36C26123Q0033_1.docx

SUBJECT*

570-23-1-241-0002 Specialty Bed Rental for VACCHCS

GENERAL INFORMATION

SET-ASIDE

Network Contracting Office (NCO 21) VA Central California Health Care System 855 M Street, Suite 1020 Fresno CA 93721

POINT OF CONTACT*

Contract Specialist Mat Czeshinski mathew.czeshinski@va.gov

PLACE OF PERFORMANCE

VA Sierra Pacific Network (VISN 21)

VA Central California Healthcare System

2615 E. Clinton Ave.

Fresno CA

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

Subject: Sources Sought, Bed rentals for Department of Veterans Affairs, Veterans Health Administration (VHA) VISN 21.

The purpose of this sources sought is to conduct market research to support the procurement of bed rentals for VISN21. This notice serves to survey the market in an attempt to ascertain whether or not sources are capable of providing the requested services. This notice allows potential contractors/vendors to submit a non-binding statement of interest and documentation demonstrating their capability. The sources sought effort is intended to assess industry capabilities and develop/support the intended direction of acquisition planning. The Network Contracting Office (NCO 21) is requesting responses from qualified business concerns; the qualifying NAICS code for this effort is 339113– Surgical Appliance and Supplies Manufacturing This sources sought is to gain knowledge of potential qualified sources and their size classifications (Service Disabled/Veteran Owned Small Business (SDVOSB/VOSB), Hub zone, 8(a), small, small disadvantaged, woman owned small business, or large business) relative to NAICS 339113. Responses to this notice, will be used by the Government to make appropriate acquisition decisions. After review of the responses to this notice, a solicitation announcement may be published. Responses to this notice are not considered adequate responses to any corresponding solicitation announcement. All interested offerors will have to respond to the solicitation announcement in addition to responding to this notice.

Background: The Department of Veterans Affairs is seeking vendors who can provide daily bed rentals per the attached draft performance work statement (PWS). The vendors must demonstrate the ability to meet all requirements for this notice. See attached draft PWS.

INSTRUCTIONS:

Submit a brief description, two-three (2-3) pages (including cover letter) that demonstrates how your company can provide the requested services that are required in the attached draft PWS. Include past experience in providing this requirement to the VA, other Government (Federal or State) agency, or for a private facility. Please specify your availability and your address. The attached PWS is a draft, and is NOT finalized. If any portions seem unclear, prohibited, and/or you are unsure about the draft description of the requirement please list your comments and/or concerns in your response so they can be addressed. PLEASE INDICATE WHETHER YOU HOLD A GSA FEDERAL-SUPPLY SCHEDULE CONTRACT THAT COVERS THESE SERVICES AND, IF SO, THE CONTRACT NUMBER. Provide BUSINESS SIZE AND SOCIO-ECONOMIC STATUS; (a) Indicate whether your business is large or small (b) If small, indicate if your firm qualifies as a small, emerging business, or small disadvantages business (c) If disadvantages, specify under which disadvantaged group and if your firm is certified under Section 8(a) of the Small Business Act (d) Indicate if your firm is a certified Service-Disabled Veteran Owned Small Business (SDVOSB) or Veteran Owned Small Business (VOSB) (g) Include the DUNS number of your firm. (h) State whether your firm is registered with the System for Award Management (SAM) at http://www.sam.gov and/or the VetBiz Registry at http://vip.vetbiz.gov. If not, please NOTE that any future solicitation could only be awarded to a contractor who is registered in SAM and to receive award based on VOSB or SDVOSB status you must be registered in the VetBiz Registry (i) provide current commercial pricing for all items listed in the attached PWS and any applicable discounts. (j) link to the respondent’s General Services Administration (GSA) schedule, or attached file of same, if applicable (k) citation of any current or past customers (i.e., within the past two (2) years) to include contract number, point of contact telephone number or e-mail address; and (l) other material relevant to establishing core competencies of the firm.

Response is due by 15:00 EST Tuesday, October 25, 2022. Please submit e-mail responses to Mat Czeshinski, Contract Specialist, at email address: mathew.czeshinski@va.gov . Your response should include a STATEMENT OF CAPABLILITY, GSA SCHEDULE INFORMATION, DUNS#, BUSINESS SIZE, AND SOCIO-ECONOMIC STATUS information as explained above. Please place “Attention: [Your Firm Name] – Bed Rentals - VA Central California Healthcare System” in the subject line of your email. This notice is to assist the VA in determining sources only.

