36C26120R0005-001.docx

36C26120R0005

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5.

REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE

DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL

SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

1. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than ____ ___________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C26120R0005 X 02-24-2020 36C26120R0005 612A4-19-006 Department of Veterans Affairs VA Sierra Pacific Network (VISN 21) VA Northern California HealthCare System 10535 Hospital Way Mather CA 95655 Offers have been authorized and are to be sent via email to:

Joey Korst at joey.korst@va.gov Subject Line Shall Read: Relocate T722A, T802, and provide utilities.

Joey Korst 916-843-2822 Project Title: Relocate T722A, T802, and provide utilities VA Northern California HealthCare System 10535 Hospital Way Mather, CA 95655-4200 Project #: 612A4-19-006

Contractor shall provide all supervision, labor, materials, services, tools, equipment, and transportation perform all demolition, renovation, installation, and finishes to provide design, to construct, and install an approximately 48' x 60' modular trailer for Occupational Health and Audiology and relocate/remove T722A and T802.

In accordance with VAAR 836.204 - Disclosure of the magnitude of construction projects, the magnitude of construction for Project 612A4-19-006 is between $1,000,000 and $2,000,000.

This Project is being solicited under NAICS 236220 and Small Business Size Standard of

Note #1 to OFFERORS: This contract will be awarded in accordance with FAR Part 15 - Tradeoff Process (FAR 15.101-1) and FAR Part 36 - Two-Phase Design-Build Selection Procedures (FAR 36.3)

Note #2 to OFFERORS: Bid Bonds, Payment Bonds, and Performance bonds shall be required under this solicitation and any resultant contract.

Note #3 to OFFERORS: This procurement is a 100% Total Service-Disabled Veteran-Owned Small Business Set-Aside.

Public Law 109-461 is final authority on SDVOSB Set Aside.

Note #4 to OFFERORS:

All Requests for Information (RFI's) shall be submitted to the Contract Specialist, joey.korst@va.gov in writing, by March 10, 2020 11AM PST

Note #5 to OFFERORS: Guaranteed Period S ervices are applicable to this solicitation.

Note #6 to OFFERORS: In accordance with established public law, all Contractors are required to be registered and current in System for Award Management (SAM), the official web-site of the U.S. Government at www.sam.gov

Note #7 to OFFERORS: A pre-proposal conference and site visit shall be held on March 3, 2020 at 10AM PST at the VA Northern California Health Care System, 10535 Hospital Way, Mather, CA. 95655 Bldg. 650 3rd Floor Engineering Lobby.

X 52.211-10 X

11AM PST

03-26-2020 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required p erformance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23.

ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT

WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d.

Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

Department of Veterans Affairs VA Sierra Pacific Network (VISN 21) VA Northern California HealthCare System 10535 Hospital Way Mather CA 95655 Department of Veterans Affairs

FMS-VA-2(101)

Financial Services Center PO Box 149971 Austin TX 78714-9971 Denise R. Groves Contracting Officer

Table of Contents

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

STATEMENT OF WORK

FOR

DESIGN BUILD SERVICES

Relocate T722A and T802 and Provide Utilities Project 612A4-19-006

VA NORTHERN CALIFORNIA HEALTH CARE SYSTEM

MATHER, CALIFORNIA

Relocate T722A and T802 and Provide Utilities Project 612A4-19-006 Design Build Services

1. PROJECT PURPOSE AND INTENT

Project is located at the Mather VA Campus. The Mather Sacramento VA has 43 buildings campus covering approximately 617,659 square feet. The hospital is located at 10535 Hospital Way, Mather, CA 95655.

1.1. The purpose of this project is to provide design and construction to install an approximately 48’x60’ modular trailer for Occupational Health and Audiology. Relocate and remove B722A and B802.

1.2. The Design Build (DB) contractor shall furnish:

1.2.1. Design: all design (AE) and construction services, materials, supplies, equipment, investigations and project supervision, and construction period services associated with this contract. Design shall meet VA Design Guides and Design Criteria and VA Master Specifications at the technical information library TIL (www.cfm.va.gov/TIL). Design shall follow all current applicable codes, including International Building Codes (IBC), National Fire Protection Association (NFPA), Occupational Safety and Health Administration (OSHA), and VA Plumbing Design Manual.

