA Sierra Pacific Network (VISN 21) VA Northern California HealthCare System 5342 Dudley Blvd, Bldg 209 McClellan CA 95652-2609

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

Vendor Electronic Invoice Submission Methods Facsimile, e-mail, and scanned documents are not acceptable forms of submission for payment requests. Electronic form means an automated system transmitting information electronically according to the accepted electronic data transmission methods below:

VA’s Electronic Invoice Presentment and Payment System – The FSC uses a third-party contractor, Tungsten, to transition vendors from paper to electronic invoice submission. Please go to this website: http://www.tungsten-network.com/US/en/veterans-affairs/ to begin submitting electronic invoices, free of charge.

If you have question about the e-invoicing program or Tungsten, please contact the FSC at the phone number or email address listed below:

• Tungsten e-Invoice Setup Information: 1-877-489-6135

• Tungsten e-Invoice email: VA.Registration@Tungsten-Network.com

• FSC e-Invoice Contact Information: 1-877-353-9791

• FSC e-invoice email: vafsccshd@va.gov

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.2 PRICE/COST SCHEDULE

Summary:

ITEM INFORMATION

Medical Waste Disposal Services - Location: VA San Francisco 4150 Clement Street, San Francisco, CA 94121. Pick up location is Bldg. 203, back dock.

Contract Period: Base POP Begin: 06-01-2023 POP End: 05-31-2024 PRINCIPAL NAICS CODE: 562112 - Hazardous Waste Collection PRODUCT/SERVICE CODE: V112 - Transportation/Travel/Relocation - Transportation: Motor Freight

Medical Waste Disposal Services - Location: VA San Francisco Downtown Clinic, pick up location is 401 Third Street, San Francisco, CA 94107. Pickup front door of the clinic.

POP Begin: 06-01-2023 POP End: 05-31-2024

Medical Waste Disposal Services - Location: VA San Francisco Downtown Clinic 2nd location 671 Harrison Street, San Francisco, CA 94107.

POP Begin: 06-01-2023 POP End: 05-31-2024

Medical Waste Disposal Services - Location: Mission Bay Research Facility, 1700 Owens Street, San Francisco, CA 94107.

POP Begin: 06-01-2023 POP End: 05-31-2024

Medical Waste Disposal Services - Location: VA San Francisco San Bruno CBOC, 1001 Sneath Lane, Suite 300, San Bruno, CA 94066

POP Begin: 06-01-2023 POP End: 05-31-2024

Medical Waste Disposal Services - Location: VA San Francisco Santa Rosa CBOC, 3841 Brockway, Blvd, San Rosa, CA 95403.

POP Begin: 06-01-2023 POP End: 05-31-2024

Medical Waste Disposal Services - Location: VA San Francisco Santa Rosa CBOC, 2285 Challenger Way, Santa Rosa CA 95407.

POP Begin: 06-01-2023 POP End: 05-31-2024

Medical Waste Disposal Services - Location: VA San Francisco Ukiah, CBOC Clinic, 630 Kings Court, Ukiah, CA 95482.

POP Begin: 06-01-2023 POP End: 05-31-2024

Medical Waste Disposal Services - Location: VA San Francisco Eureka CBOC clinic, 930 W. Harris Street, Eureka, CA 95482.

POP Begin: 06-01-2023 POP End: 05-31-2024

Medical Waste Disposal Services - Location: VA San Francisco Clearlake CBOC Clinic, 15415 Lakeshore Drive, Clearlake, CA 94522.

POP Begin: 06-01-2023 POP End: 05-31-2024

Medical Waste Disposal Services - Location: VA San Francisco 4150 Clement Street, San Francisco, CA 94121. Pick up location is Bldg. 203, back dock.

Contract Period: Option 1 POP Begin: 06-01-2024 POP End: 05-31-2025

Medical Waste Disposal Services - Location: VA San Francisco Downtown Clinic, pick up location is 401 Third Street, San Francisco, CA 94107. Pickup front door of the clinic.

POP Begin: 06-01-2024 POP End: 05-31-2025

Medical Waste Disposal Services - Location: VA San Francisco Downtown Clinic 2nd location 671 Harrison Street, San Francisco, CA 94107.

