36C26119Q1003-009.docx

36C26119Q1003

OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL

BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

DUNS:

DUNS+4:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SI

GN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGN

ATURE OF OFFEROR/CONTRACTOR

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR

LOCAL REPRODUCTION

(REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

640-19-1-5057-0014 36C26119Q1003 08-15-2019 Larry Facio

(916) 923-4553 09-06-2019 4:00pm

612MCP

Department of Veterans Affairs VA Sierra Pacific Network (VISN 21) VA Northern California HealthCare System 5342 Dudley Blvd, Bldg 209 McClellan CA 95652-2609 X 562112 $38.5 Million N/A X VA Northern California Healthcare System 5342 Dudley Blvd., Bldg. 209 McClellan CA 95652

612MCP

Department of Veterans Affairs Department of Veterans Affairs VA Northern California HealthCare System 3230 Peacekeeper Way, Bldg. 209 McClellan CA 95652-1012

Department of Veterans Affairs FMS VA-9(101) Financial Services Center PO Box 149971 Austin TX 78714-9971 Hazardous Waste Removal In Accordance With Statement of Work And Price / Cost Schedule (Appendix A).

640-3690162-5057-856700-2580 0100229Z4 X X Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C261 Department of Veterans Affairs VA Sierra Pacific Network (VISN 21) VA Northern California HealthCare System 5342 Dudley Blvd, Bldg 209 McClellan CA 95652-2609

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

Department of Veterans Affairs FMS VA-9(101) Financial Services Center PO Box 149971 Austin TX 78714-9971

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

Hazardous Waste Disposal As Described in SOW and Price / Cost Schedule, Appendix A.

Contract Period: Base POP Begin: 09-23-2019 POP End: 09-22-2020

Hazardous Waste Disposal As Described in SOW and Price / Cost Schedule, Appendix A.

Contract Period: Option 1 POP Begin: 09-23-2020 POP End: 09-22-2021

Hazardous Waste Disposal As Described in SOW and Price / Cost Schedule, Appendix A.

Contract Period: Option 2 POP Begin: 09-23-2021 POP End: 09-22-2022

Hazardous Waste Disposal As Described in SOW and Price / Cost Schedule, Appendix A.

Contract Period: Option 3 POP Begin: 09-23-2022 POP End: 09-22-2023

PRICE / COST SCHEDULE APPENDIX A.

IMPORTANT: This is a turnkey contract where all labor, material, supplies, permits, equipment, transportation, fuel and all other costs associated with necessary to perform this contract must be included in the unit price of each waste item. Any invoice items that is not on the CLIN will not be paid. The quantities listed below are only estimates only based on historical usage. Actual quantities may vary. There will be no minimum charge for any pick up.

Base Year: September 23, 2019 to September 22, 2020

Quantity

Price Total Amount

Option Year #1: September 23, 2020 to September 22, 2021

Quantity

Price Total Amount

Option Year #2: September 23, 2021 to September 22, 2022

Quantity

Price Total Amount

Option Year #3: September 23, 2022 to September 22, 2023

Quantity

Price Total Amount

Performance Work Statement Hazardous Waste Disposal Palo Alto Health Care System

1. General Information

1.1 General: This is a non-personal services contract to provide hazardous waste removal services for the VA Palo Alto Health Care System (VAPAHCS). The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government. This is a turnkey contract where all labor, material, supplies, permits, equipment, transportation, fuel and other costs must be included in the CLIN (Contract Line Item Number) price of the hazardous waste.

1.2 Period of Performance:

1.3 Place of Performance:

Divisions

Palo Alto Division 3801 Miranda Ave.

Mail Code: SAFE Palo Alto, CA 94304 Livermore Division 4951 Arroyo Rd.

Mail Code: SAFE Livermore, CA 94550 Menlo Park Division 795 Willow Rd.

Mail Code: SAFE Menlo Park, CA 94025

Community Based Outpatient Clinic (send all CBOCS’ manifests to Palo Alto Division)

Capitola CBOC 1350 41st Ave., Ste 102 Capitola, CA 95010 Fremont CBOC 39199 Liberty Street Fremont, CA 94538 Stockton CBOC 7777 South Freedom Rd.