1.2.2. Construction: all labor, materials, supervision, and administration for the construction phase of this contract.

1.3. The project is located at the VA Mather Site that is part of the Northern California Health Care System (VANCHCS).

1.4. Site is located at the VANCHCS campus.

2. PROJECT OBJECTIVES

2.1 The Design Build Contractor shall provide a 48’x60’ modular trailer with all skirting and design built to VA specifications and standards for occupational health and audiology using attached concept floor plan and layout.

2.2 The Design Build Contractor shall provide and install an audio-booth in the modular trailer. Provide all ADA access and special supports required to have a level booth and level patient walk in from trailer floor.

2.3 The Design Build Contractor shall provide a fully functional and complete modular trailer system for the VANCHCS Mather campus.

2.4 The Design Build Contractor shall provide all utility connections required (water, sewer, electrical, data).

2.5 The Design Build Contractor shall provide new sidewalk access and demolish old site curbs and concrete walkways not in service.

2.6 The Design Build Contractor shall provide a phased plan that demolishes B722A and B802 60 days after completion and activation of the new modular trailer unit designed and built in this project per SOW. Include all site prep and provide a make ready asphalt lot with curbs and gutter to accept a future trailer addition within scope area exhibit A (blue line). Temporary ramps and decking will have to be phased for construction of the building and activation / move purposes.

Activation is the process of identifying, planning and executing the logistical and operational requirements in order to bring a new facility into full planned operations and will take approximately 6 months.

3. PROJECT SCOPE

3.1. Site Development: Include new sidewalk access, pathway to trailer, new ADA ramp and stair access. All new decking and outside ramp access across front and both ends of trailer. Decking and ramp shall be constructed of Treks and pressure treated wood. Cut and clean site curbs, asphalt, old sidewalks, and access around site. See photo of general plan.

3.2. Site Utilities: Provide new sewer line tie in, manhole, electrical and transformer as required, data connections, storm water, and water connections.

3.2.1. The Design Build Contractor shall provide a new sewer connection to nearest manhole.

3.2.2. The Design Build Contractor shall provide a new electrical connection and coordinate all connections and permits with SMUD.

3.2.3. The design build contractor shall provide a new data connection for new switch and IT rack in the trailer.

3.2.4. The design build contractor shall provide and install new domestic water connections.

3.3. All construction work shall be during normal hours, 7:30 AM to 4:00 PM. Any work that creates noise loud enough to impact patient operations, disturb patients or staff is to be accomplished after working hours.

3.4. All outages are after hours. Submit outage notice 30 days in advance of the outage date for approval.

3.5. Any state permitting, and monitoring required for this project shall be developed and managed by the Design Build Contractor.

3.6. Any NEPA and environmental documentation required for this project shall be developed and managed by the Design Build Contractor.

3.7. See additional AE Design requirements below in Design Requirements. The scope of AE services shall include the following that are designed, provided, and installed as listed below:

3.7.1. Preliminary site investigation of the planned project location and temporary trailer site location, if needed.

3.7.2. Development of a complete stamped and signed design package including all appropriate trades which, at a minimum, should include: architect, civil, structural, mechanical, electrical, low voltage, and plumbing for the project.

3.7.3. Development of a complete stamped and signed design package including all appropriate trades which, at a minimum, should include: architect, civil, structural, mechanical, electrical, low voltage, and plumbing for the project.

3.7.4. Construction period services including, but not limited to: submittal review, RFI review and responses, weekly construction site visits, and reviews and emergency phone or on-site responses as issues arise.

3.7.5. Include all sinks, lavatories, and toilets shown in drawings. Build to typical VA exam room requirements. Provide battery operated motion sensor gooseneck faucets at all sinks. Provide under sink mounted instantaneous hot water heating for each individual sink and mixing valves meeting healthcare and infection control temperature requirements.