POP Begin: 06-01-2024 POP End: 05-31-2025

Medical Waste Disposal Services - Location: Mission Bay Research Facility, 1700 Owens Street, San Francisco, CA 94107.

POP Begin: 06-01-2024 POP End: 05-31-2025

Medical Waste Disposal Services - Location: VA San Francisco San Bruno CBOC, 1001 Sneath Lane, Suite 300, San Bruno, CA 94066

POP Begin: 06-01-2024 POP End: 05-31-2025

Medical Waste Disposal Services - Location: VA San Francisco Santa Rosa CBOC, 3841 Brockway, Blvd, San Rosa, CA 95403.

POP Begin: 06-01-2024 POP End: 05-31-2025

Medical Waste Disposal Services - Location: VA San Francisco Santa Rosa CBOC, 2285 Challenger Way, Santa Rosa CA 95407.

POP Begin: 06-01-2024 POP End: 05-31-2025

Medical Waste Disposal Services - Location: VA San Francisco Ukiah, CBOC Clinic, 630 Kings Court, Ukiah, CA 95482.

POP Begin: 06-01-2024 POP End: 05-31-2025

Medical Waste Disposal Services - Location: VA San Francisco Eureka CBOC clinic, 930 W. Harris Street, Eureka, CA 95482.

POP Begin: 06-01-2024 POP End: 05-31-2025

Medical Waste Disposal Services - Location: VA San Francisco Clearlake CBOC Clinic, 15415 Lakeshore Drive, Clearlake, CA 94522.

POP Begin: 06-01-2024 POP End: 05-31-2025

Medical Waste Disposal Services - Location: VA San Francisco 4150 Clement Street, San Francisco, CA 94121. Pick up location is Bldg. 203, back dock.

Contract Period: Option 2 POP Begin: 06-01-2025 POP End: 05-31-2026

Medical Waste Disposal Services - Location: VA San Francisco Downtown Clinic, pick up location is 401 Third Street, San Francisco, CA 94107. Pickup front door of the clinic.

POP Begin: 06-01-2025 POP End: 05-31-2026

Medical Waste Disposal Services - Location: VA San Francisco Downtown Clinic 2nd location 671 Harrison Street, San Francisco, CA 94107.

POP Begin: 06-01-2025 POP End: 05-31-2026

Medical Waste Disposal Services - Location: Mission Bay Research Facility, 1700 Owens Street, San Francisco, CA 94107.

POP Begin: 06-01-2025 POP End: 05-31-2026

Medical Waste Disposal Services - Location: VA San Francisco San Bruno CBOC, 1001 Sneath Lane, Suite 300, San Bruno, CA 94066

POP Begin: 06-01-2025 POP End: 05-31-2026

Medical Waste Disposal Services - Location: VA San Francisco Santa Rosa CBOC, 3841 Brockway, Blvd, San Rosa, CA 95403.

POP Begin: 06-01-2025 POP End: 05-31-2026

Medical Waste Disposal Services - Location: VA San Francisco Santa Rosa CBOC, 2285 Challenger Way, Santa Rosa CA 95407.

POP Begin: 06-01-2025 POP End: 05-31-2026

Medical Waste Disposal Services - Location: VA San Francisco Ukiah, CBOC Clinic, 630 Kings Court, Ukiah, CA 95482.

POP Begin: 06-01-2025 POP End: 05-31-2026

Medical Waste Disposal Services - Location: VA San Francisco Eureka CBOC clinic, 930 W. Harris Street, Eureka, CA 95482.

POP Begin: 06-01-2025 POP End: 05-31-2026

Medical Waste Disposal Services - Location: VA San Francisco Clearlake CBOC Clinic, 15415 Lakeshore Drive, Clearlake, CA 94522.

POP Begin: 06-01-2025 POP End: 05-31-2026

Medical Waste Disposal Services - Location: VA San Francisco 4150 Clement Street, San Francisco, CA 94121. Pick up location is Bldg. 203, back dock.

