36C26119R0027-001.docx

36C26119R0027 36C26119R0027

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE

DOCUMENTS (

Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C26119R0027 X 02-15-2019 612-19-1-6056-0022 612-19-040 36C261 Department of Veterans Affairs VA Sierra Pacific Network (VISN 21) VA Sierra Nevada Health Care System Kirman Avenue Reno NV 89502-2597 See offer instructions at page 18.

Charee Harris 775-788-5511 This is a design build solictation under FAR Part 36.301.

Project: 612-19-040 Location: VA Northern California Health Care System, Martinez Campus NAICS Code: 238210 - Size Standard $15M

Per VAAR 836.204 Disclosure of Magnitude of Construction Projects - Estimate is between $1,000,000.00 and $5,000,000.00 In accordance with Public Law 109-461, 38 U.S.C. Sec. 8127, this procurement is 100% Set-Aside for Service Disabled Veteran Owned Small Business (SDVOSB).

The contractor shall include all design work, construction, labor, materials, equipment, excavation, shoring, testing, inspection, commissioning and necessary general conditions for project 612-19-040 Patient Elopment Martinez

NOTE#1 to Offerors: Pre-Offer Conference/Site visit is schedule for: February 26, 2019 at 10:30 AM Pacific Time at the VA Northern California Health Care System, Bldg. B20 Front Entrance Canteen,150 Muir Road, Martinez, CA 94553

NOTE #2 to Offerors: This solicitation is a Request for Proposal. Phase one is the qualifying stage of the solicitation, Phase Two consist of qualified candidates submitting technical and price proposals.

NOTE #3 to Offerors: Addendum to block 11, Standard Form 1442: A seperate Notice to Proceed will be issued for Design and construction. Design shall be completed prior to the start of construction. Design time is 230 Calendar Days.

Note #4 to Offerors: IAW Acquisition Flash 12-20 at the time of submission of Offer, Offeror must that it is a SDVOSB concern and is verified for eligibility in VETBIZ VIP Database

Note #5 TO OFFERORS: IAW FAR 15.101-2, the acquisition method is a Trade Off Process Source Selection Process. A responsive Offer must consist of both a Price Proposal and Technical Proposal

Note #6 TO OFFERORS: Addendum to block 13 b) Offer Gurantee is required after the design is complete and prior to construction Notice to Proceed.

Note#7 To Offerors: Bid, Payment and Performance Bonds are required.

x x 52.211-10 X

3:00 PM PST

03-26-2019 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

Department of Veterans Affairs VA Sierra Pacific Network (VISN 21) VA Sierra Nevada Health Care System 975 Kirman Avenue Reno NV 89502-2597 Department of Veteran Affairs FMS-VA-2(101) Financial Services Center PO Box 149971 Austin TX 78714-9971

STATEMENT OF WORK

FOR

DESIGN BUILD SERVICES

INSTALL PATEINT ELOPEMNET SYSTEM AT MARTINEZ

PROJECT 612-19-040

VA NORTHERN CALIFORNIA HEALTH CARE SYSTEM

MATHER, CALIFORNIA

INSTALL WANDERGUARD SYSTEM

PROJECT 612

DESIGN BUILD SERVICES

1. PROJECT PURPOSE AND INTENT

1.1. The purpose of this project is to replace the Centrak Guardian Patient Elopement and Wandering (PEW) System with an effective, reliable solution as well as de-install the AccuTech IS3200 and Centrak Guardian PEW components.

1.2. The scope of this project covers the CLC in Martinez: 74,500 square feet.

1.3. The Design Build (DB) contractor shall furnish:

1.3.1. Design: all design (AE) services, materials, supplies, equipment, investigations and project supervision, and construction period services associated with this contract. Design shall meet VA Design Guides and Design Criteria and VA Master Specifications at the technical information library TIL (www.cfm.va.gov/TIL). Design shall follow all current applicable codes, including International Building Codes (IBC), National Fire Protection Association (NFPA), Occupational Safety and Health Administration (OSHA).

1.3.2. Construction: all labor, materials, supervision, and administration for the construction phase of this contract.

1.4. The project is located at the VA Martinez Site that is part of the Northern California Health Care System (VANCHCS).

