36C26122R0086.docx

PWS for Kirman Utilities, 654-23-006 Page 5 of 10

GENERAL INFORMATION

975 Kirman Avenue

Reno NV

CONTACT INFORMATION

VA Sierra Pacific Network (VISN 21) VA Sierra Nevada Health Care System 975 Kirman Avenue Reno, NV 89502-2597

POINT OF CONTACT*

Contract Specialist Dawn Graham dawn.graham2@va.gov 208-429-2038

ADDITIONAL INFORMATION

Presolicitation Notice Presolicitation Notice

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Presolicitation Notice Rev. March 2010 C Kirman Avenue Utilites 89502-2597 36C26122R0086 10-03-2022 N Department of Veterans Affairs VA Sierra Pacific Network (VISN 21) VA Sierra Nevada Health Care System 975 Kirman Avenue Reno NV 89502-2597 Dawn Graham

VASNHCS

975 Kirman Avenue Reno, NV 89502

USA

www.

sam .gov Kirman Avenue Utilities Dawn.graham2 @va.gov Kirman Avenue Utilities Page 1 of The Department of Veterans Affairs VA Sierra Nevada Health Care System, Reno, Nevada (VASNHCS) is seeking Architectural/Engineering (A/E) firms to submit a Standard Form (SF) 330 for the design of project 654-23-006, Kirman Avenue Utility Design. This is a 100% Service Disable veteran Owned Small Business set-aside.

This design effort shall primarily consist of preparing complete construction documents to construct a new, steam and chilled water line system in Reno, Nevada in accordance with VA design criteria. All VA design criteria can be accessed on the web at http://www.cfm.va.gov/TIL/

1.1. This design shall substantially meet all VA requirements.

1.2. The A-E shall perform field reconnaissance, surveys, and site investigations required to obtain engineering information and design data for the accomplishment of the contract documents per this Performance Work Statement.

1.3. Design a new steam line and condensate return line from the existing boiler plant.

1.4. Design a supplemental chilled water line and chilled water return line from the existing boiler plant.

1.5. Design a tunnel from the proposed location of the new boiler plant across a public street to intercept existing steam, condensate return, chilled water lines, and chilled water return at locations to be determined by the facility. The tunnel must allow for additional structures and ideally should allow for a person to transit through its length. Drainage must be incorporated in the design.

1.6. Design pipe connections from the existing boiler plant to the new lines.

1.7. Design new traffic rated vaults at both the hospital and location of the new boiler plant end of the new pipes on campus property.

1.8. New steam and condensate return lines will be designed from the new vault to building 12. These lines will intercept the existing pipes under building 12 and be accessible through their entire length.

1.9. New steam and condensate return lines will be designed from the new vault to the Pipe Shop in building 1.

1.10. Existing steam and condensate return lines no longer used will be abandoned in place as detailed on the TIL.

1.11. The supplemental chilled water and chilled water return lines intercept point will be determined during the design process.

1.12. A minimum of three alternatives for design of this project will be presented during the Conceptual Design Meeting.

1.13. The Contractor during design shall provide a variety of services as described in this document including, but not limited to: design and constructability reviews (including value engineering); pre-solicitation document and procurement support.

1.14. The Contractor under separate contract during construction shall provide a variety of project management services as described in this document including, but not limited to submittal and RFI reviews, site visits during construction, reports on adherence to design documents.

The A/E team shall comprise of, but is not limited to, the following professional disciplines: civil, geotechnical, structural, architectural, medical planning, mechanical/HVAC/ plumbing, Electrical, Fire – Mission Critical, Security, IT/data (telecommunications), construction cost estimating,. The A/E team shall also include architectural personnel with qualified hospital, and hospital infrastructure systems design experience.

A total of three (3) hard copies and one (1) electronic copy of the SF 330 are required. SF-330, Part I may be accompanied by any other evidence of experience and capabilities the applicant considers relevant. A separate SF-330, Part II shall be submitted for each proposed consultant’s office involved. Selection of firms for interviews and negotiations shall be through an order of preference based on demonstrated competence and qualifications necessary for the satisfactory performance of the type of professional services required, that include:

1. Past Experience of the prime firm, consultant firms and proposed designers. Prime firm must have proven experience in health care design through construction administration.

1. Specialized Experience and Technical Competence in hospital design with the ability to design and administer projects within a complex, active healthcare environment with stringent seismic requirements in the State of California.

1. Capacity to accomplish the work in the required time and the ability to adhere to schedules. Provide current workload capability of the prime firm, proposed consultants and designers. Literature should be included to demonstrate the prime firm’s ability to meet scheduled deadlines. This will allow the Government to determine the availability of experienced personnel during the performance period of the contract as well as the capacity to accomplish the work required.

