36C26119R0032-002.docx

36C26119R0032

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C26119R0032 X 03-26-2019 570-19-1-795-0018 570-17-406 Department of Veterans Affairs VA Sierra Pacific Network (VISN 21) Network Contracting Office 21 (NCO 21) 3801 Miranda Avenue Palo Alto

CA

94304 Electronic proposals are authorized and are to be sent via email to:

Denise R. Groves at denise.groves@va.gov Subject Line shall Read:

Denise R. Groves 650-493-5000-62875

Project Title: Design-Build USP 800 Chemo Compounding Room Project Number 570-17-406 Location: VA Central California Health Care System; 2615 E. Clinton Avenue, Fresno, CA 93703

The Department of Veterans Affairs anticipates awarding a firm-fixed price Design-Build contract utilizing the Two Phase Design-Build Process. The award will be made in accordance with Federal Acquisition Regulation (FAR) 36.3 "Two- Phase Design-Build Selection Procedures" and FAR 15 "Contracting by Negotiation". The Government intends to award without discussions, however, the Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary. This solicitation contains Phase I and Phase II instructions and evaluation factors, however only Phase I is requested at this time. Phase II will be requested via an amendment to the most highly qualified offerors. A maximum of five offerors will be included in Phase II.

Description of work: This contract is for design, specifications, and construction of five (5) rooms including;

(1) a chemo compounding room (for Hazardous drug compounding); (2) an IV room (for Non-Hazardous drug compounding);

(3) Ante / Work room; (4) Hazardous drug receiving room; and (5) an entry room.

The North Amnerican Industry Classification system (NAICS) Code for this requirement is 236220 "Commercial and Institutional Building Construction", and the Small Business Administration Size Standard is $36.5 Million dollars.

This procurement is 100% set-aside for Service Disabled Veteran Owned Small Business concerns (SDVOSB). At the time of submission of offer, Offeror must be a SDVOSB concern and certified in the Vendor Information Page database.

Per VAAR 836.204, disclosure of the cost magnitude of this project is between $500,000 and $1,000,000

This solicitation is a Request for Proposal. Phase I is the qualifying stage of the solicitation and consists of technical proposal only. Phase II consist of qualified offerors submitting technical and price proposals.

The project must be complete and usable by November 29, 2019.

X 52.211-10 X 11:00 am PDT 04-23-2019 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

Department of Veterans Affairs VA Sierra Pacific Network (VISN 21) VA Central California Health Care System 855 M Street, Suite 1020 Fresno

CA

93721 Department of Veterans Affairs FMS-VA-2(101) Financial Services Center

PO BOX 149971

Austin

TX

78714-9971 Denise R. Groves Contracting Officer

Table of Contents

Scope of Work Design / Build USP 800 Chemo Compounding Room Project # 570-17-406

1. INTRODUCTION:

A. This document contains information and minimal submission and execution requirements for the design and construction specified in the Design/Build contract. The awarded contractor shall provide Evaluation/Design/Construction services as outlined in this SOW document. Services shall be provided for the VA Central California Healthcare System, located at 2615 E. Clinton Ave., Fresno, CA 93703-2286.

B. This Scope of Work defines the work activities, deliverables, and timelines the contractor will be held responsible for performing. The contractor will be held responsible for performing each requirement in this document and its references, whether or not such requirements are addressed in the contractor’s proposal or taken into account by the contractor in calculating the proposed cost. The contractor’s failure to submit a price for a requirement in the Scope of Work or to address such requirement in its proposal will not relieve the contractor of its obligation to perform such requirement, and the contractor will not be entitled to any additional compensation from VA for such requirement.

C. The awarded contractor shall provide all necessary/required professional engineering services to include, but not limited to: Investigative / evaluation / design services, tools, equipment, materials, labor, travel, expertise, supervision, testing, analysis, and specialty services to accomplish all items and requirements outlined in this SOW. The awarded contractor shall prepare the Schematic Design, Design Development Drawings, Construction Documents, Specifications, Calculations, Cost Estimates and all other necessary documentation for all disciplines as required for area preparation and installation/construction of the compounding rooms, and the supporting facilties and utilities necessary for the rooms to operate as required by United States Pharacopeia 800 (USP 800). The awarded contractor shall provide all materials, labor, tools, equipment, transportation, contractor quality control (CQC), supervision, project management, administrative support, and specialized expertise to perform the work stipulated in the Construction Documents.