2. PROJECT OBJECTIVES

2.1 The Design Build Contractor shall furnish and install a fully functional standalone Patient Elopement system or (PEW) for the entire CLC that at the Martinez campus. The system as defined is a fully functional system and requirements are outlined below. The system shall include all licensing and permitting required that will last 5 years before renewal is required.

2.2 The system shall be operated by simple keypads

2.3 The system shall include (4) standalone locked tablet devices that are only used for tracking

2.4 The system shall provide options for door bypass on the system with keypads or badges

2.5 The system shall have the ability to provide individual bypass codes for staff.

2.6 The system shall have “safe zone” or defined zone capability. The Design Build Contractor shall work with staff to build and define the zone features.

2.7 The system shall have the ability to provide temporary leave status and period of times for roaming without alerts.

2.8 The system shall be able to provide different tiers of administrative and designated user access for supervisors, frontline staff, and maintenance purposes.

2.9 The system shall have the ability for picture storage and usage throughout.

2.10 The system shall have GPS capability and have an accuracy of and within 3 feet for a radius of 1,500 feet outside of the building.

2.11 The reporting system shall be able to record patient whereabouts, and provide proximity alerts and trending reports to proximities of zones. It shall provide and track incident reports and locations. System shall be able to report near real time on tag IDs, battery level, and failures in the system.

2.12 The system shall be able to operate around the existing magnetic door locks, door operators and features, push buttons, fire alarm, and existing RTLS. The contractor is responsible for ensuring all programming, connection and adjustments to existing doors for correct operation. If upgrades to the existing doors are required, the contractor will responsible for those upgrades to those doors.

2.13 The system patient tags shall be wireless, have 3 full years of battery life, be cut/spill/splash/water proof units, ability to be turned on and off, have proximity alerts, and can be in various forms such as a wrist, ankle, or other type of band depending on the patient population and staff need for that patient. This includes tab or bed alarms or tamper resistant with steel belted bracelets.

2.13.1 The Design Build Contractor shall work with staff and patient population to provide devices for the tab, bed, and tamper resistant bracelets needed. Bracelets shall be in various sizes, comfort, and materials for veteran patients.

2.13.2 The tab alarm will be utilized on residents when they are out of bed in a wheel chair or chair.

2.13.3 The bed alarm will be utilized on the resident while they are in bed.

2.13.4 The elopement system bracelet will be applied to a resident’s wrist or ankle and function in these placements.

3. PROJECT SCOPE

3.1. General Requirements and Specs:

3.1.1. The Contractor shall provide evidence of experience-based subject matter expertise as documented by a minimum of 5 years’ experience in the installing, configuring, implementing, training, and maintaining Patient Elopement and Wandering systems used in Long Term Care, Geriatric, and/or as distinguished from infant abduction, or similar systems.

3.1.2. The Contractor shall provide evidence of subject matter as demonstrated by 5 successful Patient Elopement and Wandering system installations in similar size and scope of operation without internal physical barriers like this facility.

3.1.3. The design shall include in depth interviews with engineering and CLC staff to determine requirements and devices for each patient and zoning. Contractor shall include color coded and numbered map. All ports & HW numbered.

3.1.4. The design shall indicate all locations of all devices.

3.1.5. The Design Build Contractor shall provide proper phasing of construction activities to avoid disruption to VA services.

3.1.6. The Contractor shall be responsible for on-site troubleshooting of PEW components performance issues.

3.1.7. The Contractor shall maintain the fire barriers when executing the all component installation tasks.

3.1.8. The Contractor shall provide configuration services for PEW system interface to Martinez automatic door locking systems.

3.1.9. The contractor is responsible for coordination and payment of separate Fire Alarm contractor as need as well as any door contractor or manufacturer for modifications.

3.1.10. The Contractor shall provide the VHA a Configuration Control Document (CCD) of all hardware and software configuration upon installation, including a CCD update upon any Contractor modification to hardware and software configuration

3.1.11. All construction work is to be completed during normal hours, 7:30AM to 4:00PM. Any work that creates noise loud enough to impact patient operations, disturb patients or staff is to be coordinated 21 days in advance to mitigate impact.

3.1.12. All outages and outages are after hours. Submit outage notice 30 days in advance of the outage date for approval.

3.1.13. All modifications to utility systems affected including electrical, plumbing, lighting etc. Shall be done after working hours and weekends.