French Camp, CA 95231

San Jose CBOC 5855 Silver Creek Valley Place San Jose, CA 95138 Sonora CBOC 13663 Mono Way Sonora, CA 95370

Monterey CBOC 201 9th St.

Marina, CA 93933 Modesto CBOC 1225 Oakdale Rd.

Modesto, CA 95355

1.4 Hours of Operation:

Services shall be provided between the hours of 7:00 a.m. and 3:30 p.m., Monday through Friday, excluding the Federal holidays.

1.5 Type of Contract: The government will award a Firm-Fixed Price, Indefinite-Delivery, Indefinite Quantity (IDIQ) contract.

1.6 Invoicing: All invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

VA’s Electronic Invoice Presentment and Payment System – The FSC uses a third-party contractor, Tungsten, to transition vendors from paper to electronic invoice submission. Please go to this website: http://www.tungsten-network.com/US/en/veterans-affairs/ to begin submitting electronic invoices, free of charge.

More information on the VA Financial Services Center is available at http://www.fsc.va.gov/einvoice.asp.

Vendor e-Invoice Set-Up Information:

Please contact Tungsten at the phone number or email address listed below to begin submitting your electronic invoices to the VA Financial Services Center for payment processing, free of charge. If you have question about the e-invoicing program or Tungsten, please contact the FSC at the phone number or email address listed below:

• Tungsten e-Invoice Setup Information: 1-877-489-6135

• Tungsten e-Invoice email: VA.Registration@Tungsten-Network.com

• FSC e-Invoice Contact Information: 1-877-353-9791

• FSC e-invoice email: vafsccshd@va.gov

2. Definitions & Acronyms

2.1 Definitions:

Asbestos Waste: As defined in 40 CFR Part 61, National Emissions Standards for Hazardous Air Pollutants, Subpart M, National Emission Standard for Asbestos.

Central accumulation area: Central accumulation area means any on-site hazardous waste accumulation area with hazardous waste accumulating in unit’s subject to either §262.16 (for small quantity generators) or §262.17 for large quantity generators.

Controlled Substances: Waste which is generated from pharmaceuticals, which are subject to the Controlled Substances Act and the Federal Food, Drug, and Cosmetic Act.

Extremely and Acute Hazardous Waste: This includes all materials also identified by the Resource Conservation and Recovery Act (RCRA) enacted in 1976, 40 CFR 260.10, and the State of California Health and Safety Code, Section 25115. This waste includes toxic corrosive acids, gases, chemicals, and solids which may be explosive, flammable or highly corrosive and could cause disease or serious injury to human health.

General Waste: Waste (non-infectious, non-hazardous) which is considered not to harbor any viable pathogens nor hazardous materials. This waste may be placed into clear plastic liners and can be disposed of in landfills and/or incinerated. Including medical waste that is rendered non-factious non-infectious by autoclaving or using Liquid Treatment System (LTS).

Hazardous Waste: Any waste material or mixture of wastes which is toxic, corrosive, flammable, an irritant, a strong sensitizer or which generates pressure through decomposition, heat or other means, if such a waste or mixture of wastes may cause substantial injury, serious illness or harm to humans, domestic livestock or wildlife. Hazardous waste includes extremely hazardous material. This also includes all materials identified by the Resource Conservation and Recovery Act of 1976 (RCRA); Subtitle C, 40 CFR, Parts 260-265 and the State of California and Safety Code, Section 25117.

Universal Waste: A category of hazardous wastes that are widely produced by households and many different types of businesses. Universal wastes include televisions, computers and other electronic devices as well as batteries, fluorescent lamps, mercury thermostats, and other mercury containing equipment, among others. The hazardous waste regulations (Cal. Code Regs, tit. 22, div. 4.5, ch. 11 section 66261.9) identify seven categories of hazardous wastes that can be managed as universal wastes. Any unwanted item that falls within one of these waste streams can be handled, transported and recycled following the simple requirements set forth in the universal waste regulations (UWR) (Cal. Code Regs, tit. 22, div. 4.5, ch. 23)

Mixed Waste: Mixtures of medical and nonmedical waste. Mixed waste is medical waste, except for all of the following:

(a) Medical waste and hazardous waste is hazardous waste and is subject to regulation as specified in the statutes and regulations applicable to hazardous waste.

(b) Medical waste and radioactive waste is radioactive waste and is subject to regulation as specified in the statutes and regulations applicable to radioactive waste.

