36C26119R0024-006.docx

36C26119R0024

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

Of 65 36C26119R0024 X 05-22-2019 662-19-2-6472-0004 662-15-002 Department of Veterans Affairs Network Contracting Office 21 (NCO 21) VA Northern California Healthcare System 5342 Dudley Blvd., Bldg. 98 McClellan CA 95652 Offers have been authorized and are to be sent via email to: Robert Parke at robert.parke2@va.gov. Subject line shall read: Renovate Restrooms Bldg.

200 & 203 - "Company Name" Robert Parke 916-923-4922 Project Title: Renovation of Restrooms Building 200 and 203 VA San Francisco Health Care System 4150 Clement Street San Francisco, CA 94121 Project #: 662-15-002

The contractor shall provide all supervision, labor, materials, services, tools, equipment, and transportation, perform all demolition, renovation, installation, finishes and commissioning to renovate ground floor and first floor in Building 200 and the ground floor restrooms in Building 203 located at the Veterans Affairs San Francisco Health Care System, San Francisco, CA 94121 as required by the Statement of Work, Specifications and Drawings.

** This Project is being solicited under NAICS code 236220 andSmall Business Size Standard of $36.5 Million ** In accordance with VAAR 836.204 - Disclosure of the magnitude of construction projects, the magnitude of construction for Project 662-15-002 is between $2,000,000 and $5,000,000 Note #1 to OFFERORS: This contract will be awarded in accordance with FAR Part 15 -- Lowest Price Technically Acceptable (LPTA) source selection process (FAR 15.101-2).

Note #2 to OFFERORS: Bid Bonds, Payment Bonds and Performance Bonds shall be required under this solicitation and any resultant contract.

Note #3 to OFFERORS: This procurement is a 100% Total Service-Disabled Veteran-Owned Small Business Set-Aside.

Note #4 to OFFERORS: All Requests for Information (RFI's) shall be submitted to the Contract Specialist, robert.parke2@va.gov in writing, by June 14th, 2019 @ 11:00 PDT.

Note #5 to OFFERORS: In accordances with public law, all Contractors are required to be registered and current in System for Award Management (SAM), the official web-siteof the U.S. Government at www.sam.gov

Note #6: A pre-proposal conference and site visit shall be held on June 5th, 2019 @ 10AM PDT at the VA San Francisco Health Care System, 4151 Clement Street, San Francisco, CA 94121. Engineering, Building 3.

Note #7: Guarantee Period Services shall be required in accordance with Technical Specifications Sections 21 05 11 and 28 31 00.

Note #8: There will be significant night and weekend work in accordance with the Statement of Work.

X X 52.211-10 X :00 P

M PDT

06-21-2019 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

$0.00 Department of Veterans Affairs VA Sierra Pacific Network (VISN 21) VA Northern California HealthCare System 5342 Dudley Blvd., Bldg. 98 McClellan CA 95652-1012 Department of Veterans Affairs FMS-VA-2(101) Financial Services Center

PO BOX 149971

Austin TX 78714-9971 Denise R. Groves Contracting Officer

Table of Contents

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

Statement of Work San Francisco VA Medical Center San Francisco, CA 94121 Statement of Work (SOW) “Renovate and Upgrade Patient Bathrooms in Bldg. 200 and 203” Statement of Need:

This renovation project is to upgrade and make larger our existing restroom facilities for our growing number of VA patients, as well as to comply with the latest code requirements: ADA Americans with Disabilities Act, NFPA Life Safety codes, NEC National Electric code, NFPA National Fire Protection Association, ASME American Society of Mechanical Engineers and IBC International Building code.

General Intention:

A. Contractor shall furnish all labor and materials needed to perform all demolition, renovation, replacement, installation, finishes and commissioning required by this scope located at the San Francisco Veterans Affairs Medical Center as required by specifications.

B. Visits to the site by bidders may be made only by appointment with the Contracting Officer for the project.

C. The duration of this project, refer to proposal, durations and phase chart below.

D. The contractor will dispose of all equipment components demolished or replaced as part of this project.

E. The contractor will be obligated to re-route all conduit and feeds as necessary to complete the installation as shown on attached diagrams for the renovation. All utility outages shall occur at night or over the weekends and should be priced that way.