Contract Period: Option 3 POP Begin: 06-01-2026 POP End: 05-31-2027

Medical Waste Disposal Services - Location: VA San Francisco Downtown Clinic, pick up location is 401 Third Street, San Francisco, CA 94107. Pickup front door of the clinic.

POP Begin: 06-01-2026 POP End: 05-31-2027

Medical Waste Disposal Services - Location: VA San Francisco Downtown Clinic 2nd location 671 Harrison Street, San Francisco, CA 94107.

POP Begin: 06-01-2026 POP End: 05-31-2027

Medical Waste Disposal Services - Location: Mission Bay Research Facility, 1700 Owens Street, San Francisco, CA 94107.

POP Begin: 06-01-2026 POP End: 05-31-2027

Medical Waste Disposal Services - Location: VA San Francisco San Bruno CBOC, 1001 Sneath Lane, Suite 300, San Bruno, CA 94066

POP Begin: 06-01-2026 POP End: 05-31-2027

Medical Waste Disposal Services - Location: VA San Francisco Santa Rosa CBOC, 3841 Brockway, Blvd, San Rosa, CA 95403.

POP Begin: 06-01-2026 POP End: 05-31-2027

Medical Waste Disposal Services - Location: VA San Francisco Santa Rosa CBOC, 2285 Challenger Way, Santa Rosa CA 95407.

POP Begin: 06-01-2026 POP End: 05-31-2027

Medical Waste Disposal Services - Location: VA San Francisco Ukiah, CBOC Clinic, 630 Kings Court, Ukiah, CA 95482.

POP Begin: 06-01-2026 POP End: 05-31-2027

Medical Waste Disposal Services - Location: VA San Francisco Eureka CBOC clinic, 930 W. Harris Street, Eureka, CA 95482.

POP Begin: 06-01-2026 POP End: 05-31-2027

Medical Waste Disposal Services - Location: VA San Francisco Clearlake CBOC Clinic, 15415 Lakeshore Drive, Clearlake, CA 94522.

POP Begin: 06-01-2026 POP End: 05-31-2027

Medical Waste Disposal Services - Location: VA San Francisco 4150 Clement Street, San Francisco, CA 94121. Pick up location is Bldg. 203, back dock.

Contract Period: Option 4 POP Begin: 06-01-2027 POP End: 05-31-2028

Medical Waste Disposal Services - Location: VA San Francisco Downtown Clinic, pick up location is 401 Third Street, San Francisco, CA 94107. Pickup front door of the clinic.

POP Begin: 06-01-2027 POP End: 05-31-2028

Medical Waste Disposal Services - Location: VA San Francisco Downtown Clinic 2nd location 671 Harrison Street, San Francisco, CA 94107.

POP Begin: 06-01-2027 POP End: 05-31-2028

Medical Waste Disposal Services - Location: Mission Bay Research Facility, 1700 Owens Street, San Francisco, CA 94107.

POP Begin: 06-01-2027 POP End: 05-31-2028

Medical Waste Disposal Services - Location: VA San Francisco San Bruno CBOC, 1001 Sneath Lane, Suite 300, San Bruno, CA 94066

POP Begin: 06-01-2027 POP End: 05-31-2028

Medical Waste Disposal Services - Location: VA San Francisco Santa Rosa CBOC, 3841 Brockway, Blvd, San Rosa, CA 95403.

POP Begin: 06-01-2027 POP End: 05-31-2028

Medical Waste Disposal Services - Location: VA San Francisco Santa Rosa CBOC, 2285 Challenger Way, Santa Rosa CA 95407.

POP Begin: 06-01-2027 POP End: 05-31-2028

Medical Waste Disposal Services - Location: VA San Francisco Ukiah, CBOC Clinic, 630 Kings Court, Ukiah, CA 95482.

POP Begin: 06-01-2027 POP End: 05-31-2028

Medical Waste Disposal Services - Location: VA San Francisco Eureka CBOC clinic, 930 W. Harris Street, Eureka, CA 95482.

POP Begin: 06-01-2027 POP End: 05-31-2028

Medical Waste Disposal Services - Location: VA San Francisco Clearlake CBOC Clinic, 15415 Lakeshore Drive, Clearlake, CA 94522.

