COMBINED SYNOPSIS SOLICITATION 36C26120Q0689-CATH LAB LEASE-revised.pdf

THIS IS A BRAND NAME OR EQUAL REQUIREMENT

Original equipment ONLY; NO copied or remanufactured or “gray market” items. All parts must be covered by the manufacturer’s warranty. Authorized dealers: A letter from the manufacturer stating your company is an authorized distributor of the product must be in possession by the due date and be available for submission, if requested.

Only electronic offers will be accepted. Offers are due to Katherine.Fairley@va.gov by Friday, July 10, 1:00 p.m. Pacific Time.

All interested companies shall provide quotations for the following:

ITEM DESCRIPTION QTY UNIT UNIT PRICE

TOTAL

PRICE

4:00 MO

Lease of Cath Lab with Cardiac/Vascular Imaging System (equivalent to GE 3100) equipped with a digital flat panel detector.

The system must include a hemodynamic system equivalent to the GE MacLab IT and an injector equivalent to a Medrad Mark V Provis.

(See SOW below for complete details)

One Month Option 1:00 MO

One Month Option 1:00 MO

One Month Option 1:00 MO

One Month Option 1:00 MO mailto:Katherine.Fairley@va.gov

SOW-Mobile Cath Lab Lease and Maintenance

Services shall be provided for the VA Palo Alto Health Care System. All services shall be provided in accordance with the specifications, terms and conditions contained herein.

The following paragraphs contain the items required and support agreement.

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

Contractor shall provide a Mobile Cath Lab to VA Palo Alto (VAPAHCS). The Contractor shall furnish all labor, materials, parts, equipment, tools, travel time and transportation to provide a Mobile Cath Lab (Combo Cardiac/Vascular Imaging System) and include repair, preventive maintenance, calibration, and electrical safety checks for all the equipment. The awarded contract will contain one base period of 4 months and four 1-month optional extension periods.

The total duration of the contract will not exceed 8 months. For purposes of evaluation, if the four 1-month optional extension periods are exercised, pricing shall remain unchanged.

1. Scope of Work: The contract shall be for the lease of the Mobile Cath Lab and cover repair and preventative maintenance, including calibration, to keep the systems functioning to manufacturer’s specifications

2. List of Equipment and Specifications: The Mobile Cath Lab should be a GE Innova 3100 or (equivalent) or a newer generation. The Combo Cardiac/Vascular Imaging System must come equipped with a Digital Flat Panel Detector. The system must include Hemodynamic System with a GE MacLab IT version 6.9.6 and an Injector equivalent to a Medrad Mark V Provis. There should be adequate grounding for the use of ECG signal acquisition, electrophysiology signal acquisition, and electrophysiology ablation. The Cath Lab should be connected to an adequate power source to handle ancillary equipment in addition to installed equipment.

3. Repair:

a. Contractor must maintain the equipment in accordance with the full support plan, responding via telephone within the guaranteed response time of 2 hours of notification to the Customer Service Department and on site within 24 hours.

b. The CO, COTR or designee has the authority to approve service by or request service from the

Contractor. All service requests should be directed to awarded contractor.

c. The Contractor must provide transportation for pickup and delivery of the equipment as required.

4. Preventive Maintenance: Preventive maintenance is to be done by the contractor according to Original Manufacturer’s specifications. Preventive maintenance inspections will be coordinated with Cardiology Service. Maintenance will comply with all applicable regulations and manufacturers specifications, and it will include, but is not limited to the following:

a. Reviewing operating system diagnostics to ensure that the equipment is operating within its specifications.

b. The contractor will perform electrical safety testing in accordance with NFPA-99 standards.

c. Installing and maintaining all software updates/upgrades. Periodic software enhancements will be provided as a part of this firm fixed price contract.

5. Parts: The Contractor must furnish and replace parts to meet requirements. The Contractor must have ready access to unique and/or high mortality replacement parts. All parts supplied must be compatible with existing equipment. The contract must include all parts with the exception of instruments and accessories. The Contractor must use new parts.

