36C26123Q0358 0001.docx

36C26123Q0358 0001

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) Department of Veterans Affairs VA Sierra Pacific Network (VISN 21) VA Sierra Nevada Health Care System 975 Kirman Avenue Reno

NV

89502-2597 Department of Veterans Affairs VA Sierra Pacific Network (VISN 21) VA Sierra Nevada Health Care System 975 Kirman Avenue Reno

NV

89502-2597 To all Offerors/Bidders

36C26123Q0358 02-21-2023

X

a. The purpose of this amendment address questions from vendors.

b. An attachment of a corrected Performance of Work has been added to address Q&A # 4.

c. An attachment title "questions and answers has been added.

Jared Dawson Contracting Officer

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.2 DESCRIPTION/SPECIFICATIONS/WORK STATEMENT AND REQUIREMENTS

1. GENERAL PROCEDURE

The Contractor shall furnish all necessary and appropriate labor and supervision to successfully perform complete janitorial service for approximately 3,300 square feet at VA Honolulu Vet Center located at 1680 Kapiolani Blvd., Honolulu, HI 96814. Work shall be performed by experienced staff with experience in working with, and around fully occupied office spaces. Services shall be performed in a manner that shall maintain a satisfactory facility condition and present a clean, neat, and professional appearance.

2. HOURS OF SERVICE

The Contractor shall perform the services as specified herein Janitorial service will be 3 (three) days per week. Tuesdays start at 8 am, Thursdays start at 8 am, Fridays starts at 3 pm. The Contractor is not required to provide service on the following U.S. Government holidays nor will the Contractor be paid for these days:

NATIONAL HOLIDAYS:

When a holiday falls on a Sunday, the following Monday shall be observed as a legal holiday by U.S. Government agencies. When a holiday falls on a Saturday, the preceding Friday shall be observed as a legal holiday. Also included would be any other day specifically declared by the President of the United States to be a National Holiday.

3. SITE/USAGE

Site: Honolulu Vet Center Area: approximately 3,300 square feet Number of users (average): 6 individuals each day Contractor will provide all cleaning equipment and supplies required to complete tasks.

4. AREAS TO BE SERVICED

1. Entrance doors and glass

1. Lobby/reception area and glass

1. All offices and work stations

1. Break room/kitchen

1. Unisex Restrooms (2)

1. Hallways

1. Outside entrance

1. Partition glass

1. Windows

5. TASKS

1. Vacuum (approximately 3,300 sq. ft. of office space)

1. Empty Trash Cans and Recycle Bins

1. Clean two (2) unisex restrooms (including sweeping, mopping floors, cleaning sinks, polishing chrome, filling dispensers, clean and disinfect toilets, base, seat and rim, cleaning mirrors, clean and disinfect washbasins, dispensers, fixtures and floors, wiping down stalls)

1. Restock all paper products

1. Dust blinds and mini-blinds

1. Dust light fixtures

1. Dust wall fixtures, tops of doors and window frames, corners and baseboards

1. Dust windowsills

1. Dust uncluttered table tops

1. Dust uncluttered file cabinets Above the Floor Services:

1. Spot clean doors, floor frames, light switches and walls

1. Empty wastepaper receptacles, taking trash to designated area in the building storage or removal, replace with can liner

1. Empty paper shredder, taking waste to designated area

1. Clean and sanitize eating area table tops

1. Clean and sanitize kitchen sink

1. Clean and sanitize counter tops

1. Clean and sanitize microwave

1. Vacuum fabric furniture

1. Dust and damp wipe ceiling vents Carpet Floor Surfaces:

1. Vacuum traffic lanes, under desks and chairs

1. Vacuum walk-off mats

1. Detail vacuuming including edges and corners

1. Spot clean carpeting

1. Remove fresh spots Hard Floor Surfaces:

1. Dust mop floor areas

1. Damp mop floor areas

1. Sweep outside front

1. Shampoo Deep Clean Carpet Appx 3,300 sq. ft. EVERY FOUR (4) MONTHS Glass Cleaning:

1. Entry door is glass, clean inside and out, each cleaning day Restrooms:

1. Clean and disinfect washbasins, toilets, urinals, dispensers and fixtures

1. Clean and disinfect walls surrounding toilets

1. Spot clean tile wall and partitions

1. Clean and disinfect floors

1. Polish all chrome fixtures

1. Clean mirrors

1. Restock paper products and hand soap Tuesday and Thursday

1. Empty Trash Cans and Recycle Bins

1. Clean two (2) unisex restrooms (including sweeping, mopping floors, cleaning sinks, polishing chrome, filling dispensers, clean and disinfect toilets, base, seat and rim, cleaning mirrors, clean and disinfect washbasins, dispensers, fixtures and floors, wiping down stalls) Semi-Monthly:

1. Remove cobwebs from corners and edges

1. Clean inside windows

1. Clean outside windows Monthly:

1. Clean and sanitize lunch/break room trash receptacles

PERFORMANCE REQUIREMENTS

The Contractor shall provide janitorial services as specified below every Monday through Friday in all areas throughout the facility.