3.7.6. Provide new LVT and carpet as required per VA design guides for each space. LVT = Armstrong / Natural Creations Brand name equal or greater product Carpet = Tandus; Street Life 03973; Pier 4036107 equal or greater product

3.7.7. Provide and install patient curtains in all exam rooms at door

3.7.8. Design and install VA IT closet.

3.7.9. Provide (2) two data drops per each room. Each data drop shall include (4) four CAT6 cables terminated to a four port jack. One for phone and three for data on each jack.

3.7.10. Provide a TPO roof.

3.7.11. Provide sound dampening white noise ceiling mounted system for entire trailer.

3.7.12. Provide solid core wood doors and metal frames for interior doors per VA specifications. Provide exterior metal framed and metal doors for all exterior access doors.

3.7.13. Provide double paned windows at every exterior room.

3.7.14. Provide blinds and blackout blinds at every window.

3.7.15. Design and install ADA accessible unisex bathrooms built to VA specs, code, and VA design guide. See floor plan and layout for general plan.

3.7.16. Design and install ADA ramps per 1:20 VA specifications from Trek decking and pressure treated wood.

3.7.17. Design and install canopy cover over all decking, front, and rear entrances.

3.7.18. Provide and install VA signage meeting VA signage guides Room and Floor renumbering Exterior Signs Interior Signs

3.7.19. Provide 5/8” type X drywall throughout trailer

3.7.20. Design and install outdoor site lighting on trailer and security cameras tied into local police CCTV system.

3.7.21. Provide mop sink and rinse station for HAC closet

3.7.22. Design and install a ‘Secutron’ fire alarm system tied into local fire alarm system.

3.7.23. Design and install new pedestrian sidewalk and site development around site. See exhibit A and B for general details of work entailed.

3.7.24. Design and install (4) parking lot light poles and lighting for parking lot and site lighting around trailer entries, exits, ramps, sidewalks, ect. per code.

3.7.25. Provide restriping and new asphalt with site development around new modular trailers and within scope of work limits. Demolish existing curbs, islands, and asphalt within limitations. Meet new general layout shown in exhibits. Provide all security design requirements meeting VA physical security design guide and bollards to protect the side and front of the trailer facing the roadway and parking lot.

3.7.26. Provide insulation above all ceilings for additional sound dampening.

3.7.27. Provide (6) HVAC zones for temperature control.

3.7.28. Provide HVAC and all connections required for sound booth.

3.7.29. Provide and install one (1) sound booth that is fully commissioned and setup by manufacturer and design build contractor. See attached exhibits for example audio booth. Booth shall be greater or equal to this specified unit and ADA compliant / accessible.

3.7.30. Relocate and remove B722A and B802 after activation and move in to new modular trailer designed and built within this project. Include all site leveling and prep to clear site of trailers, landscape, utilities, and sidewalks 60 days after completion and activation of the new modular trailer unit.

4. QUALITY ASSURANCE/QUALITY CONTROL (QA/QC):

4.1. The Design Build Contractor shall develop, execute, and demonstrate that the project plans and specifications have gone through a rigorous review and coordination effort. A third-party review will be required at 65%. The requirements are as follows:

4.1.1. Provide an outline of the actions that your firm will take during the design process

4.1.2. Two Weeks after Receipt of the Notice To Proceed: Submit a detailed QA/QC Plan describing each step that will be taken during the development of the various phases of design. Each step should have an appropriate space where a senior member of the firm can initial and date when the action has been completed.

4.1.3. 100% Submittal: Submit the completed QA/QC Plan along with the latest marked-up documents (plans, specifications, etc.) necessary to ensure that a thorough review and coordination have been completed.

5. CRITICAL PATH METHOD PHASING MEETINGS

5.1. The Design Build Contractor shall meet with the VAMC’s Project Manager to discuss and outline phasing requirements for the project. These phasing requirements shall describe the general sequence of the project work, estimated project duration, and what Government constraints will exist that will influence the Contractor's approach to the construction project. The Contractor shall be responsible for recording the phasing requirements. Parking impacts, pedestrian traffic, and vehicle traffic should all be considered; the station cannot suffer construction impacts that unduly inhibit patient flow, or the site traffic flow.

5.2. Submit a phasing narrative and phasing plans (on reduced size plans) within two weeks after each phasing meeting to the VAMC Project Manager. VA will review these submission(s) and return comments to the contractor within two weeks of receipt. The contractor will then use this information in preparing their schematic, design development, and construction document submissions.

