36C26122Q0411.docx

36C26122Q0411

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

DUNS:

DUNS+4:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

593-22-3-140-0125

36C261-22-AP-2739

36C26122Q0411 04-22-2022 James Postell

702.791.9000 x18936 05-18-2022 10:00

PDT

00261 Department of Veterans Affairs Network Contracting Office 21 VA Southern Nevada Healthcare System 6900 N. Pecos Road, Building 6 North Las Vegas

NV

89086 X X 221310 $30 Million N/A X VA Southern Nevada Healthcare System Department of Veteran Affairs 6900 North Pecos Road North Las Vegas

NV

89086 00261 Department of Veterans Affairs Network Contracting Office 21 Southern Nevada Healthcare System 6900 N. Pecos Road, Building 6 North Las Vegas

NV

89086

Department of Veterans Affairs Financial Services Center P.O. Box 149971 Austin

TX

78714-9971 See CONTINUATION Page See CONTINUATION Page X x Jared Dawson Contracting Officer Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C261 Jared Dawson Department of Veterans Affairs Network Contracting Office 21 VA Southern Nevada Healthcare System 6900 N. Pecos Road, Building 6 North Las Vegas NV 89086

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

Department of Veterans Affairs Financial Services Center P.O. Box 149971

Austin TX 78714-9971 ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

Veterans Affairs Southern Nevada Healthcare System

STATEMENT OF WORK

1. CONTRACT TITLE:

Water treatment services for VASNHCS Dialysis, SPS and Lab.

2. REQUIREMENTS/SCOPE:

All maintenance, disinfection services & sample testing for Hemodialysis, Lab & SPS.

SPECIFIC TASKS:

ASSOCIATION FOR THE ADVANCEMENT OF MEDICAL INSTRUMENTATION (AAMI):

(Hemodialysis System) It is critical that the Contractor perform all services following the current recommended practices of the Association for the Advancement of Medical Instrumentation (AAMI). Improperly treated water being used for hemodialysis may cause patient injury, or death; therefore, failure to comply with the AAMI Standards will be grounds for termination of the contract.

CENTER FOR DISEASE CONTROL (CDC) RECOMMENDATIONS:

(Hemodialysis System) The Contractor shall follow the Center for Disease Control recommendations for Dialysis Water Quality. The recommendations include, but are not limited to:

(a) Adhere to current AAMI standards for quality-assurance performance of devices and equipment used to treat, store, and distribute water in hemodialysis centers (both acute and maintenance [chronic] settings) and for the preparation of concentrates.

(b) Disinfect RO and water distribution systems in dialysis settings monthly and as indicated by water sample results. If test results come back at or above action levels, the contractor must disinfect the system within 48 hours or by direction of the Nephrology Chief, upon notification of the COR. This will be followed by continuous remediation until two consecutive negative results from weekly samples come back from the lab.

(c) When storage tanks are used in dialysis systems, they should be routinely drained, disinfected with an EPA-registered product, and fitted with an ultrafilter or pyrogenic filter (membrane filter with a pore size sufficient to remove particles and molecules 1 kilodalton) installed in the Maximum allowable chemical contaminant levels in water used to prepare dialysate and concentrates from powder at a dialysis facility and to reprocess dialyzers for multiple use

Contaminant Maximum Concentration (mg/L) Aluminum........................................................................................ 0.01 Antimony ........................................................................................ 0.006 Arsenic.............................................................................................. 0.005 Barium ............................................................................................. 0.10 Beryllium ........................................................................................ 0.0004 Cadmium ........................................................................................ 0.001 Calcium ............................................................................................ 2 (0.1 mEq/L) Chloramines ................................................................................... 0.10 Chromium ...................................................................................... 0.014 Copper ............................................................................................. 0.10 Fluoride ........................................................................................... 0.20 Total Chlorine ............................................................................... 0.10 Lead ................................................................................................... 0.005 Magnesium .................................................................................... 4 (0.3 mEq/L) Mercury ........................................................................................... 0.0002 Nitrate (as N) ................................................................................ 2.00 Potassium ....................................................................................... 8 (0.2 mEq/L) Selenium ......................................................................................... 0.09 Silver ................................................................................................ 0.005 Sodium........................................................................................... 70 (3.0 mEq/L) Sulfate .........................................................................................100.00 Thallium .......................................................................................... 0.002 Zinc ................................................................................................... 0.10