F. Product deliveries and extremely noisy activity shall be coordinated with the COR and that task may need to occur after 5:00pm or on the weekend, this shall be negotiated at the time of occurrence. This type of tack or deliveries should be stated on the schedule.

G. Construction documents are included and are considered part of the scope requirements.

H. This project shall take no longer than shown below of calendar days from the Notice to Proceed (NTP) to complete.

I. The Contractor shall coordinate phases of the project with the designated VA Contracting Officer's Representative (COR) to ensure that normal operations and patient care will not be interrupted. To achieve this goal, the contractor must schedule their work accordingly and coordinate closely with the COR to minimize down time to VA’s operation.

J. Contractor shall perform all field investigation required to adequately identify all existing site conditions, which also including existing utility: med gas, mechanical system, plumbing system, electrical system, existing panel location and load status, to provide the VA a complete project.

K. The Contractor shall provide specialty services, and supervision to complete all work per drawings, specifications, and any supplemental details included.

L. The contractor hours of work for construction activities are from 7:30am until 5:00pm unless authorized by the COR to work outside those hours on special circumstances.

M. The contractor shall provide a 3rd party testing and licensed engineers to observe and perform tests to certify the work is complaint with the requirements. The 3rd party lab will provide a final report with all tests performed during the process along with contractor process plan and a certified letter stating the work occurred within the specification and reference the testing performed to indicate those results.

Period of Performance for each phase:

Scope of Work:

This project includes two (2) locations in Building 200 and one (1) location in Building 203. Locations include the ground floor restrooms in Building 200 and 203 and First floor restroom in Building 200. Work to include but not limited to:

Demolition of framed walls including tile floors and walls as required; all plumbing and electrical fixtures/devices; removal of mechanical ductwork back to connection point as required; partition removal as required; and protection of adjacent rooms and/or spaces from the project construction. Included in demolition scope is removal to asbestos containing material form location noted.

New work includes: new doors and frames; tile at wall and bases, terrazzo tiles all floors; gypsum board finishes on walls ceilings; toilet partitions; plumbing fixtures and all associated accessories and rough-ins as required; electrical power modifications as required; lighting replacement throughout the restroom; baby changing stations; drinking fountains; tie-ins to adjacent hallway acoustical tile, hard-lid ceiling, mechanical ducts and electrical power as required; standard restroom sigma; painting within this project and incorporate per ADA code requirements adequate ADA stalls.

Contractor to comply and meet the code requirements as well as the VA design standards, including but not limited to the following: National Electrical Code (NEC), National Fire Protection Association Life Safety (NFPA) and American Society of Mechanical Engineers (ASME), International Building Code (IBC), Occupational; Safety and Health Administration Standards (OSHA) etc. Product information shall be submitted, in accordance with specification section 01 33 23.

Building 200 - Includes Phase 1 and Phase 2 This project is to construct and renovate approximately 1500 SF in Building 200 ground and first floor levels. This will need to be conducted in two phases to allow less disruption to our Medical Facility. Phase 1 renovation work to be fully completed and receive a Beneficial Occupancy Certificate document prior to starting on Phase 2 renovation construction work.

CLIN 0001 - Phase 1:

Existing first floor restrooms and part of the existing elevator lobby area to be converted to a newly renovated restroom facility, designated for individual men and women facility. The scope will include providing all installation and demolition. The contractor shall follow the contract document drawings and specifications.

)The period of Performance for Phase 1: 150 days after NTP.

CLIN 0002 - Phase 2:

Existing ground floor restrooms and part of the existing elevator lobby area to be converted to a newly renovated restroom facility, designated for individual men and women facility. The scope will include providing all installation and demolition. The contractor shall follow the contract document drawings and specifications.

The period of performance for Phase 2: 120 days after NTP.

CLIN 0003 - Phase 3(Building 203):

This project is to construct and renovate approximately 750 SF on ground floor level of Building 203. he scope will include providing all installation and demolition. The contractor shall follow the contract document drawings and specifications.