CARPET MAINTENANCE: The Contractor shall vacuum all carpeted areas. After vacuuming carpets shall be free of all visible litter, dust and soil. Carpet maintenance shall include spot Furniture shall be removed prior to spot or carpet extraction and returned to its proper position. Upon completion of spot cleaning or carpet extraction the carpet shall be free of soil, stain and residue; all baseboards, walls, doors and furniture shall be free of splashes, marks, streaks, etc.

FLOOR CLEANING: The Contractor shall clean the entire floor surfaces, using a dust free method, including corners and abutments. After sweeping floors shall be free of visible litter, dust and foreign debris. The Contractor shall tilt or move all easily movable items, such as chairs, trash receptacles, etc., to clean underneath.

MOP FLOORS: The Contractor shall mop all accessible areas, including corners and abutments. After mopping floors shall have a uniform appearance free of streaks, swirl marks, detergent residue, mop strands, or any evidence of soil, stains, film, debris or standing water. The Contractor shall move chairs, trash receptacles, and easily movable items to mop underneath and return all moved items to their proper position. After mopping floors there shall be no evidence of splash marks or mop streaks on furniture, walls, baseboards, etc.

PERFORM LOW DUSTING: The Contractor shall perform low dusting in such a manner as to prevent airborne dust. After dusting all dust, lint, dry soil and other foreign debris shall be removed from surfaces of desks, chairs, file cabinets and other type of office furniture and equipment and from ledges, windows sills, hand rails, etc. The Contractor shall not dust computers, typewriters, business machines and equipment of similar nature.

PERFORM SPOT CLEANING: The Contractor shall perform spot cleaning by removing smudges, fingerprints, marks, streaks, etc., from washable surfaces of walls, partitions, doors and fixtures. The Contractor shall clean brass hardware, aluminum bars, stainless steel and other metal on doors. After spot cleaning the surface shall have a clean uniform appearance, free of streaks, spots and other evidence of removed soil.

DISINFECT RESTROOMS: The Contractor shall disinfect all surfaces of partitions, stalls, faces of toilet bowls, urinals, dispensers, sinks and mirrors and other such surfaces, using a germicidal detergent. After disinfecting all surfaces shall be free of streaks, stains, smudges or other foreign debris.

CLEAN AND DAMP MOP RESTROOMS: The Contractor shall sweep floors to remove all visible litter, dust and foreign debris, then damp mop accessible areas. After mopping floors shall have a uniform appearance and be free of streaks, debris, standing water, or mop strands. There shall be no evidence of splash marks or mop streaks on walls, partitions, fixtures, etc.

7. GOVERNMENT FURNISHED FACILITIES/EQUIPMENT

The Government shall furnish a designated area in the facility for use in connection with the performance of the contract. This room shall be maintained in a neat and organized condition. No alterations shall be made to this space without the written permission of the Contracting Officer’s Representative (COR). The Government shall also furnish a vacuum cleaner, janitor’s cart and receptacle to collect trash and recycled material. Any materials, supplies and equipment shall not be stored in areas other than assigned.

8. SUPERVISION BY CONTRACTOR

The Contractor shall assign a Point of Contact (POC) for the purpose of supervision and training the Contractor’s employees and evaluating cleaning procedures to ensure compliance with all provisions in this contract. The Contractor POC shall perform a site visit at least once a month. The schedule of this visit shall be coordinated with the COR.

The contractor shall provide a point of contact in the space below:

1. Name:

1. Telephone number:

1. Email address:

9. QUALITY ASSURANCE

The Contracting Officer’s Representative (COR) will conduct quarterly inspections of the office(s) located at 1680 Kapiolani Blvd. Ste F3 Honolulu, HI 96814 to determine the cleanliness of the areas being provided janitorial services. The COR will communicate his/her findings with the contractor and then will determine the necessary steps to correct any deficiencies. Deficiencies will be corrected by the contractor within 30 days of notification of unacceptable service(s) or condition of the space being served.