PREVENTIVE MAINTENANCE AND INTERVENING SERVICES (PMI):

Normal service requirements consist of monthly scheduled PMIs for Hemodialysis system and quarterly scheduled PM I’s for Lab System and SPS system will be accomplished specifically in accordance with the manufacturer’s instructions for all equipment covered, as well as additional tasks specified. PMIs are to be scheduled at least three (3) days in advance with the Contracting Officer’s Representative (COR) and are to be performed within the first five (5) working days of each month or quarter specified above, unless otherwise agreed upon by COR. For Hemodialysis system water samples for testing will be collected midweek of the first week of each month during normal operating hours. Normal service requirements will also include all necessary intervening service calls required between inspections to replace any worn or defective parts needed due to instrument failure. Intervening services will be rendered as directed by the COR or designee.

REPORTING:

Contractor or Contractor’s service personnel will respond telephonically to intervening service calls within one hour and be on station for repair within two (2) hours. Contractor will acknowledge delivery calls for tank exchange within two (2) hours and be on station within 24 hours. After receiving a request for emergency service, the work shall be prosecuted continuously until the emergency situation is resolved. Contractor’s failure to respond after notification by the Contracting Officer's representative may be considered grounds for invoking provisions of default. For any repair or service that will be performed during the hours of 7:30 a.m. through 4:00 p.m., the Contractor will report, upon arrival, to the COR and the dialysis unit to receive the key to the RO unit. For any repair or service that will be performed during hours other than the hours 7:30 a.m. through 4:00 p.m., the Contractor will report to the COR upon arriving on station and will wait at VA Police Dispatch until met be the COR or designated Rep.

PMI’S - REVERSE OSMOSIS WATER SYSTEMS:

(a) All work performed shall be accomplished in accordance with manufacturer's instructions including, but not limited to, adjustments, calibrations, cleaning, lubrication, testing, disassembly, check-out, replacement of worn or defective parts, required to keep the equipment in optimum operating condition. Monthly and quarterly preventive maintenance inspections for the reverse osmosis water systems shall include but not be limited to: (A consolidated reference of all replacement parts included in this contract can be found in the Attachment Equipment List).

Hemodialysis System: All maintenance and disinfection services will be performed after close of business.

Monthly Service Requirements:

1. Sanitization of RO/DI Water System and Loop: Labor and sanitizer- are included. Full disinfection of the loop and the reverse osmosis system, maintain the DI (3.6 CF QSR Mix Bed Tanks) system.

1. Replacement of Pre-filters:

a. Two (2) 20” 50/5-micron filters

b. One 5-micron filter.

2. Inspection of all fittings and tubing for leaks, repair leaks within the RO Room when necessary.

3. Inspection of all pressure gauges for acceptable ranges including distribution system pressures

4. Check carbon filter functionality and check chlorine level

5. Check storage tank functionality

6. Any additional system functionality checks, water tests, calibrations, or replacement of defective parts.

7. Check remote alarm panel functionality.

8. R.O. Product Water test on TDS & Conductivity / Hardness / PH / Chloramine, Free Chlorine residual / product flow, reject, re-circulate rate, and percent rejection on each Reverse Osmosis unit.

9. To occur within the first week of the month and in collaboration with Dialysis nurse manager/Biomed: RO water will be tested for bacteria and endotoxins to meet standards as listed in Table 2. To occur bi-annually: RO Product Water and feed water will be tested for all AAMI contaminants listed in Table 1 to occur within the first week in August and February. If test results show contaminate or microbiologic levels are at or above action levels prescribed in Table 1 or Table 2 respectively, then remediation (*for RO and RO loop, not feed water) and retesting will be carried out until two consecutive test results within standard range are returned. The water samples are to be collected in accordance with VASNHS policy “Routine Monitoring of the Dialysis Water Treatment Delivery Process” (this policy will be provided to the Contractor) and shipped to the contracted environmental lab by contractor. These samples include:

a) Sample collected by Contractor and/or Dialysis Staff from the RO port 1.

b) Sample collected by Contractor and/or Dialysis Staff from the RO Return Loop.

c) Sample collected by Contractor and/or dialysis Staff from the RO product.

d) Sample of dialysate taken from two or more hemodialysis units so that each machine will have at least one sample tested throughout the year. -Sample collected by Contractor and/or Dialysis Staff under observation by Biomed and/or hemodialysis technician. If test results come back at or above action levels, then disinfection will be performed by Biomed and/or Dialysis Staff and additional retests will be performed by Contractor.

e) Sample collected by Contractor and/or Dialysis Staff on all portable RO units. If test results come back at or above action levels, then disinfection will be performed by Biomed and/or Dialysis Staff and additional retests will be performed by Contractor.

f) Analysis of submitted samples will be provided to the nurse manager and the appointed. Biomedical engineer by the contracted lab no later than 8 days of the sampling process.