(c) Medical waste, hazardous waste, and radioactive waste is radioactive mixed waste and is subject to regulation as specified in the statutes and regulations applicable to hazardous waste and radioactive waste.

Satellite accumulation area: is an area at or near any point of generation where hazardous waste initially accumulates and that is under the control of the operator of the process generating the waste.

Special Medical Waste: As defined in the Medical Waste Management Act.

2.2 Acronyms

3. Government Furnished Property, Equipment, and Services

Unless authorized by the COR, the Government will not provide storage areas in connection with the Contractor performance.

4. Contractor Furnished Items

4.1 The Contractor shall provide a turnkey service for hazardous waste removal including but not limited to equipment, supplies, management, supervision, personnel, and transportation necessary to assure that all services are in accordance with the contract and all applicable laws and regulations. The contractor shall provide all items necessary to perform the tasks specified in this Performance Work Statement (PWS).

4.2 All costs associated with this contract must be included in each unit price of the Contract Line Item Number (CLIN). Items that are not on the CLIN will not be paid.

4.3 Contractor may need to provide the following equipment, but not limited to, Suction Trucks, Pumping Equipment, Container Trucks, Portable Scales - weighing drums and containers, Sampling Equipment, Cleaning Equipment, Incidental Spill Supplies, Forklifts, Collection Containers with appropriate Identifying Labels and Markings, and United Nation (UN) and Department of Transportation (DOT) approved (Drums, Carboys, Buckets, and Fiber Drums).

4.4 Waste Containers:

4.4.1 If Contractor uses government provided containers the integrity of the containers is not guaranteed. VA containers can range in types and sizes; normally commercial packaging sizes, ranging from small bottles/cans to 55- gallon drums. Contractor must replace government item with a like item if used.

4.4.2 All containers used for shipping shall meet Department of Transportation (DOT) UN specification for performance oriented packaging. The Contractor is to perform repackaging, as necessary for proper shipping.

4.4.3 The contractor will furnish all required materials to properly contain material from leaking by repackaging material into an oversize container

4.4.4 The Contractor shall provide and use the appropriate waste identification labels or markers on the waste containers. The Contractor shall completely label all tags IAW US EPA and DOT requirements.

4.4.5 The Contractor shall provide the appropriate size waste containers for each waste stream as needed.

5. Specific Tasks

5.1 General

5.1.1 The Contractor shall provide a turnkey service for hazardous waste removal including but not limited to conducting inventory, sorting, bulking, transporting, labeling, cleaning, submitting documents, and generating reports.

5.1.2 Contractor must be able to perform all requirements of this contract within 15 calendar days of award.

5.1.3 In accordance with local, state, federal, and agency regulations, Contractor’s operating procedures shall provide for the collection - categorizing, handling, removal, transporting and disposal of:

A. Asbestos Waste, B. Extremely and Acute Hazardous Waste, C. Hazardous Waste D. Universal Waste E. Mixed Waste (Medical Waste and Hazardous Waste), and F. Contractor to provide to GEMS Program Managers with a completed Waste Analysis Form, and the only authorized government representative to sign the final official form is the GEMS Program Manager.

5.1.4 Waste not included in this contract:

A. General Waste, B. Controlled Substances, and C. Medical Waste.

D. Electronic Waste

5.2 Communication:

5.2.1 Contractor or designee shall be available to receive requests on 24 hour/seven days a week, 365 days in the year. Upon receipt of notification, the Contractor shall respond within 24 hours via email to all designated CORs. Contractor will provide a list of Points of Contact(s) that will include Names, Phone Numbers and email addresses. List shall be updated when personnel changes occur.

5.2.2 Notify COR of any emergency issues or errors in transportation, immediately upon observing problems.

5.3 Compliance Laws and Regulations

5.3.1 Waste removal, transportation, storage, treatment, and disposal shall be performed in accordance with all applicable federal, state, local laws and regulations and VA policies.

5.3.2 EPA Identification (ID) Number. The Contractor shall provide a current copy of the US EPA ID number or the DTSC (California ID Number) which identifies each transporter or treatment facility of hazardous waste on the hazardous waste manifests and other paperwork. The ID number enables regulators and the generator to track the waste from its origin to final disposal. Hazardous waste transporters and permitted treatment, storage and disposal facilities must have ID numbers. The contractor shall provide the correctly completed manifest for signature by the COR and a tracking document for each shipment.