POP Begin: 06-01-2027 POP End: 05-31-2028

PERFORMANCE WORK STATEMENT (PWS)

Regulated Medical Waste (RMW) Removal San Francisco VA (SFVA)

1. Background: The Environmental Management Service at San Francisco VA Healthcare System is requesting service contract for Regulated Medical Waste (RMW) Removal at the San Francisco Healthcare System Campus to include Community Based Outreach Clinics (CBOC).

2. Scope:

a. This is a request for a services contract to provide regulated waste removal services in accordance with current federal, state, and local regulations for San Francisco Healthcare System Campus. To include Community Based Outreach Clinics (CBOC) in Paragraph (3) listed below.

b. Contract performance will be for the base year and four (4) one-year options as follows:

Base year: June 1, 2023, to May 31, 2023 Option year 1: June 1, 2024, to May 31, 2024 Option year 2: June 1, 2024, to May 31, 2025 Option year 3: June 1, 2026, to May 31, 2026 Option year 4: June 1, 2026, to May 31, 2027

c. Contractor shall furnish all labor, materials, and equipment to render complete regulated medical waste removal, transportation, disposal, and documentation of services in accordance with all terms, conditions and specifications contained herein. Performance of services shall occur at the following VA locations listed in Paragraph 3.

3. Place of Performance/Place of Delivery:

San Francisco VA Health Care System

1. VA San Francisco 4150 Clement Street, San Francisco, CA 94121, Pick up location is Bldg. 203, back dock. This service will be performed three times a week.

2. VA San Francisco Downtown Clinic, pick up location is 401 Third Street, San Francisco, CA 94107. The pickup location is the Front Door of the clinic. The pick up location will be weekly.

3. VA San Francisco Downtown Clinic 2nd location 671 Harrison Street, San Francisco, CA 94107.

4. Mission Bay Research Facility, 1700 Owens Street, San Francisco, CA 94107. This pick up with be weekly.

5. VA San Francisco San Bruno CBOC, 1001 Sneath Lane, Suite 300, San Bruno, CA 94066.

6. VA San Francisco Santa Rosa CBOC, 3841 Brockway, Blvd, San Rosa, CA 95403, and 2nd site 2285 Challenger Way, Santa Rosa CA 95407.

7. VA San Francisco Ukiah, CBOC Clinic, 630 Kings Court, Ukiah, CA 95482.

8. VA San Francisco Eureka CBOC clinic, 930 W. Harris Street, Eureka, CA 95482.

9. VA San Francisco Clearlake CBOC Clinic, 15415 Lakeshore Drive, Clearlake, CA 94522

Delivery Schedule

· All bin amounts and sizes are estimated plus or minus 15%.

· They may be adjusted higher or lower according to each facility’s needs.

· Within scope modification may be issued bilaterally to change, add, or remove locations/facilities.

4. Disposal and Health Regulations:

a. Disposal shall be made by the contractor who shall be responsible for all costs incurred in connection with the removal and disposal of all generated RMW under this contract. Once the contractor has left the Medical Center, they shall comply with all local ordinances and State laws applicable to the transportation and disposal of regulated medical waste. The Department of Veterans Affairs understands that any market involving environmental regulations is subject to periodic changes to regulations by various Governmental authorities. The VA shall remain sensitive to any change and be receptive to discussions that may be necessitated due to industry regulatory changes.

5. Weighing Facilities:

a. The Government shall have the right to approve and inspect the Contractor’s weighting facility prior to award of the contract. The Contractor shall provide documentation supporting/demonstrating weighing equipment is tested at least annually for accuracy, properly maintained, calibrated, and operated. Credit shall be provided to the Medical Center whenever it is determined that over-charges result from defective weighting equipment.

6. Weighing System:

7. Performance Monitoring:

a. Performance monitoring will be conducted by the COR and/or government representative of any discrepancies or deviations for the requirements of this Statement of Work and the Quality Assurance Surveillance Plan (QASP). QASP will be provide to the contractor within 30 days of the start of the contract.