3.2. Components:

3.2.1. The system work stations and display units shall be for at Minimum:

3.2.1.1. Other locations as recommended by the Contractor, pursuant to the initial vendor survey assessment considering the CLC physical layout (see 4.3.1), patient and visitor traffic flows, as well as Clinical Staffing levels

3.2.2. Ability to detect, log, and alarm tagged patients in these areas customizable to individual patients

3.2.3. Locking Controls

3.2.4. Visual Zone Alert Lights to include but not be limited to the following. The Contractor will suggest additions to this list based upon the Site Survey and Contractor subject matter expertise.

3.2.5. Audible Zone Alerts (Speakers)

3.2.6. Access Control Keypads (for Nursing Staff to over-ride Door Lock Controllers and/or Zone Alerts)

3.2.7. 80 (eighty) Mini Patient Tags

3.2.8. 120 (one-hundred twenty) Tamper resistant Patient Tag Wrist-straps in various sizes as required by patients.

3.2.9. The Patient Elopement solution shall utilize a dedicated application server.

3.3. Service Requirements:

3.3.1. The Contractor shall survey the CLC comparing the current installation to existing floor maps, followed by presentation of written Design Plan including a proposed PEW system map of the CLC and all hardware components.

3.3.2. The Contractor shall provide all component technical specifications, functional description, photographs, and other information as deemed necessary for a fully functional standalone system.

3.3.3. Contractor shall utilize appropriate technical equipment to measure & detect field strength in all locations along with patient tag orientation and wrist & ankle locations on patients. The system shall be optimized for maximum performance with room and door placement issues.

3.3.4. The Contractor shall provide a detailed, written system installation and configuration plan to be reviewed by Martinez CLC and Technical Staff. This plan shall include, but not be limited to the following:

3.3.4.1. Proposed days and time periods during which the Contractor will be on Site executing installation tasks.

3.3.4.2. Potential disruptions to regular CLC clinical workflows and proposed steps to be taken to control and limit these instances

3.3.4.3. Proposed days and times of day that the current PEW system will be unavailable. The Contractor shall provide, at the Contractor’s cost, professional Security Guard service to prevent patient elopements resulting from PEW unavailability, due to either planned or unplanned incidents during installation.

3.3.4.4. Proposed process to communicate to CLC staff regarding Contractor-performed tasks to verify correct installation and configuration of components such as alarm strobes and annunciators without disturbing regular CLC Staff activities.

3.3.4.4.1. The Contactor shall provide installation of conduit pathways for the system cabling. to protect the cabling from physical, radiofrequency, and inductive interference risks. Documented certifications of all cabling and wiring from a reputable contractor with the dedicated equipment to do so, cable/ network analyzers. Cabling shall be clearly identified with tags and color coded for the system.

3.4. Site Utilities:

3.4.1. The Design Build Contractor shall furnish and install all devices, components, and equipment necessary. Include all additional power and data outlets matching existing conditions of the building. No battery powered hardware will be accepted.

3.4.2. The Contractor shall install all necessary signal wiring and cabling to support this application.

3.4.3. All devices shall be power through a small Uninterruptable Power Supply for protection of the components and power surges. These UPS should provide continuous power up to 60 seconds or longer.

3.4.4. Cabling will be properly bundled, and labeled, through ceiling conduit, IT closets, and all fire barriers.

3.4.5. Poor, faulty, damaged wiring and cable will be reinstalled. Documented and certified utilizing network & cable analyzers.

3.4.6. The Contractor shall be responsible for connection, programming and interfacing the system to Martinez fire alarm system so that doors are unlocked during a fire alarm. The Contractor shall provide all labor, service, parts, and expertise to accomplish this requirement.

3.5. Test plans: Contractor shall provide a written test plan that includes proposed dates and time elements, recommended processes meetings with the VA and TJC standards, detailed certification processes and report design, and continuity of all system cabling.

3.6. Removal of Existing System: The design build contractor shall de-install the existing PEW systems after completions and certification of the new system without impact to other systems such as nurse call and code blue. Remove all associated cables, parts, and paint and finish all areas damaged from previous installation or demolition.