6. SCHEDULE FOR DESIGN BUILD

*Start Site Preparation for Trailer after 65% turn in

Project Area Construction Completed and Operational.

Project Area is Available for Construction Activities.

All design review meetings to be held at the VA facility in VA Mather, Sacramento.

7. DESIGN REQUIREMENT

7.1. VA design instructions, guide specifications and reference material are available at the VA Office of Facilities Management website http://www.cfm.va.gov/TIL/. This design shall substantially meet all VA requirements.

7.2. Utilize AE Submission Instructions, Volume C as detailed at VA website http://www.cfm.va.gov/cfm/contract/ae/aesubmin.doc unless otherwise changed by this SOW.

7.3. Site Design Data. The AE shall perform field reconnaissance, surveys, and site investigations required to obtain engineering information and design data for the accomplishment of the contract documents per this Statement of Work.

8. DESIGN DELIVERABLES

8.1. Construction Schedule. A construction schedule indicating phasing, durations, and critical site visit milestones for the AE (and consultants).

8.2. VA Criteria Deviation Log. VA criteria must be strictly followed unless approved otherwise by the Contracting Officer. Any approved deviations must be maintained in a Deviation Log.

8.3. Submittal Register identifying every submittal required by the drawing specifications. The AE shall provide a draft submittal register at the 100% drawing submittal and a final submittal with the Bid Documents.

8.4. Drawings and Specifications. The items specified below may not include all required deliverables. Provide other required deliverables as required in the VA’s Technical Information Library.

8.5. Submittals

8.5.1. Hard Copy: Specifications shall be single spaced, double sided, 3-hole (3/8th inch holes) punch, in a notebook. Drawings shall be on 24-lb bond paper, bound unless otherwise noted. Drawing size: full size 42x30, half size 22x16.

8.5.2. Electronic Files (AutoCAD, PDF, Word, etc). Must be provided in editable format. Electronic filenames shall include both the drawing/spec number and the drawing/spec name in the order.

8.5.3. 35% Design Submission: Hard copy: 3 full-size set of drawings, 3 half-size, specifications (table of contents indicating intended spec sections.), and construction schedule. Electronic: One CD containing separate files for each drawing in AutoCAD and PDF; construction schedule; specs in MS Word.

8.5.4. 65% Design Submission: Hard Copy: 3 full-size set of drawings, 3 half-size, specifications (table of contents indicating intended spec sections), construction schedule. Electronic: One CD containing separate files for each drawing and rendering (in AutoCAD and PDF), construction schedule, specs in both MS Word and PDF, VA Criteria Deviation Log, etc.

8.5.5. 100% Design Submission: Hard copy: 3 full-size set of drawings, 3 half size, specifications; construction schedule. Electronic: Electronic: One CD containing separate files for each drawing and rendering (in AutoCAD and PDF), construction schedule, specs in both MS Word and PDF, VA Criteria Deviation Log, design calculations, etc.

8.5.6. 100% Final Documents: Hard copy: 3 full-size sets of drawings (one loose), 5 half size set of drawings; 3 sets of specifications; construction schedule; design calculations. Electronic: one CD containing: separate files for each drawing in AutoCAD and PDF; one fully bookmarked PDF file containing all the drawings; one Word file containing all the specification sections; a Word file for each specification section; one PDF file containing all the specification sections; a PDF file for each specification section, submittal log; VA Criteria Deviation Log, construction schedule; design calculations.

8.5.7. Record Drawings: Hardcopy: One set full-size 24-lb bond paper. Electronic copy: two CDs each containing: each drawing to be a separate file, both in DWG and PDF (the DWG format must be unprotected to permit future editing); and one fully bookmarked PDF file containing all the drawings.

8.6. AMERDEC

AE may use file transfer AMRDEC SAFE Web Application (https://safe.amrdec.army.mil/safe/) for large data transfer. Please note that AMRDEC SAFE Web Application is non-functional at times. CDS shall be provided for Submissions .