8. Contractor Responsibilities:

a. The contractor shall provide containers and/or bags that will be leak-proof, stackable, sealable, transportable, and designed so that government employees will not be required to lift more than 35 lbs. and shall display the universal biohazard symbol. All containers shall be always damage free and in good working order.

b. Containers must be identifiable as to the type of hazardous waste contained within, (i.e., yellow for chemo, red for medical waste) all containers shall be approved by the COR.

c. The contractor shall transport, incinerate, or otherwise dispose of material in accordance with all applicable Environmental Protection Agency (EPA), San Francisco EPA, Department of Transportation (DOT), San Francisco DOT, Occupational Safety and Health Administration (OSHA), and any other state and federal guidelines.

d. The contractor shall maintain each facility’s neat, clean, and professional working environment at all times.

e. Contractor shall provide the training and support to government staff required to ensure compliance with all Local, State, and Federal regulations. Training should be on the proper packaging of regulated medical waste and the training required by the US DOT for generators of regulated medical waste. The contractor shall document, record, and retain all training records providing COR with copies. Training example to be provided with the offer to be considered responsive.

9. Contractor Furnished Materials and Equipment:

a. During performance of the regulated waste removal services for the Department of Veterans Affairs, the Contractor shall furnish the following:

i. Cardboard boxes or reusable plastic containers approximately 45cm wide x 45cm deep x 60cm high with minimum 90-kilogram bursting strength.

1) Both boxes and containers must have biohazard markings or be stamped with the words “REGULATED MEDICAL WASTE”. If reusable plastic containers are used, they must be delivered to the VA Medical Center sanitized and safe for use. Sanitation shall be accomplished by washing at 180 degrees Fahrenheit or higher with a bleach-based solution approved prior to award. The Contractor shall ensure that enough boxes are on hand to accommodate the projected waste load; however, the boxes shall not exceed the capacity of the Environmental Management Service (EMS) to properly store them.

2) The Contractor shall coordinate immediately after award with the Chief, EMS or Industrial Hygienist for amount and storage area. The Contractor shall also provide occasional use containers suitable for disposal of oversized waste items.

b. Plastic liners that are at minimum 1.2 mil, 40 inches x 47 inches, 40-45 gallons, red in color, marked with biohazard markings to fit above size box.

c. Sealing tape and preprinted labels as required by San Francisco EPA Department of regulations for transporting of regulated medical waste.

d. Data/inventory documents (blank manifests) prior to pick-up for Government entry of container weights for each shipment.

10. Packaging/Collection/Transportation:

a. The Government shall be responsible for properly packaging and storing bio-hazardous infectious waste until pickup by contractor.

b. The contractor shall not collect any waste that is improperly packaged, leaking, and overweight, in damaged containers or any container/waste that cannot be treated, transported, or disposed of in a lawful manner or that may cause harm to public health or the environment. The contractor shall take any safety precautions necessary to protect the lives and health of the occupants of the building. Any deficiencies specified by the COR shall be corrected immediately by the contractor.

c. The contractor shall maintain the refuse containers and equipment in a state of satisfactory repair and appearance as determined by the COR.

d. To prevent possible contamination of “navigable waters” as defined in 40 CFR (Code of Federal Regulations) Parts 110 and 112 and to have full knowledge in the event of a spill, immediate notification of quantities and materials discharged shall be reported to the COR.

e. The contractor shall be responsible for loading of regulated medical waste in accordance with 40 CFR 265 on site and transporting in vehicle(s) that are properly placarded for hazardous infectious waste. The driver shall adhere to all posted speed limits in the Government compound and use extreme caution when maneuvering and parking the transport vehicle during pickups. All labor to remove filled containers from secured storage areas, loading the vehicle and replacing with empty containers in secured area is the sole responsibility of the transporter/driver.

1. Vehicle operators shall have all current training and licensure for authorized transport of hazardous materials/waste in accordance with all applicable Federal, State, and local regulations.

