36C26120Q0585-000.docx

Contract Opportunity Sources Sought Notice

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* = Required Field Contract Opportunity Sources Sought Notice S211 Alarm Monitoring Contract 96819-1522 36C26120Q0585 05-07-2020 N 561621 Department of Veterans Affairs VA Sierra Pacific Network (VISN 21) VA Pacific Islands Health Care System 459 Patterson Rd Honolulu HI 96819-1522

LYNNETTE KAWAKAMI

LYNNETTE.KAWAKAMI@VA.GOV

VA NORTHERN CALIFORNIA HEALTHCARE SYSTEM (VANCHCS)

10535 HOSPITAL WAY

SACRAMENTO, CA

95655-4200

USA

LYNNETTE.KAWAKAMI@VA.GOV

LYNNETTE.KAWAKAMI@VA.GOV

This is a SOURCES SOUGHT NOTICE - This synopsis is for information and planning purposes only and is not to be construed as a commitment by the Government. No contract will be awarded as a result of this Sources Sought announcement. The Department of Veterans Affairs (VA), Network Contracting Office (NCO 21) is soliciting information from qualified Small Business sources, the results of this announcement will be evaluated to determine if at least two SDVOSB or VOSB sources are capable of performing the proposed work.

Please see attached SOW for further details.

Respondents shall provide detailed information as to how they are qualified to perform this work. In addition, respondents are requested to submit the following information:

General:

(1) Name of Organization, (2) Address + Zip Code, (3) Telephone number, (4) current GSA contract number (if applicable), (5) Business status: SDVOSB, VOSB, SB, etc. (6) Point(s) of contact, (7) e-mail address, (8) DUNS number, Service related: Failure to answer any of the questions below will be presumed by the Government that you cannot meet the requirement associated the question.

(9) number of years’ experience in providing required service, (10) current and/or past performance equivalent in size and scope to the services described in summary of services, identify the contract/order number, customer, contract value, period of performance, prime or subcontract, and a brief description of services provided under the contract/order number, provide references for listed current and/ or past performance

Interested vendors shall notify the Contracting Officer of pending changes in business status. Respondents will not be notified of the results. Based on the responses received, the Contracting Officer reserves the right to determine the set-aside status. No reimbursement will be made for any cost associated with providing information in response to this solicitation. All responses must be submitted by e-mail to the point of contact identified below; no other method of transmittal will be accepted. Responses to this Sources Sought Notice shall be e-mailed to the Contracting Specialist, Lynnette Kawakami at Lynnette.Kawakami@va.gov. Responses must be received no later than 7:00 AM HST on May 7, 2020. Failure to submit all information requested will result in a contractor not being considered as an interested business.

Statement of Work On and Off-Site Alarm Monitoring

1. INTRODUCTION

The contractor will provide 24 hours a day, 7 days a week, 365 days a year monitoring of existing alarm systems located throughout the VA Northern California Health Care System. The alarms will include fire, temperature monitoring, intrusion, motion, and duress/panic alarms for all facilities. The contractor will provide alarm monitoring for the below listed location:

Auburn Clinic Chico Outpatient Clinic Fairfield Outpatient Clinic Mare Island Outpatient Clinic Martinez Outpatient Clinic Martinez off-site building at 2860 Howe Road McClellan Outpatient Clinic Oakland Behavioral Health Clinic Oakland Outpatient Clinic Pleasant Hill off-site building at 391 Taylor Blvd.

Redding Outpatient Clinic Sacramento VA Medical Center Yreka City Clinic Yuba City Outpatient Clinic

2. SCOPE OF SERVICES

Task 1: Project Management Subtask 1.1: Project Management. The contractor will provide 24 hours a day, 7 days a week, 365 days a year monitoring of the alarms for all VA Northern California Health Care System facilities listed above even in the event of a natural disaster causing the primary systems to go down.

Subtask 1.2: Project Management. The contractor will be responsible for notifying the local police department for the area of responsibility for the affected clinic. This will include notifications during regular hours of operations if a duress/panic alarm is received from any of the locations. This will also require a notification to the local police department if a burglar alarm is received after hours. Once the local police department has been notified; VA Police Dispatch at the Sacramento VA Medical Center will be notified at 916-366-5401 and briefed on where the alarm was received from and which police department or fire department has been notified.

Subtask 1.3: Project Management. Monthly testing of all duress/panic and intrusion alarms will be the responsibility of Northern California Health Care System Police Service. Requests for any repairs, installation or removal of alarm equipment will be the responsibility of VA Northern California Health Care Engineering Service. Engineering Service will contact the alarm company to request work from the contractor and make payment separately from the monitoring fees paid by Police Service

Subtask 1.4: Project Management. Although all alarms may be monitored locally at the VA Northern California Health Care System Police Service Dispatch Center, the contractor will ensure that active monitoring of alarms continues 24/7.

Subtask 1.5: Project Management. Monthly testing of all duress/panic and intrusion alarms will be the responsibility of the VA Northern California Health Care System Police Service.

Subtask 1.6: Project Management. The total number of alarms to be covered under this contract are estimated to be:

Duress/panic alarms – 25 Intrusion alarms – 190 Motion alarms – 110 Fire alarms – 250 Temperature alarms – 300

These numbers may vary dependent on construction/acquisition of new buildings and demolition of existing buildings.

Subtask 1.7: Project Management. Contractor must provide alarm monitoring service 24 hours a day, 7 days a week, 365 days a year for each system at each facility and ensure back up monitoring capabilities should a natural disaster or other event cause the primary systems to go down.

3. RECORDS MANAGEMENT LANGUAGE

The following standard items relate to records generated in executing the contract and should be included in a typical Electronic Information Systems (EIS) procurement contract:

1. Citations to pertinent laws, codes and regulations such as 44 U.S.C chapters 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228.

1. Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

1. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records.

1. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.

1. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.

1. The Government Agency owns the rights to all data/records produced as part of this contract.

1. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.

1. Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.].

1. No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.

1. Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, this contract. The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information.