D. The AE for this project shall design this project per Program Guide, PG-18-15: AE Submission Instructions for Design- Build Projects: Request for Proposal Documents, Volume E, VA May 2006, included as Appendix C to the Scope of Work.

E. A preliminary/pre-proposal site visit is strongly encouraged (coordinate with the Contracting Officer). All “As-Built” AutoCAD facility drawings pertaining to this project and historical documentation pertaining to the area of this project will be made available to the awarded contractor after contract award. It is the awarded contractor’s responsibility to request any additional drawings not initially provided by the VA. The VA does not guarantee the accuracy of drawings and similar documents, The awarded contractor shall field verify all data provided regardless of source.

F. The preliminary phase of the contract consists of a site survey, user meetings with Fresno VA Pharmacy Service, and survey of the area within the wet laboratories where the chemo compounding and associated rooms will be constructed. The site evaluation, programming, schematic design phase shall include a minimum of two (2) user meetings and a formal presentation. The design development (preliminary drawing) phase shall include a formal presentation, submission and review phase. The design contract document (construction drawing / specifications, etc.) phase shall include 35%, 65%, and 100% submissions and a review meeting for each phase. In the event that additional meetings are required in order to facilitate collaboration and coordination between the design team and VA staff, they will be conducted at no additional cost or obligation to the VA.

2. SCOPE OF WORK:

A. Background & Project Overview: This contract is for design, specifications, and construction of five (5) rooms; including (1) a chemo compounding room (for Hazardous Drug compounding), (2) an IV room (for Non-Hazardous Drug compounding), (3) Ante / Work room, (4) Hazardous Drug receiving room, and (5) an Entry room. These rooms will be located on the third (3rd) floor of building twenty-four (24) and be constructed to meet or exceed USP 795, USP 797 and USP 800 standards. The rooms will also be used for oncology research providing increased research capability. The installation/construction location is to be within a portion of two (2) connected wet laboratories. The schematic design of these rooms has been partially completed. The drawings are included in Appendix A to this Scope of Work. The floor plan of the existing laboratories and the partial schematic of the five rooms to be constructed in this project are shown in the upper left hand area of drawing G-001 titled “Area Of Work” and drawing A-101. Drawing A-101 of the same set shows the installation/construction area and the configuaration of the walls for the five rooms.

B. The existing roof and penthouse of Building 24 has various air handling equipment some of which intake fresh air. This equipment in relationship to the third-floor laboratories is shown in Appendix B. The contractor must assess and design the location of the exhaust ventilation system(s) from the rooms to the roof. It is also anticipated that a separate HVAC system will need to be designed and constructed for the new rooms to meet the HVAC Design Manual Requirements.

C. The contractor shall consider the use of manufactured wall systems and site constructed wall systems. Depending upon cost and time constraints as determined by the contractor, the rooms may be 100% constructed on site or constructed by a combination of on-site construction and prefabricated portions procured from an existing manufacturer of clean rooms.

D. Rooms: The two compounding rooms (an oncology drug preparation room and a non-oncology drug preparation room) within the five rooms to be constructed by the contractor will each have space and capacity for two C-PECs (contaminant primary engineering control device in which compounded sterile preparations take place). That is space and capacity for four C-PECs, two for each drug preparation room.The type and size of C-PEC devices will be determined by the Fresno VA Pharmacy, and communicated via the COR to the the contractor in writing. The contractor will design and construct the rooms to meet all performance standards for the Fresno VA Pharmacy selected C-PECs. The anteroom will have a design such that it will insure personal security and privacy while personnel change clothing. The rooms will meet all USP 795, USP 797 and UPS 800 requirements.

E. As described in paragraph 2.A. above, the Chemo Compounding rooms are to be installed/constructed within a portion of two (2) connected wet laboratories. This design build project will not modify or alter the structural, mechanical, plumbing, HVAC, electrical or other systems within the remaining laboratories’ space such that the space no longer meets VA, California and Federal standards and codes for the wet laboratories’ existing purpose.

