36C26120Q0782_Fire Extinguisher Maintenance.docx

Safety and Emergency Management Service, Fire Extinguisher Contract Contract Opportunity Sources Sought Notice

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PLACE OF PERFORMANCE

Required Field Contract Opportunity Sources Sought Notice Fire Extinguisher Maintenance 94304 36C26120Q0782 07-15-2020 N 561990 Department of Veterans Affairs VA Sierra Pacific Network (VISN 21) VA Palo Alto Health Care System 3801 Miranda Ave. Bldg: T50

PA, CA 94304

Contract Specialist Haunani / Darralynn Freeman darralynn.freeman@va.gov 808-539-1311 VA Palo Alto Health Care System 3801 Miranda Ave. Bldg:

T50 Palo Alto, CA 94304 kevin.stone@va.gov darralynn.freeman@va.gov Interested parties responding to this sources sought request shall submit the following information at a minimum: (1) company name and address, point of contact with phone number, and DUNS number; (2) documentation relating to capability of performance (3) intentions of subcontracting program to include set-asides if any; (4) proof of registration in the VA Vet Biz or SBA websites or intention of registration prior to submission of offers to a solicitation; (5) If you are a distributor a statement from the manufacturer that your company is an authorized distributor; (6) a statement to inform the government if you are a manufacturer or distributor; (7) any information regarding FSS Schedule availability; (8) SAM Registration (9) any other pertinent company documentation.

Quoters shall list exception(s) and rationale for the exception(s), if any.

· Submission of your response shall be received not later than 8:00am PST, July 15, 2020 to kevin.stone@va.gov and darralynn.freeman@va.gov.

· (Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Contract Officer/Specialist, kevin.stone@va.gov and darralynn.freeman@va.gov

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to both the Point of Contacts listed below.

Contract Officer/Specialist

· Kevin Stone; (650)493-5000 ext: 69135

· Darralynn Haunani Freeman (808) 539-1311

DISCLAIMER

Safety and Emergency Management Service, Fire Extinguisher Contract This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.

ATTACHMENT

STATEMENT OF WORK

36C26120Q0782 A. Descriptions / Specifications / Work Statement

CONTRACT DURATION: Base Year with four one year options

LOCATION OF WORK: Department of Veterans Affairs Medical Center located at, 3801 Miranda Avenue, Palo Alto, California 94304; 795 Willow Road, Menlo Park, CA 94025, and 4951 Arroyo Road, Livermore, CA 94550; including fire extinguishers located in transport vehicles.

B. Title of Project: Service and maintenance of fire extinguisher, which includes annual Inspection, 5/6 year internal inspection, and Hydrostatic test as required by NFPA 10 for: 5lb dry chemical ABC fire extinguishers, 10lb CO2 fire extinguishers, 10lb Purple –K fire extinguishers, and 20lb C02 fire extinguishers, MRI compatible water extinguishers, and MRI compatible Dry Chemical ABC fire extinguishers.

C. Summary: Vendor will conduct fire extinguisher annual inspections, internal inspections, and hydrostatic test for the Department of VA Medical Centers located in Palo Alto to include numerous off-sites locations within the East and West Bays. Vendors are strongly encouraged to visit the job site and make an exact determination of the size of the job before submitting any bids, quotes or similar contractual documents. The vendor will be responsible for developing and maintaining a record of annual service requirements and due dates for portable fire extinguishers located within the Palo Alto Health Care System. The vendor shall perform all annual inspections, internal inspections, and hydrostatic tests, which shall include all labor, materials and transportation of extinguishers. Additionally, all service provided by the vendor must comply with current NFPA 10 guidelines for fire extinguisher maintenance, which includes the annual service, 5/6-year internal examination and 12 year hydrostatic testing as appropriate.

D. Scope of Work will include:

1. Contractor to conduct onsite annual inspections at the Veterans Administration as identified on the following site maps for: 3801 Miranda Drive, Palo Alto, California 94304 (Attachment A); 795 Willow Road, Menlo Park, California 94025, including fire extinguishers located at the 795 Willow Road, Menlo Park Residents (Attachment B), and 4951 Arroyo Road, Livermore, California 94550; (Attachment C). The contractor will be responsible for identifying the different types of extinguishers by type and size and maintain a record of the required annual service, internal inspection, and hydrostatic due dates as mandated by NFPA

2. Contractor will provide backup fire extinguishers when it is necessary to take a fire extinguisher that is in use out of service for any period of time for maintenance or recharge. The contractor will maintain and ensure the list of all fire extinguishers and their maintenance due dates are kept current for hydrostatic test collars and annual tags. The initial list will be provided by the Palo Alto Safety and Emergency Management Service (SAFE).