Quarterly Service Requirements

1. Replacement of two (2) 20” 0.2-micron vent Filters.

2. UV sleeves replaced as necessary

Semi-Annual Service Requirements

1. Replacement of three (3) 0.2micron Post Filters.

2. Replacement of five (5) 30” 0.05micron UF Filters.

3. Replacement of six (6) 3.6 CF QSR Mix Bed Tanks.

4. Water testing to AAMI standards

Annual Service Requirements

1. Replacement of Carbon Media 12 cubic ft.

a. Granular media is removed and properly disposed. New granular media is added, and functionality verified. Possibly requires a two-day turn-around time and shut down of system. This will be performed on scheduled downtime (weekend) while the Hemodialysis clinic is closed, which is included in contract.

2. Maintenance to include replacement, as necessary, of eight (8) 4”X40” membranes for RO System

3. Rebuild of pre-treatment control heads.

4. Feed water and loop UV monitor, bulbs and sleeves replacement as necessary.

5. 6 out of specification sanitizations as necessary

Additional Requirements

1. Furnish detailed Field Service Report on each service call to the Contracting Officer's Representative (COR), Biomed and Dialysis Manager. Report to include the following information:

A. Municipal Water Test (monthly)

(i) Total dissolved solids

(ii) Hardness

(iii) Chloramine residual (iv) Free chlorine residual (v) Temperature B. R.O. Feedwater Tests

(i) Total dissolved solids

(ii) Hardness

(iii) Chloramine residual

(iv) Free chlorine residual C. R.O. Product Water Tests

(i) Total dissolved solids, each Reverse Osmosis unit. (ii) Product flow rate, each Reverse Osmosis unit.

D. R.O. Reject Water Test

(i) Reject flow rate, each Reverse Osmosis unit. E.

Pressure Readings

(i) Prefilter in/out

(ii) Carbon Filters in/out

(iii) Reverse Osmosis unit feed pressures (iv) Delivery pump discharge pressure (v) Post filter in/out

(vi) 5 um filters in/out pre RO’s

(vii) H. 0.2 um filters in/out storage stank F. Check for Proper Operation of:

(i) Ultraviolet water sterilizers

(ii) City water booster pump

(iii) Quality monitor (calibrate as needed)

(vi) F. R.O. quality monitor gauges

LAB SYSTEM:

Monthly Requirements

1. R.O. Product Water test on TDS & Conductivity / Hardness / PH / Chloramine, Free Chlorine residual / product flow, reject, re-circulate rate, and percent rejection on Reverse Osmosis unit.

2. AAMI Standards Water Testing for RO loop. Water will be tested for all AAMI contaminants list in Table 1 and tested for bacteria and endotoxins in Table 2 (these tests for dialysis system fit the requirement for the lab RO water set by manufacturer). If test results show contaminate or microbiologic levels are at or above action levels prescribed in Table 1 or Table 2 respectively, then remediation and retesting will be carried out until two consecutive test results within standard range are returned. The water samples are to be collected by Contractor in accordance with AAMI standards and shipped to lab contracted by contractor. These samples include.

a. Sample collected by Contractor from the initial port.

b. Sample collected by Contractor from the most distal port.

3. Sanitization of RO in accordance with manufacturer recommendation to be completed monthly. This includes recirculation sanitization once a year (in place of the monthly sanitization).

Quarterly Service Requirements

1. Preventative maintenance service in accordance with manufacturer’s recommendations.

2. Replacement of Exchange 1.6 CU. FT. Carbon Service Tank

a. Item can be Contractor owned tank that will be exchanged when replacements are needed

3. Replacement of Exchange 1.6CF Mix Bed Tanks

a. Items can be Contractor owned tanks that will be exchanged when replacements are needed

4. Replacement of pre-treatment filter

Semi-Annual Service Requirements

1. Replacement of composite vent filter.

2. Replacement of 0.2micron Post Filter

Annual Service Requirements

1. Replacement of 254nm UV Lamp

2. Replacement of 0.2 Micron Post Filter

3. Replacement of RO Membrane

4. RO pump, couplers and UV ballast as needed

SPS SYSTEM:

Monthly Requirements

1. R.O. Product Water test on TDS & Conductivity / Hardness / PH / Chloramine, Free Chlorine residual / product flow, reject, re-circulate rate, and percent rejection on Reverse Osmosis unit.