NOTES: Issuance of this notice does not constitute any obligation whatsoever on the part of the Government to procure these services, or to issue a solicitation, nor to notify respondents of the results of this notice. No solicitation documents exists at this time; however, in the event the acquisition strategy demonstrates that GSA is a viable option for procuring a solution, the RFQ shall be posted to GSA eBuy where only those firms who currently hold a GSA Schedule with the applicable SIN will be able to respond. The Department of Veterans Affairs is neither seeking quotes nor accepting unsolicited quotes, and responses to this notice cannot be accepted as offers. Any information the vendor considers proprietary should be clearly marked as such. The U.S. Government will not pay for any information or administrative costs incurred in response to this RFI.

ITEM INFORMATION

TEMPUR80 SPIRIT HI LO BED TLH CARROL

Contract Period: Base POP Begin: 11-15-2022 POP End: 11-14-2023

TEMPUR84 SPIRIT SELECT HI LO BED TLH CARROLL

ENVISION SPIRIT SELECT HI LO BED/ ONCARE QUARTET TLH/ OQA CARROL/KAP MEDICAL

OQA CARROLL/KAP MEDICAL

P500 MRS SPIRIT SELECT HI LO BED/ SKIN GUARD MATTRESS TLH/

OSG CARROLL/KAP MEDICAL

TC BARIATRIC PLUS W/FOAM BARI 10A BARIATRIC BED, 1000LBS ZSI

TC BARIATRIC PLUS W/AIR BARI 10A BARIATRIC BED, 1000LBS

TC BARIATRIC PLUS W/AIR ANDPULM BARI 10A BARIATRIC BED, 1000 LBS

Delivery:

Department of Veterans Affairs VA Central California Healthcare System 2615 E. Clinton Ave.

Sources Sought Notice

Sources Sought Notice Fresno, CA 93703

Sources Sought Notice

STATEMENT OF WORK

SPECIALTY BED RENTAL

VA CENTRAL CALIFORNIA HEALTH CARE SYSTEM

1. SCOPE OF WORK: The contractor shall provide rental specialty bed equipment to the VA Central California Health Care System (CCHCS) for the sole purpose of patient care for residents and within defined time frames for services.

2. PERFORMANCE PERIOD: The period of performance will be for the PERIOD OF 10-1-2022 THROUGH 9-30-2027. This contract will be for one base year and 4 option years.

3. RENTAL EQUIPMENT SPECIFICATIONS: The following items will be delivered as needed to the VA CCHCS, Fresno, CA:

a. SPIRIT SELECT W/TEMPUR80: HI/LO Bed w/500lb capacity, 10" Lo height. Sleep surface = 35.5"Wx80"L.

b. SPIRIT SELECT W/TEMPUR84: HI LO Bed w/500lb capacity, 10" Lo height. Sleep surface = 35.5"Wx80"L.

c. SPIRIT SELECT W/ENVISION: HI LO Bed w/500lb capacity, 10" Lo height. Sleep surface = 35.5"Wx80"L.

d. SPIRIT SELECT W/P500 MRS: HI LO Bed w/500lb capacity, 10" Lo height. Sleep surface = 35.5"Wx80"L.

e. TC BARIATRIC PLUS W/FOAM: 1000 lb. capacity bed with an expandable surface area width from 36" to 48". It has an expandable length from 80" to 88". Bed includes hand pendant control, 5th wheel steering, and angle indicators.

f. TC BARIATRIC PLUS W/AIR: 1000 lb. capacity bed with an expandable surface area width from 36" to 48". It has an expandable length from 80" to 88". Bed includes hand pendant control, 5th wheel steering, and angle indicators. Mattress surface design and aesthetics provide versatile options for all patients. The surface can be customized to each patient with intuitive controls, and inflatable width and length air bladders. The combination of low air-loss and pulsation therapy provide the best in patient care and wound healing.

g. TC BARIATRIC PLUS W/AIR AND PULM: 1000 lb. capacity bed with an expandable surface area width from 36" to 48". It has an expandable length from 80" to 88". Bed includes hand pendant control, 5th wheel steering, and angle indicators. Incorporating state of the art digital and sensor technology, while supporting patient weights up to 750 pounds, the mattress provides superior rotation along with unmatched patient comfort and unparalleled flexibility.