9. CONSTRUCTION SUPPORT SERVICES

9.1. The AE shall perform field reconnaissance, surveys, and site investigations required to obtain engineering information and design data for the accomplishment of the contract documents. Specific site visit milestones will be identified in the construction schedule – textual trip reports are required within two days following the visit. In addition to scheduled visits (weekly production meetings and specific construction schedule milestones) unscheduled visits, Submittal and Shop Drawing Reviews. The DB A-E shall perform submittal reviews and provide recommendations for the range of acceptance to rejection. Unless otherwise agreed, the VA will determine final outcome of submittals.

9.2. Production Meeting participation. Weekly production meetings will be held at the job site. If the A/E is within a 60-mile radius of the jobsite, then face to face attendance is required by the A/E, otherwise, phone attendance is acceptable.

9.3. Project record drawings - The DB contractor will maintain a set of construction documents (field as-built drawings) to record actual construction changes during the construction process as required by the RFP specifications. The project record drawings will always be available for review by the COR.

9.4. Perform submittal and shop drawing reviews. The AE shall perform submittal reviews and provide recommendations for the range of acceptance to rejection. Responses shall be due within 14 calendar days of receipt.

9.5. Provide site inspection visits as requested by the Contracting Officer or COR and provide immediate on-site comments. Forward formal inspection reports to the COR no later than seven (7) calendar days after the site visit.

9.6. Review and prepare response to construction contractor RFIs and submittals forwarded. VA shall be included in all RFI and submittals review and responses.

10. RISK CONTROL

10.1. The VANCHCS is an active hospital and therefore will require consideration to those areas with patients and staff.

10.2. The Contractor shall be responsible for the administration and management of all aspects of this SOW. This includes responsibility for all Contractor employees, subcontracts, agents, and anyone acting for or on behalf of the Contractor.

10.3. The Government is authorized to restrict the employment under the contract of any Contractor employee or prospective Contractor employee, who is identified as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

10.4. The parties agree that the Contractor’s personnel working as a result of this contract shall not be considered VA employees for any purpose and shall be considered employees of the Contractor.

11. Safety

11.1. As a minimum, burn permits will be required for this project. Burn permits are valid for 24 hours. Crane permits are required before crane use. Plastic sheets shall cover all dirt piles. 6’ continuous fences are required around all construction sites. Contractor shall be responsible for securing all construction materials; there are high winds on site which disperses construction debris and material.

12. The Contractor shall be responsible for SECURITY

12.1. Contractors do not need and shall not be allowed access to any VA personnel or VA patients Personal Health Information (PHI) or Personally Identifiable Information (PII) in the performance of the requirements of this SOW. Additionally, the contractor does not need and shall not be allowed access to VA sensitive information in the performance of the requirements of this SOW.

12.2. The contractor shall not connect contractor-owned IT devices (laptop computer or remote connection from a contractor system) to a VA internal trusted (i.e., non-public) network. Computer certification and accreditation requirements do not apply, and a security accreditation package is not required.

12.3. Contractors, contractor personnel, subcontractors, and subcontractor personnel shall be subject to the same Federal laws, regulations, standards, and VA Directives and Handbooks as VA and VA personnel regarding information and information system security.

13. Records Management

13.1 Citations to pertinent laws, codes and regulations such as 44 U.S.C chapters 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228.

13.2 Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

13.3 Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records.

13.4 Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.

13.5 Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.

13.6 The Government Agency owns the rights to all data/records produced as part of this contract.

13.7 The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.

13.8 Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.].

13.9 No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.

13.10 Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, this contract. The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information.

14. APPLICABLE REFERENCES

15. ATTACHMENTS

15.1. Site Mockup – Phase 1 Proposed Plan 1

15.2 Site Plan

BASIS OF AWARD

The Government intends to award without discussions the proposal offering the Best Value to the Government. Award will be made on a Best Value trade off basis where all evaluation factors other than cost or price, when combined, are significantly more important than cost or price. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary Phase I Submission Requirements

(a) All proposals shall be submitted in one part, a Technical Proposal. Your submittal must include a one-sided original to be emailed to the Contract Specialist joey.korst@va.gov. Emails cannot contain attachments that exceed 5MB.