2. AAMI Standards Water for the reprocessing of medical devices. Water will be tested for all AAMI contaminants listed in Table 3. If test results show contaminate or microbiologic levels are at or above action levels prescribed in Table 3, then remediation and retesting will be carried out until two consecutive test results within standard range are returned.

The water samples are to be collected by Contractor in accordance with AAMI standards and shipped to lab contracted by contractor. These samples include. a. Sample collected by Contractor immediately downstream of water treatment process.

Quarterly Service Requirements

1. Preventative maintenance service in accordance with manufacturers recommendation

2. Replacement of 20” 5micron 2.5” X 20” Pre-filter

3. Replacement of 20”.2 micron 2.5”X 20” Post Filter

4. Replace 2- 3.6 CF Mixed Bed DI Tanks

Annual Service Requirements

1. Maintenance to include replacement as necessary of Three (3) RO membranes as needed, 4” X 40” Thin film Composite Replacement of 0.2micron Post Filter

2. Replacement of 20” 0.2micron 2.5” X 20” Vent filter

3. Replacement of two (2) UV Bulb for Sterilizer

4. Replacement of two (2) UV Sleeve for Sterilize replacement of RO Membrane

FIELD SERVICE TECHNICIAN TRAINING REQUIREMENTS:

All contractor personnel/technicians will have successfully completed service and training from the manufacturer or a manufacturer accredited school. A list of contractor personnel and proof of this accomplished training will be provided to the Contracting Officer upon request prior to award of a contract, and upon change in contractor personnel during the course of the awarded contract. This documentation will be provided and approved of prior to the performance of any maintenance and/or repairs under this contract by contractor personnel.

PARTS:

(a) Only new standard parts shall be furnished by the Contractor. All parts shall be of current manufacture and shall have versatility with presently installed equipment.

(b) All newly installed replacement parts become the property of the Government. Replaced parts are to be disposed of by the Contractor after obtaining approval from the COTR

(c) Any worn or defective parts will be replaced free of any charges. Operating and consumable supplies are not part of this contract.

(d) All replacement parts furnished shall be new and carry a standard commercial warranty.

3. PERIOD OF PERFORMANCE/SCHEDULE:

A. The POP for this contract shall be:

Base year: 6/01/2022 – 5/31/2023 Option Year 1: 6/01/2023 – 5/31/2024 Option Year 2: 6/01/2024 – 5/31/2025 Option Year 3: 6/01/2025 – 5/31/2026 Option Year 4: 6/01/2026 – 5/31/2027

1. Contractor adheres to schedule.

2. Contractor adheres to the most current AAMI Standards for water purification for Hemodialysis.

3. Contractor adheres to VASNHS policy “Dialysis Microbiological and Endotoxin Testing” for collecting water samples for lab testing.

4. Contractor responds to emergency calls within 2 hours and is on site for major system failures within 4 hours of notifications.

The VASNHS COR will monitor each task in this SOW by looking over service reports and providing confirmation that work was performed.

B. Normal daytime working hours will be adhered to. Normal daytime work hours are 0730 to 1600 Monday through Friday. If the contractor wishes to work at nighttime or during other unscheduled times, they must first get permission from the Contracting Officer.

3. PARTICIPATING FACILITY:

4. CONTRACTING OFFICER REPRESENTATIVE:

The Contracting Officer Representative (COR) shall provide general instructions and shall be responsible for administrating the contract and ensuring invoices are certified for payment in a timely manner.

Location

COR:

Phone:

e-mail:

5. CONTRACTOR POINT OF CONTACT:

a. Contractor shall designate one employee as the Point of Contact (POC) responsible for administrative matters in the performance of services under this contract. The POC shall have full authority to act for the Contractor on all matters relating to the daily performance of this contract.

b. The POC shall be available by telephone Monday through Friday, between 7:30 a.m. and 4:00 p.m. excluding national holidays.

c. Contractor shall provide the name and telephone number of the person designated as Point of Contact, Alternate Point of Contact, and the name, location and telephone number of the office where normal and emergency service calls are to be placed:

Point of Contact (Full Name):

Telephone Number:

E-mail Address:

Alternate Point of Contact (Full Name):

Telephone Number:

E-mail Address:

Emergency Service Contact Information:

Emergency Service Telephone Number:

6. U.S. GOVERNMENT FURNISHED MATERIALS AND SERVICES:

The contractor shall be responsible for the receipt and handling of all equipment and materials. The contractor shall coordinate proposed delivery areas with the Engineer.

