36C26120Q0950.docx

Contract Opportunity Sources Sought Notice

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* = Required Field Contract Opportunity Sources Sought Notice H399

ANNUAL INSPECTION, TESTING, AND VERIFICATION OF THE MEDICAL

GAS AND VACUUM SYSTEM

93721 36C26120Q0950 08-26-2020

3:00 PM

PACIFIC TIME, LOS ANGELES, USA

N 541380 Department of Veterans Affairs VA Sierra Pacific Network (VISN 21) VA Central California Health Care System 855 M Street, Suite 1020 Fresno CA 93721 Contract Specialist Kulvinder S Brar Kulvinder.Brar@va.gov 559-225-6100x 4273 VA Sierra Nevada Health Care System 975 Kirman Ave.

Reno

NV

89502

THIS IS A SOURCES SOUGHT ANNOUNCEMENT ONLY.

No Solicitation is currently available.

All information contained in this Sources Sought Announcement is preliminary, as well as subject to modification, and is in no way binding on the Government. The Government will not pay for any information submitted in response to this request. The information requested will be used solely within the Department of Veterans Affairs to facilitate decision making and will not be disclosed outside of the Government. The determination of a procurement strategy, based upon the comments submitted in response to this Sources Sought Announcement, is solely within the discretion of the Government.

The applicable North American Industry Classification System (NAICS) Code is 541380, Testing Laboratories, size standard is $16.5M.

Potential Offerors must be registered in the System for Award Management (SAM) to be eligible for an award (See Internet Site https://www.sam.gov/portal/public/SAM/). Potential Offerors must also have a current Online Representations and Certification Application on file with SAM.

Description of Services

VA Sierra Nevada Health Care System 975 Kirman Ave., Reno, NV 89502 has a requirement for a contractor to provide the following:

1. General: This is a non-personnel services contract to provide 654-21-1-6093-0003 Medical Gas and Vacuum Testing and Inspection Service. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform provide Medical Gas and Vacuum Testing and Inspection Service as defined in this Performance Work Statement (PWS) except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: Per The Joint Commission (TJC) Standards and Guidelines (EC.02.05.09/EP 1-14), Veterans Health Administration (VHA) Directive 7515(1), National Fire Protection Association (NFPA) 99 2018 – Healthcare Facilities Code, and various of other standards and guidelines, the hospital inspects, tests, and maintains the medical gas and vacuum systems.

1.3 Objectives: To provide an annual inspection, testing, and verification of the medical gas and vacuum system at the VA Sierra Nevada Health Care System (VASNHCS).

1.4 Scope:

1. General

a. This will be for the base period of October 1, 2020 through September 30, 2021 and subsequent option periods, if exercised:

i. Option Year 1: October 1, 2021 through September 30, 2022

ii. Option Year 2: October 1, 2022 through September 30, 2023

iii. Option Year 3: October 1, 2023 through September 30, 2024

iv. Option Year 4: October 1, 2024 through September 30, 2025

b. The contractor shall provide all management, supervision, labor, parts, material, tools, incidental engineering services, and transportation necessary to perform the annual testing and certification of the medical gas (oxygen, nitrous oxide, and nitrogen), medical air, and medical vacuum systems.

c. The contractor, without additional expense to the Government, shall obtain all licenses, permits, and insurance required to perform the work in this contract. The contractor shall comply with all current, applicable federal, state, and local laws. Evidence of insurance, licenses, and permits shall be provided to the Contracting Officer (CO) and COR before work commences.

2. Scope of work:

a. Maintenance and inspection service shall be performed by (as a minimum) journeyman status as recognized by the industry with at least four years’ experience and certified training (American Society of Sanitary Engineering (ASSE) 6020 and 6030) in the inspection, testing, and maintenance of medical gases systems.

b. The contractor shall furnish all tools, equipment, test instruments, cleaning materials, and preventive maintenance parts required. All work shall be performed to meet requirements of NFPA 99, TJC standards (EC.02.05.09/EP1-14), ASSE 6000 Standard, and any other applicable code standards related to medical gas systems.

c. Some work may be required to be completed after hours or on a weekend to ensure that patient care will not be affected.

d. The contractor will certify and test the system annually in accordance with NFPA 99 standards, which includes calibration of all area alarms and affixing a seal, certifying the date of calibration.

e. Work includes, but is not limited to:

i. Testing of medical gas outlets/inlets

ii. Bulk liquid systems

iii. Manifold systems

iv. Pressure gauges

v. Air compressors, including the dental air compressor

vi. Automatic pressure switches

vii. Shutoff valves

viii. Flexible connectors

ix. Dew point and CO monitors

x. Moisture removal systems

xi. Vacuum systems, including the dental vacuum systems

xii. Area and master alarms

xiii. Gas contamination – as defined in ASSE 6000, annex D, D.2.2.

xiv. Labeling

f. The Department of Veteran’s Affairs has an additional requirement regarding the testing of the outlets. VASNHCS currently has 1239 outlets that will need to be tested as required below:

i. Cross connection verification of 10 percent of the existing outlets annually. Testing cannot be repeated on an outlet until all outlets in the hospital have been tested once. Additionally, testing of newly installed outlets must not supersede the testing of existing outlets.

ii. VA Directive 7515 requires that 10 percent of outlets be tested for purity. To satisfy this requirement for VASNHCS, a full pipeline purity testing for each medical gas system will be tested to confirm that the entire distribution pipeline system meets the requirements for pipeline purity. The contractor will include the testing results in the report upon completion of the annual inspection and testing service.

iii. The contractor will anticipate a possibility of four or more separate instances, in which there were minor modifications done to the system that requires the contractor to recertify the system. Some examples of a minor modifications are: capping off sections of the piping system when outlets have been removed; adding outlets for a new patient room.

g. Anticipated Teaming Arrangements (if any). If plan on subcontracting, demonstrate that you will meet the limitations on subcontracting per FAR 52.219-14 for Small Businesses; VAAR 852.219-74 for SDVOSB/VOSB. Complete the Self-Performance worksheet.

3. Records

a. Provide two copies of the testing documentation (to include a report of discrepancies and recommended repairs) in 3-ring binders and a copy on CD/DVD.

b. The contractor will not have any access to Government computers or systems. The certification and accreditation requirements do not apply and that a security accreditation package is not required.

4. Security and records management disclaimer:

a. The Certification and Accreditation requirements do not apply, and a Security Accreditation Package is not required.

The Government requests that interested parties provide the following capability information to the Contract Specialist, Kulvinder Brar by e-mail at: kulvinder.brar@va.gov by close of business August 26th, 2020:

(a) Business Size (Large/Small)

(b) Business Socio-Economic Status (SDVOSB, WOSB, 8(a), HUBZone, etc.)

(c) SAM record

(d) DUNS number

(e) Ability and experience with similar projects.

(f) List of projects similar in scope.

The Government will use this information when determining its business type decision.

This synopsis is not to be construed as a commitment by the Government and no contract will be awarded as a direct result of this Sources Sought announcement.