11. Incineration:

a. The Contractor shall be required to incinerate all research animal waste, pathological and chemotherapeutic waste accepted under the terms of this contract. Such types of waste shall be separated and identified in clearly marked containers by government personnel. The Contractor shall insure that incinerator used for destruction of chemotherapeutic, pathological, and animal waste follow all applicable Federal, State, and local requirements.

b. All other medical waste generated by the medical centers and outpatient clinics shall be disposed of by the Contractor in accordance with current Federal, State, and local guidelines governing regulated medical waste. In addition to safe and timely waste removal, the Contractor shall be required to sanitize its trash container a minimum of eight times yearly at no additional cost to the Government. Repainting and rehabilitation of the Contractor-owned trash containers shall be performed periodically to ensure that the device is neat, clean, and satisfactory for its intended purpose.

12. Types of Waste Covered:

a. The following are the most common types of medical waste, including regulated medical waste that may be disposed of in performance of this contract. The Government reserves the right to identify other types of waste to be disposed of under the terms of this contract.

Blood and Blood Products Dialysis Waste Animal Tissues, Body parts, and Carcasses Animal Waste (a mixture of animal feces generated from rodents, etc.)

Human Tissues, Body parts, and Limbs Animal Bedding Biological and Pharmaceuticals Research Waste, Laboratory Specimens Pathology and Histology samples Surgery Waste, Isolation Waste Cultures and Slides Chemotherapy and Cytotoxic Waste AIDS and Hepatitis Waste Intravenous bags, Blood bags and Associated Tubing Packaging Materials, Gloves and Gowns Associated with Waste Collection Sharps Waste

13. Sterilization:

a. The contractor will clean and return the containers ready for use, free of debris. The Biohazardous containers shall be red, and any chemotherapy drums or boxes shall be yellow. Cleaning/sterilization of containers shall be the responsibility of the contractor. The contractor shall maintain the containers and equipment in state of satisfactory repair and appearance as determined by the COR.

14. Licenses and Permits:

1. Contractor shall maintain all necessary medical waste permits and licenses for the disposal of and treatment of such waste.

a. The Contractor shall, without additional cost to the Government, provide and maintain all licenses and permits for operational personnel, trailers, containers, vehicles, and other resources required for proper removal of regulated medical waste in accordance all applicable Federal, State, Municipal, and local regulations.

b. Contractor shall also have an assigned U.S. Environmental Protection Agency (EPA) authorization and identification number, necessary Department of Transportation permits, insurance prior to transport and/or disposal of subject waste.

c. EPA regional office. Copy of all licenses shall be provided to Contracting Officer upon contract award. In addition, contractor shall supply an organization chart, listing of key personnel and competency training documentation that demonstrates staff ability to process various waste streams.

d. An ID issued before a legal name change (e.g. birth certificate or driver's license) can be presented as one form of ID if a legal document (e.g. marriage certificate/license or a court order) is also presented linking the previous name to the current legal name. The linking document must display both the former and current legal names. Both documents must be valid and not expired (except U.S Passport). For example, a married woman may use both a certified copy of her birth certificate displaying her maiden name and a driver’s license displaying her married name as the 2 forms of ID compliant with PIV Guidelines, if she provides a marriage license displaying both her maiden name and married name.

15. Contractor Compliance:

a. Title to all Regulated Medical Waste provided to the contractor shall pass from the Government to the contractor at point of loading such regulated medical waste on the contractor’s truck at each VA facility. In case of contractor provided refrigeration unit/trailer, title shall pass to contractor upon hauling of unit off site or reloading onto contractor’s truck.

b. The Contractor is required to comply with all current Federal, State, and local regulations, policies, and procedures regarding tracking, recordkeeping, manifesting, and transportation of regulated medical waste. The Contractor shall comply with all changes to Federal, State, and local regulations and procedures that may occur during the term of this contract. The Contractor shall provide to the Government any additional certifications that may be required because of changes in such regulations, policies, and procedures.

c. The Contractor shall provide all manifests and documentation that apply to removal and disposal of regulated medical waste activities conducted by its workforce and its subcontractors. The Contractor shall furnish and fill out appropriate manifests required to document the safe shipment and proper disposal of regulated medical waste generated by the Government under the terms of this contract.