6. Service Calls: Contractor personnel must schedule with the Biomedical Engineering and Surgical Service prior to performance of services to ensure that VA sensitive information is protected. Payment for services will be held if the Contractor does not follow proper reporting procedures.

7. Information Security: Contractors, contractor personnel, subcontractors, and subcontractor personnel shall be subject to the same Federal laws, regulations, standards, and VA Directives and Handbooks as VA and VA personnel regarding information and information system security as per VA Handbook 6500.6, Contract Security, and Appendix C.

8. Documentation

a. The Contractor must provide individual service reports that reference services performed on the equipment at the conclusion of each maintenance visit. The following information must be provided in each service report.

i) Name of Contractor

ii) Name of FSE who performed services

iii) Contractor service ESR number/Log number

iv) Date, Time (starting and ending), equipment downtime and hours on site for service call.

v) VA purchase order number(s) covering the call, if outside normal working hours.

vi) Description of problem reported by COTR/user.

vii) Identification of equipment to be serviced to include the following: VA equipment number (EE#), manufacturer’s name, device name, model number, serial number, and any other manufacturer’s identification numbers.

viii) Itemized Description of Service(s) performed (including costs associated with after normal working hour services), including labor and travel, parts (with part numbers), materials and circuit location of problem/corrective action.

ix) Equipment Downtime.

b. The Contractor must deliver the service reports to the Biomedical Engineering department in Palo Alto VA Medical Center. A copy of each report must be left with COTR or designated representative at the time the services were completed.

9. Hours of Work and Legal Government Holidays

Unless otherwise specified, all contract work is to be performed during regular administrative working hours, 8:00 am to 5:00 pm, Monday through Friday excluding the following listed holidays observed by Department of Veterans Affairs:

New Year’s Day Labor Day Martin Luther King’s Day Columbus Day President’s Day Veterans’ Day Memorial Day Thanksgiving Day Independence Day Christmas Day

10. Hard Drive Security Clause

All electronic storage media used on non-VA leased or non-VA owned IT equipment that is used to store , process or access VA information must be handled in adherence with VA Handbook

6500.1, Electronic Media Sanitization upon: (i) completion or termination of the contract or (ii) disposal or return of IT equipment by the contractor/subcontractor or any person acting on behalf of the contractor/subcontractor, whichever is earlier. Media (hard drives, optical disks, CDs, back-up tapes, etc.) used by the contractors/subcontractors that contain VA information must be returned to the VA for sanitization or destruction or the contractor/subcontractor must self-certify that the media has been disposed of per 6500.1 requirements. This must be completed within 30 days of termination of the contract.

End of Statement of Work

Vendors that can provide a brand name or equal package are encouraged to submit a quote.

If a vendor is providing a quote with brand name equal products, the vendor must submit supporting documentation with product literature or a similar spreadsheet that contains the supply part no, description, price, instrumentation name, model no, and any information that describes the quoted instrument package that demonstrates how the equal product meets or exceeds the item descriptions listed within the SOW and solicitation. Vendors who are providing a quote with equal products and fail to provide sufficient supporting documentation will not be considered for award.

Delivery must be provided no later than 30 days after receipt of order. FOB Destination. The contractor shall deliver the line items to VA Palo Alto Health Care System, 3801 Miranda Ave., Palo Alto, CA 94304.

Place of Performance:

Address: 3801 Miranda Ave.

Palo Alto, CA

Postal Code: 94304-1207

Country: UNITED STATES

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The full text of VAAR provisions or clauses may be accessed electronically at https://www.va.gov/oal/library/vaar/index.asp

The following solicitation provisions apply to this acquisition:

• FAR 52.204-7, System for Award Management (OCT 2018)

• FAR 52.204-16, Commercial and Government Entity Code Reporting (JUL 2016)

• FAR 52.211-6, Brand Name or Equal (AUG 1999)

• FAR 52.212-1, Instructions to Offerors–Commercial Items (MAR 2020)

• FAR 52.212-3, Offerors Representations and Certifications–Commercial Items (MAR 2020)

• FAR 52.214-21, Description Literature (APR 2002)

• FAR 52.216-1, Type of Contract (APR 1984) – Firm Fixed Price

Offerors must complete annual representations and certifications on-line at http://orca.bpn.gov in accordance with FAR 52.212-3, “Offerors Representations and http://acquisition.gov/comp/far/index.html

Certifications–Commercial Items.” If paragraph (j) of the provision is applicable, a written submission is required.