10. CONTRACTING OFFICERS REPRESENTATIVE (COR)

Delegation of Authority letters shall be forwarded to the using service and the contractor after agreement has been signed, identifying the individual(s) as the COR(s). No service additional service shall be provided without the approval from the COR or his/her designee of this contract.

The Contractor shall not accept any instructions issued by any other person(s) other than the Contracting Officer or his/her delegated representative acting within the limits of his/her authority.

11. CONTRACTOR SUBMITTALS/INSURANCE REQUIREMENTS

The Contractor is also required to comply with federal and state Workers Compensation and liability insurance. Reference FAR clause 52.228-5-Insurance and Subpart 28.307-2-Liability.

Within 15 days of contract award the Contractor shall furnish to the Contracting Officer certification from his insurance company indicating that the coverage has been obtained and that it may not be changed or cancelled without guaranteed thirty (30) day notice to the Contracting Officer. New certifications shall be furnished prior to the expiration date.

12. SAFETY AND FIRE PREVENTION

In the performance of this contact, the Contractor shall take such safety precautions as necessary to protect the lives and health of the occupants of the building. Fire and safety deficiencies, which exist and are part of the responsibility of the Contractor, shall be immediately corrected. If the Contractor fails or refuses to correct deficiencies promptly, the Contracting Officer’s Representative may issue an order stopping all, or any part, of the work.

The Contractor shall comply with applicable Federal, State, and VA safety and fire regulations and codes, which are in effect during the performance period of the contract.

The Contractor personnel shall follow applicable facility policies concerning fire/disaster programs.

When cleaning tile and hard floor surfaces, the Contractor shall display appropriate warning signs in all areas where operations may cause a traffic obstruction and/or personnel hazard.

13. CONTRACTOR PERSONNEL

The Contractor is responsible for providing fully knowledgeable, trained staff that are competent to meet the cleaning requirements of this contract and fulfill all obligations to the satisfaction of the COR.

All Contractor personnel assigned to the performance of this contract shall wear a Contractor-provided uniform that clearly identifies the individual as a Contractor. Sandals, flip-flop style footwear or open toed shoes shall not be worn by Contractor personnel.

At least one (1) fluent English speaking Contractor representative must be on site during scheduled hours of work. Eating or smoking by Contractor personnel are permitted in designated areas only.

Government telephones shall not be used for personal reasons.

All tasks accomplished by the Contractor personnel shall be performed to preclude damage or defacement of government-owned furnishings, fixtures, equipment and facilities. The Contractor shall report any damage observed or caused by the Contractor personnel to the COR. The Contractor shall be responsible for repair or replacement of government-owned items or facilities to previous condition, if determined to be at fault by the COR.

The Contractor shall ensure that the crew assigned will be cognizant of sexual harassment, drug-free workplace and other appropriate federal employment requirements.

14. SECURITY BACKGROUND CHECKS:

The Contractor at the time of award shall certify that their employees working under this contract have had Security Background Checks prior to working at the Honolulu Vet Center.

Contractor Security Requirements. Failure of a Contractor whose personnel or Subcontractor personnel have access to patient information and/or VA information systems to comply with the contractor personnel security requirements detailed in the "CONTRACTOR PERSONNEL SECURITY REQUIREMENTS" Addendum to this document may result in termination of the contract for default.

15. CONTRACTOR PERSONNEL SECURITY REQUIREMENTS ADDENDUM:

1. Position Sensitivity - The position sensitivity for selected position(s) contract under this have been designated as follows:

POSITION TITLE

Assessed Risk Level

Low Risk

2. Background Investigation - The level of background investigation commensurate with the required level of access is National Agency Check with Written Inquiries (current cost: $279).

3. Contractor Responsibilities

a. The contractor is encouraged to have all contractor personnel performing services in positions identified within this contract as requiring personal investigation to immediately download the background investigation packet from the website designated below upon notification of contract award.

b. It is imperative for the contractor to provide to the Contracting Officer, within two business days following notification of contract award, a listing of all contractor personnel performing services in positions identified within this contract as requiring personal investigation for the process to commence. This list shall be submitted using Addendum [3] spreadsheet and shall reflect the following information:

1. Employee position/title

1. Employee name (last, first, middle (if none indicate "NMN"))

1. social security number

1. date of birth

1. city, state, and country of birth

1. email address Additionally, an email address for the Contractor's primary point of contact must be included on the forwarding document for the list of employees.

