36C26123Q0530.docx

SUBJECT*

B+4 OYs Circle CVI Annual Software Licensing 36C261-23-AP-2460

GENERAL INFORMATION

SET-ASIDE

Network Contracting Office (NCO) 21 VA Northern California HealthCare System 5342 Dudley Blvd, Bldg 209 McClellan CA 95652-2609

POINT OF CONTACT*

Contracting Officer Amanda Hildreth amanda.hildreth@va.gov 916-923-4518

PLACE OF PERFORMANCE

Palo Alto Healthcare System

3801 Miranda Ave

Palo Alto CA

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

Sources Sought Notice Sources Sought Notice

DESCRIPTION

Sources Sought Notice

Subject: Sources Sought, Circle CVI – Software License w/ Support Services at the VA Palo Alto Healthcare System (VAPAHCS) The purpose of this sources sought is to conduct market research to support the procurement of Circle CVI – Software License w/ Support Services for VA Palo Alto Healthcare System. This notice serves to survey the market in an attempt to ascertain whether or not sources are capable of providing the requested supplies/services. This notice allows potential contractors/vendors to submit a non-binding statement of interest and documentation demonstrating their capability. The sources sought effort is intended to assess industry capabilities and develop/support the intended direction of acquisition planning. The Network Contracting Office (NCO 21) is requesting responses from qualified business concerns; the qualifying NAICS code for this effort is 513210 Software Publishers.

This sources sought is to gain knowledge of potential qualified sources and their size classifications (Service Disabled/Veteran Owned Small Business (SDVOSB/VOSB), Hub zone, 8(a), small, small disadvantaged, woman owned small business, or large business) relative to NAICS 513210. Responses to this notice, will be used by the Government to make appropriate acquisition decisions. After review of the responses to this notice, a solicitation announcement may be published. Responses to this notice are not considered adequate responses to any corresponding solicitation announcement. All interested offerors will have to respond to the solicitation announcement in addition to responding to this notice.

See attached DRAFT Statement of Work (SOW)

Circle CVI Annual Software Support - Base Year

Circle CVI Annual Software Support - Option Year 1

Circle CVI Annual Software Support - Option Year 2

Circle CVI Annual Software Support - Option Year 3

Circle CVI Annual Software Support - Option Year 4

INSTRUCTIONS:

Submit a brief description, two-three (2-3) pages (including cover letter) that demonstrates how your company can provide the requested services that are required. Include past experience in providing this system to the VA, other Government (Federal or State) agency, or for a private facility. Please specify your availability and your address. PLEASE INDICATE WHETHER YOU HOLD A GSA FEDERAL-SUPPLY SCHEDULE CONTRACT THAT COVERS THESE SERVICES AND, IF SO, THE CONTRACT NUMBER. Provide BUSINESS SIZE AND SOCIO-ECONOMIC STATUS; (a) Indicate whether your business is large or small (b) If small, indicate if your firm qualifies as a small, emerging business, or small disadvantages business (c) If disadvantages, specify under which disadvantaged group and if your firm is certified under Section 8(a) of the Small Business Act (d) Indicate if your firm is a certified Service-Disabled Veteran Owned Small Business (SDVOSB) or Veteran Owned Small Business (VOSB) (g) Include the DUNS number of your firm. (h) State whether your firm is registered with the System for Award Management (SAM) at http://www.sam.gov and/or the VetBiz Registry at http://vip.vetbiz.gov. If not, please NOTE that any future solicitation could only be awarded to a contractor who is registered in SAM and to receive award based on VOSB or SDVOSB status you must be registered in the VetBiz Registry (i) provide current commercial pricing and any applicable discounts. (j) link to the respondent’s General Services Administration (GSA) schedule, or attached file of same, if applicable (k) citation of any current or past customers (i.e., within the past two (2) years) to include contract number, point of contact telephone number or e-mail address; and (l) other material relevant to establishing core competencies of the firm.

