36C26122Q0742.docx

GENERAL INFORMATION

VA Sierra Pacific Network (VISN 21) VA Sierra Nevada Health Care System 975 Kirman Avenue Reno NV 89502-2597

POINT OF CONTACT*

Contracting Officer Jared Dawson jared.dawson@va.gov Contract Specialist Edwin Rivera Edwin.rivera@va.gov

ADDITIONAL INFORMATION

AGENCY’S URL

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AGENCY CONTACT’S EMAIL ADDRESS

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DESCRIPTION

Notice of Intent. The Department of Veterans Affairs, Network Contracting Office (NCO)21 intents to award Sole Source to D & B Supply Corp for zone expansion of an existing Air Link pneumatic tube system located at the VA Southern Nevada Healthcare System, Las Vegas Nevada. Determination of this sole source procurement is in accordance FAR 13.5 Simplified Procedures for Certain Commercial Items. The statutory authority for applying the Simplified Procedures for Commercial Items of FAR 13.5 is 41 U.S.C. § 1901 and is implemented by FAR 13.106-1(b)(2) for restricting competition on this procurement. Competition is restricted because there is only one responsible source and no other supplies or services will satisfy agency requirements. The system currently in use at the VA Southern Nevada Healthcare System includes proprietary equipment to that of D & B Supply Corp. No other vendor can provide the service as to such consideration would require retooling of the facility. It is the government's belief that the proposed candidate is the only vendor that can meet the agency's needs.

This notice of intent is not a request for competitive quotes. No solicitation documents are available and telephone requests will not be accepted. Supporting evidence must be furnished in sufficient detail to demonstrate the ability to comply with the above requirement. Responses will be considered by the government; however, a determination by the government not to compete the proposed acquisition based upon responses of this notice is solely within the discretion of the government. The application NAICS Code is 811219 and the size standard is $22.0M. No telephone request will be accepted.

Special Notice Special Notice

Special Notice

STATEMENT OF WORK

593-22-3-543-0279

I. SCOPE OF WORK. The VA Medical Center, 6900 North Pecos Road, North Las Vegas, NV has a requirement to add a 5th zone to the existing Airlink Tube System

II.SPECIFIC REQUIREMENTS.

Add new airlink two (2) port diverter in corridor C2-4, second floor building five. Connect tube to existing diverter from new diverter. Reconnect to existing system to the main hospital. Blower to be installed with a new turnaround, all air lines and communications lines shall be installed. Program the AirLink software program to accept new diverter and communicate with existing AirLink system. Test and verify proper operation and pressure issue resolved.. Contractor shall be responsible for all labor and materials.

III.PERIOD OF PERFORMANCE: This work, once scheduled, shall be completed within seven (7) Calendar days, once the work has commenced.

IV. HOURS OF WORK AND SCHEDULING. Work at the VA Medical Center as scheduled in advance, with minimal impact to patient care. Schedule all work with the assigned Contracting Officer Representative (COR). The Contractor will need to sign in upon arrival and sign out upon departure at a location designated by the COR.

Place of Performance:

Department of Veteran Affairs Medical Center

V. CONFIRMATION OF REPAIR WORK. All services will be confirmed and approved by the Engineering Department Supervisor or his/her designee.

VI. COMPLIANCE. The contractor shall be fully responsible for compliance with all applicable VA and Federal environmental/occupational safety laws, rules and regulations. The Contractor shall take necessary actions to avoid conditions that may be hazardous to the health and safety of hospital personnel and patients.

VII.. ESCORT AND VETERAN’S HOSPITAL SECURITY POLICE CHECK-IN. All Contractor personnel working onsite at the VA facility shall check in and out with VA Police dispatch located in the front Northeast entrance of the main hospital building. Access to work areas and performance monitoring will be provided by VA Engineering Maintenance personnel.

a. All contract personnel working within VA Southern Nevada Healthcare System facilities must be able to obtain a VA Contractor’s Badge. Contractors must properly wear their badge as identification while performing work inside or outside the VA complex. Contractor personnel that cannot obtain a VA Contractor Badge may not enter or perform work within VA facilities without first reporting to VA Police Service upon entering the VASNHS to sign-in and to obtain a Visitor’s Badge

VIII CHANGES. The Contractor is advised that only the Contracting Officer, acting within the scope of the contract has the authority to make changes which affect the contract in terms of quality, quantity, price or delivery.