(b) All pages containing text shall be consecutively numbered, type-written to fit on 8-1/2x11 inch paper if printed. Factor 1, to include all four sub-factors, and Factor 2 shall not exceed 10 pages each. Submissions shall be made electronically in pdf format. Past performance information shall be submitted separately. All technical proposals shall be compatible with Microsoft Office 2010 Microsoft Word.

(c) The format used for the areas and factors below shall be strictly adhered to. All responses in the offeror’s package shall clearly indicate the applicable Evaluation Area, and Section, if applicable.

(d) It is the offeror’s responsibility to insure the completeness of the proposal. The evaluation panel for the Government may evaluate solely on the information provided in the initial proposal and will not assume that an offeror possesses any capability that is not specifically identified in the proposal.

(e) Only one technical proposal will be evaluated for each offeror. Alternate methods of accomplishing the work required by this solicitation will not be evaluated.

Please Note: Missing, incomplete, or ambiguous information could result in an offer deemed deficient. The Government may NOT make an Award to a Deficient Offer; In addition, there may not be an opportunity to remedy deficiency if Government deems to make award without discussions.” The evaluation factors for Phase I are listed below. It is intended that technical proposals be evaluated and three (3) offers may be invited to participate in Phase II of this acquisition. Only the most highly qualified offers as determined by the VA will be selected to submit Phase II proposals.

NOTE: DO NOT SUBMIT THE SF1442 OR BID GUARANTEE DURING PHASE I. A COVER PAGE AND ACKNOWLEDGEMENT OF ANY ISSUED AMENDMENTS SHALL BE USED INSTEAD. NO PRICING OR COST INFORMATION SHALL BE SUBMITTED DURING PHASE I OF THE SELECTION PROCESS

PHASE I REQUEST FOR TECHNICAL QUALIFICATIONS EVALUATION CRITERIA

Offeror packets will be evaluated based upon the following criteria:

a. The following evaluation criteria, listed in descending order of importance and weight, will be used for the Phase I technical evaluation. The Evaluation Rating Standards for Phase I Evaluation Criteria are Attachment 3 to this source selection plan.

b. Definitions:

Size is defined as any project over $1,000,000.00 Complexity is defined as a design build project that includes several specialty trades and some engineering.

Scope is defined as a design project for medical exam and office space.

1) Factor 1: Corporate Specialized Experience: Provide information on relevant and recent experience on design-build contracts of comparable size, complexity and scope within the last three years as described in the sub-factors. Include for each sub-factor this information:

· Project title, location and brief description.

· Project owner/client and name and telephone number of owner’s contact person.

· Project Statistics including start and completion dates (original vs. actual) for design and construction;

· Project cost (with brief explanation of what is included in the cost).

· Project Team; A/E Firm and General Contractor that participated on the project

a) Sub-Factor 1A -- Provide a minimum of one example project demonstrating the experience and capability of the lead Architect-Engineer firm that will be designing the project.

b) Sub-Factor 1B -- Provide a minimum of one example project demonstrating the offeror’s design-build project management experience and capability as a prime contractor on a construction project of similar type and scope.

c) Sub-Factor 1C -- Provide an example design/build project that the prime contractor and proposed Architect-Engineering firm have completed together.

2) Factor 2: Technical Approach: Provide a written narrative of the technical approach to be used for this design-build project. Proposals shall be evaluated based on inclusion of the major elements of the design-build process from notice to proceed to project completion, including all deliverables.

3) Factor 3: Past Performance: The Offeror (both prime contractor and Architect-Engineering firm) shall request Past Performance Questionnaire & Forms be completed by clients on previous design/build projects.

The Offeror also shall have Past Performance Questionnaire & Forms completed for all projects listed in the technical proposal under this evaluation criterion. The response to this factor will be evaluated as to its relevance and similarity to work under this project. The Government may contact the offeror’s references for information and may review performance ratings on file for prior Government projects the offeror has performed. Past performance information obtained from sources other than those identified by the offeror may be used. All relevant facts and circumstances gathered from information from the offeror’s listed references and other sources of information available to the Government (e.g., Contractor Performance Assessment Reporting System (CPARS)/Past Performance Information Retrieval System [PPIRS]) will be used to evaluate the offeror’s overall past performance and quality of performance. If an offeror has not commented on negative past performance evaluations obtained by the Source Selection Evaluation Board, the offeror may be given the opportunity to clarify and/or mitigate adverse past performance during “exchanges” (clarifications, communications, or discussions) after receipt of proposals (FAR 15.306). If discussions are required, and past performance issues remain, these issues will be addressed during discussions.