7. CONTRACTOR FURNISHED ITEMS AND SERVICES:

The contractor shall furnish all necessary supplies, fuels, lubricants, solvents, parts, materials, equipment, products, tools, and any other items and services to perform all delivery and pick-up operations required by this statement of work.

The contractor shall provide fully qualified on-site personnel who shall be responsible for the performance of the work. The name of the person and all alternates shall be designated in writing to the Contracting Officer. The project manager shall be on-site during normal work hours and for contingencies requiring work beyond normal work hours.

The contractor shall certify in writing that all employees operating equipment are trained and qualified.

10. CONTRACTOR RESPONSIBILITIES:

Contractor Employees. The contractor shall not employ personnel for work on this contract if such employee is identified to the contractor as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population.

The Contractor shall furnish service manuals and/or test equipment for the performance of this contract. It is the responsibility of the Contractor to bring the appropriate equipment, parts and/or supplies necessary to complete the work as required. The Contractor shall be familiar and follow maintenance guidelines contained in current technical service manuals for all equipment and sub-assemblies listed. Manuals shall include but not be limited to schematics, diagrams, written procedures and parts lists.

All work shall be performed, and equipment shall function in conformance with all VA safety standards, manufacturer’s/industry standards, the latest published edition of NFPA-99, FDA, OSHA, Joint Commission, and other applicable national standards. The COR may facilitate a copy of VA safety standards to the Contractor upon request.

Contractor personnel shall present a neat appearance and be easily recognized as contractor employees. This may be accomplished by wearing distinctive clothing bearing the name of the company or company ID badge. Contractor field service personnel shall be dressed to present a clean, neat appearance at all times when performing under this contract.

Personnel performing maintenance and repair services must be fully qualified, competent, technicians. “Fully qualified and competent” is defined as factory trained.

11. SERVICE RESPONSE TIMES:

The following service response times shall be adhered to at all times identified below. Contractor assumes all costs associated with any service or maintenance performed during or after hours or on the weekends. Hours cited below are Pacific Standard Time.

a. Two-hour maximum callback for service calls made during normal work hours, Monday through Friday. Normal work hours are between the hours of 7:30AM and 4:00 PM.

b. Two-hour maximum callback for service calls made after 4:00PM, Monday through Friday.

c. Two-hour telephone callback required for calls made on weekends or national holidays (Friday after 4:00PM through 7:30AM of the next working day).

d. On site response shall be within 12 hours of first call for service, Monday through Friday, including after 4:00PM.

e. On site response for calls received during weekend hours and holidays shall be within 12 hours.

12. RE-PERFORMANCE:

a. If performance does not conform to the contract specifications, the VA Healthcare Center’s COR or the Contracting Officer shall require the Contractor to perform the service again to conform to the contract specifications, at no cost to the Government. When the defects in service cannot be corrected by re-performance, the VA Medical facility may require the Contractor to call in a senior technical engineer from the manufacturer or from a different company. The Contractor shall incur and absorb all expenses for consultation outside the Contractor’s organization.

b. Repeated malfunctions of any system component or subsection more than three (3) times within one (1) quarter is not acceptable. The Contractor is responsible for repairing all faulty equipment and identifying the nature and cause of repeated failures. The Contractor in this situation must either:

1. Make repairs in such a manner that the identified problems are corrected to the extent that repeated failures are eliminated.

2. Prove that the equipment is not faulty and an external cause for the problem exists and provide recommendations for resolution.

3. Provide repair services from the original equipment manufacturer at the Contractor’s expense.

13 CHECK–IN AND OUT ON SERVICE CALLS AT THE VA FACILITIES:

ACCESS: Access to work areas, and performance monitoring, will be provided by VA Energy Plant maintenance personnel. After hours response will be monitored by VA Central Energy Plant operators, 702-791-9000 Extension 16900. In all cases, VA Central Energy Plant operator shall be notified of any changes which may affect the response time of vital equipment.