3. The scheduled annual inspections and service of fire extinguishers will be initiated as follows to avoid missing expiration dates:

4. As needed annual or emergency fire extinguisher pickups or exchanges will be made to replace used or damaged fire extinguishers.

5. The number of fire extinguishers may change due to ongoing construction at the various campuses.

E. Annual Reports required:

1. Annual fire extinguisher inventory and service report

2. Annual fire extinguisher hydrostatic test service and schedule inventory.

3. Contract period is ?, through ? (or one year from date of award if subsequent thereto) with five one year renewal option periods through ?.

F. Contractor Qualifications:

1. Contractor must be certified and/or licensed to perform specified work and provide a copy to the COTR before commencing work:

G. Designation of Contracting Officers Technical Representative (COTR):

1. The Safety Technicians employed by the Veterans Administration are the designated Technical Representative of the Contracting Officer (COTR) and will provide technical guidance, advice under this contract, escort of the contractor to all fire extinguisher locations. The foregoing is not to be construed as authorization to interpret or furnish advice and information to Contractor relative to the financial or legal aspects of the contract. Those matters are the responsibility of the Contracting Officer and shall not be delegated.

H. Invoice / Payment

1. All invoices shall follow instructions confined in the contract.

I. Contractor Safety and Security Requirements.

1. The contractor will follow the safety and security requirements outlined in the Palo Alto VA Medical Center directives for personal suitability and security program (Attachment D).

J. Contractor Licenses and Permits.

1. The vendor must have and maintain a current valid license to perform fire extinguisher services. Contractor will maintain and provide all licenses and permits required by California San Mateo, Santa Clara, and Alameda Counties and Federal authorities. Copies must be provided to the COTR.

K. CONTRACTOR PERSONNEL SECURITY REQUIREMENTS:

1. Upon contract award, all contract personnel, who will work more than six (6) months (180 days) under this contract, shall be subject to a background investigation or screening per VA/VHA policy as delineated below, and must receive a favorable adjudication from the local VA facility or VA Security and Investigations Center (SIC) depending on the type of investigation/screening required. This requirement is also applicable to all subcontract personnel. If the investigation or screening is not completed prior to the start date of the contract, the Contractor will be responsible for the actions of those individuals they provide to perform work for VA.

2. Contract personnel who previously received a favorable adjudication as a result of a Government background investigation or screening may be exempt from this contract requirement provided that they can provide documentation to support the previous adjudication. Proof of previous adjudication must be submitted by the Contractor to the VA Contracting Officer. Proof of previous adjudication is subject to verification. Some positions maybe subject to periodic re-investigation/screening. The position risk/sensitivity for this contract is designated as low risk, and the acquisition will not require services that involve connection of a contractor computer or remote connection from a contractor system to the VA internal network.

L. Background Investigation/Screening

1. The background investigation commensurate with the required level of access is: NACI.

M. Contractor Responsibilities

1. Within five (5) business days of contract award, the Contractor shall submit or have their contract personnel provide any information or documentation required to conduct the background screening as requested by the local VA facility or VA Contracting Officer.

2. The following documents will be completed by each contracted employee and once these items are received, VA will pre-screen these items for completeness, and forward them to the appropriate party(s) in order to initiate the required background investigation(s) or screening(s) within fourteen (14) calendar days of appointment. Only after the VA Contracting Officer notifies the Contractor that the background investigation(s) or screening(s) was initiated, shall the Contractor be authorized to provide services under the contract. As previously stated, if the investigation or screening is not completed prior to the start date of the contract, the Contractor will be responsible for the actions of those individuals they provide to perform work for VA.

3. The Contractor, when notified of an unfavorable determination by the Government, shall withdraw the contract person from consideration of working under the contract.

4. Failure to comply with these Contractor personnel security requirements may result in termination of the contract for default.

N. Government Responsibilities:

1. The COTR will responsible for performing any duties assigned by the VA Contracting Officer with regard to fulfilling the Contractor personnel security requirements described herein. Upon receipt, the local VA facility or VA SIC, will forward these items to OPM to conduct their portion of the background investigation or screening, as applicable.

2. The requesting VA facility will pay for any portion of the investigation or screening conducted by OPM, if any. Depending on the type of investigation/screening required, the local VA facility or VA SIC will notify the VA Contracting Officer after adjudicating the results of the background investigation or screening. The VA Contracting Officer will ensure that the required investigations or screening have been completed or are in the process of being requested.