The period of Performance for Phase 3: 130 calendar days after NTP.

Attached Contract Drawings and Specification:

Construction contract document drawings Section 01 00 00 General Requirements Section 01 33 23 Shop Drawings, Product Data Samples Section 01 35 26 Safety Requirements Section 01 42 19 Reference Standards Section 01 45 29 Testing Laboratory Services Section 01 58 16 Temporary Interior Signage Section 01 74 19 Construction Waste Management Section 05 50 00 Metal Fabrications Section 07 84 00 Firestopping Section 07 92 00 Joint Sealants Section 08 11 13 Hollow Metal Doors and Frames Section 08 71 00 Door Hardware Section 08 71 13 Automatic Door Operators Section 09 05 16 Subsurface Preparation for Floor Finishes Section 09 22 16 Non-Structural Metal Framing Section 09 29 00 Gypsum Board Section 09 30 13 Ceramic/Porcelain Tiling Section 09 51 00 Acoustical Ceiling Section 09 66 16 Terrazzo Floor Tile Section 09 91 00 Painting Section 10 21 13 Toilet Compartments Section 10 26 00 Wall and Door Protection Section 10 28 00 Toilet, Bath and Laundry Accessories Section 21 05 11 Common Work Results for Fire Suppression Section 21 08 00 Commissioning of Fire Suppression System Section 21 10 00 Water-Based Fire Suppression System Section 22 05 11 Common Work Results for Plumbing Section 22 05 23 General Duty Valves for Plumbing Piping Section 22 07 11 Plumbing Insulation Section 22 08 00 Commissioning of Plumbing System Section 22 11 00 Facility Water Distribution Section 22 13 00 Facility Sanitary and Vent Piping Section 22 40 00 Plumbing Fixtures Section 23 05 11 Common Work Results for HVAC Section 23 05 41 Noise and Vibration Control for HVAC Piping and Equipment Section 23 05 93 Testing, Adjusting and Balancing for HVAC Section 23 31 00 HVAC Ducts and Casings Section 23 37 00 Air Outlets and Inlets Section 26 05 11 Requirements for Electrical Installations Section 26 05 19 Low-Voltage Electrical Power Conductors and Cables Section 26 05 26 Grounding and Bonding for Electrical System Section 26 05 33 Raceway and Boxes for Electrical System Section 26 27 26 Wiring Devices Section 26 51 00 Interior Lighting Section 28 31 00 Fire Detection and Alarm

1. INTRODUCTION:

a. These instructions prescribe the format of Offers. Offers are defined as consisting of both Prime Contractor’s Price Proposal and Prime Contractor’s Technical Proposal. These instructions describe the approach for the development and presentation of the required information and documentation. These instructions are designed to ensure the submission of necessary information and documentation to provide for the comprehensive evaluation of offers.

b. Offerors are cautioned to carefully review this solicitation prior to commencing preparation. In order for offers to receive full consideration for award, offerors should ensure that the information and documentation furnished in support of the price proposal and of the technical proposal are current, factual, accurate, and complete.

c. Offerors are strictly advised to comply with all instructions within this solicitation to ensure submission of a complete Prime Contractor Offer. Failure to furnish a complete offer per the instructions in this solicitation, at the required time and on the required date, may result in the Offeror’s proposal being determined ineligible.

d. The Government intends to award without discussions, unless discussions are in the best interest of the Government.

2. CONTRACT TYPE:

a. The awarded contract will be a firm fixed price (FFP) contract.

b. This solicitation is a total set-aside for Service-Disabled Veteran Owned Small Business (SDVOSB) per FAR 19 and Public Law 109-461. The offeror MUST have an active DUNS number and be current in System for Award Management (SAM) as an SDVOSB concern under the applicable NAICS. In addition, the offeror MUST be a Service-Disabled Veteran Owned Small Business (SDVOSB) in the VIP with a “verified” status at time of bid submission and at time of contract award. If the offerors SDVOSB status changes in SAM or VIP at any time prior to award, the offeror will not be eligible for award under FAR Part 9.104.