5.3.3 Treatment Storage and Disposal Facilities (TSDF). The Contractor is responsible for only using TSDFs with all the required permits, in good standing, no major violations, and is authorized to receive the hazardous waste. Upon request from COR, Contractor must provide documents to prove the TSDF’s status. Contractor shall provide the COR with a list of disposal facilities that will be used in conjunction with this contract. This list must include the name of the company, address, city, and state, zip code, telephone number, EPA ID number, and disposal methods.

5.4 Contractor Qualifications and Training:

5.4.1 Contractor shall be regularly and continuously engaged in the business of providing services to RCRA hazardous waste customers of similar size and complexity as the VA Palo Alto Health Care System for at least five (7) years. Experience shall have been gained within the last seven (7) years. A summary of experience shall be submitted in the proposal including the specific facilities.

5.4.2 Contractor shall be qualified to transport some waste streams packaged in packaging as authorized in Department of Transportation (DOT) special packing authorizations SP-11396, SP-11624 and SP 12842.

5.4.3 Contractor shall have a hazardous waste hauler status with Department of Toxic Substances Control (DTSC) and possess all local, regional, state and federal licenses, permits, registrations to transport Hazardous Waste.

5.4.4 Contractor’s transfer, storage, reuse, recycling, treatment, and disposal facilities shall have appropriate local, regional, state, and federal licenses, permits, and registrations to perform the services proposed.

5.4.5 Contractor and subcontractor, if used, personnel (including technical/operational/ supervisory, laborers, lead/forepersons, specialists, and field chemists) shall be in compliance with Occupational Safety and Health Administration (OSHA) 1910.120 requirements with regards to facial hair and respirator use, and under an OSHA compliant annual medical surveillance program. If awarded, the Contractor shall provide proof of these requirements at the request of COR.

5.4.6 All technical/operational/supervisory laborers, lead/forepersons, specialists and field chemists shall have at a minimum:

A. 40 hour “Hazardous Waste Operations” (hazwoper) training as specified in 29CFR1910.120;

B. A continuous record of eight (8) hour “Hazwoper” refreshers annually within one (1) year of initial 40-hour training;

C. HM181/215 DOT “Hazmat Worker” training as specified in 49CFR172.704 on a triennial basis;

D. OSHA compliant annual respiratory protection training;

E. Respirator fit testing annually according to OSHA standards using MSHA approved full face APR respirators;

F. OSHA Compliant Blood Borne Pathogens training; and

G. All other federal or state required training.

4.10.7 Contractor personnel designated as supervisory shall also have at a minimum OSHA hazardous waste supervisors training, in addition to the above-mentioned training.

5.4.8 Contractor shall provide proof of current compliance with training requirements prior to the start of the contract and at any other time if requested by COR.

5.4.9 Proof of Business Licenses and Insurance. The Contractor shall be responsible for acquiring of applicable business licenses and permits required by law. The Contractor shall certify that it acknowledges and is in possession of all required business licenses and permits. Valid proof consists of a Certificate of Insurance (DTSC 8038 or MCS-90), a bond of a California licensed surety company (MCS- 82), or evidence of qualification as a self-insurer (public agencies). [Cal. Code Regulations, tit. 22, §66263.11(a)] Upon loss of liability insurance, a registered hazardous waste transporter must immediately cease transporting hazardous waste and immediately notify DTSC in writing of such loss. [Cal. Code Regulations, tit. 22, §66263.15(b)].

5.5 Waste Storage, Segregation, and Inventory

5.5.1 The Contractor shall store hazardous waste and materials in a manner that effectively mitigates hazards to human health and the environment in CSA. Incompatible chemicals shall be segregated; containers shall be non-leaking and be in good condition and labeled.

5.5.2 The contractor will segregate and inventory all wastes, under this contract, into compatible waste streams two weeks prior to shipping at Palo Alto, Menlo Park, and Livermore Divisions. This is not required at CBOCs. The inventory shall be sent to COR via email within 2 business days.

5.5.3 If compressed gas cylinders are not destroyed in the treatment process, they must be rendered to scrap and unable to hold a positive pressure. The Contractor is required to have available all the proper equipment and tools necessary for removing/pumping wastes from tanks, pods, and drums.