F. The contractor shall provide on the job training (OJT) to VA Maintenance and Repair staff for preventive maintenance, repair and operation of the Chemo Compounding rooms and its equipment. The contractor shall provide operating manuals, and vendor information for equipment. The contractor shall provide separate training for VA Pharmacy staff for day-to-day operations.

G. The design and construction for this project shall adhere to all VA directives, VA Design Guides, VA Design Manuals, VA Master Specifications, VA National AutoCAD Standard Application Guide, and other guidance and directives for this project. These standards can be accessed online at: http://www.cfm.va.gov/TIL/

3. GENERAL REQUIREMENTS :

A. SITE INVESTIGATION: As-built drawings and other related historical project drawings are available to the awarded contractor, but field verification by the contractor shall be part of the investigative services. The contractor shall not rely solely on "As-Built" drawings. The contractor shall utilize site measurements and verification of site conditions to validate or correct information available. The contractor shall conduct a thorough site investigation/ evaluation, to include components of buildings and utility systems. The contractor shall accurately locate any existing building components, utility systems or other applicable items to incorporate them in the area of the design. The contractor shall make site visit(s) as necessary to locate all components impacted by the project. The contractor shall arrange all site visits with the COR. The contractor shall also assess the impact on existing building structures. The contractor must take appropriate safety precautions when conducting such field investigations, and notify the COR of any/all hazardous material, substances and/or circumstance discoveries.

B. DEMOLITION: The project demolition work may include architectural, structural, mechanical, plumbing, electrical components/ materials, and removal of existing equipment. Work inside and outside of the construction project area(s) may need to be phased and completed as part of this project. The contractor shall detail the phasing of demolition activities in the construction documents. The contractor shall coordinate with the VA to identify all building components and furnishings requiring removal and disposed by the contractor and those to be retained and reused or transferred to the VA. All design work is to be completed in accordance to the applicable engineering discipline found in the VA Design Manuals (PG-18-12).

C. STRUCTURAL: Existing structures and/or structural systems impacted by the scope of this project shall be evaluated and any new structural work or modification to existing structures shall be designed by a qualified, current registered and licensed State of California Structural Engineer (SE). The contractor shall perform and provide all calculations to validate structural design, provide design criteria assumptions, loading conditions (vertical and lateral), member analysis and foundation analysis and all other analysis necessary for new structures and modification to existing members. The contractor shall also perform and provide equipment ancillary calculations for all new or relocated/impacted equipment.This documentation must be provided at each submission beyond schematic design and include sufficient preliminary detail for the VA to determine if the proposed work is feasible and within code limitations. Complete structural calculations are due at the 100% design submittal.

D. ARCHITECTURAL: Field verification of elevations, building component locations and dimensions shall be required, as the existing drawings may not be accurate. The contractor shall design all spaces to meet current versions of the VA Design Guides, applicable codes, standards and regulations including but not limited to UFAS/ADA, NFPA, and IBC. The contractor shall identify in writing any area that fails to meet code/standard requirements.

E. INTERIOR DESIGN: The contractor shall provide recommended color and finish selections for all building finishes affected by the design including but not limited to: paint, carpet, vinyl flooring tile, ceramic tile, wall paper, and any specially feature. The contractor shall formally present suggested interior design sections to the VA for review and approval. The contractor shall also provide pattern and layout design for all patterned interior and exterior features such as floor tile and ceramic wall tile as applicable.

F. PLUMBING: Evaluation of the existing plumbing systems will be required. Design shall include modifications, additions and/or possible relocations of the existing plumbing systems. The contractor shall evaluate all affected plumbing systems, equipment and related components that are expanded, modified, relocated as part of the project. The contractor shall provide written reports on affected systems. Reports shall include calculations, data sheets and narratives to support contractor assessment of the systems and validate design selections and decisisons.

