S06 - 36C26120R0024 - Amendment 00003.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 8

640-20-2-5212-0005

640-19-100

Y 36C261

Department of Veterans Affairs

VA Sierra Pacific Network (VISN 21)

VA Northern California HealthCare System

150 Muir Road

Martinez CA 94553-4668

Y 36C261

Department of Veterans Affairs

VA Sierra Pacific Network (VISN 21)

VA Northern California HealthCare System

150 Muir Road

Martinez CA 94553-4668

To all Offerors/Bidders

36C26120R0024

06-09-2020

X

X X

X -- 1 --

Please see next page for purpose of this modification.

Angela M. Oppenheimer

Contracting Officer

The purpose of this Amendment 0003 is as follows:

1. Revise the method by which proposals shall be submitted for this project to email only. Email your proposal to angela.oppenheimer@va.gov by the required due date and time. A physical express-mailed hard copy of the proposal/bid bond is no longer required.

2. Revise the period of performance from 300 calendar days from NTP to 400 calendar days from

NTP, with 70 calendar days for design and submittals, 120 calendar days for manufacturing/shipping, and 210 calendar days for construction.

3. Provide responses to RFIs submitted for this project. They are as follows:

Question # 1:

The solicitation states “Period of performance will be 300 days from NTP with 120 days for design and submittals, 120 days for manufacturing/shipping, and 60 days for construction.”

60 days for construction on three elevators is not enough time to complete this modernization safely and successfully. This work will require approximately 8 to 10 weeks or 70 days for the construction of each car (210 days for all three) for successful completion.

We would like to propose this revised Period of Performance:

“Period of performance will be 400 days from NTP with 70 days for design and submittals, 120 days for manufacturing/shipping, and 210 days for construction.”

VA Response:

The proposed revised period of performance is acceptable and is incorporated into the solicitation via this amendment: Period of performance is now 400 calendar days from NTP with 70 calendar days for design and submittals, 120 calendar days for manufacturing/shipping, and 210 calendar days for construction.”

Question # 2:

Section E under PROPOSAL VOLUME CONTENTS calls for a dedicated superintendent who will perform no other role. In the elevator industry, it is not common or needed for a separate superintendent to be onsite. Typically, the lead mechanic on the job fills this position. Will the VA consider allowing the lead technician to fill this role?

VA Response:

No, the General Contractor needs to provide a dedicated superintendent for this project.

mailto:angela.oppenheimer@va.gov

Question # 3:

The solicitation requests three past performances with a value between $1 and $2 Million. However, elevator work is a life-safety trade and should be performed and overseen by NEIEP trained and certified mechanics and companies with a dedicated focus on elevators. For this reason, [we] believe a company’s experience with jobs of similar magnitude is less valuable than their experience modernizing similar types of equipment in similar facilities.

Each individual modernization is its own unique job and should be treated as such. Price, in this instance, is only driven by the number of elevators and not by the complexity of the work. In the elevator industry it is highly uncommon for small businesses to have performed jobs valued at $1

Million or higher. However, if an elevator company has proven their ability to perform one complex modernization, they will also be able to provide 2 more in succession. We would like to request that

VA consider evaluating past performance on complexity of the work rather than value of the work.

The solicitation requirement remains as stated and does not change.

Question # 4:

Page 8 of the solicitation, under section CAR OPERATION, states that the contractor must “verify existing standby power equipment, update operation by code if needed.”

Does this refer to updating the elevator standby power operation only, or updating the building’s standby power system, or both?

It refers to updating the Elevator Standby Power only.

Question # 5:

Page 10 of the solicitation, under the section HOISTWAY ENTRANCE, requires refinishing of frames and door panels. Can the VA provide us with the complete design specifications for the elevators to be modernized? Accurate design specifications will help us to quote this project more accurately since types of finishes and other design aspects can substantially affect pricing.

All three (3) elevators have stainless steel doors and frames. With the amount of heavy use, they are still in relatively good condition with some scratches and scuff marks. Refinishing the stainless-steel surfaces is needed for the elevator doors and frames.

Question # 6:

Page 10 of the solicitation, under the section HOISTWAY ENTRANCE and also under CAR

EQUIPMENT, requires the replacement of door tracks. This type of work is costly, lengthy, and usually not necessary. Door tracks are typically solid metal and not subject to damage through normal wear and tear. We recommend retaining the hoistway and car door tracks.

Replacement of door tracks and hoist way is required.