For repairs or services required on weekends, holidays or after normal working hours, the Contractor’s repairman is required to check-in and check-out upon arrival and departure at Security Service and with COR, if available, or the on-duty Supervisor of the department, prior to effecting repairs. The procedures defined above are mandatory and will be strictly enforced.

14 NATIONAL HOLIDAYS:

The Contractor is not required to provide delivery or pick up services on the following National Holidays.

When a holiday falls on a Sunday, the following Monday shall be observed as a legal holiday by U.S. Government agencies. When a holiday falls on a Saturday, the preceding Friday shall be observed as a legal holiday by U.S. Government agencies. Also included would be any other day specifically declared by the President of the United States as a National Holiday.

15 OVERTIME AND HOLIDAYS:

Any overtime or holiday pay that may be entitled to Contractor personnel performing under this contract shall be the sole responsibility of the Contractor and shall not be billed to nor reimbursed by the Government.

16 PARKING POLICY:

It is the responsibility of Contractor personnel to park only in designated parking areas. Parking information is available from the VA Police. The VA shall not invalidate or make reimbursement for parking violations of Contractor's personnel under any circumstances.

17 SMOKING POLICY:

Contractor personnel may not smoke on VA property.

18 ORDERING ACTIVITY:

Contractor shall not accept any instructions issued by any person other than the CO or COR acting within the limits of his/her authority.

19 CHANGES TO CONTRACT:

Only those services specified herein are authorized. Before performing any service of a non-contractual nature, Contractor shall advise the CO of the reason(s) for the additional work and/or service.

20 COMPLAINTS:

Contractor shall promptly and courteously respond to complaints within 3 working days. Including complaints brought to Contractor’s attention by the CO. Contractor shall maintain a written record of all complaints, both written and oral showing the identity of the individual, the nature of the complaint, and Contractor’s response. Contractor shall permit the Government to inspect such records upon reasonable notice.

21 BADGES:

All Contractor personnel shall be required to wear company ID badges.

22 INVOICE REQUIREMENTS:

a. Payments will be broken out into four quarterly payments and paid in arrears.

b. No advance payments will be authorized.

c. The Government shall pay the Contractor, upon the submission of a properly prepared invoice for prices stipulated in this contract for services and supplies delivered and accepted.

d. Payment of invoices may be delayed if appropriate field service reports are not completed and submitted as specified herein.

e. The invoice shall be itemized to include the following minimum information:

1) Invoice Number and Date.

2) Contract Number.

3) Purchase Order/Obligation Number (to be assigned upon task order award).

4) Date of service.

5) Line item from Schedule of Service associated with each charge.

23 POST-AWARD PERFORMANCE CONFERENCE: The CO may schedule a post-award performance conference with Contractor, if deemed necessary, for contract orientation purposes.

24 SECURITY REQUIRMENTS:

A. Contractors, contractor personnel, subcontractors, and subcontractor personnel shall be subject to the same Federal laws, regulations, standards, and VA Directives and Handbooks as VA and VA personnel regarding information and information system security.

B. A prohibition on unauthorized disclosure: "Information made available to the contractor or subcontractor by VA for the performance or administration of this contract or information developed by the contractor in performance or administration of the contract shall be used only for those purposes and shall not be used in any other way without the prior written agreement of the VA." See VA Handbook 6500.6, Appendix C, paragraph 3.a.

C. A requirement for data breach notification: Upon discovery of any known or suspected security/privacy incidents, or any unauthorized disclosure of sensitive information, including that contained in system(s) to which the contractor/subcontractor has access, the contractor/subcontractor shall immediately and simultaneously notify the COR, the designated ISO, and Privacy Officer for the contract. The term 'security incident' means an event that has, or could have, resulted in unauthorized access to, loss or damage to VA assets, or sensitive information, or an action that breaches VA security procedures. See VA Handbook 6500.6, Appendix C, paragraph 6.a.

D. A requirement to pay liquidated damages in the event of a data breach: "In the event of a data breach or privacy incident involving any SPI the contractor processes or maintains under this contract, the contractor shall be liable to VA for liquidated damages for a specified amount per affected individual to cover the cost of providing credit protection services to those individuals." See VA Handbook 6500.6, Appendix C, paragraph 7.a., 7.d.