3. SUBMISSION INSTRUCTIONS:

a. One (1) electronic copy via (email shall be less than 10MB) of the technical and price proposals are to be sent to arrive on or before the due date/time to the following email address:

Robert Parke Email: robert.parke2@va.gov Subject line shall read : Renovation of Patient Restrooms Bldg. 200 & 203 – “Company Name”

b. Faxed proposals are not permitted under any circumstances.

c. Hard Copy of Bid Guarantees with appropriate wet signatures MUST be received within THREE (3) Calendar Days of proposal due date and delivered to the following address:

Department of Veterans Affairs Network Contracting Office (NCO) 21 Attn: Robert Parke 3230 Peacekeeper Way, Bldg. 209 McClellan, CA 95652-1012

d. Offerors MUST include in the body of the email containing the proposals as follows:

Company Name Renovation of Patient Restrooms Bldg. 200 & 203

RFP 36C26119R0024

4. PROPOSAL DUE DATE SCHEDULE:

Offers/Proposals are due by the date and time set for the receipt of proposals shown in Block 13 of the SF 1442.

5. QUESTIONS CONCERNING THIS RFP:

All Requests for Information (RFIs) regarding this RFP must be submitted in writing and received NLT 11:00 P.M. PDT on June 14th, 2019 in order to allow replies to reach all prospective offerors in a timely manner. Questions/RFIs shall be sent via email to Robert Parke at robert.parke2@va.gov .

6. SITE VISIT/Pre-Proposal Conference:

Offerors are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of performing these services. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

The site visit is scheduled for:

VA San Francisco Health Care System 4150 Clement Street San Francisco, CA 94121

7. PROPOSAL FORMAT:

a. All commitments made in the proposal may become a part of the resultant contract. The data submitted with each proposal should be complete and concise, but not overly elaborate. Reliance on promotional brochures is discouraged.

b. The Technical Volume shall not exceed the page limits stated herein. If the page limits are exceeded, the pages in excess of the limit will not be read or considered. Page limits for Technical submission (Key Personnel and Prime Previous Experience) is twenty (20) sheets printed front and back.

c. Page Limits Shall Include: All appendices, charts, graphs, diagrams, tables, photographs, drawings, etc. except as noted in the instructions. Type size will not be smaller than Microsoft Word Times New Roman 11 point font, normal proportional spacing. Text lines will be single-spaced.

d. Written proposals shall be prepared on standard 8.5 x 11 inch paper (charts may be landscaped but must be on 8.5 x 11 inch paper) and shall be in a legible font size (11). All pages of each proposal shall be appropriately numbered, and identified with the RFP number. For ease of reference, consecutive page numbering with tabs is required.

e. Electronic Copy: Provide one (1) electronic copy of the complete proposal (Volumes 1 and 2). Electronic copies that are to be submitted on CD-ROM must be saved in Microsoft Word or Adobe Acrobat format, and virus checked prior to submission. Electronic copies may be sent via email, but the files shall not exceed 10MB and again, must be virus checked prior to submission.

f. Binding: Elaborate format and binding are neither necessary nor desirable. All binders will allow for easy removal and replacement of pages.

g. Indexing: Each volume will contain a “Table of Contents” for that volume. The “Table of Contents” will identify major areas, paragraphs and subparagraphs by number and title as well as by page number and volume locations. Tab indexing will be used to identify Sections as appropriate. Table of Contents and Tab indexes do not count toward page limitation.

h. Offerors may, at the discretion of the Government, be asked to provide information for clarification purposes regarding their proposals. Requests for such clarification information do not constitute discussions. Please see RFP Solicitation Provision FAR 52.215-1 Instructions to Offerors – Competitive Acquisition

i. The offeror shall be held responsible for the validity of all information supplied in his/her proposal, including information provided by potential subcontractors. Should subsequent investigation disclose that the fact and conditions were not as stated, the proposal may be rejected and receive no further consideration.

j. If revised proposals are requested, the number of revised copies to be submitted shall be the same as those of initial proposals unless stated otherwise.