d. Prior to removal and transport of regulated medical waste generated by each VA site, the Contractor shall obtain approval and signature for each manifest from the local VA Contract Officer's Representative verifying the regulated medical waste was shipped for disposal, and that the Contractor has accepted the measurement of weight stated by the Government. No manifest shall be accepted as valid if not signed by VA COR or designee. A copy of the executed manifest must be filed with the VA Medical Center COR.

e. In addition to providing manifests, the Contractor shall provide CERTIFICATIONS OF DESTRUCTION for each disposal activity to the local VA COR within twenty (20) working days of each removal of regulated medical waste. Certificates of Destruction shall clearly indicate that all manifested waste has been destroyed properly and shall specify the site and date of destruction. The Certificate of Destruction shall at a minimum contain the following:

Pick Up Pickup/Delivery Location Pickup/Delivery Date

Amount of waste collected (number of containers picked up and net weight (lbs.).

Any other information as required by the COR

15. Schedule of Waste Removal:

a. After award of this contract, the Contractor shall coordinate the scheduling with the local COR that best suits each facility’s needs for pickups per week or month specified in Section 3.b., above.

16. Work Hours/Holidays:

a. Normal Work Hours are site specific and detailed in Paragraph 3., 1-9, and are generally between the hours of 8:00am to 4:30 pm.

b. The ten holidays observed by the Federal Government are: New Year’s Day, Martin Luther King’s Birthday, President’s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving Day and Christmas Day and any other day specifically declared by the President of the United States to be a national holiday.

c. Generally, when it is necessary to reschedule a service and/or pickup because of a holiday; service and/or pickup must occur on the next business day following the holiday (alternate arrangements can be made with individual sites at their discretion).

17. Contingency Plan:

a. The Contractor shall maintain a satisfactory contingency plan to meet contract requirements for regulated medical waste disposal in cases where such waste cannot be handled by or at the primary transportation and/or processing facilities due to interruption of services or failure of equipment. The Contractor shall incur all costs associated with fulfilling this contingency plan.

b. General information: Any method of disposal, if it is a San Francisco EPA approved method, for the specific type of medical waste will be acceptable.

18. VHA Supplemental Contract Requirement for Combatting COVID-19:

1. Contractor employees who work in or travel to VHA locations must comply with the following:

a. Documentation requirements:

1. If fully vaccinated, contractors shall show proof of vaccination.

2. NOTE: Acceptable proof of vaccination includes a signed record of immunization from a health care provider or pharmacy, a copy of the COVID-19 Vaccination Record Card (CDC Form MLS-319813_r, published on September 3, 2020), or a copy of medical records documenting the vaccination.

3. If unvaccinated, contractors shall show negative COVID-19 test results dated within three calendar days prior to desired entry date. Test must be approved by the Food and Drug Administration (FDA) for emergency use or full approval. This includes tests available by a doctor’s order or an FDA approved over-the-counter test that includes an affiliated telehealth service.

4. Documentation cited in this section shall be digitally or physically maintained on each contractor employee while in a VA facility and is subject to inspection prior to entry to VA facilities and after entry for spot inspections by Contracting Officer Representatives (CORs) or other hospital personnel.

b. Documentation will not be collected by the VA; contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

1. Contractor employees are subject to daily screening for COVID-19 and may be denied entry to VA facilities if they fail to pass screening protocols. As part of the screening process contractors may be asked screening questions found on the COVID-19 Screening Tool. Check regularly for updates.

2. Contractor employees who work away from VA locations, but who will have direct contact with VA patients shall self-screen utilizing the COVID-19 Screening Tool, in advance, each day that they will have direct patient contact and in accordance with their person or persons who coordinate COVID-19 workplace safety efforts at covered contractor workplaces. Contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

3. Contractor must immediately notify their COR or Contracting Officer if contract performance is jeopardized due to contractor employees being denied entry into VA Facilities.

4. For indefinite delivery contracts: Contractor agrees to comply with VHA Supplemental Contract Requirements for any task or delivery orders issued prior to this modification when performance has already commenced.

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SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (DEC 2022)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in FAR 32.608-2 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work.