All bariatric equipment must be inspected by Biomed personnel prior to placing in service. FDA compliance and meet the Department of Veterans Affairs Safe Patient Handling requirement. All bed frames greater than 80” in length must have equivalent size mattresses. Mattress covers for low air loss mattresses will be replaced monthly.

Contractor to remove trash and all debris from installation and packing materials.

Operator Manuals to be provided to users and Service maintenance to be provided as needed on rental equipment.

4. SPECIFIC MANDATORY TASKS AND ASSOCIATED DELIVERABLES

N/A

5. MAINTENANCE: Vendor will provide manufacturer’s cleaning instructions and insure all rental property is cleaned and decontaminated prior to bringing to VA CCHCS and must be tagged with name of Vendor for ownership/identification purposes.

6. TRAINING/IN-SERVICE: Unlimited Operator Training to be conducted to staff on proper use of equipment upon request 24/7 five days per week Monday through Friday excluding holidays.

7. HOURS OF WORK: Beds will be delivered on an as needed basis for patients. The contractor shall report to the administrative office of the VAMC to get further directions regarding what room the equipment will be delivered to.

National holidays observed by the Federal Government are as follows:

If a holiday falls on Sunday, the following Monday will be observed as the National Holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a National Holiday by the U.S. Government agencies. Also included would be any day specifically declared by the President of the United States of America as a National Holiday.

8. DELIVERY LOCATION:

VA Central California Health Care System (VACCHCS) 2615 E. Clinton Ave Fresno, CA 93703-2223

USA

9. SCHEDULE FOR RETURNS: Equipment to be returned will be picked-up in 24 hours unless mutual agreement to hold in event unusual circumstances and delivery will be within 4 hours of request. Broken equipment must be picked-up as soon as possible.

10. IDENTIFICATION/PARKING

The contractor’s employee(s) shall wear visible identification at all times while on the premises of the VA Medical Center. It is the responsibility of the contractor to park in the appropriate designated parking areas. Information on parking is available from the Police and Security Section.

The Contractor, at his/her own expense, shall provide all employees with a Contractor Identification Card (ID), prior to performing work under this contract. Contractor employees are required to display this card at all times when performing under this contract. The Contractors employee shall sign each card issued. Employees released from service by the Contractor shall have their card collected by the Contractor. All cards shall contain an expiration date and photograph of the employee. All cards shall be destroyed upon contract completion or termination of the contract. The contractor's onsite supervisor shall ensure that all employees carry and display their card when on duty, and are prepared to present them upon request. The Contracting Officer Representative (COR) shall periodically verify cards of contract employees match their personal identification.

11. PERMITS AND RESPONSIBILITIES

The Contractor shall obtain and maintain all permits, licenses, and appointments required for the execution of work under this contract at no additional cost to the Government. The Contractor shall obtain these permits, licenses, and appointments in compliance with applicable host country laws. In addition, contract termination shall result if the required documents are subsequently denied or withdrawn by the local authorities. Application, justification, fees, and certifications for any licensure required are entirely the responsibility of the Contractor. The Contractor shall ensure that all employees receive the mandatory training, if applicable to this contract, as required by OSHA, Joint Commission, etc., and shall comply with all standards and/or requirements.

12. CONTRACTING OFFICER REPRESENTATIVE (COR)

The contracting officer reserves the right to designate representatives to act for him/her in furnishing technical guidance and advice or generally monitor the work to be performed under this contract. Such designation will be in writing and will define the scope and limitation of the designee’s authority. A copy of the designation shall be furnished to the contractor.

13. CONDUCT OF PERSONNEL

The Contractor shall be responsible for the performance and conduct of its employees. Personnel employed by the Contractor in the performance of this SOW or any representative of the Contractor entering the VA premises shall be subject to inspections by the Government as deemed necessary. The Contractor shall not employ for performance under this SOW any person whose employment would result in a conflict of interest with the Government’s standards of conduct.

14. PERSONNEL REMOVAL

Government rules, regulations, laws, directives, and requirements that are issued during the Contract term relating to law and order, and security shall be applicable to all employees or representatives who enter the VA premises. Violation of such rules, regulations, laws, directives, or requirements shall be grounds for removal (permanently or temporarily as the Government determines) from the work site. Removal of employee does not relieve the Contractor from the responsibility for the work defined in this SOW.