G. HVAC (Heating, Ventilating & Air Conditioning): The contractor shall completely evaluate the HVAC requirements for the rooms to be constructed within this Design Build USP 800 Chemo Compounding Room project area and operating spaces based upon the criteria of USP 795, USP 797 and USP 800. Following the evaluation the contractor is to provide reports that contain calculations, data sheets and narratives to support the contractor assessment of the systems and validate design selections and decisions. In addition, the contractor is to provide calculations showing how any modifications to the existing system will affect the operations of the existing HVAC system. It is anticipated that design of an additional, expanded, or modified HVAC system (s) for the room(s) that meets or exceeds the USP 795, USP 797 and 800 criteria will be required. Evaluation and design shall take into consideration the C-PEC devices and their ventilation requirements.

H. HVAC CONTROLS: Evaluation and design shall include automated controls for any modified or additional HVAC, exhaust and chilled water system components. The controls shall be fully compatable and integrate with the VA site-wide Metasys (Johnson Controls, 2013) computer based operating system centralized in the boiler plant. All monitoring capabilities required by VA Design Manuals and USP standards shall be incorporated into the project. All controls devices shall communicate both through hardwired connections and IP network connections.

I. ELECTRICAL: Evaluation of any electrical systems within the project area and/or impacted by the project is required. Design modifications, additions and possible relocation to existing electrical equipment or systems may be required. This includes the separate emergency electrical power system available for building twenty-four (24) for use when commercial power is not available. This emergency electrical system shall be included in the evaluation and design of the modular room to assure that modular room operations meet or exceed the requirements stipulated in the VA Design Guides and Manuals and the criteria of USP 795, USP 797 and USP 800 during a commercial power outage. The contractor shall evaluate and design for new anticipated and altered electrical loads. The contractor shall perform and provide all computations and sizing calculations for new electrical loads anticipated and altered existing loads. The contractor shall also submit written reports of findings and narratives to support assessment of systems and design selections. Design shall comply with the most recent version of the National Electric Code (NEC). It is anticipated that additional electrical equipment possibly located in spaces or buildigns outside of Building 24 will be required to be installed to meet the emergency power requirements of this project.

J. FIRE SAFETY SYSTEMS: Design may include expansion, modifications and possible relocation of existing system components including fire alarm, fire sprinkler, smoke detector, fire extinguisher and all other items required per NFPA 101 to produce a complete fire safety system. Evaluation, modification and/or relocation of fire sprinkler control valves and associated wiring may be required for this project.The contractor shall provide all documentation and calculations justifying design selections per the requirements of PG-18-15 Vol. E (VA, May 2006) and appropriate sections of PG-18-12 (VA, 2014).

K. LOW VOLTAGE SYSTEMS: Design may include possible relocation of data systems, phone systems, panic alarm systems, surveillance systems, public address system, access control systems and other automated systems. The contractor shall evaluate each system that will be modified or relocated due to the project and provide drawings that show how the systems are to remain functional during and following construction. The contractor shall coordinate with the COR to review each system with user groups prior to finalizing design modifications of such systems.

L. EQUIPMENT: Design shall include new equipment and modifications, additions and potential relocations of existing ductwork and equipment. Upon equipment selection the contractor shall consult with the selected vendor to coordinate design of equipment installation areas. The contractor shall include the VA team in these coordination efforts.

M. PHASING AND OTHER REQUIREMENTS:

i. The contractor shall conduct phasing review session(s) with the VA for the phasing plan and narrative(s) required by PG-18-15, Volume E, VA May 2006, and shall incorporate into the construction documents. Prior to submission of the 65% design, the contractor shall discuss with the COR the outline phasing requirements for the project. These phasing requirements shall describe the general sequence of the project work, estimated project duration, and what Government constraints will exist that will influence the Contractor's approach to the construction project. The contractor shall be responsible for recording the phasing requirements.

ii. The contractor shall also develop requirements for environmental controls that shall be incorporated into the documents. Environmental controls include but are not limited to barriers, temporary partitions, infection control, sound emission limits, best practices, etc. In addition, the contractor is to provide a detailed operational impact study associated with the work and phasing that looks at the affect that the construction work will have on operational capability areas of the facility affected by this construction.