8. PROPOSAL VOLUME CONTENTS:

TECHNICAL VOLUME (BINDER - 1): Include the following information on the cover:

Company Name Renovation of Patient Restrooms Bldg. 200 & 203

RFP 36C26119R0024

Volume 1 – Technical Proposal

BINDER INDEX:

Tab 1 Key Personnel Experience; Includes detailed resume showing experience and projects and a Letter of Intent Tab 2 Prime Previous Experience; Includes project information

a. The Technical volume should include necessary information regarding the offeror’s ability to perform requirements outlined in the solicitation. Failure to provide a Technical proposal in accordance with the solicitation instructions shall render an offeror’s proposal incomplete and ineligible for award.

b. Key Personnel: In connection with any potential contract as a result of this solicitation, any in-house personnel, subcontractors, and outside associates or consultants shall be limited to individuals or firms that were specifically proposed or identified in the Contractor's accepted offer / technical proposal / price proposal. The Contractor shall obtain the Contracting Officer's written review and approval prior to making any substitution for these designated in-house personnel, subcontractors, associates, or consultants. After Award, if the Contractor proposes substitution, it shall submit the same type of information that was submitted in the accepted offer to the Contracting Officer for evaluation and approval. The level of qualifications and experience submitted in the accepted proposal or that required by the Solicitation, whichever is greater, is the minimum standard for any substitution. This project requires four positions be assigned.

c. The Safety Manager role may be a collateral duty for the Superintendent or Quality Control Manager provided that all qualifications for the positions can be achieved by one individual. If the Safety Manager is collateral this must be clearly defined, and cannot be transferred between the Superintendent and Quality Control Manager. Note: The Superintendent and Quality Control Manager positions are onsite full time positions.

d. The letter of intent for key personnel shall contain the following information:

i. Current Employees - Letter that is signed by both the employee and contractor that lists the solicitation the contractor is bidding on and his/her proposed roll on the project.

ii. Potential Employees - Contractor must provide a letter of intent signed by both the Contractor and potential employee that lists the following:

1. Specific solicitation/project being offered on

2. The position the proposed employee will be taking

3. Statement that the proposed employee has NO known conflicts that would prevent them from completing this project if awarded and that they possess the skills necessary to perform the required job

e. For every project presented in the offer in response to the evaluation sub-factors must include the following information:

f. If proposing as a joint venture, a copy of the executed joint venture agreement shall be included with the proposal.

PRICE VOLUME (BINDER – 2)

Company Name Replace/Upgrade Med Gas and Headwalls

RFP 36C26119R0026

Volume 2 – Price

BINDER INDEX

Tab 1 Completed SF 1442 Tab 2 Supplemental Price Breakdown Tab 3 Bid Guarantee

a. Offerors shall provide all pricing information necessary to provide a meaningful basis for Government's analysis and evaluation of price for this solicitation. The Government is not and does not intend to request certified cost or pricing data.

9. ADDITIONAL SOLICITATION INFORMATION:

a. Solicitation Authority: This is Solicitation Request for Proposals (RFP) conducted under FAR Part 15 “Contracting by Negotiation” where firms are Offerors and shall submit Offers. References to IFBs, Bids, or Bidders, in technical specifications sections and technical drawings are strictly coincidental and strictly for purposes of administrative convenience and efficiency.

b. Solicitation Clauses and Provisions: Please note that RFP, and any resultant contract, Part 1, Schedule, and all clauses and provisions located there, supersede and contain final authority. Those clauses and provisions that may be referenced in the technical specification sections and technical drawings are strictly coincidental and for purposes of administrative convenience and efficiency.

c. Solicitation Definitions: Throughout this RFP, and any resultant contract, the terms Contracting Officer’s Technical Representative (COTR), Contracting Officer’s Representative (COR), Project Engineer (PE), Resident Engineer (RE), and Project Manager (PM), all denote the same engineering official and may be used equally and interchangeably as described by the Contracting Officer (CO).

d. Brand Name or Equal: The RFP includes the salient characteristics of the “or equal” aspect for determination of what is equal to any cited brand name. See FAR 8.405-6(d) for “brand name or equal” information. Please note that, wherever a brand name is cited, the contractor shall ensure, in any resultant contract, that any equal has the salient characteristics of the brand name. Lack of confirmation shall be grounds for Government inspection at any time and Government direction for replacement of materials or equipment by the Contractor at no increase in contract price or time.

