36C26120D0061-001.pdf

OFOC SOP Revision 08 Page 1 of 4 Original Date: 03/22/11 Revision 08 Date: 04/18/2018

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) For

Other Than Full and Open Competition (>SAT)

Acquisition Plan Action ID: 36C261-20-AP-1009 662-20-2-062-0008

1. Contracting Activity: Department of Veterans Affairs, Veterans Health Administration, Regional

Procurement Office West, Network Contract Office (NCO) 21 for San Francisco VA Health Care System (SFVAHCS).

2. Nature and/or Description of the Action Being Processed:

VISN 21’s San Francisco VA Health Care System, is in need of Residential Treatment Services for homeless Veterans in San Francsisco, California.

In accordance with FAR 6.302-1, Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements, an open market sole source award will be made to Salvation Army Harbor Lights DUNS: 074629460. The type of contract will be a single award IDIQ with five ordering periods.

FAR13.5 Simplified Procedures for Certain Commercial Items: This procurement will be accomplished in accordance with FAR 13.5 Simplified Procedures for Certain Commercial Items and specifically FAR 13.501 Special Documentation Requirements, where acquisitions conducted under Simplified Acquisition Procedures are exempt from the requirements of FAR Part 6, but still require a justification using the format of FAR 6.303-2.

3. Description of Supplies/Services Required to Meet the Agency’s Needs:

The contractor will provide daily shelter/bed services for approximately 16 homeless Veterans on a daily basis (more or less if future requirements vary). Contractor shall provide Transitional Housing Services to veterans who are homeless and for whom such care is specifically authorized by the VA.

Veterans may have specific mental health or substance abuse issues and some may also be mobility impaired. It is understood that these Veterans to be cared for under this contract will require care and services above the level of room and board. Contractor shall assign a case manager to each Veteran referred for the development of an individualized continuing care plan that includes but is not limited to mental health stabilization, psychosocial needs assessment and support, medications management, assistance with benefits applications, and nutritional evaluation and support.

Absences of any Veteran from the facility in excess of forty-eight (48) hours will not be reimbursable except with the prior approval of the designated Contracting Officer's Representative (COR).

Negative drug screens will not be a requirement for admission.

4. Statutory Authority Permitting Other than Full and Open Competition: FAR 13.5 Simplified

Procedures for Certain Commercial Items; the authority for applying the Simplified Procedures for Commercial Items of FAR 13.5 is 41 U.S.C. 1901 and is implemented by for restricting competition on this procurement via FAR 13.106-1(b)(2).

(X) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements per FAR 6.302-1;

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Revision 08 Date: 04/18/2018

( ) (2) Unusual and Compelling Urgency per FAR 6.302-2;

( ) (3) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services per FAR 6.302-3;

( ) (4) International Agreement per FAR 6.302-4 ( ) (5) Authorized or Required by Statute FAR 6.302-5;

( ) (6) National Security per FAR 6.302-6;

( ) (7) Public Interest per FAR 6.302-7;

FAR13.5 Simplified Procedures for Certain Commercial Items: The authority for applying the Simplified Procedures for Commercial Items of FAR 13.5 is 41 U.S.C. 1901 and is implemented by for restricting competition on this procurement via FAR 13.106-1(b)(2).

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority):

Only One Responsible Source (FAR 6.302-1) – In VISN 21, the San Francisco Bay area has the single largest concentration of homeless Veterans, and within the SFVAMC, the City & County of San Francisco has the largest concentration of homeless Veterans. Only one facility within the required market is available to meet the Government’s needs – Salvation Army Harbor Lights. There are other facilities in the area that can accommodate but they are being utilized to their capacity. This organization has a satisfactory history of serving homeless Veterans in coordination with the Veterans Administration and is American Disabilities Act (ADA) accessible. The shelter provides adequate placement services and case management to eradicate homelessness with the capability of housing Veterans, provide crisis intervention and case management. Accordingly, Salvation Army Harbor Lights is the only available facility capable of providing the required capacity without the Veteran’s Health Administration experiencing unacceptable delays in fulfilling its requirements.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable:

Sources Sought Synopsis: On 02/04/2020 a sources sought was posted to contract opportunitites to identify potential vendors who could meet this requirement. Due to most homeless shelters being classisifed as non-profit organizations, the sources sought did not limit this to just small businesses but for large businesses as well. No vendors were identified as interested in this requirement except for the incumbent. A search was conducted in VIP and SBA as well which did not provide any potential vendors.

A notice of intent to sole source will be posted prior to solicitation to allow any other interested companies to provide a response for consideration. In accordance with FAR 13.501(a)(1)(iii), this action will be synopsized at award on the FBO and the justification will be made publicly available.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and

Reasonable:

Fair and reasonable pricing will be determined in accordance with FAR 13.106-3(a)(2). Pricing will be evaluated to be fair and reasonable based on a comparison to the Independent Government Cost Estimate (IGCE) and similar established VA contrats.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons

Market Research Was Not Conducted:

The contract specialist conducted market research using available recent acquisition history and searched through FPDS for types of set asides used. SFVAMC social work staff’s continuous and

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Revision 08 Date: 04/18/2018 ongoing market research efforts through community outreach, knowledge of the local city and county shelter systems and resources, have revealed no other acceptable sources but will continue indefinitely to identify additional resources for these critical services at this time.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition:

SFVAHCS cannot operate efficetivley without this service. As stated earlier, ongoing market research is being performed by the COR to find adequate competition. Unfortanatly, only one vendor has been identified capable of providing this service for our homless Veterans.

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:

The current contractor, Salvation Army Harbor Lights, is willing to continue to provide services for the veterans.

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to

Competition before Making subsequent acquisitions for the supplies or services required:

With the on going market research from the COR in the area, this will help identify potential vendors with the capacity required and have them register in SAM for future contracts.

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Willie O. Spencer Date Acting Business Manager, Mental Health Service San Francisco VAMC

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer or Designee’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

David J. Alvarez Date Contracting Officer Network Contract Office (NCO) 21

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Revision 08 Date: 04/18/2018

b. One Level Above the Contracting Officer (Required over SAT but not exceeding $700K): I certify the justification meets requirements for other than full and open competition.

Brooke C. Robison Date Director of Contracting

Network Contract Office (NCO) 21

c. VHA RPO HCA Review and Approval: I have reviewed the foregoing justification and find it to be complete and accurate to the best of my knowledge and belief and recommend approval (if over $68 million) or approve ($700K to $68 million) for other than full and open competition.

Curtis M. Jordan Date Executive Director, Regional Procurement Office (RPO) West Head of Contracting Activity (HCA)

21 FEB 20