Response is due by 4:00 PM PDT, Thursday, April 6, 2023. Please submit e-mail responses to Ms. Amanda Hildreth, Contract Specialist, at email address: amanda.hildreth@va.gov. Your response should include a STATEMENT OF CAPABLILITY, NASA SEWP CONTRACT INFORMATION, DUNS#, BUSINESS SIZE, AND SOCIO-ECONOMIC STATUS information as explained above. Please place “Attention: Circle CVI – Palo Alto CA” in the subject line of your email. This notice is to assist the VA in determining sources only.

NOTES: Issuance of this notice does not constitute any obligation whatsoever on the part of the Government to procure these services, or to issue a solicitation, nor to notify respondents of the results of this notice. No solicitation documents exists at this time; however, in the event the acquisition strategy demonstrates that NASA SEWP or GSA is a viable option for procuring a solution, the RFQ shall be posted to NASA SEWP or GSA eBuy where only those firms who currently hold a Contract with the applicable SIN will be able to respond. The Department of Veterans Affairs is neither seeking quotes nor accepting unsolicited quotes, and responses to this notice cannot be accepted as offers. Any information the vendor considers proprietary should be clearly marked as such. The U.S. Government will not pay for any information or administrative costs incurred in response to this sources sought notice.

DRAFT STATEMENT OF WORK (SOW)

Circle CVI – Software License w/ Support Services Dated: March 10, 2023

1. Background

The CVI42 software offered by Circle Cardiovascular Imaging is comprehensive reading and reporting solution that encompasses Cardiac MR and CT that encompasses fully automatic Quantitative Perfusion, 4D Flow, myocardial Strain, Electrophysiology, and Interventional Planning. With the embedded AI, one is able to get faster reproducible reading and reporting with optimized cardiovascular workflows, while reducing user dependence and workloads, saving physicians more time. VA Palo Alto Radiology Service has been utilizing this software with much success and would like to continue to use this product in the treatment of Veterans.

2. Goals and Objectives

The workflow solution offered by Circle CVI offers the most clinically cleared tools for diagnosis and the most accurate tools to quantify and qualify for research purposes. With this software our Radiologists will easily be able to detect wall motion abnormalities, as well as auto display of stroke volume, ejection fraction, and end-diastolic. They will also be able to access transmitral flow patterns, pulmonary vein forward flow, aortic size, and quantification of shunt sizes. The quantitative perfusion add on will provide objective, user-independent, fully automatic quantitative analysis of myocardial blood flow with expert level accuracy. Overall, it allows us to deliver the best experience and care to our patients by diagnosing accurately and creating a treatment plan to meet their needs.

3. Specific Tasks.

3.1 Circle CVI Responsibilities

1. Circle CVI will provide the 5 year subscription license for CVI42 Evolve, which includes the following: (4 seats).

a. CVI42 – Cardiac MR

b. CVI42 – Strain

c. CVI42 – 4D Flow

d. CVI42 – Quantitative Perfusion

e. CVI42 – Cardiac CT

f. CVI42 – Aortic Valve

g. CVI42 – Mitral Valve

h. CVI42 – Report

2. Circle CVI will provide the 5 year subscription license for the Auto Plaque Evolve for Coronary Auto Plaque Quantification (3 seats).

3. Circle CVI will provide the 5 year subscription license for Evolve, ADAS 3D LV+LA, which is the Left Ventricule & Left Atrium Package (1 seat).

4. Circle CVI to provide Basic software support services associated with the subscription licenses purchased, as outlined in their Master Licensing and Services agreement (MLSA) during their support hours.

a. Support Hours: 9:00am to 5:00pm, in the Customer’s respective time zone, Monday through Friday, excluding statutory holidays.

5. Software Upgrades: Customer has access to the latest versions of the Software and defect fixes to the Software through Circle’s regularly scheduled updates and upgrades.

6. Circle Customer Technical Support Team will assist (Advise, Guide) in the implementation of the cvi42 application in the Customer’s IT environment.

7. Circle Customer Technical Support Team will assist (Advise, Guide) in the migration of the cvi42 application and data from an existing installation (infrastructure) to new infrastructure.