1. Past Performance on contracts with respect to cost control, quality of work and compliance with performance schedules during design and construction phases (prime firm).

1. Geographical location and knowledge of the locality of the project. This requirement considers the prime firm’s familiarity of the applicable geographic area’s architectural standards and codes, building codes, environmental regulations, soil conditions, and seismic requirements within the Palo Alto area. Prime firm must be able to respond to and be on-site within a four-hour window.

Firms that meet the requirements described in this announcement are invited to submit required SF 330’s by 2:00 P.M. Pacific Standard Time (PDT) Monday, October 3, 2022, to the following: THREE (3) hard copies shall be sent to Mr. Clarence P. Cassady (Patrick) at VA Sierra Nevada Health Care System, Office of Facility Maintenance Services, 975 Kirman Avenue, Reno, NV 89502. Hand carried copies can be delivered directly to Mr. Cassady at the same address. ONE (1) electronic copy shall be sent to Mrs. Dawn Graham at dawn.graham2@va.gov.

Questions regarding the solicitation and project shall be directed, in writing, to the Contracting Specialist; Dawn Graham, via E-mail to dawn.graham2@va.gov. It is the intent of the Contracting Officer to make a single firm-fixed price contract award under this solicitation 36C26122R0086.

NOTE: “IAW FAR Clause 52-219-14(c)(1) At least 50 percent of the cost of contract performance incurred for personnel shall be expended for employees of the concern.*Please do not respond unless your company can meet this limitation*”

Performance Work Statement (PWS) for Kirman Avenue Utilities August 1, 2022 Amended August 30, 2022

2. General

2.1. Introduction

2.1.1. The mission of the Department of Veterans Affairs is to care for those “who shall have borne the battle”. This acquisition will ensure the VASNHC’s ability to provide a hospitable environment.

2.2. Objective

2.2.1. The objective of this acquisition is to ensure the patient and working environment of the campus is maintained to published standards.

2.3. Scope of Work

2.3.1. The VA Sierra Nevada Health Care System (VASNHCS) is seeking design services from engineering consultants with mid-level experience for plan preparation and provide construction support.

2.3.2. The Contractor shall provide all the services requested by the VASNHCS as detailed in section (2). The Contractor shall provide efficient and comprehensive project management through all phases of the project, with particular emphasis placed on the capability to work in partnership with VA, consultants, and contractors during pre-solicitation, contract award, and construction phases.

2.3.3. Design-To-Limit: $6M

2.4. Background

2.4.1. The existing steam and chilled water lines at SNCHS have passed their useful life. Additionally, the steam condensate return line has lost integrity and the chilled water supply to the campus has proved inadequate to maintain temperature during the height of summer.

2.5. Type of Contract Contemplated

2.5.1. Firm Fixed Price.

2.6. Period of Performance

2.6.1. The design period of performance of this contract is 180 days from Notice to Proceed.

2.6.2. A proposed schedule:

Kick-Off Mtg/Preliminary Site Review

Notice to Proceed

Kick-Off Mtg/Preliminary Site Review

35% Design Development & Mtg

90% Design Development & Mtg

3.1. Place of Performance

3.1.1. All work to be performed at the VA Sierra Nevada Health Care System (VASNHCS) located at:

3.1.1.1. 975 Kirman Avenue

3.1.1.2. Reno, Nevada

3.2. Applicable Documents

3.2.1. All applicable documentation on the Office of Construction & Facilities Management’s (CFM) Technical Information Library (TIL): https://www.cfm.va.gov/til/index.asp.

4. Specific Requirements/Tasks

4.1. This design shall substantially meet all VA requirements.

4.2. The A-E shall perform field reconnaissance, surveys, and site investigations required to obtain engineering information and design data for the accomplishment of the contract documents per this Performance Work Statement.

4.3. Design a new steam line and condensate return line from the existing boiler plant.

4.4. Design a supplemental chilled water line and chilled water return line from the existing boiler plant.

4.5. Design a tunnel from the proposed location of the new boiler plant across a public street to intercept existing steam, condensate return, chilled water lines, and chilled water return at locations to be determined by the facility. The tunnel must allow for additional structures and ideally should allow for a person to transit through its length. Drainage must be incorporated in the design.

4.6. Design pipe connections from the existing boiler plant to the new lines.

4.7. Design new traffic rated vaults at both the hospital and location of the new boiler plant end of the new pipes on campus property.

4.8. New steam and condensate return lines will be designed from the new vault to building 12. These lines will intercept the existing pipes under building 12 and be accessible through their entire length.