c. The contractor shall ensure that all employees identified in the listing submit a complete background investigation packet. Additional guidance and information in completing the required forms, as well as forms for packet submission can be found at:

[If low risk] http://vaww.va.gov/VHASERVICECENTER/Human_Resources.asp The Contractor shall ensure that all personnel listed on the Addendum submit fingerprints as fingerprinting is required with the background investigation. Fingerprinting can be done at the nearest VA Facility. The Electronic Fingerprint Verification Form must be submitted with the above required forms.

e. The Contractor shall inform the contract employee that when filling out Standard Form 85, that there should be no gaps in employment history. Any gaps in employment history on Standard Form 85 may result in OPM rejecting the documentation for investigation and delay contract performance.

f. The Contractor shall ensure that completed employee background paperwork is submitted to the following address within ten (10) business days from date of notification of award to the following address:

SIC/Contracting 2200 Fort Roots Drive, Building 104 North Little Rock, AR 72114

g. When notified that complete and acceptable investigation packets have been received at SIC, the Contractor shall be prepared for employees to commence work on the date and time established by the Contracting Officer at the time of such notification. If the contract involves on-station work, Contractor employees shall report to the office designated in the Contracting Officer's notification of contract effective date for issuance of VA Identification Cards.

h. When notified of an unfavorable determination subsequent to investigation by the Government, the Contractor shall withdraw the employee from performing work under this contract, and, at the request of the VA, submit another employee for consideration.

i. All Contractor employees and subcontractors are required to complete VA’s Privacy training annually. All Contractor employees and subcontractors requiring access to VA computer network are required to complete Cyber Security training courses annually either on-line or hard copy. Documented proof must be provided to the Contracting Officer.

j. The Contractor will notify the Contracting Officer's Technical Representative (COTR), who will, in turn, notify the Contracting Officer, immediately when their employee(s) no longer require access to VA computer systems.

4. Government Responsibilities

a. The Contracting Officer shall submit requests for contractor employee background investigations through the VA's Office of Security and Law Enforcement.

b. The Office of Security and Law Enforcement will notify the contractor with instructions for the contractor's employees, coordinate the background investigations, and notify the contracting officer and contractor of the results of the investigations.

c. The VA facility will pay for requested investigations in advance. A bill for collection will be sent to the contractor to reimburse the VA facility. The Contractor will reimburse the VA facility within 30 days. If timely payment is not made within 30 days from date of bill for collection, then VA shall deduct the cost incurred from the Contractors 1st month’s invoice(s) for services rendered.

16. EXERCISE OF OPTION YEARS

The Government is not obligated to exercise option periods as referenced in this contract. Determination to exercise the option year will be evaluated prior to the expiration of the period in effect. If it is determined to be in the best interest of the Government, the Option Year will be exercised (refer to FAR 52.217-9 – “Option to Extend the Term of the Contract”.

17. PARKING POLICY

It is the responsibility of Contractor personnel to park only in designated parking areas. The VA will not validate or make reimbursement for parking violations of the Contractor’s personnel under any circumstances.

18. SMOKING POLICY

Smoking is not permitted within or around the VA Healthcare System facilities, except in designated areas.

19. CELLULAR PHONES

Cellular phones shall be turned off prior to entering the VA facility and are prohibited for use inside the building.

20. VA POLICIES

Possession of weapons is prohibited. Enclosed containers, including tool kits, are subject to search. Violations of VA regulations may result in citations answerable in the United States (Federal) District Court.

36C26123Q0358 0001

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

Questions and Answers

2/21/2023 Amendment: 36C26123Q0358 0001 Q1. Who is the current incumbent?

A1. No, there is not an incumbent. This RFQ is for a new requirement.

Q2. What is the contract amount?

A2. Refer to question #1 Q3. Can any small business bid on this solicitation or does the business require a VA Cert?

A3. This a Total SDVOSB Set-Aside. A SDOVSB is required and will be verified through the Veteran Small Business Certification (sba.gov) website.

Q4. Could you please explain what is meant by bonded as stated under section B.2. Descriptive/Specification/Work statement and Requirements within the Performance of Work.

A4. The sentence stating “Work shall be performed by bonded, experienced staff with experience in working with, and around fully occupied office spaces.” Is now corrected with the following:

“Work shall be performed by experienced staff with experience in working with, and around fully occupied office spaces.”

Q5. Is there a reason for the short suspense for SOLICITATION: 36C26123Q0358?

A5. The location where services to be delivered is in dire need and requires expeditious acquisition.

Amendment 0001

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