BASIS FOR AWARD

1. INTRODUCTION

a. This is a Lowest Price Technically Acceptable (LPTA) source selection conducted in accordance with Federal Acquisition Regulation (FAR) Part 15, Contracting by Negotiation, supplemented by the Department of Veterans Affairs Acquisition Regulation (VAAR). These regulations are available electronically at http://farsite.hill.af.mil and https://www.va.gov/oal/library/vaar/

b. The Government intends to award a firm fixed price (FFP) contract to the technically acceptable offer, with the lowest evaluated fair and reasonable price, which is responsible in accordance with FAR 9.104 received in response to this solicitation.

c. Offers are cautioned that the Government intends to award without discussions based solely on initial offers received. Therefore, each initial offer received should be submitted on the most favorable terms from both a price and a technical standpoint. If, during the evaluations it is determined to be in the best interest of the Government to hold discussions, offeror responses to Evaluation Notices (ENs) and the Final Proposal Revision (FPR) will be considered in making the source selection decision. If the offeror’s proposal has been evaluated as acceptable at the time discussions are closed, any changes or exceptions in the Final Proposal Revision are subject to evaluation and may introduce risk that the offeror’s proposal be determined unacceptable and ineligible for award.

d. Only one award will be made in response to the solicitation.

2. EVALUATION PROCESS. Offers will be evaluated as follows:

a. Step 1: All offers will be evaluated for adherence to the solicitation requirements. (Failure to provide all necessary and required documents will make the offer ineligible to be ranked based on the lowest price)

b. Step 2: All offers adhering to the requirements of the solicitation will be ranked by price, with the lowest evaluated price offer first.

c. Step 3: The lowest price offer adhering to the requirements of the solicitation will be evaluated for technical acceptability. To be considered technically acceptable the offer must be rated technically acceptable for each technical sub-factor (Key Personnel Experience and Prime Construction Management Previous Experience).

d. Step 4: If the lowest evaluated priced offer adhering to the requirements of the solicitation is determined technically acceptable, the Government will evaluate the offer to determine if the price is fair and reasonable for the work to be performed and not materially unbalanced at the line item or total contract level.

e. Step 5: If the lowest price technically acceptable offer adhering to the requirements of the solicitation is determined fair and reasonable for the work to be performed and not materially unbalanced, the Government will evaluate the offer for responsibility in accordance with FAR Part 9.104.

f. Step 6: If the lowest price technically acceptable offer adhering to the requirements of the solicitation is fair and reasonable and responsible under FAR 9.104, award will be made to that offeror.

g. Step 7: If not, the Government will evaluate the next lowest evaluated price offeror adhering to the requirements of the solicitation, repeat steps 2-6 until a responsive, responsible technically acceptable lowest evaluated fair and reasonable priced offer is identified.

3. EVALUATION FACTORS AND SUB-FACTORS

a. Factor #1 – Technical (Acceptable/Unacceptable): Proposals will be evaluated against the following technical sub-factors. For the technical factor to be considered technically acceptable, the offer must be rated technically acceptable in sub-factors 1A and 1B.

i. Evaluation Sub-Factor 1A: Key Personnel Experience; in order for a technical offer to be rated acceptable for 1A, all four listed below must be rated acceptable.