5.5.4 Storage of waste cannot exceed the generator restriction. Furthermore, the Contractor shall not store hazardous waste at a TSDF facility for a time that exceeds their permit restrictions.

5.5.5 The Contractor shall inform the COR of any hazardous waste that was not previously characterized. The Contractor shall perform a hazardous waste stream profile or analysis of any hazardous waste in accordance with: Code of Federal Regulation Title 40, Protection of The Environment, part 262.11, California Health and Safety Code, Division 20, Chapter 6.5, Title 22, California Code of Regulations, Division 4.5, §66262.11 that has not previously characterized with COR’s approval. The Contractor shall provide copies of Hazardous Waste Profile Sheet(s) (Attachment #2) to the COR prior to disposal of the hazardous waste.

5.5.6 Sampling and laboratory analytical services shall be provided by the Contractor to identify hazardous waste profiles and to aide in the proper disposal of waste shipped from VAPAHCS. Hazardous Waste Characterization: In accordance with (IAW) 40 CFR 261.2 and Title 22, Division 4.5, of the California Code of Regulations (CCR), the Contractor shall sample for unknown waste streams and have them analyzed prior to disposal determination (40 CFR 260-269 and Title 22, Division 4.5, CCR.

The Contractor shall provide to the COR, a copy of chain of custody, a copy of the sample analysis, Land Disposal Restriction form, and a copy of the resulting Hazardous Waste Profile Sheet(s) (Attachment #2). The Contractor shall provide documentation that each laboratory proposed to be used under this contract is certified to perform waste analysis IAW US EPA or equivalent international methods.

5.5.7 Any waste that is inventoried but does not have a waste profile must be analyzed by transporter prior to shipping, and within one month of initial inventory. Inventory must include an estimated number of containers needed for shipment of inventoried hazardous waste for each scheduled hazardous waste pick up.

5.5.8 Contractor shall keep all hazardous waste area clean and orderly at all times. No trash or debris such as absorbent shall not be left behind by the contractor.

5.6 Preparation for Off-Site Treatment or Disposal of Waste and Shipment

5.6.1 Contractor is required to ship hazardous waste and universal waste from the areas listed below. The COR may change the frequency of pick-ups based on the amount of waste generated. Upon the award of the contract, contractor and COR will decide on dates of the hazardous waste pick up.

5.6.2 The contractor must segregate waste from pharmaceutical waste stream, and any mixed waste offered. If waste is considered other than what is covered by this contract the contractor will set material aside in a container.

5.6.3 Unless authorized by COR, no waste shall be left in the CSA except for the waste that was picked up after the last inventory was completed.

5.6.4 Contractor must provide a one-hour window of arrival of hazardous waste hauler at least 24 hours in advance.

5.6.5 All packing of hazardous waste will be conducted by a hazardous waste transporter to include lab packing and comingling. If hazardous waste transportation is subcontracted, packing of hazardous waste shall be completed by the same subcontractor.

5.6.6 Contractor shall triple rinse empty containers before they are considered nonhazardous, and the rinsate must be treated as a hazardous waste.

5.6.7 There will be no minimum charge for hazardous waste pick up. Note: CBOCs generate significantly less hazardous waste compared to the Palo Alto, Menlo Park, or Livermore Divisions.

5.6.8 The Contractor shall be responsible for cleanup of any debris and material resulting from hazardous waste packing to include hazardous waste storage sheds and other areas where hazardous waste is prepared for shipping.

5.6.9 All waste must be placed in appropriate containers for shipment in accordance with DOT regulations.

5.6.10 Proper PPE must be worn at all stages of hazardous waste handling.

5.6.11 Contractor shall weigh the wastes in the presence of the COR or designated representative prior to departing from the site. The Contractor shall use contractor-owned portable scales. The Contractor shall provide annual calibration certificate to the COR prior to using its scales.

5.6.12 The weight of waste shall not include the pallet weight, the boxes, strapping, etc., unless these items are considered an integral part of the packaging. These “packages” shall not be removed by the Contractor prior to disposal or regulatory requirement for disposal.

5.6.13 The Contractor must comply with the California and EPA’s hazardous waste manifesting system, provide complete shipping documents for facility staff signature, and submit electronic manifest to The California Department of Toxics Substance Control.