The following FAR contract clauses apply to this acquisition:

• FAR 52.212-4, “Contract Terms and Conditions–Commercial Items” (OCT 2018)

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

• 52.217-8, Option to Extend Services (NOV 1999)

• 52.217-9, Option to Extend the Term of the Contract (MAR 2000)

• 52.219-6, Notice of Total Small Business Set-Aside (MAR 2020)

• 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (DEC 2013)

• VAAR 852.203-70 Commercial Advertising (MAY 2008)

• VAAR 852.232-72 Electronic Submission of Payment Requests (NOV 2018)

• VAAR 852.246-71 Rejected Goods (OCT 2018)

• FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive Orders- Commercial Items” (MAR 2020)

The following subparagraphs of FAR 52.212-5 are applicable:

Subparagraphs (b) 1, 4, 8, 14(i), 16, 19, 22(i), 27, 28, 29, 30(i), 31(i), 32(i), 33, 34, 35(i), 44, 48 and 57 are considered checked and apply.

The following clauses and provisions applies to this acquisition:

ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS (MAR 2020)

The following provisions are incorporated into 52.212-1 as an addendum to this solicitation:

The Government intends to make award based on initial quotes. Accordingly, vendors are encouraged to submit their initial quotes based upon most favorable terms, prices, technical and other factors.

1) Vendors shall provide a quote in one (1) separate volume:

(a) Volume 1: Vendor Quote and any material that support quoter’s ability to meet or exceed the Mobile Cath Lab’s capabilities, item descriptions and specifications listed within the SOW and solicitation.

2) Responses shall be on all or none basis; no partial submission.

3) Vendor must be an Original Equipment Manufacturer (OEM) authorized dealer, authorized distributor or authorized reseller for the proposed items such that OEM warranty and service are provided and maintained by the OEM.

• FAR 52.212-2, “EVALUATION – COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award an order resulting from this solicitation to the responsible quoter whose quote conforming to the solicitation will be most advantageous to the Government.

The following factors shall be used to evaluate offers:

1. Technical Capabilities and Approach.

2. Comparative Analysis based on the item descriptions, and specifications listed within the SOW and solicitation.

3. Technical and Past Performance when combined.

The vendor’s quote must meet or exceed the Mobile Cath Lab’s Instrumentation capabilities, item descriptions, and specifications listed within the SOW and solicitation. A vendor must be technically acceptable in these factors to be considered for award. Technically acceptable is considered meeting or exceeding the Mobile Cath Lab’s Instrumentation capabilities, item descriptions, and specifications listed within the SOW and solicitation.

The technical ratings are defined as follows:

Acceptable: Quote meets or exceeds the Mobile Cath Lab’s Instrumentation capabilities, item descriptions, and specifications listed within the SOW and solicitation.

Unacceptable: Quote does not meet or exceed the Mobile Cath Lab’s Instrumentation capabilities, item descriptions, and specifications listed within SOW and solicitation.

Grey Market Prevention Language

(a) Gray market items are Original Equipment Manufacturers (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts) for VA Medical Centers. No remanufactures or gray market items will be acceptable.

(b) Vendor must be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM’s warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions.

(c) The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA’s election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discovery of such items.

All quoters shall submit the following: one copy of their best and final quote.

Point of Contact: Katherine Fairley, Contract Specialist

All quotations must be emailed to Katherine.Fairley@va.gov.

This is an open-market combined synopsis/solicitation for a Mobile Cath Lab as defined herein.

The government intends to award a purchase order as a result of this combined synopsis solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoter shall list exception(s) and rationale for the exception(s).

Submission must be received not later than Friday, July 10, 2020, 1:00 p.m. Pacific Time.

Emailed offers will be accepted. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Point of Contact: Katherine Fairley, Contract Specialist, Katherine.Fairley@va.gov.