E. A requirement for annual security/privacy awareness training: "Before being granted access to VA information or information systems, all contractor employees and subcontractor employees requiring such access shall complete on an annual basis either: (i) the VA security/privacy awareness training (contains VA's security/privacy requirements) within 1 week of the initiation of the contract, or (ii) security awareness training provided or arranged by the contractor that conforms to VA's security/privacy requirements as delineated in the hard copy of the VA security awareness training provided to the contractor. If the contractor provides their own training that conforms to VA's requirements, they will provide the COR or CO, a yearly report (due annually on the date of the contract initiation) stating that all applicable employees involved in VA's contract have received their annual security/privacy training that meets VA's requirements and the total number of employees trained. See VA Handbook 6500.6, Appendix C, paragraph 9.

F. A requirement to sign VA's Rules of Behavior: "Before being granted access to VA information or information systems, all contractor employees and subcontractor employees requiring such access shall sign on an annual basis an acknowledgment that they have read, understand, and agree to abide by VA's Contractor Rules of Behavior which is attached to this contract." See VA Handbook 6500.6, Appendix C, paragraph 9, Appendix D. Note: If a medical device vendor anticipates that the services under the contract will be performed by 10 or more individuals, the Contractor Rules of Behavior may be signed by the vendor's designated representative. The contract must reflect by signing the Rules of Behavior on behalf of the vendor that the designated representative agrees to ensure that all such individuals review and understand the Contractor Rules of Behavior when accessing VA's information and information systems.

G. Bio-Medical devices and other equipment or systems containing media (hard drives, optical disks, etc.) with VA sensitive information must not be returned to the vendor at the end of lease, for trade-in, or other purposes." See VA Handbook 6500.6, Appendix C, paragraph 5.h., for the specific options.

RECORDS MANAGEMENT LANGUAGE

Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. Chapters. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.

In accordance with 36 CFR 1222.32, the contractor shall maintain all records created for Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.

The VA Southern Nevada Healthcare System (VASNHS) and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of VASNHS or destroyed except for in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701.

In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, the contractor must report to VASNHS. The agency must report promptly to NARA in accordance with 36 CFR 1230.

The contractor shall immediately notify the appropriate Contracting Officer (CO) upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the contract documents. The contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records and/or equipment is properly protected. The contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government’s behalf, without the express written permission of the Head of the Contracting Activity. When information, data, documentary material, records and/or equipment is no longer required, it shall be returned to VASNHS control, or the contractor must hold it until otherwise directed. Items returned to the Government shall be hand carried, mailed, emailed, or securely electronically transmitted to the CO or address prescribed in the contract documents. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4).

The contractor is required to obtain the CO's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, contracts. The contractor (and any sub-contractor) is required to abide by Government and VASNHS guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.

The contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with VASNHS policy.

The contractor shall not create or maintain any records containing any non-public VASNHS information that are not specifically tied to or authorized by the contract.

The contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the FOIA.

VASNHS owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S. Government for which VASNHS shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227-20.

Training. All contractor employees assigned to this contract who create, work with, or otherwise handle records are required to take VHA-provided records management training. The contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training.

Flow down of requirements to Subcontractors:

The contractor shall incorporate the substance of this clause, its terms and requirements including this paragraph, in all subcontracts under this contract document, and require written subcontractor acknowledgment of same.

Violation by a subcontractor of any provision set forth in this clause will be attributed to the contractor.

VHA Supplemental Contract Requirements for Ensuring Adequate COVID-19 Safety Protocols for Federal Contractors statement inclusion to Statement of Work (SOW).

Contractor employees who work in or travel to VHA locations must comply with the following:

Documentation requirements:

If fully vaccinated, shall show proof of vaccination NOTE: Acceptable proof of vaccination includes a signed record of immunization from a health care provider or pharmacy, a copy of the COVID-19 Vaccination Record Card (CDC Form MLS-319813_r, published on September 3, 2020), or a copy of medical records documenting the vaccination

If unvaccinated and granted a medical or religious exception, shall show negative COVID-19 test results dated within three calendar days prior to desired entry date. Test must be approved by the Food and Drug Administration (FDA) for emergency use or full approval. This includes tests available by a doctor’s order or an FDA approved over-the-counter test.

Documentation cited in this section shall be digitally or physically maintained on each contractor employee while in a VA facility and is subject to inspection prior to entry to VA facilities and after entry for spot inspections by Contracting Officer Representatives (CORs) or other hospital personnel.