5.6.14 The Contractor shall prepare, complete, and return signed copies of shipping manifests as required by federal, state, and local requirements and provide a readable photo copy of the signed manifest to the COR. If a prior visit is needed to perform these tasks, the Contractor shall coordinate with the COR. In addition, Contractor shall submit electronically manifest (e-manifest) to the California DTSC.

5.6.15 Proof of “Request for Certification of Destruction.” The Contractor shall provide proof requesting “Certification of Destruction/Recycling” from final Treatment, Storage, and Disposal Facilities (TSDF) within 45 days of transport.

5.13 Work Practices and Standards: The Contractor shall have established standard operating procedures that will be followed while conducting normal hazardous waste management activities. This includes site safety and contingency procedures, strike contingency plan, operational procedures, site management structure, supplies, equipment practices, material sampling procedures, hazard assessment and categorization procedures, packing procedures, quality assurance procedures, procedures for gaining waste acceptance into a facility and project management procedures. These written procedures must be available to the COR upon request.

6. Contractor Vehicles and Transport:

6.1 Driving and Parking Service Vehicles

Contractor Service Vehicles are to be parked in areas designated by the COR or otherwise directed by VA Police and Security Service Personnel. The Contractor Service Vehicles must display on each of its vehicles the company name in a manner and size that is clearly visible. The Contractor shall conform to the posted speed limits and parking restrictions set at each Government facility.

6.2 The Contractor’s vehicles shall meet the operational specifications required by the State of California and Federal Government. The Contractor shall transport waste in accordance with DOT regulations, 49 CFR, governing identification, packaging, labeling, and placarding of dangerous goods containers and vehicles transportation.

6.3 Transport Vehicles Qualifications. The Contractor shall submit the following information regarding the Contractor transport vehicles and drivers:

A. Basic description of transportation services offered and capabilities;

B. Fleet description of number, types, and ages of vehicles;

C. Description of service and maintenance programs;

D. Types of materials licensed to transport;

E. Provide current Department of Transportation (DOT) or Motor Carrier Safety (MCS) rating (include a copy of the last inspection);

F. DOT/CHP (California Highway Patrol) compliance record, and;

G. Resumes of Drivers – include years of experience, training and driving records.

H. Vehicle Specifications. All vehicles shall be equipped with appropriate emergency response equipment and spill cleanup materials to include adequate amount of absorbents, a broom, shovel and container for collecting spill residue.

7. Spills and Contingency Responsibilities:

7.1 The Contractor shall be responsible for spills or releases resulting from the performance of this contract.

7.2 The Contractor shall clean-up spills and releases resulting from performing services. Clean-up shall comply with applicable Federal, State, Local City, and VA regulations. The Contractor shall dispose of spilled residue and debris at no additional cost to VAPAHCS.

7.3 Emergency Response Qualifications. The Contractor shall perform emergency response (ER) for situations that may arise from the handling, packaging, transport, storage, treatment, recycling and/or disposal of VA waste while in the contractor’s possession. The Contractor shall provide:

7.4 Proof of hazardous materials technicians training per CFR 1910.120(q)(6)(iii).

7.5 Type of ER equipment maintained (specify if owned or subcontracted and from whom).

7.6 The Contractor shall notify COR or designated representative of any spills or releases into the natural environment, from or out of a structure, vehicle or other container, immediately within one (1) hour and follow up with a written report to the COR within 24 hours.

8. Disposal Method and Sanitation Requirements

8.1 Contractor shall use their environmentally sound methods of treating and destruction of wastes such as incineration and recycling or any other acceptable methods, in accordance with EPA and industry standards. Disposal shall be performed in such a manner as not to create conditions detrimental to public health or to constitute a public nuisance. The pickup area where containers are placed shall be maintained in a clean, orderly, sanitary condition. Particular attention shall be paid to the prompt cleanup of oil and/or grease spills, either generated from the vehicles used to haul containers or because of container leakage. Contractor furnished containers shall be kept neat, in clean and sanitary appearances, and repaired or replaced as necessary.