1. Superintendent:

1) Detailed resume

2) Letter of Intent

3) Minimum of three (3) years of experience as a Construction Superintendent

4) Superintendent on a minimum of two (2) projects of similar scope and complexity

2. Project Manager:

1) Detailed resume

2) Letter of Intent

3) Minimum of three (3) years of experience as a Contraction Project Manager

4) Project Manager on a minimum of two (2) projects of similar scope and complexity

3. Safety Manager

1) Detailed resume

2) Letter of Intent

3) Minimum of three (3) years of experience as a Safety Manager

4) Safety Manager on a minimum of two (2) projects of similar scope and complexity

4. Quality Control Manager

1) Detailed resume

2) Letter of Intent

3) Minimum of three (3) years of experience as a Quality Control Manager

4) Quality Control Manager on a minimum of two (2) projects of similar scope and complexity

ii. Evaluation Sub-Factor 1B: Prime Construction Management Previous Experience:

Minimum of two (2) projects with at least 80% completion within the preceding five (5) years similar in magnitude and complexity to this project.

b. Factor #2 - Price The Government will evaluate the lowest price offer to determine if the price is fair and reasonable for the work to be performed through the use of price analysis. To be considered fair and reasonable for the work performed, the evaluators will also check for appearance of unbalanced line item prices. If deemed necessary, the supplemental price breakdown information will be used to assist the Government in performing the price evaluation described above. Offers which are materially unbalanced as to prices for the basic requirement and the option quantities are not fair and reasonable. An Offer is unbalanced when it is based on prices significantly less than cost for some work and prices which are significantly overstated for other work.

Price Breakdown Page 1 of Page 1 of CLIN 0001 - Building 200 First Floor Restroom Renovation – Phase 1

Substructure

Interior Construction

Mechanical

Electrical

SITEWORK

GENERAL CONDITIONS/REQUIREMENTS

Price Breakdown (cont.)

Page 1 of CLIN 0002 - Building 200 Ground Floor Restroom Renovation – Phase 2

Substructure

Interior Construction

Mechanical

Electrical

SITEWORK

GENERAL CONDITIONS/REQUIREMENTS

Page 1 of CLIN 0003 - Building 203 Restroom Renovation – Phase 3

EXTERIOR CLOSURE

INTERIOR CONSTRUCTION

Specialties

MECHANICAL

H.V.A.C.

Fire Protection

ELECTRICAL

SITEWORK

Page 1 of

2.1 52.215-1 INSTRUCTIONS TO OFFERORS—COMPETITIVE ACQUISITION (JAN 2017)

(a) Definitions. As used in this provision— Discussions are negotiations that occur after establishment of the competitive range that may, at the Contracting Officer’s discretion, result in the offeror being allowed to revise its proposal.

In writing, writing, or written means any worded or numbered expression that can be read, reproduced, and later communicated, and includes electronically transmitted and stored information.

Proposal modification is a change made to a proposal before the solicitation’s closing date and time, or made in response to an amendment, or made to correct a mistake at any time before award.

Proposal revision is a change to a proposal made after the solicitation closing date, at the request of or as allowed by a Contracting Officer as the result of negotiations.

Time, if stated as a number of days, is calculated using calendar days, unless otherwise specified, and will include Saturdays, Sundays, and legal holidays. However, if the last day falls on a Saturday, Sunday, or legal holiday, then the period shall include the next working day.

(b) Amendments to solicitations. If this solicitation is amended, all terms and conditions that are not amended remain unchanged. Offerors shall acknowledge receipt of any amendment to this solicitation by the date and time specified in the amendment(s).

(c) Submission, modification, revision, and withdrawal of proposals.

(1) Unless other methods (e.g., electronic commerce or facsimile) are permitted in the solicitation, proposals and modifications to proposals shall be submitted in paper media in sealed envelopes or packages (i) addressed to the office specified in the solicitation, and (ii) showing the time and date specified for receipt, the solicitation number, and the name and address of the offeror. Offerors using commercial carriers should ensure that the proposal is marked on the outermost wrapper with the information in paragraphs (c)(1)(i) and (c)(1)(ii) of this provision.

(2) The first page of the proposal must show—

(i) The solicitation number;

(ii) The name, address, and telephone and facsimile numbers of the offeror (and electronic address if available);

(iii) A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and agreement to furnish any or all items upon which prices are offered at the price set opposite each item;

(iv) Names, titles, and telephone and facsimile numbers (and electronic addresses if available) of persons authorized to negotiate on the offeror’s behalf with the Government in connection with this solicitation; and

(v) Name, title, and signature of person authorized to sign the proposal. Proposals signed by an agent shall be accompanied by evidence of that agent’s authority, unless that evidence has been previously furnished to the issuing office.