N. ASBESTOS and LEAD: The contractor shall notify the VA of all untested suspect asbestos and lead building components that may be disturbed during the work or investigation. The VA will be the responsible party for taking samples and conducting laboratory tests to determine the presence of asbestos or lead. If necessary any positive findings will be addressed by the VA. The most recent asbestos survey for the connected laboratory areas is provided in Appendix D and indicates asbestos in two locations.

4. DESIGN SPECIFICATION AND CONSTRUCTION REQUIREMENTS:

The contractor firm shall review all pertinent VA design and construction criteria available in the Technical Information Library (TIL) found at the following website http://www.cfm.va.gov/. The contractor is responsible for incorporating all requirements and guidelines outlined in the design guides into the design of this project. The VA is mandated to follow the most stringent rules, codes and regulations when economically feasible; therefore, the contractor shall also review all applicable VA, Federal, State, County, City and Industry design guides, codes, standards, regulations and policies. The contractor shall notify the VA in writing of discrepancies between codes and the VA shall make the final determination as to which code shall govern design.

A. ADDITIONAL DOCUMENTATION: The contractor shall provide other documentation (i.e., calculations, reports, recommendations, etc.) that is appropriate to support the design effort and to keep the Government fully informed of all issues or potential problems. The contractor shall provide computations and sizing calculations for new loads anticipated, altered loads and existing loads for electrical, plumbing, and structural designs. For computerized calculations, submit complete and clear documentation of computer programs, interpretation of input/output, and description of program procedures. Provide an investigation and explanation of code requirements incorporated into the design. All additional documentation shall be provided digitally on CD in Adobe pdf format.

5. CONTRACT DURATION:

The total contract duration for this project is two hundred (200) calendar days. The contract duration is based upon the requirement to have the chemo compounding room (hazardous drug preparation area) and associated rooms in this project completed and fully operational no later than November 29, 2019. The submission schedule is shown below in Section Q.The schedule will be adjusted once an NTP is issued. The contractor shall provide the VA with a schedule to reflect the submission milestones below. The contractor may request alternate submission schedule to the VA for review. Schedule with a Gannt chart reflecting the schedule shall be submitted within five (5) days of NTP.

6. SCHEDULE OF DELIVERABLES:

The contractor will provide VA with a schedule which include dates and time intervals between phases starting from the NTP date to the construction completion and fully operational date of November 29, 2019. The contractor shall provide on the job training (OJT) to VA Maintenance and Repair staff for preventive maintenance, repair and operation of the Chemo Compounding rooms and its equipment and separate training for VA Pharmacy staff for day-to-day operations no later than forty-five (45) days after construction completion.

FIRST SUBMISSION: (35% - SCHEMATIC DESIGN):

Drawings: Provide three (3) sets of design development/schematic drawings. These shall consist of one (1) full size and two (2) half size printed sets and a digital set in PDF format on a CD-ROM.

Reports: Provide a brief narrative report summarizing design and any option. Provide a simple cost estimate of construction for each area or category. 3 sets of progress Drawings are to be delivered no later than 21 calendar days after VA approval of Schematic Design.

VA Review: To be completed within 7 calendar days after receipt of 35% Submittal.

SECOND SUBMISSION: (65% - DESIGN DEVELOPMENT):

Drawings: Provide three (3) sets of construction drawings showing the scope and plan for each discipline involved. (Refer to Program Guide, PG-18-15: AE Submission Instructions for Design- Build Projects: Request for Proposal Documents, Volume E, VA May 2006.) These shall consist of one (1) full size and two (2) half size printed sets and a digital set in PDF format on a CD-ROM 2 sets of progress drawings.

Drawings and Cost Estimate: to be delivered no later than 45 calendar days after VA review of 35% is complete.

VA Review: To be completed within 7 calendar days after receipt of 65% Submittal (Drawings, Specifications and Cost Estimate).