Question # 7:

Page 10 of the solicitation, under the section CAR EQUIPMENT, requires the installation of a new

Firefighters control panel. Does the VA currently have a Firefighters control panel that our team will be replacing? If so, does this panel include emergency power/standby power selection and operation as well?

VA does not currently have a firefighter’s control panel.

Question # 8:

Page 10 of the solicitation, under the section CAR ENCLOSURE, states “Retain existing and install new interior panels. Install new ceiling, lighting floor finish, sills, front return panel transom, base, vent, suspended ceiling, and handrail per VA Interior Design specifications.”

Ceilings are mentioned twice in this sentence, so to clarify, does the VA want contractors to retain the structural cab walls and ceiling and just replace the interior drop ceiling?

Confirmed. The VA wants contractors to retain the structural cab walls and ceiling and just replace the interior drop ceiling.

Question # 9:

Page 11 of the solicitation, under the section ELECTRICAL WORK-RELATED ITEMS, requires contractors to “Provide new individual static IP locations to provide communication for Elevator

Phones.

Can the VA clarify whether they would like us to update the building internet structure to provide a static IP address for the elevator phones, or just provide elevator phones that can work with a static IP address?

If the VA’s building internet structure needs to be updated to accommodate this, will this need to be included in this project, or will this upgrade be handled by the VA?

VA will provide an IP address, but contractor is responsible for programming the IP to elevator phone line.

Question # 10:

Please clarify which elevators are currently on emergency power. We were only able to identify the

ATS as serving the service elevator. If all three elevators in the scope of work are not currently on emergency power, please clarify if the generator will need to be upgraded, if the ATS will need to be upgraded, and if the VA will do this, or if that work will be part of this solicitation.

VA response:

We cannot respond to this question because it is not clear which item is in scope of work mentions about this work.

Question # 11:

Page 11 of the solicitation, under the section ELECTRICAL WORK-RELATED ITEMS, requires the installation of new LED lighting for machine rooms and pits/hoistways. Can the VA clarify very specifically where, within the hoistway, this LED lighting is required if this is other than at code required/specified locations?

Lighting to be installed at locations to be in compliance with code. Could be verified on site at the time of installation.

Question # 12:

Page 10 of the solicitation states “Retain frames and passenger door panels and refinish per VA Interior

Design specifications, requests. Including asbestos abatement at where applicable.”

Asbestos Abatement requires licensing and certification that elevator companies typically do not have.

Will the VA consider removing this requirement from the Statement of Work?

No, it will remain the responsibility of the General Contractor.

Question # 13:

There are three (3) separate elevator related documents within the bid documents: 36C26120R0024, 14

21 00 Traction Elevators, PG 18 10 Elevator Design Manual. Please confirm that section C of

36C26120R0024 is in fact the scope of work for the project and that 14 21 00 Traction elevators is intended to describe the equipment indicated in the scope of work of 36C26120R0024.

Confirmed. Section C is the scope of work for the project and 14 21 00 Traction Elevators is intended to describe the equipment indicated in the scope of work.

Question # 14:

14 21 00 Traction Elevators, 2.17 TRACTION HOIST MACHINE

A. Provide gearless traction machine with an AC motor, brake, drive sheave, and deflector sheave mounted in proper alignment on an isolated bedplate.

36C26120R0024 of Section C Scope of work, Machine Room Equipment – States: Retain Existing

Geared traction machines and install new AC motor. Rebuild existing machines to specifications.

These to statements are in conflict, please clarify which is to be followed.

The Scope of Work shall be followed.

Question # 15:

36C26120R0024 Section B “supplies or services and price/cost”, Item 0002 – States: Modernize elevators per VA approved submittals within 300 days after NTP.

Please define if these are 300 calendar days or 300 working days of the elevator trade.

A new period of performance in calendar days is being incorporated via this amendment as follows:

Period of performance will be 400 calendar days from NTP with 70 calendar days for design and submittals, 120 calendar days for manufacturing/shipping, and 210 calendar days for construction.

Question # 16:

36C26120R0024 Section C Scope of work – Paragraph 1 States: Period of performance will be 300 days from NTP with 120 days for design and submittals, 120 days for manufacturing/shipping, and 60 days for construction.

Paragraph 2 States – One Elevator shall be performed to government turn over prior to beginning the next to avoid negative impact to facility and patient operations.

The 60 days allocated for construction is enough to do a single elevator in that time period. Will you allow 180 working days to do all 3 elevators.

Confirmed. A new period of performance is being incorporated as follows: Period of performance is

400 calendar days from NTP with 70 calendar days for design and submittals, 120 calendar days for manufacturing/shipping, and 210 calendar days for construction.