8. Circle Customer Technical Support Team will provide initial remote clinical application software training (for up to 2 hours remote) in order to understand how the product is used within cardiac post processing workflow. Subsequent clinical application software training (for up to 2 hours remote) in conjunction with an upgrade / update of the Software.

3.2 Palo Alto VAMC Responsibilities

1. Palo Alto VAMC to select an on-site Project Leader

2. Palo Alto VAMC to work with Circle CVI for installation and testing of software service

3. Palo Alto VAMC to provide Circle CVI member on site access to work with VAMC team and conduct operational support if needed

4. Contractor Qualifications. There are no contractor requirements for this contract.

5. Performance Monitoring. The Subject Matter Expert (SME) Dr. Sachin Malik will evaluate the services required and monitor the performance of this contract to ensure compliance with the terms and conditions of the contract. The Contracting Officer Representative (COR) will work with the SME to ensure the contract is not breached and all terms are adhered to.

6. Security Requirements The C&A requirements do not apply, and that a Security Accreditation Package is not required. At no time will the vendor be in contact or have access to VA sensitive information. VA sensitive information procedures will be followed per VA Handbook 6500.6.

7. Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI).

Specific to stated “specific tasks” identified in number 5 above, Circle CVI will provide all the support and training needed for the Palo Alto VAMC to utilize the CVI42 software. The Palo Alto VAMC will utilize the solution as part of their daily protocols and document the results.

8. Other Pertinent Information or Special Considerations.

a. Identification of Possible Follow-on Work.

No identifiable follow up work in determining the best overall approach for the contract.

b. Identification of Potential Conflicts of Interest (COI).

There is no potential COI that exists prior to the execution of this contract.

c. Identification of Non-Disclosure Requirements.

The company does not need non-disclosure agreements. They will not be working with sensitive and/or proprietary information.

d. Packaging, Packing and Shipping Instructions.

There are no shipments that have contract-unique requirements that are out of the ordinary.

e. Inspection and Acceptance Criteria.

The COR is responsible for certifying that the work done under the contract is performed to time and standard specifications.

9. Risk Control The company will ensure a clean delivery of product and will not have risk control pertaining to safety, patient issues, infection control and other areas required to be addressed in your functional area.

10. Place of Performance The work will be performed at the VA Palo Alto Health Care System at 3801 Miranda Ave, Palo Alto, CA 94304-1290.

11. Period of Performance. One year starting from the contract award date.

12. Delivery Schedule The contractor must be able to provide support, materials, and training on the MagView software as part of this contract.

13. Invoice / Payment: The Contractor shall submit the invoice at the completion of services to the POC/COR prior to submitting it to OB10 for verification. OB10 shall forward the Contractor’s invoice directly to DFAS Austin (also known as the Finance Service Center) for payment. All invoices shall include the Contract number, Purchase Order number, Order Date, Period of Performance, and Description of Services. The invoices shall provide significant detail to enable reconciliation.

14. OB10 electronic registration. VA entered a relationship with OB10, a global provider of electronic invoicing. With OB10, all Contractors will be able to securely submit invoices directly from their existing billing systems. Contractors can easily submit invoices electronically through OB10.

By submitting invoices electronically through OB10, the Contractor will experience prompt payment with reduced exceptions. Your participation is required in order to continue providing products or services to the VA in compliance with the Improper Payments Elimination and Recovery Act of 2010 (IPERA) and Mandate AN97. The rule mandating electronic invoice submission was published on Nov 27, 2012, and has an effective date of Dec 27, 2012. Mandate AN97 can be located on the Federal Registry at the link provided: https://federalregister.gov/a/2012-28612 .

15. “How-to register with OB10” instructions will be provided to the vendor if needed.

Vendor e-Invoice Set-Up Information: Contact OB10 at the phone number or email address listed below to begin submitting your electronic invoices to the VA Financial Services Center for payment processing, free of charge. If you have question about the e-invoicing program or OB10, contact the FSC at the phone number or email address listed below:

OB10 e-Invoice Setup Information: 1-877-489-6135 OB10 e-Invoice email: VA.Registration@ob10.com FSC e-Invoice Contact Information: 1-877-353-9791 FSC e-invoice email: vafsccshd@va.gov