THIRD SUBMISSION: (100% - CONSTRUCTION DRAWINGS):

Drawings: Provide three (3) sets of construction drawings showing the scope and plan for each discipline involved. These shall consist of one (1) full size and two (2) half size printed sets and a digital set in PDF format & ACAD Format on a CD-ROM. This drawing set shall include all “as-built” markups reflecting site investigation. Specifications: The specifications shall be in final draft, completely edited and checked. Deliverables: Provide two (2) copies of any calculations, computations and engineering data including, but not limited to, structural, electrical, mechanical, HVAC and fire safety. 2 sets of progress Drawings, 2 Specifications, Color Rendering, and Cost Estimate to be delivered no later than 45 calendar days after VA review of 65% is complete.

VA Review: To be completed within 7 calendar days after receipt of 100% Submittal (Drawings, Specifications and Cost Estimate).

FINAL SUBMISSION: FOR CONSTRUCTION:

The A/E shall make any necessary corrections to drawings, specifications, calculations, or other deliverables to incorporate review comments of the 100% design review. Following revision, all documents and quantities shall be resubmitted as a Final Submittal “For Construction” set. The A/E Final Submission is to be delivered no later than 21 calendar days after VA review of 100% is complete. Documents shall be submitted to the Contracting Officer and COR in the following format: • 2 Sets of Original Drawings on bond paper. • 2 Electronic - CD’s (PDF and AutoCAD Drawings, Specifications, and Cost Estimate.

For the design phases, the following milestones and dates shall be established as follows: (adjustments will depend upon the actual NTP date. Reference Task Order when it is made available). The Contractor will submit schedule for approval upon receipt of NTP:

• MM/DD/YYYY– NTP estimated date

• MM/DD/YYYY –35% Drawings Schematic Design

• MM/DD/YYYY –65% Drawings, Specs and Cost Estimate

• MM/DD/YYYY –100% Drawings, Specs and Cost Estimate

• MM/DD/YYYY –FINAL PACKAGE ready for construction.

GENERAL CONSTRUCTION: The contractor shall completely prepare site for the Chemo Compounding rooms installation/construction and operations but not limited to any required removal of existing structure, equipment, and mechanical, HVAC, plumbing, and electrical components. Removed/demolished equipment and structure is to be disposed off site at contractor’s expense. The contractor shall furnish labor and materials to install/construct and perform work for the new Chemo Compounding rooms and required structures, components and equipment to meet to or exceed USP 795, USP 797 and USP 800 standards. Work includes but not limited to general construction and alterations of mechanical, electrical and structural work, utility systems and necessary construction and installation of equipment including prefabricated equipment and structures. This would include HVAC equipment that may require installation on the building roof or other building space and required electrical systems such as an emergency electrical system that may require construction outside of the Building twenty-four (24). The contractor shall be responsible for all parts, materials, tools, labor, and transportation. Any construction or installation shall be subject to the current California and VA seismic specifications.

Drawings: The contractor shall incorporate the “As-Built” drawings into an updated set of drawings and provide three (3) sets of "record" Mylar drawings. These shall consist of one (1) full size and two (2) half size printed sets and a digital set in PDF format on a CD-ROM.

VA Review: To be completed within 7 calendar days after receipt.

CONSTRUCTION COMPLETION AFTER ACTIONS: No later than forty-five (45) days after construction completion the contractor shall provide (1) On the job training (OJT) to VA Maintenance and Repair staff for preventive maintenance, repair and operation of the Chemo Compounding rooms and its equipment. (2) Provide operating manuals, and vendor information for equipment. (3) Provide separate training for VA Pharmacy staff for day-to-day operations.

Operating Manuals: Provide three (3) sets of each operating manual for each equipment including HVAC.

Training: Provide OJT for VA Maintenance and Repair staff. Provide training for VA Pharmacy staff for day-to-day operations.

7. DELIVERABLE REQUIREMENTS:

A. Drawings:

i. Drawings shall be generated in the latest version of AutoCAD or its companion products or approved equivalent. Electronic copies shall be provided on CD in DWG format (AutoCAD 2012 version or newer) and in PDF format.

ii. The standard drawing size shall be ARCH E1 [30” x 42”]. The format to be used in creating the CAD drawings (i.e. layer/level structure, fonts, font sizing, file naming conventions, etc) is the latest edition of the National CAD Standard.