Documentation will not be collected by the VA; contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

Contractor employees are subject to daily screening for COVID-19 and may be denied entry to VA facilities if they fail to pass screening protocols. As part of the screening process contractors may be asked screening questions found on the following website: COVID-19 Screening Tool. Regularly check the website for updates.

Contractor employees who work away from VA locations, but who will have direct patient contact with VA patients shall self-screen utilizing the COVID-19 Screening Tool, in advance each day that they will have direct patient contact and in accordance with their person or persons who coordinate COVID-19 workplace safety efforts at covered contractor workplaces. Contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

Contractor must immediately notify their COR or Contracting Officer if contract performance is jeopardized due to contractor employees being denied entry into VA Facilities.”

For indefinite delivery contracts: Contractor agrees to comply with FAR 52.232-99 and VHA Supplemental Contract Requirements for any task or delivery orders issued prior to this modification when performance has already commenced.

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

Hemodialysis Disinfection Services

Contract Period: Base POP Begin: 06-01-2022 POP End: 05-31-2023 PRINCIPAL NAICS CODE: 221310 - Water Supply and Irrigation Systems PRODUCT/SERVICE CODE: H246 - Equipment and Materials Testing - Water Purification and Sewage Treatment Equipment

MANUFACTURER PART NUMBER (MPN): N/A

SPS Disinfection Services

POP Begin: 06-01-2022 POP End: 05-31-2023 PRINCIPAL NAICS CODE: 221310 - Water Supply and Irrigation Systems PRODUCT/SERVICE CODE: H246 - Equipment and Materials Testing - Water Purification and Sewage Treatment Equipment

Laboratory Disinfection Services

POP Begin: 06-01-2022 POP End: 05-31-2023 PRINCIPAL NAICS CODE: 221310 - Water Supply and Irrigation Systems PRODUCT/SERVICE CODE: H246 - Equipment and Materials Testing - Water Purification and Sewage Treatment Equipment

RO Portables

POP Begin: 06-01-2022 POP End: 05-31-2023 PRINCIPAL NAICS CODE: 221310 - Water Supply and Irrigation Systems PRODUCT/SERVICE CODE: H246 - Equipment and Materials Testing - Water Purification and Sewage Treatment Equipment

Hemodialysis Disinfection Services

Contract Period: Option 1 POP Begin: 06-01-2023 POP End: 05-31-2024 PRINCIPAL NAICS CODE: 221310 - Water Supply and Irrigation Systems PRODUCT/SERVICE CODE: H246 - Equipment and Materials Testing - Water Purification and Sewage Treatment Equipment

SPS Disinfection Services

POP Begin: 06-01-2023 POP End: 05-31-2024 PRINCIPAL NAICS CODE: 221310 - Water Supply and Irrigation Systems PRODUCT/SERVICE CODE: H246 - Equipment and Materials Testing - Water Purification and Sewage Treatment Equipment

Laboratory Disinfection Services

POP Begin: 06-01-2023 POP End: 05-31-2024 PRINCIPAL NAICS CODE: 221310 - Water Supply and Irrigation Systems PRODUCT/SERVICE CODE: H246 - Equipment and Materials Testing - Water Purification and Sewage Treatment Equipment

RO Portables

POP Begin: 06-01-2023 POP End: 05-31-2024 PRINCIPAL NAICS CODE: 221310 - Water Supply and Irrigation Systems PRODUCT/SERVICE CODE: H246 - Equipment and Materials Testing - Water Purification and Sewage Treatment Equipment

Hemodialysis Disinfection Services

Contract Period: Option 2 POP Begin: 06-01-2024 POP End: 05-31-2025 PRINCIPAL NAICS CODE: 221310 - Water Supply and Irrigation Systems PRODUCT/SERVICE CODE: H246 - Equipment and Materials Testing - Water Purification and Sewage Treatment Equipment

SPS Disinfection Services

POP Begin: 06-01-2024 POP End: 05-31-2025 PRINCIPAL NAICS CODE: 221310 - Water Supply and Irrigation Systems PRODUCT/SERVICE CODE: H246 - Equipment and Materials Testing - Water Purification and Sewage Treatment Equipment

Laboratory Disinfection Services

POP Begin: 06-01-2024 POP End: 05-31-2025 PRINCIPAL NAICS CODE: 221310 - Water Supply and Irrigation Systems PRODUCT/SERVICE CODE: H246 - Equipment and…