UPDATED_BLDG 19and20 Emergency Replacement of alarm panelrevised.doc

VA Northern California Health Care System

01.22.2022

SCOPE OF WORK

B19&B20 Emergency replacement of Alarm Panel A. Background

During Annual Medical Gas Inspection, Bldg. 20 and Bldg. 19 alarm was found to be faulty. Existing panels have exceeded expected service life, no repair parts available and no longer supported by manufacture and requires replacement. The VA does not have this specialized knowledge on staff at the Martinez and/or Sacramento campuses. The repair is an EMERGENCY as this have fire hazard risk detrimental impact to Patient Care, VA Staff and Life Safety functions within the building.

B. Scope of Work

1. Building 19:

a. Contractor shall replace one existing Master Alarm panel in building 19.

b. Contractor shall install terminal block at the existing master alarm location.

c. Contractor shall provide BeaconMedaes Infinity Master alarm station

d. Contractor shall land low voltage signal wiring at new alarm panel and program alarm

e. Contractor shall verify all signals at new master alarm station.

f. Contractor shall provide verification report per NFPA 99 2018 edition

2. Building 20:

a. Contractor shall replace two existing Master Alarm Panel in Building 20.

b. Contractor shall perform baseline testing of master alarm panels to verify all signals are properly alarming.

c. Contractor shall perform verification testing of field switches to ensure proper communication with master alarm panel

d. Contractor shall provide a detailed report of testing and findings per NFPA 99 following conversion of existing MAPs.

C. Records Management Requirements: The following standard items relate to records generated in executing the contract and should be included in a typical Electronic Information Systems (EIS) procurement contract:

1. Citations to pertinent laws, codes and regulations such as 44 U.S.C chapters 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228.

2. Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

3. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records.

4. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.

5. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.

6. The Government Agency owns the rights to all data/records produced as part of this contract.

7. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.

8. Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.].

9. No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its Contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.

10. Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (Subcontractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, this contract. The Contractor (and any Subcontractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information.

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