4.9. New steam and condensate return lines will be designed from the new vault to the Pipe Shop in building 1.

4.10. Existing steam and condensate return lines no longer used will be abandoned in place as detailed on the TIL.

4.11. The supplemental chilled water and chilled water return lines intercept point will be determined during the design process.

4.12. A minimum of three alternatives for design of this project will be presented during the Conceptual Design Meeting.

4.13. The Contractor during design shall provide a variety of services as described in this document including, but not limited to: design and constructability reviews (including value engineering); pre-solicitation document and procurement support.

4.14. The Contractor under separate contract during construction shall provide a variety of project management services as described in this document including, but not limited to submittal and RFI reviews, site visits during construction, reports on adherence to design documents.

3. Contractor Quality Assurance.

3.1. Adherence to VA standards as defined on the Technical Information Library (TIL) maintained by the VA’s Office of Construction and Facilities Management shall be the measurement of success in the management of design and construction.

3.2. Qualified VA engineers and consulting engineers employed by the VA will examine work produced by the Contractor to determine if VA standards are being met.

4. Delivery or Deliverables

4.1. Satisfactory completion of the design adhering to VA Standards.

4.2. Submittals

4.2.1. Hard Copy: The VA BIM Standard, available on the TIL (https://www.cfm.va.gov/til/projReq.asp#cad) shall be followed for hard copy submissions.

4.2.2. Electronic Files (AutoCAD, Revit, PDF, Word, Project, etc.): Must be provided in editable format. The VA BIM Standard, available on the TIL (https://www.cfm.va.gov/til/projReq.asp#cad) shall be followed for electronic file submissions.

4.2.3. 35% Design Submission: Electronic: One electronic archive containing separate files for each drawing in AutoCAD, Word, and PDF.

4.2.4. 65% Design Submission: Electronic: One electronic archive containing separate files for each drawing in AutoCAD, Word, and PDF. Initial construction cost estimate.

4.2.5. 90% Design Submission: Electronic: One electronic archive containing separate files for each drawing in AutoCAD, Word, and PDF. Initial construction cost estimate.

4.2.6. 100% Design Submission: Electronic: one electronic archive containing: separate files for each drawing in AutoCAD and PDF; one fully bookmarked PDF file containing all the drawings; one Word file containing all the specification sections; a Word file for each specification section; submittal log; VA Criteria Deviation Log, construction schedule, constructions costs, design calculations, training matrix, spare parts document.

4.2.7. Construction Documents. Hard copy: 1 full-size set of drawings; 1 half-size, 1 set of specifications; construction schedule; design calculations. Electronic: one CD containing: separate files for each drawing in AutoCAD and PDF; one fully bookmarked PDF file containing all the drawings; one Word file containing all the specification sections; a Word file for each specification section; submittal log; VA Criteria Deviation Log, construction schedule, design calculations, training matrix, spare parts document. One current Revit file containing the project.

4.2.8. Record Drawings. Electronic copy: two CDs each containing: each drawing to be a separate file in DWG and PDF (the RVT and DWG format must be unprotected to permit future editing); and one fully bookmarked PDF file containing all the drawings. One Revit file containing the project.

5. Meetings

5.1. For all meetings, the contractor shall be responsible for providing meeting materials, and administrative and facilitation support. Meetings may be conducted by teleconferencing, as approved by the Contracting Officer or the Contracting Officers Representative.

5.2. Post-award Kickoff Meeting

5.2.1. Within 5 business days of contract award, the Government will conduct a post-award kickoff meeting by teleconference. The contractor will be responsible for arranging the meeting.

5.3. Intermittent Project Status Reviews

5.3.1. At the sole discretion of the Government, intermittent project status reviews may be conducted on an informal basis by telephone or teleconference upon 1-day advance notice as approved by the Contracting Officer or Contracting Officer’s Representative.

5.4. Monthly Project Status Reviews

5.4.1. Monthly status meetings to be conducted each month at a time to be determined at the post-award kickoff meeting. The Contractor is responsible for reporting the previous month’s activities (including any risks, issues, or concerns, and actual or recommended actions for their mitigation), and projected activities for the following month. A written monthly summary of activities performed during the month may be accepted in lieu of a meeting at the discretion of the Contracting Officer or the Contracting Officers Representative.

5.4.2. Government requires a monthly review of costs from the Contractor with the COR. This shall include a breakdown of costs of the project and a one month look ahead for work in the next month.

6. Required Travel

6.1. Required travel will be agreed on by the Contracting Officer or Contracting Officer’s Representative (COR) in advance of the travel.

6.2. GSA schedules will be the final authority as to reasonableness of cost.

7. Government Furnished Property/Equipment/Information

7.1. No Government Furnished Property will be used in this procurement.

Source Selection Information—See FAR 2.101 and 3.104