In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change shall be considered to have been made without authority and no adjustment shall be made in the contract price to cover any increase in costs incurred as a result thereof.

IX. CONTRACTOR’S RESPONSIBILITIES.

a. The Contractor shall maintain personal liability and property damage insurance prescribed by the laws of the Federal Government. He/she shall take all precautions necessary to protect persons and property from injury or damage during the performance of this contract. He/she shall be responsible for any injury to himself/herself, his/her employees, or others, as well as for any damage to personal or public property that occurs during the performance of this contract that is caused by him/her or his/her employees fault or negligence.

b. Contractor shall comply with all VA safety standards and Policies.

X. PERSONNEL REQUIREMENTS.

Refusal of Contractor’s Personnel: The Government reserves the right to accept or reject Contractor’s staff for the rendering of services. Complaints concerning Contract Personnel performance or conduct shall be dealt with by the Contractor, and/or the COR with the final decision made by the Contracting Officer.

XI. SMOKING POLICY. Smoking is not permitted within or around the VA, except in designated areas.

XII. SAFETY AND FIRE PREVENTION. In the performance of this contract, the Contractor shall take such safety precautions as necessary to protect the lives and health of the occupants of the building. Fire and safety deficiencies, which exist and are part of the responsibility of the Contractor, shall be immediately corrected. If the Contractor fails or refuses to correct deficiencies promptly, the COR may issue an order stopping all, or any part, of the work. The Contractor shall comply with applicable Federal, State, and local safety and fire regulations and codes, which are in effect during the performance period of the contract. The Contractor personnel shall follow applicable facility policies concerning fire/disaster programs.

XIII. VA POLICY. Possession of weapons is prohibited. Enclosed containers, including tool kits, are subject to search. Violations of VA regulations may result in citations answerable in the United States (Federal) District Court.

VHA Supplemental Contract Requirements for Ensuring Adequate COVID-19 Safety Protocols for Federal Contractors statement inclusion to Statement of Work (SOW).

1. Contractor employees who work in or travel to VHA locations must comply with the following:

1. Documentation requirements:

0. If fully vaccinated, shall show proof of vaccination

0. NOTE: Acceptable proof of vaccination includes a signed record of immunization from a health care provider or pharmacy, a copy of the COVID-19 Vaccination Record Card (CDC Form MLS-319813_r, published on September 3, 2020), or a copy of medical records documenting the vaccination

0. If unvaccinated and granted a medical or religious exception, shall show negative COVID-19 test results dated within three calendar days prior to desired entry date. Test must be approved by the Food and Drug Administration (FDA) for emergency use or full approval. This includes tests available by a doctor’s order or an FDA approved over-the-counter test.

0. Documentation cited in this section shall be digitally or physically maintained on each contractor employee while in a VA facility and is subject to inspection prior to entry to VA facilities and after entry for spot inspections by Contracting Officer Representatives (CORs) or other hospital personnel.

0. Documentation will not be collected by the VA; contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

1. Contractor employees are subject to daily screening for COVID-19 and may be denied entry to VA facilities if they fail to pass screening protocols. As part of the screening process contractors may be asked screening questions found on the following website: COVID-19 Screening Tool. Regularly check the website for updates.

1. Contractor employees who work away from VA locations, but who will have direct patient contact with VA patients shall self-screen utilizing the COVID-19 Screening Tool, in advance each day that they will have direct patient contact and in accordance with their person or persons who coordinate COVID-19 workplace safety efforts at covered contractor workplaces. Contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

1. Contractor must immediately notify their COR or Contracting Officer if contract performance is jeopardized due to contractor employees being denied entry into VA Facilities.”

1. For indefinite delivery contracts: Contractor agrees to comply with FAR 52.232-99 and VHA Supplemental Contract Requirements for any task or delivery orders issued prior to this modification when performance has already commenced.

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