Offerors who do not have relevant past performance will receive a neutral rating (neither favorable nor unfavorable) (FAR 15.305)(a)(iv).

PHASE I SUBMISSION REQUIREMENTS

The Bid Guarantee shall not be submitted with the Phase I requirement Factors 1, and 3 shall not exceed 10 pages each. Submissions shall be made electronically in pdf format. Past performance information shall be submitted separately.

Please include in the cover page the request for technical qualification solicitation number, project number and principle points of contact’s, name, phone numbers and email address. Cover page does not count toward the page limitation.

Text - Text shall be at least single spaced, with a minimum one-inch margin all around. Pages shall be numbered consecutively. Files submitted in excess of the page limitations stated throughout this document will not be evaluated.

Font Size - Print shall be of a minimum 10-point font size. Bolding, underlining, and italics may be used to identify topic demarcations or points of emphasis. Graphic presentations, including tables, while not subject to the same font size and spacing requirements, shall have spacing and text that is easily readable.

Offerors shall prepare and submit to prior clients a Past Performance Questionnaire (Attachment A) and instruct the clients to forward directly to the contracting office via e-mail to the address below. The due date for receipt of Past Performance Questionnaires shall be on or before the proposal due date shown in Block 13 of the SF 1442. Offerors shall be responsible for ensuring Past Performance Questionnaires are delivered to the Contracting Officer on or before the proposal due date. Questionnaires must be submitted by the client/evaluator directly to the Contracting Office. Offerors should follow-up and encourage references to get the questionnaires to the Contracting Officer in a timely manner. Do not include copies of these transmittal letters, communications, or questionnaires in the proposal

PHASE I EVALUATION PROCESS/METHODOLOGY

Each Proposal will receive an overall assessment of technical merit using the following ratings with the below definitions.

Evaluation Rating Standard for Factor 1 - Corporate Specialized Experience, Factor 2 - Technical Approach – Design Build Narrative, and Factor 3 Capabilities All three Factors have equal weight in the evaluation process.

Evaluation Scale for Factor 3 – Past Performance – Customer Satisfaction

Each proposal will receive an overall assessment of its technical and past performance merits using the following ratings with the below definitions.

Standard Definitions

Debriefings of unsuccessful firms will be held after final selection has taken place and will be conducted, to the extent practicable, in accordance with 15.503, 15.506(b) through (f), 15.507(c), and 15.506(d)(2) through (d)(5).

PHASE II REQUEST FOR PROPOSAL (RFP) EVALUATION CRITERIA

The Bid Guarantee shall be submitted with the Phase II requirement.

Responses to Phase II Request for Proposal shall only be accepted after Phase I is complete, and only from the selected offerors.

All evaluation factors other than cost or price, when combined, are approximately equal to cost or price. Evaluation will be based on the following evaluation factors:

Factor 1: Construction Management

Factor 2: Schedule Factor 3: Price Factor 1: Construction Management - Proposals shall be evaluated based on relevant and recent specialized experience of key personnel, management approach and design concept narrative.

Sub Factor 1A: Project Personnel Experience - Key Personnel shall be evaluated based on relevant management, design and construction knowledge and experience on past projects of comparable size, complexity and scope, key personnel must have at least 5 years of experience doing design and construction work.

· Biographical data shall include the following:

· Name of individual.

· Company employed by.

· Company position title.

· Years with the company.

· Describe work experience with projects that were of comparable size, complexity, and scope.

· Position that the individual will hold in regard to this contract/project team, description of duties and what percentage of the individual’s time would be committed to the project during both the design and construction phases.

· Supply this biographical data for key personnel for at least the following: (Note if one individual is proposed for more than one position listed):

· Prime Contractor’s Design-Build Project Manager.

· Architectural Design Project Manager.

· Architect

· Structural Engineer

· Mechanical Engineer

·…