S02 - (AMDMT 0001) - 36C26120Q0804 0001- VANCHCS Medical Courier Svcs.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 3

0001 09-15-2020

Department of Veterans Affairs

VA Sierra Pacific Network (VISN 21)

VA Northern California HealthCare System

150 Muir Road

Martinez CA 94553-4668

Department of Veterans Affairs

VA Sierra Pacific Network (VISN 21)

VA Northern California HealthCare System

150 Muir Road

Martinez CA 94553-4668

To all Offerors/Bidders

36C26120Q0804

09-01-2020

X

X X

September 17, 2020 2:00 PM PST x 1

The purpose of this amendment is the following:

1. To extend the solicitation closing to September 17, 2020 2:00 PM PST.

2. To provide answers to applicable vendor questions (see pages 2-3).

3. All other terms and conditions remain the same.

End of Amendment ------------------------------------------------------------------------------------------------------

Jason T. Hill

Contracting Officer

Submitted Questions and Answers for Solicitation # 36C26120Q0804 - VANCHCS Medical Courier Services

1. Is the contractor responsible for supplying SPS and Specimen transport containers?

The VA will provide transport bins.

2. How many specimen containers are transported on average between each pickup location?

On average 1-2 sealed Lab coolers will be picked up / delivered by couriers per location.

3. How many SPS containers are transported on average between each pickup location?

On average 5-10 SPS Containers will be picked up / delivered by couriers per location.

4. What is the average size of each SPS container? Estimated weight?

SPS containers are 12” wide x 24” long x 10” high and weigh approximately 35 pounds

5. Is the contractor responsible for transporting SPS covered carts?

The contractor will have no responsibility or handling of any covered carts.

6. Is there a specific cart required by the couriers to use when transporting SPS through the facilities?

Currently, hand trucks have been used to transport SPS through the facilities because the biohazardous red bins are contained inside large (dual-flap top) RED transport bins, which would be ready to load into the transport vehicle.

7. Is on-call/STAT service needed under this contract? If so, what are the locations and/or what is the service area radius? How many STAT trips on average are needed per month and location?

There are no STAT services needed.

8. Please confirm that the driver has no involvement in the VA SPS decontamination process.

Drivers have no responsibility in the decontamination process.

9. Pg. 16 section 2.1.5 National Provider Identifier: “the contractor shall have or obtain appropriate NPI and if pertinent the taxonomy code.” Is this obtained through the VHA or is it up to the contractor to find a provider outside of the VHA?

Contractor is wholly responsible for obtaining requisite licenses, identifiers and codes.

10. Pg. 20 section 4.4.6.2 – can you clarify “The design and material used in the construction of transport vehicles needs to allow for appropriate decontamination processes.” Does that mean the full interior needs to be wiped down/no cloth seats etc.?

SPS vehicle is not to have cloth seats, carpet, or a cloth ceiling liner (Any designated area within the vehicle that houses the bins must be a wipeable surface with an approved cleaning solution)

11. Does the VA provide sterilization wipes for the interior of the vehicles or is that the contractors responsibility?

Contractor responsible for sterilizing the interior of their vehicles.

12. Regarding item iv page 61 and specific employee information vii personnel qualifications, further clarifications:

If utilizing vehicles/ equipment/ supplies / staffing not organic to the company identify the source of the resources as well as any confirmation of the availability of those resources from the source. If the source will be under sub-contract it should also be identified within the self-performance worksheet.

13. Regarding evaluation factors for the price Volume: we usually like to provide a "Pricing realism" cost break-down, is it acceptable that we forward this Pricing Realism chart with our Price response?

Additional pricing support documentation is acceptable, however, this solicitation is a Firm-Fixed Price requirement.

14. Are the contractors required to purchase shots for the couriers annually or can couriers obtain the vaccinations through their own medical providers? Does the contractor need to provide proof of vaccines to the Contracting Officer before the start of the contract?

Contractor will have internal policies addressing OSHA regulations per the terms of this contract and are reviewable upon request from the Contracting Officer.

15. Are humidity controls needed for the vehicles? If so will the VA provide humidity controls? If not, is there a specific brand needed?

Specimens must arrive in the testing laboratory under the same conditions they were sent (room temperature, refrigerated or frozen), therefore Temp and humidity controls are recommended. The VA does not provide humidity controls.

16. Sacramento VA, Yreka VA and Yuba City OPC, are listed under the locations but not under scheduled routes. Will these the typical emergency routes listed in the price schedule?

Yreka and Yuba City are contingency/emergency routes. All other listed routes are regular pick up / delivery routes.