36C26120Q0256-0003001.docx

ADDENDUM TO FAR 52.212-1 INSTRUCTIONS TO OFFERORS - COMMERCIAL ITEMS

Provide your quote to megan.barr@va.gov by the due date and time expressed on the first page of the RFQ. Submit questions in writing at least 6 business days prior to the due date for quotes. Verbal questions will not be answered.

Please input the following in the subject line of the email: “Quote [Company Name] 36C26120Q0256 Eyeglass and Optician” Please note the email has a size limitation of 5 GB. Zip files will be removed and therefore not considered.

Late quotes will not be considered. The quote must be received by the due date/time shown. Please note delays of more than half an hour have been experienced with email transmission, so I recommend sending at least an hour prior to the time quotes are due. If you email your quote before quotes are due, but the Government receives it after quotes are due, the quote is late and will not be considered. Likewise, any post-closing amendments must be received timely.

Provide the following information for evaluation:

1. Experience. Describe your firm’s overall experience in providing prescription eyeglasses and optician service, and how your experience supports your ability to successfully perform this contract. If subcontracting, clearly indicate what function each company performs. Please avoid the use of language like “Team XXX.” The quote should be clear as to which company is doing which functions, not lumping the two companies together referring to a team.

2. Eyeglasses. Provide descriptions of the eyeglasses proposed for this solicitation. This shall include catalog(s)/descriptive literature of frames you will utilize under the contract. The eyeglasses shall be in accordance with the performance work statement for this solicitation.

e. Identify if there was any instance in which your company could not fill a prescription timely and explain why.

4. Personnel. Provide information on the personnel, including subcontractor(s) support, that meet the qualifications in the PWS.

6. Price. Fill in the price schedule. Remember that all CLINs MUST be priced. Do not leave any CLIN prices blank, partial pricing is not acceptable. Pricing shall be F.O.B. Destination, freight prepaid and allowed, to each facility or veteran, as applicable.

Provide the following information for determining responsibility: Self-Performance Worksheet

EVALUATION CRITERIA AND BASIS OF AWARD

This acquisition is being conducted in accordance with Federal Acquisition Regulation (FAR) Part 13 Simplified Acquisition Procedures. The Government will award a contract resulting from this solicitation to the responsible vendor, whose quote, conforming to the solicitation, will be most advantageous to the Government, price and other factors considered. In accordance with FAR 13.106-2(b)(3), the quotes will undergo a comparative evaluation to determine which quotor provides the best value to the Government based on the information relative to the non-priced factors while also providing a competitive price. Moreover, the Government is not assigning weight to the factors or listing them in any particular order. As a Part 13 acquisition, the Government does not intend on engaging in discussions described in FAR Part 15. As a result, quotes must be complete and conform to the solicitation’s requirements described in part in the Addendum to the Instructions to Offerors. Prior to conducting the comparative evaluation of quotes, the Government will do a preliminary screening of the quotes to determine if they are complete and conforming to the solicitation. Any errors, omissions, or representations contrary to the terms of the solicitation will be deemed incomplete and/or nonconforming. Any quotes that are incomplete or non-conforming will be eliminated from further consideration as being ineligible for award without engaging in discussions. The Government will not provide a notice of exclusion to vendors whose quotes are incomplete or nonconforming since it is not required under FAR Part 13. The remaining quotes which are deemed to be complete and conforming will then be evaluated. However, the Government reserves the right to change to Part 15 Negotiated Procedures utilizing discussions at the sole discretion of the Contracting Officer when deemed in the best interest of the Government.

1. Experience. The Government will rate more favorably quotes that demonstrate a thorough understanding the PWS and their approach. Vendors who rely extensively on subcontractors will be rated less favorably than vendors who self-perform. If subcontracting is intended and the quote is not clear as to which functions the quoter will perform versus that of its subcontractor, the Government will rate the quote less favorably. Also, vendors with more experience that is relevant to the requirement may be rated more favorably than those who have less experience.

2. The Government will rate more favorably quotes that meet or exceed the requirements of the performance work statement. The Government will rate less favorably quotes that do not give enough of a description of the eyeglasses for the Government to determine if the eyeglasses meets the requirements in the performance work statement.

3. Past Performance. The Government will consider the reference information submitted by the vendor. It may also reach out to each reference listed to receive feedback about performance. In addition to information received by the reference(s), the Government may also consider any other information available to it including Contractor Performance Assessment Reports (CPARS), Federal Awardee Integrity Information System (FAPIIS), System for Award Management (SAM), Past Performance Information Retrieval System (PPIRS), and any other sources of information. Vendors who have a superior performance records will be more favorably than those with less than superior performance. The Government will consider the relevance of reference projects by looking at the types of supplies and services provided. Past performance of intended subcontractors will be less relevant than past performance of quoters.

(End of Addendum to 52.212-1)