B. Information Transmittal:

Information requested in electronic form (digital, CD-ROM, etc) shall be in the following formats:

i. Drawings and details: AutoCAD 2012 or newer

C. Project Specifications:

i. The contractor shall obtain the complete VA Construction Specifications from the VA Facilities Management Technical Information Library at web site/page: http://www.cfm.va.gov/.

ii. The contractor shall provide the final typed specifications on CD in Microsoft Word and PDF formats. Furnish digital final specifications both broken out by division and merged together in one document, with each specification section starting on a new page, in MS Word and PDF. The project title and number shall be on each page, top right hand corner within the header section.

iii. The final specifications shall be submitted in three (3) sets of colored, 3-“D” ring loose-leaf binders, double sided, paginated sequentially, with identification labels on the binding and cover so the project title and number are readily visible and with TABBED DIVIDERS between each specification section. Specifications shall also be submitted on two (2) CD-ROM disks.

D. Project Documents:

i. The contractor shall provide other documentation (eg. calculations, reports, recommendations, etc.) that is appropriate to support the design effort and to keep the Government fully informed of all issues or potential problems.

ii. The contractor shall provide computations and sizing calculations for new loads anticipated, altered loads and existing loads for electrical, plumbing, sanitary, mechanical and structural designs. For computerized calculations, submit complete and clear documentation of computer programs, interpretation of input/output, and description of program procedures. Provide an investigation and explanation of code requirements incorporated into the design.

iii. All additional documentation shall be provided digitally on CD in pdf format and in hard copy format.

E. REVIEW MEETINGS:

The contractor team consisting of the project manager and engineering team member(s) as determined necessary by the project manager will attend a design review meeting after each submission during the design process. The contractor must have a project manager present onsite while the individual engineering members/ disciplines may attend in person or via teleconference.

8. ADDITIONAL SERVICES:

If additional services are required by the VA to be performed by consultants, submit criteria for the work to be performed to the VA Contracting Officer. Upon approval of the criteria by the Contracting Officer, submit proposals and qualifications of firm(s) being considered for the work, together with a proposal from the recommended firm and a brief justification for its selection, for VA approval.

9. PROFESSIONAL LICENSING:

A. The contractor who prepares the submissions shall be a professional architect or engineer licensed by a State within the U.S., the District of Columbia, and/or a U.S. territory. The contractor shall maintain all professional engineering licensing, certifications, and accreditation information, along with any other credentials and qualifications for all workers involved in this project, and provide copy of such to the VA upon request.

B. The professional seal indicating such licensure shall appear on the final submission with signature. This signature shall also appear on the electronic documents to be used for bidding purposes. The Architect or Engineer whose seal is shown will be known as the Architect of Record, or the Engineer of Record.

10. COMPLIANCE WITH CODES AND STANDARDS:

A. Design shall be in compliance with applicable standards and codes described in VA Program Guides included or referenced in the contract/task order as well as in compliance with all parts of the SOW.

B. AE shall provide prompt, written notification to the Contracting Officer concerning conflicts with, or recommended deviations from codes, laws, regulations, standards, and opinions of review officials as described above. No work altering the scope of work of this contract shall be undertaken prior to receipt of written approval from the Contracting Officer.

C. The Engineer of Record AE shall provide written certification of compliance with the SOW and all applicable codes with the final Contract Documents For Construction submission.

11. DESIGNATED CONTACTS:

The Contracting Officer and Contract Officer’s Representative (COR) and their contact information will be provided upon award of Notice to Proceed (NTP).

The Contracting Officer will respond to contract questions concerning the scope of work.

The contractor’s Project Manager and contact information to be provided upon award of Notice to Proceed (NTP).

12. TENTATIVE DATES AND SCHEDULE:

*FINAL SCHEDULE TO BE DETERMINED BY CONTRACTING OFFICER UPON NOTICE TO PROCEED

13. DEFINITIONS and CLARIFICATIONS:

A. Contracting Officer (CO): The services to be performed under this contract are subject to the guidance, direction, control and approval of the Contracting Officer.