3.7. Training: The design build contractor shall provide one week of On-Site User Training followed by one week of On-Site user support. Training specialists shall maintain check off sheets for staff having training and knowledge/response, observe and document confirmation, document proper response of the PEW alarms, ability to assign a tag and risk level, alarm setting, provide cheat sheets and handouts for staff in printed and electronic format, and any other manufacturer or product required training that meets VHA and TJC standards. The contractor shall provide training to all shifts and provide training after hours as necessary to accomplish.

3.8. AE Design Requirements: The scope of AE services shall include the following:

3.8.1. Preliminary site investigation of the planned project location and temporary trailer site location.

3.8.2. Development of a complete stamped and signed design package including all appropriate trades which, at a minimum, should include: architectural, mechanical, electrical, telecommunications, etc. for the project.

3.8.3. Construction period services including, but not limited to: submittal review, RFI review and responses, weekly construction site visits, and reviews and emergency phone or on-site responses as issues arise.

4. QUALITY ASSURANCE/QUALITY CONTROL (QA/QC):

4.1. The Design Build Contractor shall develop, execute, and demonstrate that the project plans and specifications have gone through a rigorous review and coordination effort. A third-party review will be required at 65% by the contractor. All comments from the 3rd party review will be shared with the VA. The requirements are as follows:

4.1.1. Provide an outline of the actions that your firm will take during the design process

4.1.2. Two Weeks after Receipt of the Notice to Proceed: Submit a detailed QA/QC Plan describing each step that will be taken during the development of the various phases of design. Each step should have an appropriate space where a senior member of the firm can initial and date when the action has been completed.

4.1.3. 100% Submittal: Submit the completed QA/QC Plan along with the latest marked-up documents (plans, specifications, etc.) necessary to ensure that a thorough review and coordination have been completed.

5. CRITICAL PATH METHOD PHASING MEETINGS

5.1. The Design Build Contractor shall meet with the VAMC’s Project Manager to discuss and outline phasing requirements for the project. These phasing requirements shall describe the general sequence of the project work, estimated project duration, and what Government constraints will exist that will influence the Contractor's approach to the construction project. The Contractor shall be responsible for recording the phasing requirements. Parking impacts, pedestrian traffic, and OHV traffic should all be considered; the station cannot suffer construction impacts that unduly inhibit patient flow, or the site traffic flow.

5.2. Submit a phasing narrative and phasing plans (on reduced size plans) within two weeks after each phasing meeting to the VAMC Project Manager. VA will review these submission(s) and return comments to the contractor within two weeks of receipt. The contractor will then use this information in preparing their schematic, design development, and construction document submissions.

6. SCHEDULE FOR DESIGN BUILD

*Start Site Preparation for Trailer after 65% turn in

All design review meetings to be held at the VA facility in VA Martinez, Sacramento.

7. DESIGN REQUIREMENT

7.1. VA design instructions, guide specifications and reference material are available at the VA Office of Facilities Management website http://www.cfm.va.gov/TIL/. This design shall substantially meet all VA requirements.

7.2. Utilize AE Submission Instructions, Volume C as detailed at VA website http://www.cfm.va.gov/cfm/contract/ae/aesubmin.doc unless otherwise changed by this SOW.

7.3. Site Design Data. The AE shall perform field reconnaissance, surveys, and site investigations required to obtain engineering information and design data for the accomplishment of the contract documents per this Statement of Work.

8. DESIGN DELIVERABLES

8.1. Construction Schedule. A construction schedule indicating phasing, durations, and critical site visit milestones for the AE (and consultants).

8.2. VA Criteria Deviation Log. VA criteria must be strictly followed unless approved otherwise by the Contracting Officer. Any approved deviations must be maintained in a Deviation Log.

8.3. Submittal Register identifying every submittal required by the drawing specifications. The AE shall provide a draft submittal register at the 100% drawing submittal and a final submittal with the Bid Documents.

8.4. Drawings and Specifications. The items specified below may not include all required deliverables. Provide other required deliverables as required in the VA’s Technical Information Library.

8.5. Submittals

8.5.1. Hard Copy: Specifications shall be single spaced, double sided, 3-hole (3/8th inch holes) punch, in a notebook. Drawings shall be on 24-lb bond paper, bound unless otherwise noted. Drawing size: full size 42x30, half size 22x16.