The Contracting Officer or designated representative (COR) may require the Contractor to remove any employee performing requirements under this SOW for reasons of misconduct, safety, or security risk posed. Contractor employees shall be subject to immediate dismissal from the premises upon determination by the COR that such action(s) is in the best interest of the Government.

15. PERSONNEL APPEARANCE

Contractor employees shall be well-groomed, clean, and neat in appearance; clothes properly fitted, uniform appearance with nametags, and appropriately dressed for the work to be done. Contractor employees shall not wear clothing with slogans, drawings, or language which could be construed as being lewd, obscene, profane, racially offensive, sexually suggestive, and anti-American or which advocates the use of illegal drugs or other unlawful conduct.

16. PERSONNEL COURTESY

Contractor employees shall not exhibit rude behavior. Loudness, vulgarity, rudeness, or other similar offensive conduct by an employee of the Contractor will be ground for denying the employee further access to the VA premises.

17. ALCOHOL AND ILLEGAL DRUG USE

Contractor employees shall not consume alcohol or illegal drugs during working hours or at any other time the employees are performing work under this contract. The contractor shall not allow any employee to perform work if the employee is under the influence of alcohol or illegal drugs. Contractor employees found to be under the influence of alcohol or illegal drugs during working hours will be immediately removed from duty. For the purpose of this provision, the threshold for being under the influence of alcohol or illegal drugs is the same as that established by current laws for vehicle operations. The Contractor is responsible for establishing the method(s) by which employees will be determined to be under the influence of alcohol or illegal drugs.

18. VEHICLE CONDITION AND MARKINGS

All Contractor-owned vehicles shall be maintained in a neat, presentable, and operational condition as determined by the Contracting Officer or COR. Contractor vehicles shall be clearly marked so as to be distinguishable from Government Equipment. Markings shall include, but not limited to, the Contractor's name and telephone number on all equipment and vehicles used to carry out the requirements of the contract. Contractor vehicles will follow parking rules while on US government property and is subject to tow if illegally parked.

19. CONFIDENTIALITY

The Contractor's personnel shall agree to comply with the Privacy Act of 1974 (the Act) and other applicable federal laws, rules, regulations and policies issued under the Act during and after the execution of this contract. Because confidential medical record information may be accessible and/or visible to Contractor employees during performance of their daily duties, the Contractor shall obtain a signed "confidentiality certificate" from each employee prior to allowing them to start work under this contract. Any information about an individual that is maintained by the VA, including, but not limited to, education, financial transactions, medical history, and criminal or employment history or any record that contains the person's name, or the identifying number, symbol, or other identifying particular assigned to the individual, shall be kept CONFIDENTIAL. A copy of this certification shall be provided to the COR upon request.

20. CONTRACTOR PERSONNEL

The Contractor is completely responsible for all actions of their employees. All contractor personnel employed in the performance of this contract shall comply with all VA building regulations, policies, and guidelines while on the premises. Contractor personnel shall be free of body odor and wear clean clothing (uniforms as appropriate) while performing duties under this contract. The Contractor shall consider the clinical environment and instruct/train their personnel in applicable safety precautions and special requirements. These requirements may include but are not limited to such conditions as human secretions, blood, barium, etc. Contractor personnel shall take appropriate precautions while performing duties applicable to this contract.

21. INSURANCE

The Contractor shall procure and maintain for the entire contract period, Workmen's Compensation and employers Public Liability Insurance in accordance with laws of the State of California. Before commencing work under this contract, the contractor shall certify to the Contracting Officer in writing that the required insurance has been obtained. See FAR 52.228-5, Clauses Section. Contractor shall provide the CO with an original signed copy of Insurance Certification with appropriate coverage, no later than ten (10) calendar days after notice of award. The contractor will notify the VA immediately of any changes in insurance coverage. Failure to submit documentation regarding the above insurance requirement shall be grounds to terminate the contract for default.

22. CHANGES TO CONTRACT: The contracting officer is the only person authorized to modify this order.

23. METHOD OF PAYMENT: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

Department of Veterans Affairs

FSC

PO Box 149971 Austin TX 78714-8971

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