B. Contracting Officer’s Representative (COR): The Contracting Officer's authorized representative for assigned project. His/Her duties include surveillance of all project work to assure compliance with the contract documents, interpretation of the contract documents, approval of changed work, approval of all submittals, samples, shop drawings, etc.

C. Architect/Engineer (AE) : Refers to the Architect-Engineer firm that prepares and produces all survey /study / evaluation/design documents for subject project. “AE” includes all Joint Venture (JV) partners, consultants and subcontractors to the one firm.

D. Modular Room: In this document the term “modular room” refers to all of the modular operating spaces which may be composed of several separate rooms.

E. C-PEC: Contaminant primary engineering control device in which compounded sterile preparations take place

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE AND BONDS

BASIS OF AWARD

This is a Best Value–Tradeoff source selection conducted in accordance with Federal Acquisition Regulation (FAR) Part 15, Contracting by Negotiation, and FAR Part 36.3 Two-Phase Design-Build Selection Procedures, supplemented by the Department of Veterans Affairs Acquisition Regulation (VAAR). The Government intends to award a firm fixed price (FFP) contract without discussions to the proposal offering the Best Value to the Government. Award will be made on a Best Value Tradeoff basis where all evaluation factors other than cost or price, when combined, are approximately equal to cost or price. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary.

This solicitation includes the requirements for both Phase I and Phase II proposals. Offerors shall only submit Phase I proposals in accordance with the following Phase I instructions. After evaluation of the Phase I proposals, the VA will issue an amendment to this solicitation informing the most highly rated offerors, a maximum of five offerors, to submit proposals in accordance with the Phase II instructions included in this solicitation.

PHASE I SUBMISSION REQUIREMENTS

A. All Phase I proposals shall be submitted in one part, a Technical Proposal. Your submittal must include a one-sided original to be emailed to the Contracting Officer at denise.groves@va.gov. Emails cannot contain attachments that exceed 10MB.

B. All pages containing text shall be consecutively numbered, type-written to fit on 8-1/2x11 inch paper if printed. Factor 1, to include all four sub-factors, and Factor 2 shall not exceed 10 pages each. Please include a cover page that includes the solicitation number, project number, acknowledgment of all amendments, and principle points of contact for the offeror (name, phone number, and email address). Past performance information shall be submitted separately. All technical proposals shall be compatible with Microsoft Office 2010 Microsoft Word.

C. The format used for the areas and factors below shall be strictly adhered to. All responses in the offeror’s package shall clearly indicate the applicable Evaluation Factor and Sub-factor, if applicable.

D. It is the offeror’s responsibility to insure the completeness of the proposal. The evaluation panel for the Government may evaluate solely on the information provided in the initial proposal and will not assume that an offeror possesses any capability that is not specifically identified in the proposal.

E. Only one technical proposal will be evaluated for each offeror. Alternate methods of accomplishing the work required by this solicitation will not be evaluated.

Please Note: Missing, incomplete, or ambiguous information could result in a proposal deemed “non-responsive.” The evaluation factors for Phase I are listed below. It is intended that technical proposals be evaluated and a maximum of five (5) offers may be invited to participate in Phase II of this acquisition. Only the most highly qualified offers as determined by the VA will be selected to submit Phase II proposals.

NOTE: DO NOT SUBMIT THE SF1442 OR BID GUARANTEE DURING PHASE I. NO PRICING OR COST INFORMATION SHALL BE SUBMITTED DURING PHASE I OF THE SELECTION PROCESS

PHASE I REQUEST FOR TECHNICAL QUALIFICATIONS EVALUATION CRITERIA

The following evaluation factors will be used to determine the most highly qualified Offerors that will be invited to submit a Phase II proposal. The factors and sub-factors below are listing in descending order of importance.

Factor 1: Corporate Specialized Experience: Provide information on relevant and recent experience on design-build contracts of comparable size, complexity and scope within the last three years as described in the sub-factors. Include for each sub-factor this information:

Project title, location and brief description.

Project owner/client and name and telephone number of owner’s contact person.

Project Statistics including start and completion dates (original vs. actual) for design and construction;

Project cost (with brief explanation of what is included in the cost).

Project Team; A/E Firm and General Contractor that…