8.5.2. Electronic Files (AutoCAD, PDF, Word, etc.). Must be provided in editable format. Electronic filenames shall include both the drawing/spec number and the drawing/spec name in the order (ex:

8.5.3. 35% Design Submission: Hard copy: 3 full-size set of drawings, 3 half-size, specifications (table of contents indicating intended spec sections.), and construction schedule. Electronic: One CD containing separate files for each drawing in AutoCAD and PDF; construction schedule; specs in MS Word.

8.5.4. 65% Design Submission: Hard Copy: 3 full-size set of drawings, 3 half-size, specifications (table of contents indicating intended spec sections), construction schedule. Electronic: One CD containing separate files for each drawing and rendering (in AutoCAD and PDF), construction schedule, specs in both MS Word and PDF, VA Criteria Deviation Log, etc.

8.5.5. 100% Design Submission: Hard copy: 3 full-size set of drawings, 3 half size, specifications; construction schedule. Electronic: Electronic: One CD containing separate files for each drawing and rendering (in AutoCAD and PDF), construction schedule, specs in both MS Word and PDF, VA Criteria Deviation Log, design calculations, etc.

8.5.6. 100% Final Documents: Hard copy: 3 full-size sets of drawings (one loose), 5 half size set of drawings; 3 sets of specifications; construction schedule; design calculations. Electronic: one CD containing: separate files for each drawing in AutoCAD and PDF; one fully bookmarked PDF file containing all the drawings; one Word file containing all the specification sections; a Word file for each specification section; one PDF file containing all the specification sections; a PDF file for each specification section, submittal log; VA Criteria Deviation Log, construction schedule; design calculations.

8.5.7. Record Drawings: Hardcopy: One set full-size 24-lb bond paper. Electronic copy: two CDs each containing: each drawing to be a separate file, both in DWG and PDF (the DWG format must be unprotected to permit future editing); and one fully bookmarked PDF file containing all the drawings.

9. CONSTRUCTION SUPPORT SERVICES

9.1. The AE shall perform field reconnaissance, surveys, and site investigations required to obtain engineering information and design data for the accomplishment of the contract documents. Specific site visit milestones will be identified in the construction schedule – textual trip reports are required within two days following the visit. In addition to scheduled visits (weekly production meetings and specific construction schedule milestones) unscheduled visits, Submittal and Shop Drawing Reviews. The DB A-E shall perform submittal reviews and provide recommendations for the range of acceptance to rejection. Unless otherwise agreed, the VA will determine final outcome of submittals.

9.2. Production Meeting participation. Weekly production meetings will be held at the job site. If the A/E is within a 60-mile radius of the jobsite, then face to face attendance is required by the A/E, otherwise, phone attendance is acceptable.

9.3. Project record drawings - The DB contractor will maintain a set of construction documents (field as-built drawings) to record actual construction changes during the construction process as required by the RFP specifications. The project record drawings will be available for review by the COR at all times.

9.4. The contractor is responsible for providing support services to the system for a burn in time or operation time free of issues for 3 months. During this 3 months the contractor shall be on site within 4 hours to address issues with the system and correct. The contractors warranty period begins after a 3-month period of operation where the system does not have a failure. The contractors warranty time is 1 year after this 3-month period of zero failures in the operation of the system. During the warranty period the contractor shall be available to address issues in the system within 6 hours of reporting an issue. The contractor will provide all contact information an dispatch information during those periods of operation.

9.5. Perform submittal and shop drawing reviews. The AE shall perform submittal reviews and provide recommendations for the range of acceptance to rejection. Responses shall be due within 14 calendar days of receipt.

9.6. Provide site inspection visits as requested by the Contracting Officer or COR and provide immediate on-site comments. Forward formal inspection reports to the COR no later than seven (7) calendar days after the site visit.

9.7. Review and prepare response to construction contractor RFIs and submittals forwarded. VA shall be included in all RFI and submittals review and responses.

10. RISK CONTROL

10.1. The VANCHCS is an active hospital and therefore will require consideration to those areas with patients and staff.

10.2. The Contractor shall be responsible for the administration and management of all aspects of this SOW. This includes responsibility for all Contractor employees, subcontracts, agents, and anyone acting for or on behalf of the Contractor.