8.2 Contractor shall comply with all applicable federal, state, county regulations on workers’ safety standards and related training. All Contractor personnel involved in the performance of this contract shall have received training regarding the handling of infectious materials, and emergency procedures to be followed in case of a spill. Certification of such training must be provided within fifteen days of receiving notice of award of the contract. Certification for any new employees shall be provided to the Contracting Officer within thirty (30) days of receipt of the training. Contractor shall provide information of any related local, state, or federal violations for Treatment Disposal and Storage Facilities used during this contract.

9. Reports and Meetings:

9.1 Monthly Summary Report shall be documented and formatted so that various fields can be sorted and queried by the COR or designated representative in a spreadsheet (Microsoft Excel – MS Office 2007 or better) due on the 15th work day of the next month. In addition, contractor shall make information available to Key Green Solutions monthly.

Key Green Solutions, LLC 3841 Butterworth St SW Grand Rapids, MI 49534 616-551-0955 jburks@keygreensolutions.com

9.2 The Monthly Summary Report shall contain:

A. Summary of hazardous waste/material movement from the point of generation to the final

TSDF.

B. Invoice number;

C. Generating Facility Name;

D. Manifest number;

E. Specific waste stream nomenclature including California waste code; Treatment waste code F. Destination Treatment Storage and Disposal Facility;

G. Federal Waste Code (if applicable); State waste code H. Weight in tons per manifest, if more than one constituent for a waste stream exist than each constituent will be added to that waste stream nomenclature as a separate line items (in tonnage).

I. Cost to the government

9.3 The Contractor shall conduct waste stream characterization IAW Code of Federal Regulation Title 40, Protection of the Environment, part 262.11, California Health and Safety Code, Division 20, Chapter 6.5, and Title 22, California Code of Regulations, Division 4.5, §66262.11 for each new waste stream that has not previously been identified and prior to disposal.

9.4 A copy of the completed manifest and Land Disposal Restriction Notification Forms shall be provided to the COR as part of the contractor’s invoice. If invoice is not available within 15 days a copy of the manifest must be made available within the 15 days with an invoice to follow.

9.5 Annual Report. The Contractor shall provide an annual report summarizing hazardous and / or special waste movement from point of generation to disposal facility. The report shall indicate how much in pounds/kilograms of each waste stream from each VA facility, the disposal facility and how much in pounds of that waste was recycled. The report shall be in a Microsoft Excel Format (MS Office 2007 or better) so fields can be sorted and queried by user. The report shall be provided electronically by the 15th day of the beginning of the Fiscal Year (by the 15th of October).

10. Subcontracting

10.1 If subcontractor(s) are to be used, the contractor shall promptly notify the VA of any intent to change subcontractors, waste management facilities or other handlers and provide the information requested in 4.10 Contractor Qualifications and Training and 5. Contractor Vehicles and Transport. Notice shall be submitted in writing to the designated COR, and changes may only be made with consent of the VA.

10.2. The following are estimated percentages of the work involved in this contract. The Contractor shall include in the notice detailing the work that will be completed by the subcontractor.

A. The hazardous waste inventory, segregation, waste profiling (approximately 15% of labor) B. Hazardous wastes sorting, lab-packing, comingling into bulk waste, and packaging for shipment, manifesting, and transporting the waste to TSDF (approximately 60% of labor) C. Universal Waste Removal (approximately 15% of labor) D. Administrative management and scheduling (approximately 10% of labor)

11. Management of Records:

11.1 The Contractor shall track and/or manage all manifests and/or bills of lading for all waste materials removed.

11.2 The Contractor shall ensure waste manifests are accurate and promptly notify the COR of discrepancies. If there are errors on the manifest, the Contractor will notify the DTSC.

11.3 The Contractor shall provide proof of receipt of hazardous materials to the COR within 45 days of the date the manifest is generated. Acceptable forms of proof: a) the original manifest signed and dated by the receiving TSDF or b) a certification of recycling/destruction.

11.4 If proof of receipt cannot be obtained within 45 days, the Contractor shall file an exception report with DTSC.

11.5 Meetings: Upon the COR’s request, the Contractor shall be available to meet to discuss performance issues as needed.

11.6 Contractor shall have a centralized waste tracking system; the centralized tracking system will include a centralized data base for all waste characterizations and determinations, hazardous waste manifests, universal bill of lading for universal wastes, methods of final disposal, final disposal sites, quarterly and annual waste generation reports and training records.