(3) Submission, modification, revision, and withdrawal of proposals.

(i) Offerors are responsible for submitting proposals, and any modifications or revisions, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that proposal or revision is due.

(ii)(A) Any proposal, modification, or revision received at the Government office designated in the solicitation after the exact time specified for receipt of offers is "late" and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and—

(1) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of proposals; or

(2) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government’s control prior to the time set for receipt of offers; or

(3) It is the only proposal received.

(B) However, a late modification of an otherwise successful proposal that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(iii) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the proposal wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(iv) If an emergency or unanticipated event interrupts normal Government processes so that proposals cannot be received at the office designated for receipt of proposals by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation, the time specified for receipt of proposals will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(v) Proposals may be withdrawn by written notice received at any time before award. Oral proposals in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile proposals, proposals may be withdrawn via facsimile received at any time before award, subject to the conditions specified in the provision at 52.215-5, Facsimile Proposals. Proposals may be withdrawn in person by an offeror or an authorized representative, if the identity of the person requesting withdrawal is established and the person signs a receipt for the proposal before award.

(4) Unless otherwise specified in the solicitation, the offeror may propose to provide any item or combination of items.

(5) Offerors shall submit proposals in response to this solicitation in English, unless otherwise permitted by the solicitation, and in U.S. dollars, unless the provision at FAR 52.225-17, Evaluation of Foreign Currency Offers, is included in the solicitation.

(6) Offerors may submit modifications to their proposals at any time before the solicitation closing date and time, and may submit modifications in response to an amendment, or to correct a mistake at any time before award.

(7) Offerors may submit revised proposals only if requested or allowed by the Contracting Officer.

(8) Proposals may be withdrawn at any time before award. Withdrawals are effective upon receipt of notice by the Contracting Officer.

(d) Offer expiration date. Proposals in response to this solicitation will be valid for the number of days specified on the solicitation cover sheet (unless a different period is proposed by the offeror).

(e) Restriction on disclosure and use of data. Offerors that include in their proposals data that they do not want disclosed to the public for any purpose, or used by the Government except for evaluation purposes, shall—

(1) Mark the title page with the following legend:

This proposal includes data that shall not be disclosed outside the Government and shall not be duplicated, used, or disclosed—in whole or in part—for any purpose other than to evaluate this proposal. If, however, a contract is awarded to this offeror as a result of—or in connection with—the submission of this data, the Government shall have the right to duplicate, use, or disclose the data to the extent provided in the resulting contract. This restriction does not limit the Government's right to use information contained in this data if it is obtained from another source without restriction. The data subject to this restriction are contained in sheets [insert numbers or other identification of sheets]; and

(2) Mark each sheet of data it wishes to restrict with the following legend:

Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal.

(f) Contract award.

(1) The Government intends to award a contract or contracts resulting from this solicitation to the responsible offeror(s) whose proposal(s) represents the best value after evaluation in accordance with the factors and subfactors in the solicitation.

(2) The Government may reject any or all proposals if such action is in the Government’s interest.

(3) The Government may waive informalities and minor irregularities in proposals received.

(4) The Government intends to evaluate proposals and award a contract without discussions with offerors (except clarifications as described in FAR 15.306(a)). Therefore, the offeror’s initial proposal should contain the offeror’s best terms from a cost or price and technical standpoint. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary. If the Contracting Officer determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the Contracting Officer may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals.

(5) The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit cost or prices offered, unless the offeror specifies otherwise in the proposal.

(6) The Government reserves the right to make multiple awards if, after considering the additional administrative costs, it is in the Government’s best interest to do so.

(7) Exchanges with offerors after receipt of a proposal do not constitute a rejection or counteroffer by the Government.

(8) The Government may determine that a proposal is unacceptable if the prices proposed are materially unbalanced…