10.3. The Government is authorized to restrict the employment under the contract of any Contractor employee or prospective Contractor employee, who is identified as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

10.4. The parties agree that the Contractor’s personnel working because of this contract shall not be considered VA employees for any purpose and shall be considered employees of the Contractor.

11. SECURITY

11.1. Contractors do not need and shall not be allowed access to any VA personnel or VA patients Personal Health Information (PHI) or Personally Identifiable Information (PII) in the performance of the requirements of this SOW. Additionally, the contractor does not need and shall not be allowed access to VA sensitive information in the performance of the requirements of this SOW.

11.2. The contractor shall not connect contractor-owned IT devices (laptop computer or remote connection from a contractor system) to a VA internal trusted (i.e., non-public) network. Computer certification and accreditation requirements do not apply, and a security accreditation package is not required.

11.3. Contractors, contractor personnel, subcontractors, and subcontractor personnel shall be subject to the same Federal laws, regulations, standards, and VA Directives and Handbooks as VA and VA personnel regarding information and information system security.

12. APPLICABLE REFERENCES

13. ATTACHMENTS

13.1. Site Location

13.2. Record drawings

NEW COMMUNITY

INSTALL WANDERGUARD SYSTEM

PROJECT 612

Table of Contents

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE AND BONDS

(a) All offerors shall be registered in SAM, CVE/Vetbiz and VETS 4212 at the following URLs prior to award: https://www.sam.gov/portal/public/SAM/, http://www.vetbiz.gov and https://www.dol.gov/vets/vets4212.htm#verify

(c) The cut off for questions shall be March 21, 2019, at 10:00 a.m. Pacific Time. All enquiries regarding the solicitation package shall be sent to Ms. Charee Harris, Contract Specialist via email charee.harris@va.gov entitled, "Questions Site Preparation Patient Elopement Martinez"

(d) All offerors shall follow the instructions included on Pages 18 to 26.

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

Basis of Award The Government intends to award without discussions the proposal offering the lowest price at the best value to the Government. Award will be made on a best value basis where all evaluation factors other than cost or price, when combined, are significantly more important than cost or price. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary Phase I Submission Requirements

(a) All proposals shall be submitted in one part, a Technical Proposal. Your submittal must include a one-sided original to be emailed to the Contracting Officer at charee.harris@va.gov. Emails cannot contain attachments that exceed 5MB.

(b) All pages containing text shall be consecutively numbered, type-written to fit on 8-1/2x11 inch paper if printed. Factor 1, to include all four sub-factors, and Factor 2 shall not exceed 10 pages each. Submissions shall be made electronically in pdf format. Past performance information shall be submitted separately. All technical proposals shall be compatible with Microsoft Office 2010 Microsoft Word.

(c) The format used for the areas and factors below shall be strictly adhered to. All responses in the offeror’s package shall clearly indicate the applicable Evaluation Area, and Section, if applicable.

(d) It is the offeror’s responsibility to insure the completeness of the proposal. The evaluation panel for the Government may evaluate solely on the information provided in the initial proposal and will not assume that an offeror possesses any capability that is not specifically identified in the proposal.

(e) Only one technical proposal will be evaluated for each offeror. Alternate methods of accomplishing the work required by this solicitation will not be evaluated.

Please Note: Missing, incomplete, or ambiguous information could result in a proposal deemed “non-responsive.” The evaluation factors for Phase I are listed below. It is intended that technical proposals be evaluated and three (3) offers may be invited to participate in Phase II of this acquisition. Only the most highly qualified offers as determined by the VA will be selected to submit Phase II proposals.

NOTE: DO NOT SUBMIT THE SF1442 OR BID GUARANTEE DURING PHASE I. A COVER PAGE AND ACKNOWLEDGEMENT OF ANY ISSUED AMENDMENTS SHALL BE USED INSTEAD. NO PRICING OR COST INFORMATION SHALL BE SUBMITTED DURING PHASE I OF THE SELECTION PROCESS

PHASE I REQUEST FOR TECHNICAL QUALIFICATIONS EVALUATION CRITERIA

Offeror packets will be evaluated based upon the following criteria:

The following evaluation factors will be used to determine the highly qualified Offerors that will be invited to submit Phase II proposal.

Factor 1: Corporate Specialized Experience: Provide information on relevant and recent experience on design-build contracts of comparable size, complexity and scope within the last three years as described in the sub-factors. Include for each sub-factor this information:

· Project title, location and brief description.

· Project owner and name and telephone number of owner’s contact person.

· Project Statistics including start and completion dates (original vs. actual) for design and construction;

· Project cost (with brief explanation of what is included in the cost).

· Project Team; A/E Firm and General Contractor that participated on the project 1A -- Provide a minimum of one example project demonstrating the offeror’s design-build project management experience and capability as a prime contractor on a construction project of similar type and scope;

1B -- Provide a minimum of one example project demonstrating similar construction capability of the firm (proposed prime or subcontractor) that will be performing the largest construction effort; and 1C -- Provide a minimum of one example project demonstrating the experience and capability of the lead Architect-Engineer firm (as proposed prime or subcontractor) that will be designing the project;

1D – Provide a minimum of one example design/build project that the prime contractor and proposed Architect-Engineering firm Factor 2: Technical Approach: Provide a written narrative of the technical approach to be used for this design-build project. Proposals shall be evaluated based on inclusion of the major elements of the design-build process from notice to proceed to project completion, including all deliverables.

Factor 3: Past Performance: Past Performance Questionnaire’s shall be submitted from customers directly to the contracting officer. The questionnaire is an attachment to this solicitation.

The Offeror also shall have Past Performance Questionnaire & Forms completed for all projects listed in the technical proposal under this evaluation criterion. The response to this factor will be evaluated as to its relevance and similarity to work under this project. The Government may contact the offeror’s references for information and may review performance ratings on file for prior Government projects the offeror has performed. Past performance information obtained from sources other than those identified by the offeror may be used. All relevant facts and circumstances gathered from information from the offeror’s listed references and other sources of information available to the Government (e.g., Contractor Performance Assessment Reporting System (CPARS)/Past Performance Information Retrieval System [PPIRS]) will be used to evaluate the offeror’s overall past performance and quality of performance. If an offeror has not commented on negative past performance evaluations obtained by the Source Selection Evaluation Board, the offeror may be given the opportunity to clarify and/or mitigate adverse past performance during “exchanges” (clarifications, communications, or discussions) after receipt of proposals (FAR 15.306). If discussions are required, and past performance issues remain, these issues will be addressed during discussions.

Offerors who do not have relevant past performance will receive a neutral rating (neither favorable nor unfavorable) (FAR 15.305)(a)(iv).

PHASE I SUBMISSION REQUIREMENTS

The Bid Guarantee shall not be submitted with the Phase I requirement Factors 1, and 3 shall not exceed 10 pages each. Submissions shall be made electronically in pdf format. Past performance information shall be submitted separately.

Please include in the cover page the request for technical qualification solicitation number, project number and principle points of contact’s, name, phone numbers and email address. Cover page does not count toward the page limitation.

Text - Text shall be at least single spaced, with a minimum one-inch margin all around. Pages shall be numbered consecutively. Files submitted in excess of the page limitations stated throughout this document will not be evaluated.

Font Size - Print shall be of a minimum 10-point font size. Bolding, underlining, and italics may be used to identify topic demarcations or points of emphasis. Graphic presentations, including tables, while not subject to the same font size and spacing requirements, shall have spacing and text that is easily readable.

Offerors shall prepare, and submit, to prior clients a Past Performance Questionnaire (Attachment A) and instruct the clients to forward directly to the contracting office via e-mail to the address below. The due date for receipt of Past Performance Questionnaires shall be on or before the proposal due date shown in Block 13 of the SF 1442. Offerors shall be responsible for ensuring Past Performance Questionnaires are delivered to the Contracting Officer on or before the proposal due date. Questionnaires must be submitted by the client/evaluator directly to the Contracting Office. Offerors should follow-up and encourage references to get the questionnaires to the Contracting Officer in a timely manner. Do not include copies of these transmittal letters, communications, or questionnaires in the proposal

PHASE I EVALUATION PROCESS/METHODOLOGY

Each Proposal will receive an overall assessment of technical merit using the following ratings with the below definitions.

Evaluation Rating Standard for Factor 1 - Corporate Specialized Experience, Factor 2 - Technical Approach – Design Build Narrative, and Factor 3 Capabilities All three Factors have equal weight in the evaluation process.